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ccswks 09-14-2005 . . . COUNCn., SPECIAL WORKSHOP SESSION Wednesday, September 14, 2005 The Schertz City Council convened in Special Workshop Session on Wednesday, September 14, 2005 at 7:00 pm in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin presiding, Council Members Carl Douglas, John Trayhan, Reginna Agec, Tony Wilenchik and Michael Carpenter. Also present were City Manager Don E. Taylor and City Secretary Mary Ybarra. Mayor Baldwin welcomed everyone and called the meeting to order at 7:00 p.m. #1 BEARING OF RESIDENTS Roberto Salas, 1041 Gettysburg Drive mentioned that during the last flood he had 2' of water in his home. He only received $35-$45 in assistances from the City. He inquired why, when up north flood victims are receiving more. He was told the City's flood wasn't a national disaster. Robert Brockman, 1000 Elbel Road made the following comments: . Council compensation. Council Member Douglas stated that City Charter stipulates that compensation will be set by City Council. . Inquired on evacuation procedures and who would order an evacuation. He was advised the Mayor would issue written order. . Mentioned that official newspaper of record is Seguin Gazette because, it's newspaper of subscription and circulation. Betty Tate. 7905 Tates Drive expressed her opinion relative to filing affidavit regarding AICUZ (she is in favor), however would like to see a mass notification to property owners versus boundary notification. She would like to see filing placed on property owner's deed, so potential buyers aren't surprised to find that the property has restrictions. #2 APPROVAL OF MINUTES: Workshop Session-July 27, 2005 Regular Session-August 2, 2005 Council Member Douglas moved to approve the minutes of Workshop Session, July 27, 2005 and Regular Session, August 2, 2005. Council Member Wilenchik seconded the motion, which carried with the following votes: AYES: Council Member Douglas, Agee, Wilenchik and Carpenter. ABSTAINED: Council Member Trayhan. NAY: None. ccwks 09-14-05 #3 PUBLIC HEARING: To receive citizen comments regarding the proposed FY 200512006 budget. . Mayor Baldwin explained the procedures to be followed at public hearing and stated that presentation would be made by the City Manager and then Council would hear citizen comments. At this time, City Manager Taylor presented a detailed slide presentation of proposed FY200512006 budget covering; Revenues-all funds; Expenditures-all funds; General Fund Expenditures-by function; General Fund- revenues and expenditures; Water Sewer- revenues and expenditures; Schertz EMS-revenues and expenditures; Drainage-revenues and expenditures; Tax Year Rates and Property Evaluation; Assessed Property Values; chart indicating Total Debt Service from 2006-2024. The budget amount of $26,450,067 is appropriated for the maintenance and operation of various departments. At this time, Mayor Baldwin opened the public hearing for citizen comments. David Richmond, Greenshire HOA member brought up the issue of drainage. In his opinion the creek bed (Dietz Creek) and other beds are in need of repair, possibly increasing water flow. Homeowners are experiencing backyard flooding, in rain of 30 minutes or so. Has had discussion with city staff for possible solutions; creek beds in some instances are solid rock. Possible solutions would be to deepen or widen. As the city goes through budget process, he hopes for budget money availability. The . homeowners look to the city for support. Assistant City Manager Bierschwale stated that in the following 2-3 months, a list of bond issues would be brought forward that would cover such items. #4 PRESENTATION OF BUDGET City Manager Taylor presented slide presentation on budget during the public hearing. #5 DISCUSSION OF EMERGENCY READING (SEPT, 20, 2005) OF ORDINANCE REGARDING THE BUDGET FOR FY 2005/2006. Council would be ready to take action at next Tuesday night's meeting. #6 DISCUSSION OF EMERGENCY READING (SEPT. 20, 2005) OF ORDINANCE REGARDING THE TAX RATE FOR FY 2005/2006. After brief discussion relative to home valuation increase, Council agreed they would be ready to take action at next Tuesday night's meeting. . ccwks 09-14-05 . . . #7 DISCUSSION OF FINAL READING OF ORDINANCE CREATING THE SCHERTZ YOUTH COMMISSION. There were no changes reported and Council would be ready to take action at next Tuesday night's meeting. #8 DISCUSSION OF FINAL READING OF ORDINANCE AUTHORIZING FILING OF AN AFFIDAVIT OF CITY MANAGER CONCERNING RANDOLPH AIR FORCE BASE AIR INSTALLAITON COMPATmLE USE ZONE. After a brief history on the issue and no changes reported, Council would be ready to take action at next Tuesday night's meeting. #9 DISCUSSION ON POLICY GOVERNING THE NAMING OF PARKS, BUILDINGS, ROOMS AND OTHER CITY FACILITIES. Council Member Wilenchik stated that after reading through the policy, he believes it's a very good policy, has flexibility, is okay as it stands and sees no reason for change. With this in mine, he would like to suggest naming the Council Chambers after Steve Simonson. Council Member Agee believes dedication of an individual is a good idea, however naming of a building, she's not quite sure. After brief discussion, it was determined the policy would stand as written. #10 DISCUSSION ON THE NAMING OF NEW COUNCIL CHAMBERS. During discussion, several options such as possibly naming another building, room, plaque dedication, etc. were introduced. It was determined options would be researched to come up with an appropriate honor for Mr. Simonson. #11 DISCUSSION ON FIRST READING OF ORDINANCE REVISING CHAPTER 18, SECTION 18-32, STOP INTERSECTIONS. No changes were reported and Council would be ready to take action at next Tuesday night's meeting. #12 DISCUSSION OF EMERGENCY READING (SEPT. 20, 2005) ON ORDINANCE ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS). Chief Friesenhahn explained that due to time frame the Ordinance before Council needs formal adoption by October 1st. The purpose is the adoption of the National Incident Management System (NIMS), a standard for incident management by all city ccwks 09-14-05 departments. The adoption is required in order to remain eligible for most state and federal grant programs. . Council would be ready to take action at next Tuesday night's meeting. #13 DISCUSSION REGARDING AGENDA FORMAT. Council Member Agee stated she didn't have a problem with agenda format, however would like to receive as part of Council packet back up information, a memorandum from the department or department head expIaining the issue before Council. It was also suggested that City Manager provide a memo stating his position. During further discussion the matter of sending agenda and Council packet electronically was brought up. There were some reservations from Council, however it was determined City Manager would explore the matter. #14 DISCUSSION REGARDING LEGAL ADVERTISING OUTSIDE CITY'S NEWSPAPER OF RECORD. During discussion of legal advertising, it was noted that the Herald newspaper is not of general circulation. The newspaper of record, Seguin-Gazette is a subscriber newspaper, published more than I-day a week. As referenced in City Charter, publication shall be in one or more newspapers of general circulation. With this in mine, publishing could be . done in others newspapers such as the Herald and Express News. However, cost would be an issue. At this time, City publications are published legalIy. The Charter is undergoing review and these are issues that are being considered. #15 Items by City Manager General Announcements . Referenced letter received from the City of Laredo; city is seeking interested Texas cities who wish to establish a sister city relationship with a Mexican city. . Reminded everyone of meeting with residents of Northcliffe and Scenic Hills, Sept. 151h, 7 p.m. at Cibolo Valley Baptist Church. . ReminderofALSPartyinPark, Sept. 17,2005. #16 Items by Council General Announcements Council Member Douglas Liaison-EDC Liaison- Schertz Library Board . Commented on dedication of Allison 1. Steele School. · Would like to see an increase to filing (election) fee. At this time, fi1ing fee . doesn't cover the cost of packet distribution. ccwks 09-14-05 . . Reported on Library Board meeting; June attendance broke all records and stated the architect would be making presentation on Library project very soon. Council Member Trayhan . Thanked city staff; regarding lights on Schertz Parkway. Mayor Pro-Tern Agee Liaison Schertz Housing Authority Liaison Guadalupe County Children's Advocacy Center . Reported on the Schertz Housing Authority meeting and noted that Gulf Coast evacuees are being taken in. . Inquired on status of interconoectivity between HEB and McDonald's. Council Member Wilenchik Liaison- Schertz Humane Society Liaison- HOA Coalition Liaison- P&Z Conunission Investment Advisor . . Referred to Schertz Humane Society contract; questions on changes and stated the need for a meeting with appropriate parties. . Reported on Planning and Zoning meeting; all items discussed or approved. Council Member Carpenter Liaison TSAC . Reported signal light at Woodland Oaks and Schertz Parkway is out. . Commented the new Council Chambers is coming along; electricity has caused some problems, and there was some problem with dry waIl along back wall of chambers. . Inquired on status of Maske Road improvements. It was noted flyers had gone out to Windy Meadows residents advising of a concrete pour at 5 am. Completion is in approximately six weeks. . Stated he would like an electronic copy of budget slide presentation. . Inquired if an agenda would be posted for Charter review conunission. Is there a need? . Stated he would like to receive schedule of charter review conunission meetings by emaiI. #17 Items by Mayor General Announcements . ccwks 09-14-05 . Reminded Council that next Wednesday at 6:30 pm; dinner for Mr. Simonson and . Mr. Greenwald will be held at the Community Center. Abel's would provide a nice dinner. . Commented that Council Member Trayhan has accepted the liaison position to BVYA #18 ADJOURNMENT Mayor Baldwin adjourned the meeting at 9:20 p.m. ATTEST: . ~~?~ / Depu City ~ry, City of Schertz, Texas . ccwks 09-14-05