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SPECIAL WORKSHOP SESSION
Wednesday, August 31, 2005
The Schertz City Council convened in a Special Workshop Session on Wednesday,
August 31, 2005 at 7:00 pm in the Municipal Complex Bob Andrews Conference
Room, 1400 Schertz Parkway, Schertz, Texas. The following members were
present: Mayor Hal Baldwin presiding, Council Members Carl Douglas, John
Trayhan, Reginna Agee, Tony Wilenchik and Michael Carpenter. Also present
were City Manager Don E. Taylor and City Secretary Mary Ybarra.
Mayor Baldwin welcomed everyone and called the meeting to order at 7:00 p.m.
#1 PUBLIC HEARING: To receive citizen comments on proposed ad valorem tax
rate.
Mayor Baldwin announced the tax rate of $.3760 would raise approximately $4, 281,153.
City Manager Taylor reported the tax rate is $.3977, which would create a balanced
budget. The tax rate of $.3977 is necessary to continue with the maintenance and
operation of the City.
At this time, Mayor Baldwin corrected statement relative to tax rate; tax rate for the City
is .3977, and would raise $4,606,405.
Mayor Baldwin asked for citizen comments at this time.
Robert Brockman commented on issues regarding tax increase and complemented the
City on a job well done.
At this time, Mayor Baldwin reported on tentative schedule of upcoming public hearings
for budget and the tax rate.
#2 ADJOURNMENT
There being no further comments, Mayor Baldwin closed the public hearing at 7:04 p.m.
The Schertz City Council convened in Workshop Session following the Special
Workshop Session at 7:05 p. m. The agenda was as follows:
#1 HEARING OF RESIDENTS
Mr. Dave Allen, 1306 Colony Drive thaoked Schertz EMS, regarding a call placed on
Ang I Oth to his home. The response time was 5 min for EMS crew to arrive, and stated he
is very proud of Schertz EMS on a job well done. The care and professionalism was
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outstanding and he would like to thank those individuals. He asked if he could possibly
get name of crew members in order to thank them personally.
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Mr. Robert Brockman; 1000 Elbel Road, mentioned the following:
. Compensation
. Commented Borgfeld Road is open, it looks great.
· Reported Schertz Parkway streetlights are still out.
#2 Discuss f'mal reading of Ordinance amending Article VII, (Administrative)
Section 4.1, Paragraph 1.
There was no discussion and Council would be ready to take action at next Tuesday
nights meeting.
#3 Discuss final reading of Ordinance rezoning 76.588:t acres from Residential-2
District (R-2) to Planned Unit Development (PUD), formerly Alternative
Development District (ADD) for residential development.
No changes were reported and Council would be ready to take action at next Tuesday
night's meeting.'
#4
Discuss first reading of Ordinance creating the Schertz Y onth Commission.
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During a brief discussion regarding Ordinance creating the Schertz Youth Commission,
City Attorney Michael Spain explained structure suggestions on how to consider
nominating individuals (youths) to the Commission. He covered requirements issues,
time frame, and placement of application on website, etc. It was determined that each
Council Member would nominate two individuals and the Mayor would nominate three
for a total of 13. The City would provide a liaison to the Commission, however that
individual has not been determined.
Mayor Baldwin stated first reading would be held at next Tuesday night's meeting.
#5 Discuss first reading of Ordinance authorizing filing of an affidavit of City
Manager concerning Randolph Air Force Base Air Installation Compatible
Use Zone.
City Attorney, Michael Spain, informed Council that the Ordinance creates a notice to
residents, and others of the existence of the AICUZ district, and restrictions associated
with the district. The affidavit directs the City Manager to arrange for description of the
AICUZ district for recordation purposes, and execute the affidavit in the appropriate real
estate records of the county in which the City AICUZ district is located. Also, Title
companies would be provided with information. Discussion followed relative to source of
funding, and it was determined that possible funding may come from EDC. There is need
to research the matter.
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Council would be ready for first reading on Tuesday night's meeting.
#6 Items by City Manager
General Announcements
· Reported on Code of Ordinances and advised that it looks like (28 or so)
ordinances have been omitted, these may be send as first amendment
(supplement) for an approximate cost of $20.00 per page.
#7 Items by Council
General Announcements
Council Member Douglas
Liaison-EDC
Liaison- Schertz Library Board
· Made inquiry relative to U-turn signage at HEB, are U-turns a problem on
FM3009, if so lets consider putting up No U-turn signs.
Council Member Trayhan
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. Asked if repairs to lights on Schertz Parkway are forthcoming.
· Has received calIs on concerns relative to crosswalk at Greenshire; design is
dangerous.
Mayor Pro-Tern Agee
Liaison Schertz Housing Authority
Liaison Guadalupe County
Children's Mvocacy Center
· Inquired on stop signs at Wiederstein Road and 1H-35. Public Works would
foIIow up.
Council Member Wilencbik
Liaison- Schertz Humane Society
Liaison- HOA Coalition
Liaison- P&Z Commission
Investment Advisor
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· There is a need to cancel meeting of October 26, 2005, due to TML
Conference.
· Inquired on status of Humane Society/Animal Control issue, was informed
there is a proposed contract.
· Reported attending P&Z meeting on the 23rd of August, and passed out plats
and other documents for Council review, plats on projects at 1H-35 south and
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FM 3009. After the meeting there was some discussion relative to the PUD .
designation and suggests were discussed.
. Asked that he would like to place discussion on future workshop regarding
dedication of some sort for Steve Simonson.
. Inquired when is projected date for new Council Chamber move in. Was
informed, approximately three weeks or possibly by October I.
. Complemented everyone that participated in the Borgfeld project, he is getting
good feed back from residents.
Council Member Carpenter
Liaison TSAC
. Informed he will not attend TSAC meeting or Charity Roast due to attending a
family function. Asked if anyone would like to volunteer to attend TSAC
meeting.
#8 Items by Mayor
General Announcements
. Announced receiving letter of resignation (effective immediately) from
Sharon Frugi, Schertz Housing Authority Commissioner. Would like to place
on next Tuesday night's agenda, possible appointment of Leon Jones to the
Commission position. .
. Informed Merwin Williman long time P&Z Commissioner and ex- Council
Member passed away, services will be tomorrow at 10 am at Fort Sam
Houston cemetery.
. Thanked City Staff for helping Carol Simonson in her time of need. Staff
delivered meals to the family.
#9 Executive Session: Called under Chapter 551, Texas Government Code,
subsection 551.073-Personnel Matters- evaluation, duties, discipline and
compensation of tbe Municipal Court Judge.
An Executive Session was held from 7:50 pm to 8:36 p.m.
#10 Action, if any on the above subject of Executive Session
Council Member Wilenchik moved to approve compensation package as discussed in
Executive Session, and authorize the Mayor to discuss the results with the Judge in
private session. Council also has completed the evaluation and accepts it. Council
Member Carpenter seconded the motion, which carried with the following votes:
AYES: Council Members Douglas, Trayhan, Agee, Wilenchik and Carpenter
NAYS: None
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#11 Budget Workshop
City Manager Taylor reviewed document regarding the addition of personnel in the
amount of $232,402. The breakdowns of the reconunendations are as follows:
2-Policemen
I-Fireman
I-Finance
2-PT Library
I-PIO Admin Clerk
4-PT Parks (10 wks)
$90,428
$39,417
$45,360
$12,100
$27,537
$17,560
He added that another personnel position not included in the reconunendation packet is
an additional IT position, with estimated cost of $38,500. He went on to explain that with
new techoology associated with the new City facility coming on broad, and City's
emergency services such as a GAD system other department functions, this position is
vital.
He went on to say that in further review with department heads, it was detennined that
cuts would be made to capital items (equipment) in some areas enabling those positions
associated with that department duable. The following are position reconunendations:
I-Fireman
I-IT
2-PT Library
$39,417
$38,500
$12,100
He is confident that cuts and adjustments made would fund these positions. The other
positions will have to wait, until the end of the year. The budget (still balanced) would
stay as presented, with some minor adjustments.
Council Member WiIenchik stated that it would be up to Council to decide; 'if we really
need this, and we don't have the money at a tax rate of $.3977, then we need to go above,
and pay the price.'
The following presentation was at the direction of City Attorney Michael Spain.
At this time, Amy Madison, Economic Development Director announced the department
is close to completing contract regarding Comprehensive Economic Development Plan;
have selected vendor and is in final negotiation. The company selected is TIP Strategies
out of Austin. The pian would qualifY the City as an Economic Development designated
City through the EDA. This designation is important to the City because it would enable
the City to go after EDA grants. The total amount of the contract is $80,000.
Council Member Trayhan stated that he believes if a 2% cut across the board (each
department) was made the additional personnel would be feasible. He believes the
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additions should be included in this budget not at mid-year. In his opinion, mid-year .
budget adjustments are designed for unexpected items.
After further discussion relative to budget issues, it was Council consensus to go with
City Manager's reconunendation on the budget as presented.
#14 ADJOURNMENT
There being no further business to discuss the meeting was adjourned by Mayor Baldwin
at 9:53 p.m.
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ATTEST:
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, City of Schertz, Texas
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ccwks 08-31-05