18-R-148 Amendment to the Professional Services Agreement with Lockwood Andrews and NewnamWHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City
requires additional professional services relating to engineering and design services for the 2018
Street Preservation and Maintenance /Rehabilitation Project that are not included in the original
project agreement; and
WHEREAS, City staff has determined that Lockwood, Andrews, and Newman (LAN),
Inc. is uniquely qualified to provide such services for the City; and
WHEREAS, LAN, Inc. is an approved On -Call Engineering Firm for the City of Schertz;
and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, or planning purposes; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend the contract with LAN, Inc. pursuant to the On -Call Engineering Project Agreement
attached hereto as Exhibit A (the "Agreement ") for an amount of $83,500.
WHEREAS, the City Council authorizes City Staff to expend up to an additional $44,827
on further amendments to the Project Agreement, if needed.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Amendment to the Agreement with LAN, Inc. in substantially the form set forth on
Exhibit A and to execute further amendments as necessary not to exceed a total expenditure
amount of $483,500.00.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 27th day of November, 2018.
CITY OF S TZ, TEXAS
is el R. Carpenter, Mayor
ATTEST:
Brenda Dennis, City Secretary
50077397.1
50077397.1 A -1
Lockwood, Andrews
& Newnam, Inc.
LEO A DALY COMPANY
Attachment 1
Project Scope of Services
BASIC SCOPE OF SERVICES
As part of Supplement 2, LAN will complete the following basic services for Schertz Parkway
Reconstruction and Live Oak Road:
Schertz Parkway Reconstruction (Woodland Oaks to Maske Road)
70% Design
Roadway
• Project management
• General notes, construction phasing & sequence of work
• Prepare cost estimate
• Topographic survey
• Review existing utilities and submit itemized conflict list to Schertz
• Project layout, horizontal and vertical control sheets
• Existing /proposed typical sections
• Quantity summary sheet
• Prepare horizontal and vertical alignments
• Grading plan (Schertz Pkwy at Woodland Oaks)
• Develop ADA sidewalk improvements
• Plan & profile sheets (Schertz Pkwy and Woodland Oaks)
• Intersection layout sheet
• Roadway cross sections
• Striping plan sheets
• Prepare special roadway details
• Compile relevant construction standards
• Quantity takeoff
• QC review
• 70% design review meeting with meeting minutes
Traffic Control
• Plan sheets
• Intersection plan
• Typical sections
• TCP narrative
• Quantity takeoff
100% Design
Roadway/Traffic Control
• Update plans and specifications per 70% Schertz comments
• Finalize cost estimate
• QC review
• TDLR plan review
Page 2 of 17
0
Live Oak Chip Seal (Oak Valley to Roy Richard Drive)
70% Design
• Field exploration to identify base and surface repairs, additional crack seal
• Cover /layout sheet
• Base /surface repair plan sheets (Scale V = 100)
• Quantity summary sheet
• Quantity takeoff
• QC Review
100% Design
• Update plans and specifications per 70% Schertz comments
• QC review
Bid Phase
Schertz Pkwy reconstruction and Live Oak chip seal will be included in the design package with
projects associated in the original work order. The following tasks will be completed as an addition
to the original bid phase effort to submit one complete bid phase packet:
• Summary of work
• RFCSP information form
• Price proposal form
• Agreement between City and Contractor
• Incorporate contract documents in specifications
• QC review
• Prepare pre -bid meeting agenda
• Attend pre -bid meeting
• Provide responses to Contractor questions
• Prepare and distribute addendum (1 addendum)
• Attend bid opening
• Bid review and tabulation
• Prepare award recommendation letter
Construction Phase
Schertz Pkwy reconstruction and Live Oak chip seal will be included in the design package with
projects associated in the original work order. The following tasks will be completed as an addition
to the original construction phase effort anticipating one general contractor:
• Review material submittals and shop drawings
• Respond to Contractor RFI's
• Review and negotiate change orders
• Construction progress meetings & meeting minutes (2 meetings per month) (Est. 4 months)
o Site visit to be completed at time of progress meeting
• Monthly pay application review
• Attend overall final walkthrough (substantial completion)
• Develop and distribute punch list
• Punch list verification (final completion)
• TDLR coordination, registration and inspection
• Coordinate TDLR violations and verify corrections
• TDLR project closeout, provide final TDLR documentation to Schertz
Page 3 of 17
t f
grilling
Attachment 2
Project Phases Cost & Timeline & Invoicing
Project Phase
Estimated Cost
Time (Calendar Days)
Survey (Sub)
$ 7,350.00
28
TDLR (Sub)
$ 1,250.00
14
70% Design
$ 47,565.00
45
100% Design
$ 16,715.00
21
Bid Phase
$ 2,280.00
-----
Construction Phase Including Closeout
(w/ travel expenses)
$ 7,690.00
120
Reimbursable Expenses (Plan
Reproduction & Site Visits)
$ 650.00
-----
Total Fee
83,500.00
The rates proposed for this project, as outlined in the master agreement, are as noted:
Principal /QAQC Manager - $220.00
Senior Project Manager - $190.00
Project Engineer - $130.00
Engineer (EIT) II - $95.00
** *Senior Engineering Technician - $125.00
Construction Field Representative - $95.00
CADD Designer II - $85.00
Administrative - $65.00
Survey — See above
TDLR — See above
** *Position not included in LAN's master agreement. Rate is proposed.
Invoicing
LAN proposes the following invoice schedule:
Survey Services
• Submit invoice upon completion, review and acceptance of survey
TDLR Services
• Submit 1 invoice after project is registered and plan reviews have been completed
70% Design
• Submit 1 design invoice per month
• Submit final 70% design invoice after 70% design submittal approval
100% Design
• Submit 1 design invoice per month
• Submit final 100% design invoice after 100% design submittal approval
Bid Phase Services
• Submit 1 invoice after completion of bid phase services and award recommendation letter
has been approved
Construction Phase Services
• Submit 1 invoice per month of Construction
o LAN to provide monthly reports with invoice
• Submit final invoice after acceptance of project by Schertz
Page 4 of 17
The following fee summary sheets present an explanation and breakdown of the project fee for
Schertz Pkwy reconstruction, Live Oak chip seal, bid and construction phase services
Page 5 of 17
Attachment 3
Explanation of P,qeot F-
Page 6 of 17
LAN Project No. 120-11816-010
Project Name: City of Schertz - 2018 Pavement Preservation Program
SUP 2 - Schertz Parkway Reconstruction (Woodland Oaks to Maske
Road)
75
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E
$ 220.00
$ 190.00
$ 130.00
$ 95.00
$ 125.00
$ 85.00
$ 65.00
-4 Ott
Project Management & General Items
48
$ 6,995.00
1
Project Management & Sub Coordination (SurveyfTDLR)
12
$ 1,780.00
8
4
2
Site Meeting at Woodland Oaks to Review Traffic Signals
2
$ 380.00
2
3
General Notes
7
$ 740.00
1
4
2
4
lConstruction Phasing & Sequence of Work
9
$ 910.00
1
4
4
5
S%NaP-Nafrative
0
$ -
6
Prepare Cost Estimate
4
$ 475.00
1
3
1
7
QA/QC
8
$ 1,760.00
8
8
9
$ -
9
70% Design Review Meeting with Meeting Minutes
6
$ 950.00
4
2
40
PfepaFe-14espepse- [e 7109' - .
d
$ -
Roadway Plan Preparation
278
$ 27,765.00
11
Review Survey (field and electronic)
9
$ 910.00
1
4
4
12
Review Existing Utilities for Potential Impacts & Submit Itemized List to Schertz
3
$ 380.00
1
2
13
Prepare Schertz Pkwy Reconstruction Cover/Index of Sheets (Est. 2 Sheets)
7
$ 720.00
1
2
4
14
Prepare Project Layout, Horizontal & Vertical Control Sheet (Est. 2 Sheets)
18
$ 1,780.00
2
4
12
15
Prepare Existin /Proposed Typical Sections (3 EA) (Est. 3 Sheets)
22
$ 2,120.00
2
4
16
16
Prepare Quantity Summary Sheet
3
$ 265.00
1
2
17
Develop Horizontal Alignments (Schertz Pkwy Baseline & NBISB Centerline,
Woodland Oaks Centerline)
5
$ 570.00
1
4
18
Develop Vertical Alignments (Schertz Pkwy & Woodland Oaks)
14
$ 1,520100
2
12
19
Develop ADA Sidewalk Improvements
10
$ 1,060.00
2
1
8
20
Prepare Plan & Profile Sheets (Schertz Pkwy) (Est. 4 Sheets)
68
$ 6,360.00
4
16_
48
21
Pre are Plan &Profile Sheets (Woodland Oaks) (Est. 1 Sheet)
11
$ 1,060.00
1
2
a
22
Prepare Intersection Layout Sheet (@ Woodland Oaks)
11
$ 1,060.00
1
2
8
23
Develop Intersection Grading Plan & Prepare Elevation Sheet (@ Woodland
Oaks)
12
$ 1,290.00
2
6
4
24
Develop Cross Sections & Prepare Cross Section Sheets (Est, 25 Sections, 9
Sheets)
36
$ 3,800.00
4
8
24
25
Prepare Sthping,Plan Sheets (Est. 2 Sheets)
26
$ 2,500.00
2
8
16
26
Prepare Special Roadway Details (Est. 1 Sheet)
11
$ 1,060.00
1
2
8
27
Compile Relevant Construction Standards
3
$ 360.00
1
2
28
Quantity Takeoff (Removal, Roadway, Earthwork, Stri ping)
9
$ 950.00
1
8
1
Traffic Control
72
$ 8,915.00
29
Prepare Plan Sheets (2 Phases)
34
$ 4,140.00
2
a
24
30
Prepare Plan at Intersections
18
$ 2,260.00
2
4
12
31
Prepare Typical Sections
13
$ 1,570.00
1
4
a
32
Prepare Narrative
4
$ 570.00
1
1
2
33
Quantity Takeoff
3
$ 375.00
3
Project Management & General Items
19
$ 2,635.00
1
General Notes
3
$ 380.00
1
2
2
Construction Phasing & Sequenre of Work
4
$ 465.00
1
2
1
43
s4v3p4hlffalive
9
$
4
Finalize Cost Estimate
3
$ 380.00
1
2
5
QA/QC
4
$ 880.00
4
6
Prepare & Submit Final Design Package (5 Sets Binded with CID)
5
$ 530.00
1
4
1 Roadway Plan Pre paration
83
$ 9,005.00
1 7
IFinal Utility Impact List
1.5
$ 19000
0.5
1
Page 6 of 17
Attachment 3
Explanation of Project Fee
Page 7 of 17
LAN Project No. 120 - 11816 -010
Project Name: City of Schertz - 2018 Pavement Preservation Program
SUP 2 - Schertz Parkway Reconstruction ( Woodland Oaks to Maske
Road)
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$ 220.00
$ 190.00
$ 130.00
$ 95.00
$ 125.00
$ 85.00
$ 65.00
8
Schertz Pkwy Reconstruction Cover /Index of Sheets
2.5
$ 265.00
0.5
2
9
Project Layout, Horizontal & Vertical Control Sheet
3.5
$ 360.00
0.5
1
2
10
Existing /Proposed Typical Sections
4
$ 445.00
1
3
11
Quantity Summary Sheet
1.5
$ 180.00
0.5
1
12
Horizontal Alignments (Schertz Pkwy Baseline & NB /SB Centeriine, Woodland
Oaks Centerline)
1.5
$ 190.00
0.5
1
13
IVertical Alignments Schertz Pkwy & Woodland Oaks)
5
$ 570.00
1
4
14
ADA Sidewalk Improvements
4
$ 445.00
1
3
15
Plan & Profile Sheets Schertz Pkwy
18
$ 1,780.00
2
4
12
16
Plan & Profile Sheets Woodland Oaks
5
$ 540.00
1
1
3
17
Intersection Layout Sheet Schertz Pkwy @ Woodland Oaks
6
$ 625.00
1
1
4
18
Intersection Grading Plan & Elevation Sheet
4
$ 465.00
1
2
1
19
Cross Sections & Cross Section Sheets
8
$ 970.00
2
2
4
20
Striping Plan Sheets
9
$ 870.00
1
1 8
21
S ecial Roadwa Details
3
$ 360.00
1
2
22
Relevant Construction Standards
1.5
$ 180.00
0.5
1
23
Quantity Takeoff Removal, Roadway, Earthwork, Striping)
5
$ 570.00
1
4
Traffic Control
30.5
$ 3,775.00
24
Prepare Plan Sheets 2 Phases
13
$ 1,570.00
1
4
8
25
Prepare Plan at Intersections
7
$ 880.00
1
2
4
26
Prepare Typical Sections
6.5
$ 785.00
0.5
2
4
27
Pre are Narrative
2.5
$ 350.00
0.5
1
1
28
Quantity Takeoff
1.5
$ 190.00
0.5
1
TOTAL (DESIGN)
530.5
$ 59,090.00
12
75
2.5
139
77
221
4
1
Plan Reproduction
$ 300.00
2
Mileage (Design)
$ 150.00
TOTAL (REIMBURSABLE EXPENSES)
$ 450.00
LAN Services
$ 59,540.00
Sub Services - Survey - Northern Heights (Sherwood Surveying)
$ 7,350.00
Sub Services - TDLR Plan Review & Inspection (WV Consulting)
$ 1,250.00
Total Schertz Pkwy Reconstruction Fee:
$ 68,140.00
Page 7 of 17
Attachment 3
Explanation of Project Fee
Page 8 of 17
LAN Project No. 120 - 11816 -010
Project Name: City of Schertz - 2018 Pavement Preservation Program
SUP 2 - Live Oak Chip Seal (Oak Valley to Roy Richard Drive)
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$ 220.00
$ 190.00
$ 95.00
$ 85.00
2
1
Field Exploration to Identify Base Repair, Additional Crack Seal
6
$ 855.00
3
3
2
Prepare Cover /Layout Sheet
3
$ 360.00
1
2
3
Prepare Base /Surface Repair Plan Sheets (Scale 1" = 40', Est. 10 Sheets)
17
$ 1,590.00
1
4
12
4
Prepare Quantity Summary Sheet
2
$ 170.00
2
5
Quantity Takeoff
4
$ 475.00
1
3
6
QA /QC
2
$ 440.00
2
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Cover /Layout Sheet
1
$ 85.00
1
2
Base /Surface Repair Plan Sheets (Scale V = 40', Est. 10 Sheets)
7
$ 720.00
1
2
4
3
Quantity Summary Sheet
1
$ 85.00
1
4
Quantity Takeoff
1.5
$ 190.00
0.5
1
5
QA /QC
1
$ 220.00
1
TOTAL (DESIGN)
45.5
$ 5,190.00
3
7.5
13
22
>...,_
1
Plan Reproduction
$ 150.00
2
Mileage (Design)
50.00
TOTAL (REIMBURSABLE EXPENSES)
$ 200.00
LAN Services
$ 5,390.00
Total Live Oak Chip Seal Fee:
$ 5,390.00
Page 8 of 17
Attachment 3
Explanation of Project Fee
Page 9 of 17
LAN Project No. 120 -11816 -010
Project Name: City of Schertz - 2018 Pavement Preservation Program
SUP 2 - Bid Phase
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$ 95.00
1
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Summary of Work
1
$ 95.00
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1
2
Prepare RFCSP Information Form
1
$ 95.00
1
3
Prepare Price Proposal Form with Schedule of Values
3
$ 380.00
1
2
4
Update Agreement between City and Contractor to include Project Specific
Information
1
$ 95.00
1
5
Incorporate Remaining Contract Documents into Specification Book
3
$ 380.00
1
2
6
QA/QC
2
$ 380.00
2
7
Prepare Pre -Bid Meeting Agenda
0.5
$ 47.50
0.5
8
Provide Responses to Contractor Questions
1.5
$ 190.00
0.5
1
9
Prepare and Distribute Addendum (1 Addendum)
1.5
$ 190.00
0.5
1
10
Bid Review & Tabulation
3.5
$ 380.00
0.5
3
11
Prepare Letter of Recommendation
0.5
$ 47.50
0.5
TOTAL
(Bid Phase)
18.5
$ 2,280.00
5.5
13
LAN Services
$ 2,280.00
Total Bid Phase Fee:
I
I $ 2,280.00
Page 9 of 17
Attachment 3
Explanation of Project Fee
Page 10 of 17
LAN Project No. 120 -11816 -010
Project Name: City of Schertz - 2018 Pavement Preservation Program
SUP 2- Construction Phase
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$ 190.00
$ 95.00
$ 95.00
$ 65.00
oi;
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1
Review Material Submittals & Shop Drawings
10
$ 1,140.00
2
8
2
Respond to Contractor RFI's
12
$ 1,520.00
4
8
3
Review /Negotiate Change Orders
2
$ 380.00
2
4
Construction Progress Meetings & Meeting Minutes (2 Meetings per Month) (Odd
Weeks) (4 months)
8
$ 1,520.00
8
5
Monthly Pay Application Review
6
$ 760.00
2
4
6
Attend Overall Final Walkthrough (Substantial Completion)
2
$ 380.00
2
7
Develop and Distribute Final Punch List
1
$ 190.00
1
8
Punch List Verification (Final Completion)
5
$ 570.00
1
4
9
TDLR Coordination for Registration /Forms
3
$ 320.00
1
2
10
Attend TDLR Inspection Walks as Schertz's Owners Designated Agent
2
$ 190.00
2
11
Coordinate TDLR Violations and Verify Corrections
3
$ 380.00
1
2
12
TDLR Project Closeout/Provide Final TDLR Documentation to Schertz
1
$ 190.00
1
TOTAL (Construction Phase)
55
$ 7,540.00
25
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Mileage (Construction) (Est. 10 Site Visits)
$ 150.00
TOTAL (REIMBURSABLE EXPENSES)
$ 150.00
LAN Services
$ 7,690.00
Total Construction Phase Fee:
$ 7,690.00
Page 10 of 17
»". r
Attachment 4
Additional Services and /or Expanded Scope of Services
The work proposed for Supplement 2 is an extension to the previous approved work order and fee
proposal dated March 19, 2018. Work included in this Supplement 2 proposal is strictly limited to
the identified tasks under Attachment 1 — Basic Scope of Services and Attachment 3 — Explanation
of Project Fees. Any additional tasks required or requested will be at an additional service.
Pursuant to the Master Service Agreement, additional services will be provided under a separate
work order.
Page 11 of 17
September 20, 2018
Mr. Stephen Aniol
Lockwood, Andrews & Newnam, Inc.
10101 Reunion Place, Suite 200
San Antonio, Texas 78216
Submifted electronically via email to SJAniol@lan-inc.com
6477 FM 311 1 PO BOX 9QU
SPRING BRANCH, TX 780
830.228.5788 P 1830.885.2170
WWVV.MSENGR.COM i TBPLS #100442)11
Subject: Fee Proposal for Surveying Services Related to the Schertz Parkway from Woodland Oaks
Drive to Maske Pavement Survey project, City of Schertz, Texas.
Thank you for allowing Sherwood Surveying, LLC (Sherwood) the opportunity to make a proposal for
the above referenced project. Based ■ the scope discussed and provided in email as shown exhibit,
Sherwood will provide the following scope of services outlined below.
1. Cross sections at intervals listed above (ROW to ROW including top of
curb/gutter/center line and/or striped line). Include center median for chertz Pkwy
2. Grid elevation layout at each intersection.
3. Call "One Call", pick up utility locates, and pick up visible utility appurtenances within
project limits, Review and include utilities from record drawings and provide utility maps
to Engineer. Water and sewer must be included in the survey and please provide
I nverts from manholes. Please contact LAN if manholes are locked and we will
coordinate as needed to have them unlocked.
4. Locate and pickup noticeable sags1crests that do not follow the normal terrain.
5. Locate and Pick up all irrigation fixtures within project limits
6. Locate and Pick up all traffic signal equipment within Project limits to include length of
mast arms on signal poles and include location and number of all signal heads,
dimensions of any traffic equipment footing or foundations (where designated).
1. Critical for Woodland Oaks Drive Intersection
7. Pick up curbing, flatwork, wheel chair ramps, driveway cuts, roadway pavement limits,
striping and signage within project limits.
8. Pick up dimensions & flow lines of all drainage features within the project limits; include
all pipe sizes and flow direction
9. Locate and pick up all trees in the right-of-way and describe size and type (3" diameter
... and above)-,
10. Pick up any visible monumentation, apparent right-of-way and property pins to show
ROW on files.
11. Provide a minimum of 2 control points.
1. Control Points shall be able to be found and utilized by Contractor at time of
construction. All projects include pavement repair, so control points shall be
outside of pavement
12. Add break lines at lane lines (center line), face of curb, sidewalk, retaining wall, ROW
and grade breaks at drainage channels.
Page 12 of 17
Deliverables:
All surveying shall be performed in English Units — US Survey feet. All control will be
assumed. Deliverables shall consist of electronic Microstation 2D and 3D files, ASCII point files,
TIN files, code lists, field notes and sketches.
Pricing
Sherwood will provide the above described scope of work for a fee of:
1. Schertz Pkwy-Maske Rd to Woodland Oaks Dr. (approx. 1,635 linear feet) = $7,350.00
LIM111 11m;
I
Availability
Sherwood currently has sufficient man-power available and can immediately begin work on this project
within 5-7 business days if awarded.
Validity
This lump sum proposal is valid for 30 days from the date of the letter. Sherwood is fully insured and will
provide proof of same if needed.
City of Schertz
2018 Street Preservation and Maintenance Program — Survey Scope
Schertz Parkway — Woodland Oaks Drive to Maske Road
Description:
The City of Schertz has requested LAN obtain ground topo survey for Schertz Parkway from
Woodland Oaks Drive to Maske Road. The intent of this project is to fully reconstruct Schertz
Parkway providing a new four lane pavement section with pedestrian paths. The frequency of
cross sections and how much survey to obtain along the intersecting streets is identified below.
This survey will be complete ROW to ROW. Reference General Survey items for tasks that
should be completed as part of this survey. Project exhibits are also included.
Streets:
1. Schertz Pkwy — Woodland Oaks Drive to Maske Road
a. Full reconstruction
b. 50' cross sections (this road is split with a grass median) — pick up both sides
c. Follow survey exhibit for side streets
General Field Survey Items:
Topo survey and DTM along limits identified above for the City of Schertz Engineering
Department. This project will entail street and flatwork (curb, sidewalk & driveway)
reconstruction, pavement markings, traffic signal improvements, etc. along identified limits.
Including all of the following items:
1. Cross sections at intervals listed above (ROW to ROW including top of
curb /gutter /center line and /or striped line). Include center median for Schertz Pkwy
2. Grid elevation layout at each intersection.
3. Call "One Call ", pick up utility locates, and pick up visible utility appurtenances within
project limits. Review and include utilities from record drawings and provide utility maps
to Engineer. Water and sewer must be included in the survey and please provide
inverts from manholes. Please contact LAN if manholes are locked and we will
coordinate as needed to have them unlocked.
4. Locate and pickup noticeable sags /crests that do not follow the normal terrain.
5. Locate and Pick up all irrigation fixtures within project limits
6. Locate and Pick up all traffic signal equipment within Project limits to include length of
mast arms on signal poles and include location and number of all signal heads,
dimensions of any traffic equipment footing or foundations (where designated).
1. Critical for Woodland Oaks Drive Intersection
7. Pick up curbing, flatwork, wheel chair ramps, driveway cuts, roadway pavement limits,
striping and signage within project limits.
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8. Pick up dimensions & flow lines of all drainage features within the project limits; include
all pipe sizes and flow direction
9. Locate and pick up all trees in the right -of -way and describe size and type (3" diameter
and above).
10. Pick up any visible monumentation, apparent right -of -way and property pins to show
ROW on files.
11. Provide a minimum of 2 control points.
1. Control Points shall be able to be found and utilized by Contractor at time of
construction. All projects include pavement repair, so control points shall be
outside of pavement.
12. Add break lines at lane lines (center line), face of curb, sidewalk, retaining wall, ROW
and grade breaks at drainage channels.
13. Prepare DGN files insuring thorough quality control and quality assurance.
Deliverables:
All surveying shall be performed in English Units — US Survey feet. All control will be
assumed. Deliverables shall consist of electronic Microstation 2D and 3D files, ASCII point files,
TIN files, code lists, field notes and sketches.
The survey data shall be prepared and provided in MicroStation version v8i. The entire survey
(per street) shall be continuous and contained in one file using standard cadd drafting
procedures and practices. Surveyor shall collect all ground features insuring enough mass data
points are included to develop a PS &E quality DTM to depict the entire terrain within the project
limits. All visible utilities and drainage features are to be collected and detailed including any
overhead facilities, vegetation must be identified to include species and size, also, any
monuments such as iron pins and Txdot markers and monuments are to be located. All fences,
buildings, parking lots, sidewalks and any obvious features shall be located and identified.
DGN files must contain a minimum of two control points drawn to the proper project
coordinates and must represent physical "but -on- the - field" control, the points must be labeled
in the file to at least the fourth decimal place. Prior to commencing, the surveyor must obtain
the proper seed file, which contains the correct working units and global origin. The seed file
can be obtained from the TxDOT web site or by contacting the project manager at LAN.
Topographic files should be in 2D & 3D format. The 2D file must be prepared to use as a
topographic background to represent existing conditions on construction drawings. Provide
description of elements, flow lines, pipe sizes, top of manholes, etc. on the 2D file with an
arrow pointing to the element in order to maintain clarity. The 3D file must contain a DTM
triangle model representing the actual terrain including all spot shots, break lines, and voids,
the DTM triangle model must be on a discreet level and suitable for export to Geopak TIN.
Level structure on all electronic files developed for LAN, must be followed so that elements of
distinctive types reside on a specific level. Elements should be on discrete levels so they can be
manipulated individually. Level mixing between entities will not be accepted. Utilities such as
sewer lines, water lines, gas lines, telephone, CAN, electric conduits, and aerial must reside on
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discrete levels and line styles. Power poles shall be drawn in a level of their own as well as any
traffic signal and illumination.
Text on DGN files shall be relative to the final plot scale as dictated by the project manager
(1 " =40' is desirable). Font 5 (Bridge) is requested for the text used in the survey. Text must
be on discrete levels with similar naming to what it represents so it can be manipulated
individually or turned off on construction drawings. Text must also be placed parallel to the
roadway it corresponds to.
The surveyor shall provide an ASCII file with all point numbers and descriptions, X,Y,& Z, P-
code format and a DGN file with a full description of all control and benchmarks. A hard copy
of any field data in the form of field sketches, drawings and notes shall also be provided to LAN.
A project control sheet with pertinent bench mark information will be signed and sealed by the
surveyor once it is developed and prepared for submittal. This signed project control sheet will
be included in LAN's construction drawings.
A formal fee proposal shall be provided to LAN with a fee breakdown with the associated man -
hour effort. Additionally, a schedule shall be included in the formal proposal identifying the
expected length of time for submittal delivery for the required documents.
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