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ccwks 06-15-2005 . . . COUNCIL - WORKSHOP SESSION WEDNESDAY, JUNE 15,2005 The Schertz City Council convened in a special workshop session on Wednesday, June 15, 2005 at 7:00 pm in the Municipal Complex Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin, Council members Carl Douglas, Reginna Agee, and Michael Carpenter. Absent were Council members Steve Simonson and Tony Wilenchik. Also present were City Manager Don E. Taylor and Interim City Secretary Mary Ybarra. Mayor Baldwin welcomed everyone and called the meeting to order at 7:00 pm. #1 HEARING OF RESIDENTS Ken Greenwald, 205 Westchester Dr. stated that he attended the Buffalo Valley Youth Association meeting as representative for Council member Steve Simonson. He explained that due to the number of children wanting to play baseball, softball and football, BVY A is considering contracting with the City of Cibolo for use of their fields. BVY A is also sponsoring Schertz Sharks (swim team) and if anyone has interest in helping to sponsor, it would be greatly appreciated due to the cost of equipment. Robert Brockman, 1000 Elbel made the following comments: · Attended the Planning and Zoning meeting on June 14, 2005 and identified what he believed to be several problems with P&Z agenda. · Informed the City Council, that the County did not approve an application for Tax Abatement for a Tri-County Business, but the County did refund the application fee. · Stated that a group of teenagers were walking down the middle of Elbel Rd. and points out that the City of Schertz does not have a jaywalking ordinance. · Noticed that the 4th of July Jubilee banners were not up and asked why the City doesn't have the equipment to put banners for different occasions throughout the year. · Addressed an issue about Legacy Oaks Blvd, identifYing a right turn only onto Schertz Parkway and also a concern on FM 3009 having No left turn signs. · Inquired about Library Grant and asked if the City of Schertz has to have property before a grant can be received. #2 APPROVAL OF MINUTES: REGULAR SESSION-MAY 11, 2005 A corrected copy was passed, and after review by Council member Douglas, minutes were found to be in order. ,? ri3 Without further discussion, Council member Douglas moved to approve amended minutes of Regular Session May 11,2005. Council member Agee seconded the motion, which carried with the following votes: . AYES: Council members Douglas and Agee NAYS: None ABSTAINED: Council member Carpenter #11 DISCUSSION COMMISSION. REGARDING FORMING SCHERTZ YOUTH Mayor Baldwin moved this item next to allow the City Attorney and others to discuss this matter without having to stay for the entire meeting. Ms. Ashley Bailey, Schertz resident, Miss Schertz Sweetheart, upcoming senior at Incarnate Word High School, and elected Senior Class President made the following presentation. Ms. Bailey having attended a Youth Summit Conference in San Antonio informed Council that it was there she learned of the San Antonio Youth Commission. The Commission she leamed works one on one with the City of San Antonio Council. She is proposing forming Schertz Youth Commission, meeting once a month with Schertz City Council to discuss issues of concern and propose possible solutions. The Commission . would be made up of students ninth through twelfth grade who attend SCUC ISD or who reside in the City of Schertz. The vision is to provide community service opportunities, research problems, and identifY possible solutions, form programs that would allow youth to shadow City of Schertz positions, learning how the city operates behind the scenes. Ms. Bailey identified these points: · The Schertz Youth Commission would involve the youth of Schertz with City leaders. · Low cost, a place to meet and advertising to get the information out to the youth of Schertz. . The need of Council support. . Youth are the future leaders. At this time, Ms. Bailey introduced Mr. Skinner from the San Antonio Youth Commission. He explained how the City of San Antonio appointed the Youth Commission, and shared what the Youth Connnission's responsibilities are to San Antonio City Council. Explained that the Youth Commission was responsible for this years Summit, this being the third year, and notes that approximately 350 youth attended. The City of San Antonio provides two (2) staff members to the Commission, and added that the Commission has been instrumental in drafting Graffiti Ordinance, curfew and skate park policy as well as community service projects and political awareness. Council member Douglas fully supports the concept and would like to see a draft of . proposed charter, number of youth that would make up the Commission, appointment :l..H . process, (student, liaison, etc.) and meeting schedule; would the Commission meet monthly or quarterly. City Attorney, Michael Spain asked if the San Antonio Youth Commission was established by ordinance or resolution. He was advised it was established by ordinance. A copy of the San Antonio Ordinance would be made available to him. After a brief discussion, it was Council consensus to have City Attorney and City Manager draft an ordinance, develop an informative package for student submittal interested in participating. Council thanked Ms. Bailey and Mr. Skinner for their presentation. #3 CONSIDER AND TAKE ACTION ON APPOINTMENT OF INTERIM CITY SECRETARY. Council member Douglas moved to approve the appointment of Mary Ybarra as Interim City Secretary. Council member Agee seconded the motion with the provision that salary would be based on City Secretary pay scale. The motion carried with the following votes: . AYES: Council members Douglas, Agee, and Carpenter. NAYS: None #4. DISCUSS PUBLIC HEARING (SCHEDULED JUNE 21, 2005) CONSIDERING THE EXTENSION OF A MORATORIUM ON PROPERTY DEVELOPMENT IN A PLATTED RESIDENTIAL SUBDIVISION. City Attorney, Michael Spain commented having met with several property owners and stated he believes there is basis to extend the moratorium. He has drafted a continuation on the moratorium and explained that there are approximately 450 lots in this platted subdivision (Live Oak Hills) of which approximately one-third are located in Selma, the others are located in Schertz. He informed that publications have been submitted and added that the moratorium would continue from the expiration date of the current Ordinance, which is July 13, 2005. Council would be ready to hold Public Hearing on the scheduled dated of June 21, 2005. #5 Discuss fmal reading of Ordinance rezoning 26.385;t acres from Apartment/Multi-Family Dwelling District-4 (R-4) to General Business (GB). No changes were reported, and Mayor Baldwin confirmed that the 26.385 acres is correct on Ordinance and that Council would be ready to consider the Ordinance at next Tuesday night's meeting. . A<J!) #6 Discuss final reading of Ordinance revising Chapter 18, Traffic, Article II, . Operation of Vehicles Generally, Section 18-30-(b), Restrictions on turning. No changes were reported and Council would be ready to consider the Ordinance at next Tuesday night's meeting. #7 Discuss fmal reading of Ordinance revising Chapter 18, Traffic, Article V, Stopping, Standing and Parking, Section 18-90 Parking for certain purposes prohibited and Section 18-91-Parking Prohibited. It was noted the Ordinance addresses parking on Elbel Rd in front of the high school. Council member Douglas inquired if school police would enforce the Ordinance, Council member Agee remarked that it falls within the boundaries of school property and that school police can and should enforce the Ordinance. Without further discussion, Council would be ready to consider the Ordinance at next Tuesday night's meeting. #8 Discuss final reading of Ordinance revising Chapter 18, Traffic, Article IV, Speed Regulations, Section 18-79, Maximum Limits on Specific Streets. There were no changes to the ordinance and Council would be ready to consider the matter at next Tuesday night's meeting. . #9 Presentation and Discussion of FM 1518 Tax Increment Finance District (TIF). City Manager Taylor commented that Mr. Larry Aiken has come up with recommendation for future development in the FM15l8 area. He has met with city staff several times, conducted research and has come up with several ways to approach the project. City Manager Taylor reminds everyone that it is still in the working stage. He adds that the plan has merit and is worth investigating for the future development of the FM 1518 area. Mr. Larry Aiken provided Council information packet and discussed the advantages and benefits to the City: . Construction of wastewater treatment facility . Development of Loop Road parallel to FM 1518 North and South of Lower Seguin Road . Cooperation in extension of road from said Boulevard to Loop 1604 . Development and construction of approximately 2,000 residences . Approximately 100 acres of dedicated parklands plus improvements . Fire and EMS site and station . Future commercial development sites · Potential employment nodes . ~ 1" . . . The property based on acquisition stages consists of approximately 826 acres located between Lower Seguin Road and Interstate IH-lO, fronting FM 1518. From marketing, developer, and a builder standpoint, it is believed the area is ready to come forward. Mr. Aiken also provided an outline identifying twelve steps in the process for the "TlRZ" creation. A Resolution authorizing preliminary actions concerning designating a tax increment investment zone (T1RZ) would be coming forward on, Tuesday, June 21, 2005 for consideration and approval. It was Council consensus to consider the Resolution at next Tuesday night's meeting. #10 Discussion on CGI Communications, Inc. Marketing Proposal. Ms. Debbie Gildea stated that nothing has changed in the information packet relative to the proposal. Council requested the item be placed on workshop for further discussion, since it was determined that the proposal was in violation of the City sign Ordinance. Council member Douglas acknowledges that conceptually it is a very good idea, however all banners in discussion would be considered 'off premise' signs, which are in violation of City Ordinance. After discussion, it was suggested that Ms. Gildea research other options, (not banners) which could possible work with the marketing proposal. #12 Discussion regarding tax abatement and tax abatement agreement with TC II Land, L.P. Economic Development Director, Amy Madison briefed Council on application and evaluation documents, and noted that applicant has completed all requirements. She reported the EDC voted unanimously to recommend that City Council approve an annual abatement of 76.5% for a six-year term. She went on to say the property is 8.576 acres, located in Tri-County Business Industrial Park. The $4.5 million project includes a total of 162,123 sq. ft. of office/warehouse space, and explained that the annual revenues to city over the six (6) year term are $39,511.38. Ms. Madison points out the property would require the creation of a reinvestment zone. It was Council consensus to have this item placed on the June 21, 2005 agenda. #13 Discussion regarding tax abatement and tax abatement agreement with ProLogis Development Services. Economic Development Director, Amy Madison briefed Council on application, evaluation documents, and noted that the applicant has met all requirements. ProLogis is requesting tax abatement for a new Class-A multi-tenant industrial building in the Tri- County Business Industrial Park. She points out that the company owns two other d, 'i7 distribution centers in the park. The property is 12.130 acres and the $7,740,982 million project includes 204,600 sq. ft. of office/warehouse space. She points out the final computed percentage is 73.5% for a lO-year term and added the agreement allows transfer of abatement to future tenants through the triple-net lease contract with ProLogis Development Services. The armual revenues to the City over 10-year term are $106,931.90. . During a brief discussion, Council member Douglas noted the need for other avenues rather than tax abatement for incentives. He believes tax abatements are good in certain situations, however are misunderstood. At this time, Mrs. Madison provided a report on the total number of tax abatements approved by the City to date. Again, Ms. Madison points out the property would require the creation of a reinvestment zone. It was Council consensus to have this item at next Tuesday night's meeting. #14 CONSIDER AND TAKE ACTION SETTING PUBLIC HEARING DATE OF JULY 5, 2005 ESTABLISHING REINVESTMENT ZONES FOR AND WITH: a. TC II LAND, L.P. b. PROLOGISDEVELOPMENTSERVICES . Council member Agee moved to approve setting public hearing for July 5, 2005 on Establishing Reinvestment zones for and with TCII Land, L.P. and ProLogis Development Services. Council member Douglas seconded the motion, which carried with the following votes: AYES: Council members Douglas, Agee and Carpenter. NAYES: None #15 Discussion regarding Recreational Facility Construction Bids. Assistant City Manager Bierschwale reported that bids came in higher than was expected. He contributes this to the increase of construction costs, and because of this he suggests that the City act as its own Project Manager (General Contractor). After discussion on the matter and urgency to see the project started it was Council consensus to move forward with the project. Council inquired on the time frame, and was advised that the goal is Christmas (to open ball parks, entry way, etc.) as long as there are no delays due to unforeseen circumstances. . d.~g . It was Council consensus to allow Assistant City Manager Bierschwale to handle the project as he suggested. #16 Discussion amending Chapter 19, Exhibit 5, Wastewater treatment rates and fee schedule. Assistant City Manager, John Bierschwale briefed Council on this item. Explained the three options establishing default rate combining treatment cost of CCMA, GBRA and NBU: Option 1, combining treatment and averaging; $240 per thousand + 0.12 line maintenance fee= $2.52. Option 2, annual treatment per thousand gallons projected treatment cost; $2.03 per thousand gallons +0.12 line maintenance fee, add $2.15. Option 3, straight pass through cost for treatment; average cost based on gallons treated combining all three zones: CCMA $1.90 + 0.12 maintenance fee $2.02 GBRA $3.12 + 0.12 maintenance fee $3.24 NBU $2.18 + 0.12 maintenance fee $2.30 CCMA would increase from $2.02 to $2.15 = $0.13. . After discussion on options introduced, staff recommended going with option 2. Staff would come back with revised Ordinances at next workshop session for further discussion. This item would be placed on Council Workshop agenda of June 29,2005. #17 Discussion regarding amendment of the fee schedule for development related to application fees and activities as generally described within the Unified Development Code (UDC). Planning Director, Nancy McBeth, briefed Council and explained that fees are based upon a comparative analysis of other communities of approximately the same size or other similarities. The increase would cover engineering cost, etc. Ms. McBeth provided Council with detailed schedule of fees relative to each type of application. She went on to say that the intention is to do a (30) thirty-day posting on the changes and schedule meetings with the developers explaining the changes. Council had no problem with fee schedule amendment and asked that this item be placed on the June 21, 2005 agenda. . J.H . . . 3-00 . #18 Items by City Manager General Announcements · Commented advertisement for the City Secretary Position would be going out for publication. · Noted that City needs to be prepared for results of State Legislature decisions and how ~his may atTect all City's. Ms. Ar:1Y Madison made the following comments: .. An annoullcement of the first annual Northeast Regional Planning Conference, C'hoio City Hal!, 9 to 11 :30 am, June 29, 2005. · Banners for 4th of July have been received and will be hung on Friday. · John Bierschwale reminded everyone of the Schertz-Seguin Local Government Corporation meeting scheduled tomorrow, 1 :30 pm. · Borgfeld Road, traffic will be transferred over to the new side, starting on Friday. · A refurbished bucket truck has been located and will be here on Friday. A scissor lift has also been located. #19 Items by Council General Announcements . Councilmember Douglas Liaison - EDC Liaison - Schertz Library Board · Requested an updated City staff roster with spouses' names for elected city officials and department heads. · Mentioned Schertz Library Board has a meeting, June 20th with Mendenhall and Associates to finalize library design etc. · Reported on a very productive meeting with Economic Development on June 9, 2005. · Mentioned request for Biography on Council member is needed. Mayor Pro-Tern Agee Liaison Schertz Housing Authority Liaison Guadalupe County Children's Advocacy Center · Attended Schertz Housing Authority meeting on June 13, 2005 and reported a lot of changes are coming forward that are very good. · Inquired on status of Personnel Manuel, she was advised the manual is still in review stages. · Inquired about the STOP sign for Wiederstein Rd. and ill 35. John Bierschwale advised he would check with Public Works Dept. . 3-01 ,o~ . :.LStIllV SllX;:l.L 'Zl.!;:ll(:lS JO ~ . 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