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ccwk 12-14-05 . MINUTES WORKSHOP SESSION December 14, 2005 The SChC11z City Council convened in Workshop Session on Wednesday, December 14, 2005 in the Council Chambers at 7:00 pm, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members were present: Mayor Hal Baldwin presiding, Council Members Carl Douglas, John Trayhan, Rcginna Agee, Tony Wilenchik and Michael Carpenter. Also present was City Manager Don E. Taylor and Judy Tokar City Secretary. #1 CALL TO ORDER. Mayor Baldwin called the meeting to order at 7:00 p.m. #2 IIEARING OF RESIDENTS Ken Greenwald. 205 Westchester Drive madc the following comments: . . Thanked Sam Willoughby and street department fiJf underground drainage at Schertz Parkway and Curtiss Street, Lake aVEC no longer exists. Also, drainage at Schct1z Bank is working. Thanked Mr. Truitt ,md the Inspection department for fixing Housing Authority fence, the tlx allows lhe gates to properly allow drainage now. Believes the city can save money by taking down traffic signals and signs, no one pays attention them. Driving on Schertz Parkway and FM7,s at 6 am is taking your life in your hands. . . Robcrt nrockmllll. 1000 Elbel Road made the following comments: . Said that the school has decided to hold bond election, however no date was set, possibly in the fall. Spoke on issues related to animal spay and neuter program. Infi:)J'!ned of City Attorney briefing presented at the P&Z meeting on Open Meeting Act COMA). Was infolTIled that City issued cell phones of City Onicials arc public inli:mnation. . . OLD BUSINESS: #3 A) Administcr thc oath of office to Council Mcmbcr Wilcnchik. Mayor l3aldwin administered the oath of office of Mayor Pro-Tem f(lr a term of 6-months to Council Member Wilenchik. . Workshop 12~14-05 42 NEW BUSINESS: . #4 Discussion on a resolution amending the by-laws of the Schertz/Seguin Local Government Corporation. City Mmlager Taylor explained changes made and noted that the Seguin Board of Directors approved the bylaws. Council Member Trayhan inquired if changes were rcvicwcd by City Attorney and was infi:mncd that Corporation Attorney, Pat Linder, reviewed changes. However, if necessary Schertz City Attorney, Michael Spain could be directed to review. It was Council consensus to place resolution on next Tuesday agenda for consideration. #5 Discussion 011 appointments to the Transportation Safety Advisory Commission. Aller a brief discussion on application procedures and issue of a non-registered voter in the county, it was dctennincd the mattcr would bc researched. The applicant would be considered after a determination is concluded. Couni..:il would consider the appointment of four persons to a one-year term from the applications reccived at next Tucsday night's meeting. . #6 Discussion on appointmcnts to the Schertz Economic Developmcnt Corporation Couni..:il Member Douglas, Liaison to EDC explained that at last meeting the recommendation by EDC was to appoint Roy Richard for a 2~year term, Robert Statzer ti)r a ] .year term and Klaus Wciswurm fi)l' a ] ~year term, to fill the three open positions. However, Couni..:il may i..:onsider appointing any of the tive c<mdidates presented to till the three open positions. Council was reminded that two reappointments [or two-year tcnns for Ramon Cook and Mark Roberts would also be considered. A fier a brief discussion, it was Council consensus to place appointments to the Schertz Economic Development Corporation on next Tuesday night's meeting. #7 Discussion on adoption of regular scheduled meetings and workshops for the fiscal year 2005-2006. Couni..:il was prcsented with meeting si..:hedule for 2006 and aner some disi..:ussion it was Council consensus to i..:ancel June 281h workshop, July 4th regular meeting and 251h October workshop. Any other cancellations would be considered on a monthly basis. #8 ORDINANCE: Discussion on the first reading on ordinance establishing a .Juvenile Case Manager Fund; Providing the Assessment and Collection of a . Workshop 12-14-05 43 . .Juvcnilc Case l\'1anager Fcc; Providing for Severability; Providing for Publication and an Effcctive Date. Judge Padgett explained the recent legislative session has provided municipalities authorization to establish a Juvenile Case Manager (by Ordinance), which gives municipalities the oppOliunity to increase municipal court etliciency with an independent funding source. The fund is deposited for specialized court cost in lhe amount of $5.00. The fee is assessed to all defendants convicted of offenses within the municipal court's jurisdiction, and funds maybe utilized only to fund the salary and benefits of a juvenile case manager. The juvenile case manager position would enable the Municipal Court to become more efficient in administration of justice, providing a centralized point of contact in juvenile cases filed with the court. Lastly, the position would provide the judge with control to retain jurisdiction to over repeat offenders. Because of these benefits, Judge Padgett asks Council to consider passage of this Ordinance. Mayor Baldwin asked that Judge Padgett provide a break down of all court costs. . Judge Padgett explained that cUlTently an employed deputy court clerk is managing juvenile cases and would like for clerk to be assigned the title of Juvenile Case Manager, which would then have salary and benefits paid out of the fund. The caseload in court warrants an additional position, which would be possible with the funding source. The Juvenile Case Manger's primary job would he juvenile cases and would assist as deputy court clerk at times. Because the primary position is Juvenile Case Manager the fund could be utilized for salary and benefits. The position would be included in city's pay scale. The position would he a promotion with a salary increase to reflect experience. Council Member Trayhan asked that City Attorncy review the Ordinance to make sure the City is f(lllowing the law, specifically Section 3, Designated use of the fund and achninistration. It was Council consensus that the Ordinance is a vcry good idea, however there arc issues needed clarification. #9 Items to City Manager Taylor and Staff General Annonncements . Inquired if there is a need to cancel meeting of December 28,2005. Place the itcm on agenda for consideration. . Reported that Northcliffe grant application for playseapc is in good shapc, and has been extended to January 15, 2006, and noted a $25,000 dollar donation from Armadillo Homes \-vas received. . Noted that at next meeting an introduction of LED sign is scheduled. . Asked that Council do a mid-term evaluation all City Manager. He 1S asking that department heads also provide an evaluation. Is he doing a good job or how can he do better. . Workshop 12-14-05 44 . Assistant City Manager inf{)fJned Council of a request f{)r additional funds for the Civic Center parking lot. This request be coming forward possibly at next mceting for consideration. . #10 Council Member Douglas . Would be out of town December 20th. . Sign Ordinance is being sent to City Attomey for review and possibly to Council in January 2006. . Reported that several meeting have been scheduled related to School Bond Issues. . Marilyn Hatley, 157 Valley Oak (Lone Oak) has complaint of overgrown wecds in alleyway easement. Who is responsible? Also, received complaint of dcbris on city propcrty along fM 1518. . In Tri-County Park the "no parking sign" was taken down. Notcd that specd limit in Tri-County is 20 mph, however, speed limit signs are 30 mph by Ordinance. . IT staning-is there a requirement f{)r additional statling. Was advised IT has come up with a possible hirc. . Stated <lnimal shelter has threc computers, however is in need of another. Poliec department not aware. Thc mattcr will be researched. . Inquired is a resolution necessary to adopt the Schertz flag and was advised the issuc has been placed on agenda for next week. . Council Member Agee . Had no comments Council member Trayhall . Thanked Judy Tokar, City Secretary on assisting <l11 evacuee living in Schertz that was having some health related issues with health insurance. Council member Wilenchik . There is a need tilT a dock and flag in new Conference Room. Reported on Investment committee meeting and mentioned that Juan Smltoya, Finance Director would have report on CD investment in approximately two weeks. Spoke of clarification having to do animal shelter food donations, reasons why the Humane Society could not receive donations, giving away of extra t{){)d to other shelters, and rumor of Council not allowing extra food to be given out. He would not like to see f{)()d going to waste, because it can't be given away. Publicly recognized Assistant Fire ChieC Glen Outlaw on achieving, Master Firefighter, Master Arson Investigator and Master Inspector. . . . . Workshop 12-14-05 45 . . Reported on the Planning and Zoning Commission meeting held last night, plats presented on upcoming developments and infon11ed of public hearings, zoning issues, etc. Councill\'lember Carpenter . Asked if Johnny Biersehwale met with Mike Dennis and asked ifhe would like to provide a brief update or wait until the strategic planning sessions scheduled fi:JI" January. Was advised Mr. Dennis was given homework of what was expected and a meeting is planned !(Jr next week. Staif is working on different issues related to the project. . I3VYA meetings are scheduled 011 the 2nd Monday's of the month. . Inquired on final expenditures ti:)r Council Chambers ,md was advised final numbers are not completed. . Advised he would be late for the next meeting. # 11 Items by Mayor . Reminded everyone of the employee Christmas party on Friday at () pm. . Mentioned Laredo trip to meet with Congressman Cuellar. #12 ADJOURNMENT . The Mayor adjouOlcd thc mccting at 8:30 p.m. (~JI{A . H,~l BaldwiA; ~,~or . _(A__ ATTEST: .1 I' I" ( -L {l.:..'_ .\",,:~ __ {.~-'I~ u '-'" Judy Tokar, City Secretary v . Workshop 12-14-05 46 . . .