ccwks 05-30-06
Minutes
Council
Workshop Session
May 30, 2006
The Schertz City Council convened in Workshop Session on Tuesday, May 30, 2006 at
7:00 p.m. in the City Council Chamber Workshop, 1400 Schertz Parkway Building #4
Schertz, Texas. The following members were present: Mayor Hal Baldwin presiding,
Council Membersjim Fowler, David L. Scagliola, Reginna Agee, Tony Wilenchik and
Michael Carpenter. Also present were City Manager Don Taylor, Asst. City Manager
John Bierschwale and Judy Tokar, City Secretary.
#1 CALL TO
Mayor Baldwin called the meeting to order at 7 :00 p.m.
#2 OF
Robert Brockman. 1000 Elbel Road, wanted to know if he could take down the bandit
signs, they are allover toWn.
#3 Presentation discussion by Southwest Securities on
resolution relating to establishing the City's intention to reimburse itself for
the lawful expenditure of funds from the purposes,
program and valorem tax
Mark McLiney, Southwest Securities explained the purpose of the resolution. The
resolution authorizes the City to reimburse itself from the proceeds of the obligation bonds
before the issuance of the obligation. These costs can be associated with entering into
various contracts that relate to the construction of a new library facility; new recreation
center; street, curb, and sidewalk improvements and drainage incidental; drainage
improvements, engineering costs; architectural costs and various administrative costs and
land purchases. The resolution remains in force during the life ofthe bonds.
The City contemplates issuing the obligations in 2006 for $15,000,000 for the library in the
amount of $6,000,000; streets ~ $7,000,000 and drainage - 2,000,000. In 2008 the issuance
of $16,500,000, for the recreation center in the amount of $7,500,000; streets - $6,000,000;
and drainage - $2,000,000; and in 2010 for streets in the amount of$7,000,000.
Mr. McLiney explained the proposed General Obligation project financing chart. Mr.
McLiney stated the amounts in the chart are preliminary figures from the county. His goal
along with the staffs is to maintain, as promised the citizens, the rate would be no more
than $.05 toward the I&S rate. For 2006 the estimated bond interest rate is 4.75%, 5% in
2008 and 5% in 2010. He would recommend, if the Council decides on issuing the bonds
Workshop 5-30-06 205
that August should be a good time to issue the bonds based on the current interest rates.
The interest rates won't be fixed until the bonds are issued.
Mr. McLiney reviewed the $4,000,000 drainage utility project. It is anticipated that the
City would authorize $2,000,000 drainage bonds in August 2006 and $2,000,000 in August
2008. These bonds could be sold the same time as the other bonds to save administrative
fees.
#4 contract and resolution with the Schertz Chamber of Commerce
of July Jubilee.
Mr. Bierschwale said the only change in the contract was a typographical error. It was
ready for consideration at the next regular meeting.
#5 Discussion on loan to Schertz Seguin Local Government Corporation for water
plant expansions.
Mr. Bierschwaleexplained the request is for funding from SSGC to proceed with filing of
application for permits for Well #9 and Well #10 in Gonzales County. The water well will
double the capability to 3,200 acre feet, new rules allow,one acre foot of water per pump
on one acre land owned or leased. Mr. Bierschwale understands the corporation is
grandfathered until 2012 regarding the new rules. The cost of the digging well and
expansion is estimated at $4 million to $5 million. The impact fee will pay for our share of
the expansions.
Mr. Cockrell said the first thing that must be done is to acquire leased or purchase land
before the permits are issued and then funds will be needed to actually dig the water well.
Well #9 is being dug for larger capacity production.
Mayor Baldwin moved up Agenda Item #8.
#8 Discussion on Employee Personnel
Donna Dykes, Human Resource Director, reviewed some of the changes to the employee
personnel manual and said it was ready for consideration at the next regular meeting.
#6 Discussion on responsibilities and purposes of
Mr. Taylor said this advisory board was set up to assist Ms. Douglas with the parks and
recreation facilities. .He recommends City Council.give them direction and purpose on
what they need to do as an advisory board.
Ms. Douglas said she sees the group as what the citizen' s want and assist her in setting
goals and objectives. It can serve in the same capacity as the Library Advisory Board.
Workshop 5-30-06 206
Council Member Wilenchik suggested that a student be an ex-officio member similar to
the position on TSAC. Ms. Douglas agreed to his suggestion.
City Council agreed that they would like to group act as an advisory board, bring ideas on
utilization of the parks to the Council for the final decision.
#7 Discussion and possible action on bid and award of contract for the Schertz
Maintenance Facility.
Mr. Taylor asked Council to reject the bids because the bids came in over budget.
Mr. Bierschwale said .architect bids do not itemize which is the disadvantage for this
method of bidding. The architect was able to negotiate with the contractors but he still
was unable to come under budget. Mr. Bierschwale recommended a design build facility.
Council Member Wilchechik made a motion, seconded by Council Member Agee to
reject all bids on the Schertz Maintenance Facility. The vote was as follows:
A YES: Fowler, Scagliola, Agee, Carpenter and Wilenchik
NAYES: None
#9 Discussion on first reading of an ordinance by the City Council
of the City of Schertz authorizing a commercial licensing agreement.
Mr. Taylor said Court TV is waiting for the commercial licensing agreementto be
approved. Until this is approved, Court TV can not proceed with the editing on the
interview with Officer Kuntz.
Mayor Baldwin called a 5 minute break.
#10 Discussion on FY' 2005~2006 budget adjustments.
Mr. Taylor reviewed the following mid-year budget adjustments. He added that some of
the positions won't be filled until October I.
Department Amount
City Council $31,00.00
Deleted - blackberry's, laptop and additional stipend for Council
City Manager $95,250.00
Added - Asst. City Manager, City Engineer
Facilities Maintenance $87,667.00
City Secretary $ 900.00
Workshop 5-30-06 207
Non~Departmental
Moved fire truck to Fire Dept. $42,175.00
Municipal Court- $14,528.00
Administrative Assistant
Public Information Department $ 600.00
Records Management $ 2,982.00
Fire Department - new Fire Truck $165,140.00
Parks Department- $17,328.00
New Civic Center Events Coordinator
Animal Control Department $ 2,600.00
Finance Department~ $16,471.00
New Staff Accountant
Fleet Service Department $10,000.00
Special Events Fund $ 4,500.00
Water & Sewer Fund $22,783.00
EMS Fund $135,000.00
Hotel Occupancy Tax $ 30,572.00
Parks Fund $-424.400.00
#11 Items by City Manager Taylor
Mr. Taylor ~ No report
#12 Items by Council
Councilmember Fowler - No comment
Councilmember Scagliola - No
Councilmember won't be at the next meeting.
Councilmember Carpenter will out of town for the next meeting.
Mayor Pro Tem Wilenchik reported on the action at the P &Z meeting. Their
was a proposed small subdivision zoned R-4 for townhouses next to Scenic Hills. The
citizens presented an excellent reason for opposition and it was denied.
Workshop 5-30-06 208
#13 Items by Mayor
Mayor Baldwin requested that for him to be better informed when he is asked about new
businesses that staff provide an update. Mr. Truitt said he would provide the Council a
list of new businesses when they are pennitted.
#14 ADJOURNMENT
The meeting was adjourned at 10:23 p.m.
ATTEST:
Workshop 5-30-06 209