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ccwks 08-10-2005 . . . COUNCIL - WORKSHOP SESSION Wednesday, August 10, 2005 The Schertz City Council convened in a special workshop session on Wednesday, August 10, 2005 at 7:00 pm in the Municipal Complex Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin presiding, Council Members Carl Douglas, Reginna Agee, and Michael Carpenter. Absent was Council Member Tony Wilenchik. Also present were City Manager Don E. Taylor and Deputy City Secretary Mary Ybarra. Mayor Pro-Tern Agee welcomed everyone and called the meeting to order at 7:00 pm. #1 HEARING OF RESIDENTS Mr. Roberto Salas: . Inquired how many mini trucks (Chev. S-IO) does the City own? . Informed Council that City of Schertz has to many tow away zones, and no one pays attention to them, due to signs not being in clear view. Trev Marsh, Centurv Homes: 1354 N. Loop 1604 E. Ste. 108, informed Council Century Homes has a project in under consideration that has tangible benefits to the City that would be introduced at next Tuesday night's meeting. Mr. David Richmond: 2921 Bent Tree Drive stated he would wait to comment on item #6. Robert Brockman: 1000 Elbel Road, mentioned taking off PUD designation is not necessary and believes Council should include wording ofPUD in an Ordinance. Mr. Henry Gutierrez. Bexar Waste: 533 Main Street, informed Council of an attempt from the City of San Antonio to impose a fee of $2,200 per truck (collecting waste) within the corporate area of San Antonio. The fee is excessive and believes it's not fair to impose such a fee onto smalI operators. He believes it's one way to run small operators out of business. With his 30-truck fleet the proposed fee would really hurt the business. He would like Councils support in a form a letter, sent to the City of San Antonio, informing the City that the imposed fee is unfair for small businesses operating in the San Antonio area. #2 APPROVAL OF MINUTES: Workshop Session- June 15, 2005 Regular Session- June 21, 2005 Workshop Session- June 29,2005 Regular Session- July 5, 2005 Council Member Douglas pointed out an error (delete 'appeal' from the sentence and change to read 'approve the decision') on page 14, of Regular session June 21 st . Council Member Carpenter pointed out an error under his comments; Council Member . Wilenchik stated comment about 'Dove Meadows' in Workshop Session of June 29th. Council Member Douglas moved to approve the Workshop Session of June 15, 2005, Regular Session of June 21, 2005, Workshop Session of June 29, 2005, and Regular Session of July 5, 2005 with corrections as noted. Council Member Carpenter seconded the motion, which carried with the following votes: AYES: Council Members Douglas, Agee, and Carpenter NAYS: None #3 Consider and take action on appointing City of Schertz Charter Review Commission. It was pointed out that at the last meeting, four appointments were made the Commission; the fifth appointment is being made tonight. Mayor Pro Tem Agee recommends appointing Earl Sawyer to the Charter Review Commission. Council Member Douglas moved to approve appointing Earl Sawyer to the Charter Review Commission. Council Member Carpenter seconded the motion, which carried with the following votes: . AYES: Council Members Douglas, Agee, and Carpenter NAYS: None #4 Discussion on f'mal reading of Ordinance rezoning 2.440:t acres from Residential/Agricultural District (R-A). No changes were reported. Council would be ready to proceed with final reading of Ordinance at Tuesday night's meeting. #5 Discussion on final reading of Ordinance amending Article, XVI, (Administrative) Section 3.4 and 5.4. No changes were reported. Council would be ready to proceed with final reading of Ordinance at Tuesday night's meeting. #6 Discussion on f'mal reading of Ordinance amending Article VII (Special Districts) adding Section 7, Alternative Development District. . . City Manager Taylor recommended approval of Ordinance and stated that changes would be made at a later time upon review. Developer is ready to proceed. Council Member Carpenter agreed with Mr. Taylor. David Richmond voiced concerned that it would be difficult to allow rezone to zone category that doesn't exist. Language is bad, but the intent was good and believes that staying with PUD designation is a better fit everyone is familiar with. Mayor Baldwin arrived at 7:29 p.m. Council Member Douglas stated he is supportive of verbiage description, and fully supports the changes. He believes ADD has negative reactions; lets start fresh. Michael Spain, City Attorney stated he tends to agree with PUD designation instead of ADD. After discussion by David Richmond and City Attorney Spain, Mayor Baldwin stated that the Ordinance would give ADD enforcement power. He believes getting the ACUIZ desiguation into real estate records is a very good solution that would protect potential buyers in the long run. He believes notice change is not substantial; let's make change by final reading next Tuesday. It was determined that the Ordinance would be updated to include changes discussed prior to Tuesday night's meeting. . #7 Discussion and possible action on proposals for City Health Care Providers. City Manager Taylor stated that after review of Healthcare proposals, the following are recommendations: Medical-Community First, Dental-Safeguard (HMO SC225 with Meridian PPO), and Vision-Spectera Opt I. Donna Dykes, Human Resources Director, gave a detail summary on all healthcare providers recommended. Council Member Douglas moved to except staff recommendation on proposals for City Health Care Providers. Council Member Carpenter seconded the motion, which carried with the following votes: AYES: Council Members Douglas, Agee, and Carpenter NAYS: None Council Member Agee stated she would like to recommend staff input (I-year review) after enrolhnent. #8 Discussion and possible action on EMS write-offs. . Dudley Wait, EMS Director informed Council of uncolIectable EMSj'atient accounts. He explained the amounts include the 2nd quarter and 2 months of the 3 quarter of the fiscal year, ending May 31,2005. During the transition from old vendor MSB to MVBA, there . was a period (75 days) that no names were submitted to either vendor while finalizing contract, etc. As a result, the write-offs of uncollectable accounts wilI be smaller, while contractual allowables wiII be a normal amount. He went on to say the write-offs are in three segments; Accounts referred to colIection agencies (last write-off for MSB), the request amount of $220,393.58 in uncolIectable accounts, Internal biIIing (negotiated charge reductions, write-offs of co-pays, biIIs for homeless patients, and biIIs of deceased) the request amount of $8,405.49, Contractual alIowables (difference between Medicare/Medicaid charges) the request amount of $429,402.30. Totaling write-offs in the amount (Jan. I, 2005-May 31, 2005) of $658,201.37. After a brief discussion, Council Member Douglas moved to approve EMS write-off recommendations in the amount of $658,201.37. Council Member Agee seconded the motion, which carried with the folIowing votes: AYES: Council Members Douglas, and Agee. ABSTAINED: Council Member Carpenter NAYS: None #9 Discussion and possible action awarding 1-35 "Real Property" Bid (approx. 7.93 acres). . No Bids were received on IH-35 "Real Property" (approx. 7.93 acres). Assistant City Manager Bierschwale informed Council of changes made by the City's marketing consultant, Patrick O'Brien, RE/MAX North-San Antonio having to do with acreage and price offer. Because no bids were received, no action was necessary. #10 Items by City Manager General Announcements . Mentioned that the City is checking with NBU regarding light poles. . Reminded Council of Northeast Partnership tomorrow at 11 :30 a.m. at Olympia HiIIs. #11 Items by Council General Announcements Council Member Douglas Liaison-EDC Liaison- Schertz Library Board . . . . . Stated he believes home-schooled students should be able to apply to the Youth Commission. City Attorney explained he received sample packet from Ms. Bailey and he would be drafting an Ordinance for Council review. . Reminder ofluncheon at Gary Job Corp. on Thursday. . Believes architects (Library project) would be ready for presentation on project after the City has completed budget workshops. . Attended groundbreaking ceremony of Nursing Home. Council Seat Place 2 Vacant Mayor Pro-Tern Agee Liaison Schertz Housing Authority Liaison Guadalupe County Children's Advocacy Center . Reminded everyone about the Kuempel Roast-fundraiser for the Children's Advocacy Center on September I, 2005. Council Member Wilenchik Liaison- Schertz Humane Society Liaison- HOA Coalition Liaison- P&Z Commission Investment Advisor . Not present to comment. Council Member Carpenter Liaison TSAC . Informed that TSAC has new member. . Would attend Planning & Zoning meeting for Council Member Wilenchik. #12 Items by Mayor General Announcements . Mentioned annual 'Cause for Paws' sponsored by the Humane Society scheduled October 15th. . Apologized for not attending groundbreaking ceremony for nursing home. . Reported Steve Simonson breathing has diminished 50%, also has been fitted with feeding tube, and mentioned that Carol Simonson has undergone surgery and would need some assistance. . Informed Max Newsome, Scenic HiIIs HOA President, passed away on Saturday. At this time Council took a short recess before going into Budget Workshop. #13 Budget Workshop . City Manager Taylor informed Council that figures from the appraisal district were not received until yesterday morning, which has cause a bit of delay in completing the budget numbers. The City was informed of a new formula implemented by the State. At this time, City Manager Taylor gave overview of budget covering revenues/expenditures, and proposed tax rate of .3622, however is requesting an increase to .3977. He presented an additional document covering general fund expenditures detailing added personnel ($232,402), and is recommending taking it out of reserves. He explained it's a lean budget and notes that the increase to the tax rate would meet budget requirements. After a brief discussion, it was noted big items have been introduced; the next step should be to take each department one at a time. If Council has questions, ask at that time, if not continue with the next department and so on. The process should go very quickly. Council was in agreement. Mayor Baldwin stated he would like to meet with City Manager, Finance Director, and Evelyn Boggess to get a better understanding of effective tax rate and new formula implemented. lt was Council consensus to place budget workshop on Wednesday, August 17, 2005. . Assistant City Manager Bierschwale reminded Council of decision to bring back market study covering salaries for department heads. There are quite a few that are not in line. This also is not included in this budget. #14 ADJOURNMENT There being no further business to discuss the meeting was adjourned by Mayor Baldwin at 9:40 pm. ATTEST: cretary, City of Schertz, Texas .