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ccwks 09-01-04 COUNCIL - WORKSHOP SESSION SEPTEMBER 1, 2004 The Schertz City Council convened in workshop session on Wednesday, September 1, 2004 at 7:00 pm in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin presiding, Councilmembers Carl Douglas, Steve Simonson, Reginna Agee, Tony Wilenchik and Ken Greenwald. Staff members present City Manager Mark Marquez and Deputy City Secretary Mary Ybarra. Mayor Baldwin welcomed everyone and called the meeting to order at 7:00 pm. #1 HEARING OF RESIDENTS Harvev Hild. 1430 Weil Road, is the organizer for Proposition 13 for Guadalupe County. First of all he wants to thanks the City for ordering the ballot for the November election. He acknowledges the city is going through the motions of accepting the petition presented by him, however he believes its a mute point because the ballot had to be ordered by today at the very latest, 62 days before the election date, making the petition null at this point. Secondly, at the August lSth meeting several Council members voiced concerns about disfranchising the voters with the election coming up. He stated it's his understanding the election is to be held at City Hall while other voting, City and County, will be held at the precincts. He stated that this would disfranchise the voters by having voters go to precincts, then having to come to City Hall. He stated the City Attorney has advised Council about "Voters Rights Act" and he strongly urged that Council make the change by the 8th to get it on the ballot at the different precincts. Geon!:e Mower, SOl Brooks, stated he would like to hold comments and be allowed to speak on agenda item #S. Mayor Baldwin stated he had no problem and would allow him to speak momentarily at that time. Robert Brockman. 4S0S Grand Forest, passed. Will Brown. Woodland Oaks Home Owners Association, thanked Council for allowing the two HOA's to get together to make a compromise and work things out. Reference the basketball courts at Woodland Oaks. (He passed out a design). He proposes the court stay the same, but move the basketball hoops from current location to the South end to create a half court; putting a dividing line making half courts. By doing this, it will take away full court attraction and hoops would be further away from homeowner properties. He went on to say that between the two HOA's this was a viable compromise, cutting down on noise, etc. at park. Additional, he would like to make recommendation to improve the park with lighting, due to sidewalk along the Gazebo area. It's a concern, because the Gazebo could become a hiding place for anyone wanting to scare walkers or runners in the Park. Another concern is that vehicles have been driving on the basketball courts; requesting placement of poles around the courts, similar to Ashley Place Park. Also requested that signs be posted between the two courts in order to identify the rules. Referred to the handout; exampling rules; hours 8 am to dusk, no glass containers permitted on the court area, no boom boxes, no vehicles permitted in the park area, no horse play, roughness or foul language permitted, and no roller skating or skateboarding permitted. He stated that both HOA's have tried to rectify the problem, but there is nothing to abide by; by the time police show up kids are gone and then there is retaliation because the police was called. He asked that the issue be placed on the next agenda, if it is acceptable with the Council. Both HOA's are in agreement, concerns are valid and believe the City will plan accordingly. Curt Cole. The Park at Woodland Oaks, stated that he doesn't disagree with everything that was stated, however he believes not all HOA's members were contacted, and are not aware of what is going on. He doesn't think the City is using funds wisely if they move goal posts right away. He believes that putting signs up first would be a good first move. He uses the court on a regular basis and hasn't observed anything discussed in the newspaper or what was discussed at the previous meeting. He believes it's a drastic move to relocate goal posts; he would like to keep it a full court. He believes homeowners that are close to the park are accustomed to quiet, however the park has developed. He understands the homeowners concerns, but feels the city could use money wisely by placing signs first, develop some swings, put benches and see how it works out. It doesn't make a whole lot of sense to spend thousands of dollars to tear up goals, move them, because of a change to the noise level. He would like to see the HOA members weigh their decisions. He understands that the board makes the decisions, but in his opinion they are supposed to represent all members, not necessarily make all the decisions. He is concerned that action is moving too fast, and believes the City Park Manager is doing a fine job. It was reported that five board members unanimously decided it go ahead with the compromise. There are no plans of putting the issue to a member vote. There are stipulations in the bylaws; acquiring a petition and getting enough votes from members, however it was decided by the board to reach comprise. Mayor Baldwin stated he would let the Park Department and staff research changes to see if anything can be done and if it's proper to do, and possibly put the issue on a future agenda. He appreciates the HOAs getting together and resolving the issue. He stated it would have been a difficult call for Council to make decision, someone would have been unhappy. Council will wait to hear from Ms. Douglas as to suggestions or recommendations and then place it back on the agenda. City Manager Marquez stated that possibly the Issue might be back on the lSth of September, but it would be tentative. #2 EXECUTIVE SESSION: Called under Section 551.071, Texas Government Code, as amended, consultation with City Attorney concerning pending or contemplated litigation. An Executive Session was held from 7: 15 p.m. to 7:35 p.m. #3 ACTION, IF ANY, ON THE ABOVE EXECUTIVE SESSION. Mayor Baldwin stated there is no action necessary. #4 CERTIFICATION BY CITY SECRETARY REGARDING PETITION FOR AN AD VALOREM TAX CEILING ELECTION. Mayor Baldwin introduced Michael Spain, City Attorney, who would be speaking on requirements needed for a petition. Mr. Spain stated that Chapter 277 of the Texas Election Code is a provision that contains the list of requirements of a petition for an election that is being called outside the election code, which is what this election would be. It is called "pursuant to a constitutional provision." He further stated that 277.002 sets the requirements of which there are four; signature of the petitioner and it has to be in their handwriting, the petitioner's printed name; either the petitioners birthday, address, although the State of Texas is not required, and or the petitioners voters registration number and County of registration if the City is located in more than one County; and date the petition is signed by the petitioner. The Secretary of State Office takes the position that as a part of the address for a City that is in more than one County, the County of residence has to be in the address, although it is clear that the zip code and Texas do not have to be in the address. At this time, Mayor Baldwin then introduced Norma Althouse, City Secretary. Mrs. Althouse stated she received the petition on August 16th, from Oscar Anderson and Harvey Hild. She stated that the petition contained one hundred sixty-six (166) pages and a total of nine hundred seventy-eight (978) people signed it but only nine hundred and forty (940) of those were verified as residents of the City of Schertz. She advised that nine hundred and forty (940) petitions both wrote and printed their names, only two hundred and seventeen (217) provided their voter's registration numbers, and none (0) of the petitioner provided the County of registration. Regarding the requirement for the date, none of the petitioners signed the date of their signing. These are the results of the petition that were found, and because of the omission of the date, the petition is considered to be invalid. Michael Spain further added that under the Secretary of State's rules the omission of the County would also make the petition invalid. He then stated that by the Secretary of States rules, clearly the omission of the date makes the petition invalid. Mayor Baldwin then stated that Council does not need to take action on petition. #5 CONSIDERATION AND FINAL ACTION REGARDING A AN ORDINANCE CALLING A SPECIAL ELECTION TO BE HELD IN THE CITY OF SCHERTZ, TEXAS FOR THE PURPOSE OF VOTING ON A PROPOSITION CONCERNING ESTABLISHING AN AD VALOREM TAX CEILING ON RESIDENCE HOMESTEADS OF THE DISABLED AND OF PERSONS SIXTY- FIVE (65) YEARS OLD OR OLDER AND THEIR SPOUSES; MAKING PROVISIONS FOR THE CONDUCT OF SUCH SPECIAL ELECTION; RESOLVING OTHER MATTERS RELATED TO THE CONDUCT OF SUCH SPECIAL ELECTION; AND DECLARING AN EMERGENCY. Mayor Baldwin introduced an Ordinance and read caption as follows: ORDINANCE NO. 04-E-25 AN ORDINANCE CALLING A SPECIAL ELECTION TO BE HELD IN THE CITY OF SCHERTZ, TEXAS FOR THE PURPOSE OF VOTING ON A PROPOSITION CONCERNING ESTABLISHING AN AD VALOREM TAX CEILING ON RESIDENCE HOMESTEADS OF THE DISABLED AND OF PERSONS SIXTY-FIVE (65) YEARS OLD OR OLDER AND THEIR SPOUSES; MAKING PROVISIONS FOR CONDUCT OF SUCH SPECIAL ELECTIONS; RESOLVING OTHER MATTERS RELATED TO THE CONDUCT OF SUCH SPECIAL ELECTION; AND DECLARING AN EMERGENCY. Mayor Baldwin asked Council if there was anything to address at this time. He then asked Mr. Mower if he would like to speak now or prefer to wait until Council takes action on the matter. Mr. Mower stated he prefers to wait, until Council votes. Mayor Baldwin asked that he speak now, because a motion would be made and then issue would go to vote. Mr. Mower stated he believes this is going to go down in history. He states, "you people have got everything going for you, except the fact that your going to do what you want to do rather then what the citizens of this City want, and I think it's going to be a wonderful thing when you get done with what your going to do and people get to the balloting box on each of your elections and were going to see how a house can be cleaned out". He thanked Council. At this time, Mayor Baldwin called for a motion. Councilmember Douglas moved to approve Ordinance calling for a special election to be held in the City of Schertz, for the purpose on voting on a proposition concerning establishment of ad valorem tax ceiling on residence homesteads of the disabled and of persons sixty-five years old or older. Councilmember Simonson seconded the motion, which carried with the following votes: Before a vote was called, Mr. Spain stated the Ordinance before Council calls for the election to be held on November 2, however it was written with an alternative, based upon a valid petition, or upon Councils own motion. Council can delete the paragraph, which refers to petition if Council's action to approve the Ordinance instead. Councilmember Wilenchik requested clarification. He understands Mr. Spain to be say that the petition is not valid, so the action being taken is strictly being based on what the Council believes is in the best interest of the City; it is not pursuant to the petition. That is a correct statement. Mayor Baldwin called for vote: AYES: Councilmember's Douglas, Simonson, Agee, Wilenchik and Greenwald. NAY: None. Mayor Baldwin stated motion carries; City will conduct an election on November 2, 2004. There will be a submittal to the Secretary of State's office for pre clearance. Mr. Spain corrected by saying pre-clearance would be submitted to the Department of Justice. He went on to say that the only problem they could not resolve was the issue of voting in all polling places as in Presidential elections. He stated this would be a normal City election held in the Community Center, where City elections are held every year. The only difference is that it is not a May election and early voting would take place as before at the County Office. #6 CONSIDERATION REGARDING AN ORDINGANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT CHAPTER 12 OF THE CODE OF ORDINANCES OF THE ICTY OF SCHERTZ, TEXAS, BE AMENDED CREATING A MUNICIPAL COURT OF RECORD IN THE CITY OF SCHERTZ, TEXAS WHICH SHALL BE COMPRISED OF THE PRESENT MUNICIPAL COURT AND ESTABLISH THE BASIC POWERS OF THE COURT AND IT'S PERSONNEL. Mayor Baldwin stated this matter is for consideration only. He stated Council is trying to determine if the City should consider a Court of Record or not. City Manager Marquez stated that this issue is a carry over of prior discussion relative to the Court and added that there are some issues that would be solved by the creation of a Court of Record and some that would be created by it, but believes its Councils desire to review the process one more time and determine if it is appropriate or not. He went on to say that the Ordinance would not be effective until the first day of January, 200S, giving Council enough time to discuss the entire process with the standing Judge determining it's structure. He stated that following State Statute goals, it calls to separate the administrative from the judicial, which would be beneficial to our Police Department that a Judge, Court of Record can issue subpoenas and search warrants, which is a critical as the City continues to grow and there is a need to act quickly in some cases. Mayor Baldwin stated the issue has been discussed for several years, at which time it was decided to go with it and then it was decided not to. He believes a decision needs to be made for budgetary purposes whether Council decides to do it or not. Council needs to discuss all advantages of having a Court of Record, because in some instances, "time" is of the utmost importance. He believes Council should seriously consider it. Councilmember Simonson stated it's his opinion that consideration to a Court of Record should be given to a City the size of twenty six thousand four hundred sixty-three (26,463) inhabitants. He believes it is time to move forward. Councilmember Wilenchik stated he thinks the Court has become bigger than a bread basket and a very integral part of the City, and establishing a Court of Record will enhance the administration of the Court, assist Police Department, further defining the lines of personnel, and believes this is a good thing. City Manager Marquez stated compensation for the Judge and structure has yet to be determined. Councilmember Agee believes it is time to move forward. Stated that Judge Padgett has given the spill in the past about how beneficial it would be and has indicated it is a good idea. She further stated Judge Padgett would know what the City has to gain out of it. Mayor Baldwin stated there would have to be official action in order to pass this Ordinance. Councilmember Simonson inquired if passage of Ordinance can be done before finalizing certain issues. Councilmember Wilenchik informed that Ordinance is not set for action tonight. City Manager Marquez stated that Ordinance could be passed, and issues worked through. There are some issues not addressed as part of the Ordinance, however there is a need to address certain ones. Mayor Baldwin stated the Ordinance does not go into effective until January 1, 200S. City Manager Marquez stated that the process could be set up and started on January 1, 200S and issues relative to compensation, times, etc. can be worked out. Councilmember Wilenchik stated that by passing this Ordinance it shouldn't inadvertently eliminate the existing Court. Lets make sure the City's current Court stays in effective until the New Year and then as of the first of January the new Court of Record would take effect. Mayor Baldwin stated this matter would be back on the agenda as an action item at some future Council meeting, keeping in mind the effective date of first of January. #7 DISCUSS FINAL READING OF ORDINANCE ESTABLISHING A REINVESTMENT ZONE FOR TRI-COUNTY BUSINESS COMPLES (SCHERTZ). Mayor Baldwin asked if there were changes and was advised no. He added final reading would take place at Tuesday nights meeting Councilmember Agee questioned the financial status of Frank Benevest, developer. Marquez stated that Mr. Benevest had some financial problems, which delayed the project, however has since resolved problems and is ready to proceed. He stated that Mr. Benevest had a heart attack but was back in town and has his financing in order. Council would be ready to take action at Tuesday night meeting. #8 DISCUSS FINAL READING OF ORDINANCE APPROVING A TAX ABATEMENT AND TAX ABATEMENT AGREEMENT FOR AND WITH TRI- COUNTY BUSINESS CAMPUS, LLC. Mayor Baldwin asked if there were any changes, he was advised there were no changes. Mayor Baldwin stated Council would be ready to take action at next Tuesday nights meeting. #9 DISCUSS PUBLIC HEARING (SCHEDULE FOR SEPTEMBER 7,2004) ON FY 2004/2005 BUDGET. Mayor Baldwin asked if there were any issues to discuss. City Manager Marquez stated he wants to make sure Council had a "flavor" of the budget and added that a budget summary would be published in the paper informing the residents. He then stated a series of chart and slide presentation is planned for the Public Hearing and he would ready to take questions or comments at that time. Mayor Baldwin stated Council would be ready to proceed with Public Hearing on September 7, 2004. #10 DISCUSS PUBLIC LHEARING (SCHEDULED FOR SEPTEMBER 7, 2004) ON PROPOSED TAX RATE. Mayor Baldwin asked if there were any changes. City Manager Marquez stated there were no changes. He stated notice of the Public Hearing on the tax rate is scheduled on September 7, and tax rate has decreased from .3825 to .3760, which is the recommended rate. Council would be ready hold Public Hearing on September 7, on proposed tax rate. #11 PUBLIC WORKS UPDATE Sam Willoughby, Public Works Director, gave update of the following projects. Dietz Creek (FEMA) Drainage Channel: coming along really well with the dirt work. Trying to open up both sides of the bridge, however moving a major part of dirt and are trying to open both sides. Councilmember Wilenchik inquired as the number of calls received on the issue, people wondering what is going on. It's his understanding that dirt is being taken out of the channel and spreading it out since they don't have a place to put it. He went to say that he would like to have publication in the Schertz Tales informing residents of the ongoing project. Sam Willoughby continued by stating this was the low end, which has been raised approximately five feet at Elbel Road, which was the biggest portion. Reported that at upper Dietz Creek at Maske Road all the utilities have been relocated. The soccer fields would be taking some of the dirt, however the majority of the dirt is being moved to the Silber property, which was an agreement to save the City approximately $700,000.00 plus. The major move would be within the next 60 days and getting it all cleared out Green Valley CCN-Reports for Green Valley have come back good. GIS System- Working on December to bring GIS software for the city. Have obtained aerials for Bexar County but do not have aerials for Guadalupe County, however plan to have them soon. Master Sewer Plan (Town Creek)- preliminary discussions ongoing. Street and Drainage Master Plan- Borgfeld Drainage and Road Improvements-Borgfeld Road plans are at Sl % and will be bidding it out. Have met with property owners a few times in order to set up a traffic plan. City Manager Marquez stated he would like to add one thing; the City might have to back off on one of the five projects, due to the Maske Road coming up a bit higher cost wise. The five projects are in priority order and will go down the list and do as much as the funds are available. Councilmember Wilenchik inquired on construction date of September 16th and if notices would be put out. There is a HOA meeting being held at the VFW and he would like brief the association. The HOA has appointed a new board President, Paul Riley. Aviations Heights-would be working on the project because water accumulates there continuously. PID Creation and Road Design-Reported sidewalks are in as is the approach to the bank. Closures will be advertised in newspaper as well as on the web site and Council has a copy of news release as part of their packet. Sam Willoughby stated construction would start on the one side of the road and the HEB parking lot, with intermediate delays for three weeks and were told by contractor there would be no long delays that closures would be kept to one lane for thirty minutes to an hour at the most. Sam Willoughby went on to say that TXDOT will be putting in their bid, mid September and usually takes approximately a month to select a bidder. Plan is to initially coordination between Ford Engineering (city engineer) and TXDOT to get the timing down. Councilmember Simonson asked what is status of the divider (median). He was advised its still coming and that the median would be in before the light starts working. IH35 Emergency Sub-Station- Slab was poured last week for the bay and working with CPS for electrical. Ware Seguin Water Plant Upgrade-upgrading one of the pumps at Ware Seguin. Have gotten in the electrical specs, what size motors; it is just a matter of design. It was pointed out the second phase to the project is building living quarters. Plan is to apply a part of fund bond into a designated reserve, $200,000.00, part B would be the 8 acres that are available that could be sold to the private sector for possibly $200,000.00 to $250,000.00, which would be sufficient to fund, phase two. If Council doesn't have any objections to the approach, the City will continue toward that goal. Public Works In-House Projects- ongoing and fall cleanup dates set for October 23, 2004 to November 07,2004. Public Works Complex- Construction work and design is approximately 95% complete and about ready to go out for bid. Quality of Life Project-Church property. City Manager Marquez stated he is trying to get as many of these projects, such as the church renovation, going at the same time. At this time going to final design based on the last drawings. Sam Willoughby stated that TXDOT finished the drainage at FM78 near Pizza Hut. He added that TXDOT is also planning on re- doing FM 1103 from FM 78 to IH 35 because of the new High School and all the new development. #12 DISCUSS RESOLUTION FOR PARTY IN THE PARK ON SEPTEMBER 18, 2004 REGARDING VEHICLES IN THE PARK, HORSES IN THE PARK, ALCOHOL CONSUMPTION IN THE PARK AFTER 11:00 PM, NOISE IN THE PARK AFTER 10:00 PM, AND INSURANCE COVERAGE FOR THE EVENT. City Manger Marquez stated this a list of variances that the City is aware of and sensitive to. Council has the option to authorize variances or allow the City Manager to waive these for the Party in the Park on September the 18th. The party is from 4pm to midnight and anticipates the break down of stages will take a couple of hours after the event. A variance is needed for alcohol and the foundation has acquired a temporary alcohol permit and has sent individuals to the T ABC classes. Miller Beer has the concession for the event. ALS committee met yesterday and everything is looking well. Councilmember Simonson asked what was the current number of motorcycles coming. City Manger Marquez stated approximately 1,000 plus. There are plans for 43 officers and several are going to on horseback, which is the reason for the variance request. The Police Chief has put together a fairly extensive security package and there will also be a VIP area and all Council Members would be receiving VIP Pass. Councilmember Agee asked about the insurance coverage and what was it going to cover. City Manager stated the insurance coverage was going to be treated the same as the July 4th event, and the foundation will reimburse the City for the cost, and TML is coving the event. City Manager Marquez stated there is a potential legal problem with Hooters, and the ALS foundation, however the problem is trying to be resolved, however if not, Hooters would not be a "player". The Resolution will be placed on Tuesday nights meeting for consideration. #13 DISCUSSION REGARDING ANNEXATION RESOLUTIONS. City Manager Marquez stated there are 6 projects of annexation. There is a time line associated with the project and the Planning Department has gotten all ordinances ready as well as most of the property owner information for mailing of notices. Looking at early December to have this process complete. If Councils has no objections everything is ready to proceed. City Manger Marquez stated if there are no objections we are ready to precede. There are separate items on the agenda that will need to be resolved for each one of those areas and added that the two Wiederstein Roads could be combined. Councilmember Agee stated that as long as the name is changed. Councilmember Simonson asked which road is called Cibolo Trail, City Manager Marquez advised it is Cibolo Valley Drive not Cibolo Trail. Mrs. Madison stated the service plan are ready and added that there is territory where NBU is involved and have been working on service plans by getting all the territories on GIS and or AutoCAD, which would be easier when looking at maps. #14 CONSIDER AND TAKE ACTION SETTING PUBLIC HEARING FOR SEPTEMBER 21, 2004 TO REZONE 78.14 ACRES OF LAND FROM PREDEVELOPMENT (PD) TO RESIDENTIAL 5 (R-5). THE PROPERTY IS CURRENTLY KNOWN AS NORTHCLIFFE II SUBDIVISION. Mrs. Madison stated that this property was part of a property that was annexed and not zoned at the time of the annexation. The proposed zoning would be R-S and is known as the Northcliffe II Subdivision. Mayor Baldwin asked if this property is part of the old Northcliffe Subdivision or new land that was purchased. Councilmember Simonson advised it was part of the original plat that wasn't ever built. Mayor Baldwin stated this would dump a lot of traffic into this subdivision and wanted to know if this could be improved. He was informed it could be improved. Councilmember Greenwald moved to approve setting a Public Hearing for September 21, 2004 to rezone 78.14 acres of land for PD or Residential or R-S currently known as Northcliffe II subdivision. Councilmember Agee seconded the motion, which carried with the following votes: AYES: Councilmembers Douglas, Simonson, Agee, Wilenchik and Greenwald. NAY: None. #15 CONSIDER AND TAKE ACTION SETTING PUBLIC HEARING DATE FOR SEPTEMBER 21, 2004 TO AMEND THE CITY OF SCHERTZ COMPREHENSIVE LAND PLAN, CHAPTER 5, (TRANSPORTATION), FIGURE 5.2 (MASTER THOROUGHFARE PLAN). City Manager Marquez stated that this has been previously discussed and added that the issue is a whole area of small lots that could not be developed. Live Oak Road and Maske road would have to be altered having them come directly through Schertz Parkway. The crossing at Maske would be closed and crossing at Live Oak with signal is proposed. This way there is the opportunity to go from a signal at Live Oak going all the way through the city. He stated there was no way to get this type of crossing unless it is done in this manner. He stated the CLP looked at it and approved it, and Planning and Zoning is going to hold a Public Hearing next week on the issue. He then stated the alignment of road is not firm it is only conceptual. He stated there are a couple of current problems such as a piece of property (by the ditch), being in the City of Schertz, of which belongs to a developer who wants to dedicate the property to the School District. It is likely that an arrangement is possible to contact the property owner, and possibly swap this piece of land for the other. This would allow the School there and would allow traffic onto Live Oak road. He added this would eliminate the patchwork and allow development to occur in a more cohesive way. He stated the Planning and Zoning, and CLP are in agreement. Mrs. Madison stated that one of the issues coming up is right of way would be taken out of properties even though there are other access points. She stated that as a result the City might have to participate and added that the realignment of this road is a safety issue and certain intersections are difficult. Councilmember Douglas asked what would be done with the right of way that the City has. City Manager Marquez stated it would be given back, which would be a trade off. Mrs. Madison stated that there are 170 acres in this exhibit and out of those 718 rooftops could be expected. She stated that this would result in a lot of traffic that would need to be managed. She further stated that all subdivisions in the city of Schertz are required to have two entrance points. She stated that a decision has been made as where the thoroughfare is to be and have looked at the neighboring communities, San Antonio, Cibolo, and Garden Ridge, in terms at how these roads will connect in the future. She feels this thoroughfare will be valuable to our City and will provide direction as the City goes forward with development. Councilmember Douglas moved to approve setting the Public Hearing September 21, 2004 Councilmember Simonson seconded the motion, which carried with the following votes: AYES: Councilmembers Douglas, Simonson, Agee, Wilenchik and Greenwald. NAY: None. #16 ITEMS BY CITY MANAGER. . Commented that as part of FYI information Council will find an updated / revised current Debit Charts. . Reported on some adjustments for the vendors associated with Party in the Park. Stated electrical and lighting would need to be changed. Cost is running approximately $11,000.00 to $15,000.00. Proposing the use Park Fund to do it and would be coming with a budget amendment with the exact number around midyear, Unless, Council has an objection he would like to precede with it. Councilmember Douglas asked if this would fall under 4B, and was advised it could. Councilmember Simonson stated it could be taken out of the Park Fund for now and then 4B could reimburse. . Introduced Sharon Pennington, President of the SBA. He stated that Sharon Pennington and he have been in discussions about the creation of a Chamber. Mrs. Pennington took the idea to the SBA Board and the Board is ready to get involved. He stated he asked Mrs. Pennington to come by this evening to answer any questions. The only problem at this time is there is no money to get started. He would like to recommend proceeding and setting plans up and funding a portion of the Chamber for approximately three years. He believes the Chamber needs some assists to start up. Councilmember Douglas inquired would this also fall under 4B. He was advised it could potentially be, but depends on issues having a clear role; what is Chambers role and what is City's. City Manager Marquez would like Council thoughts on the issue and if it's Council wish will proceed, and Mrs. Pennington would proceed with SBA, with the City assisting. Mayor Baldwin stated it's a very good idea. City Manager Marquez stated that the City of Cibolo would be asked to help fund the Chamber also. Mrs. Pennington stated that part of the research and development committee that was set up have spoken to other Chambers on ideas of membership, when you have neighboring communities such as the City does; Schertz business members would have all rights and other communities could not host particular events and would not have a vote. Mayor Baldwin suggests speaking with Cibolo before continuing to see if they are willing to participate. #17 ITEMS BY COUNCIL. Councilmember Douglas Liaison EDC Liaison-Schertz Library Board . Commented on retail shopping center (FM3009) going up across from Walgreen, he did not realize it was getting a curb cut onto FM 3009. He was advised it is a turn lane leading into the businesses. . Questioned the UDC: asked if there is a process or planning review updates on the UDC. Would Council have the opportunity to see or review, or are the revisions just presented to Council. He was advised Council would have the opportunity of reVIew. Councilmember Simonson 4-B Board Liaison BVY A . Informed of more publicity for Party in the Pak. James Schindler, PIO has set up an interview with Leslie Mouton with KSAT 12 News at his home. Added he believes it is going to be featured this week, but has not heard anything. Councilmember Agee 4-B Board Liaison Schertz Housing Authority . No Comment. . Councilmember Wilenchik 4-B Board Liaison Schertz Humane Society Liaison HOA Coalition Ex-officio- TSAC . Inquired on status of the Arroyo Restaurant sign. He was advised the matter is being researched. Councilmember Greenwald 4-B Board Ex-officio P & Z Commission Ex-officio SSLG Corp. . Informed of Chamber meeting in Seguin at 7 am. #18 ITEMS BY THE MAYOR . . Noted that the Northeast Partnership meets on the 12th of September 2004 (next Thursday). . Referenced receiving letter from Dave Caulkins relative Customer relations. Councilmember Douglas noted he had conversation with Mr. Caulkins regarding customer relations in certain departments such as Library, Inspection, etc. are very essential. Apparently, Mr. Caulkins had an incident at the Library relative to customer relations. City Manager Marquez advised that Mrs. Douglas was aware of the incident and was dealing with the issue. #19 BUDGET WORKSHOP There was no discussion. #20 ADJORNMENT. With no further business, Mayor Baldwin adjourned the r Mayor, City of Schertz, Texas . 'cretary, City of Schertz, Texas 456