11-27-2018 MinutesMINUTES
REGULAR MEETING
November 27, 2018
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
November 27, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Michael Carpenter
Councilmember Mark Davis
Councilmember Cedric Edwards
Councilmember Tim Brown
Councilmember Larson was absent.
Staff Present:
Executive Director Dudley Wait
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
Mayor Pro -Tern David Scagliola
Councilmember Ralph Gutierrez
Councilmember Allison Heyward
Acting City Manager Brian James
City Attorney Dan Santee
Assistant to City Manager Sarah Gonzalez
Mayor Carpenter called the regular meeting to order at 6:00 p.m. Members of Council, Staff and
Citizens proceeded outside for the Holiday Tree Lighting Ceremony.
Members of Council, Staff and Citizens returned to the City Council Chambers and Mayor
Carpenter stated that it was 6:25 p.m. and that they were still in session and proceeded to the
opening prayer and pledges.
OpeninjZ Prayer and PledlZes of Allegiance to the Flalzs of the United States and State of
Texas. (Councilmember Edwards)
Councilmember Edwards provided the opening prayer followed by the Pledges of Allegiance to
the Flags of the United States and State of Texas.
City Events and Announcements
• Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez)
Mayor Carpenter recognized Executive Director Dudley Wait who provided the following
announcements:
The TxDOT contractor plans to hang beams on the .new IH 35/FM 1103 Bridge and
turnaround structure the nights of November 28th (Wednesday night for SBML) and -
November 29th- (Thursday night for NBML).
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A fall main lane closure of IH 35 at FM 1103 beginning at 9 pm and lasting until 6 am.
Message boards will be in place tomorrow and will begin displaying the closures, weather
permitting.
Friday, November 30t1
Ribbon Cuttinlz — Central Texas Allergy & Asthma 4:45 pm
3746 Schertz Parkway, Suite 200
Saturday, December 1't
Holidazzle (Formerly known as Festival of Angles) 8:00 am — 8:00 pm
Hal Baldwin Municipal Complex
Breakfast with Santa, Kris Kringle Market, Winter Activities, Live Entertainment, and
Lighted Night Parade
Tuesday, December 4t1
City Council Meeting 6 :00 pm
Council Chambers
® Announcements and recognitions by the Acting City Manager (B. James)
No announcements were provided.
® Announcements and recognitions by the Mayor. (M. Carpenter)
Mayor Carpenter thanked all those who sent kind notes and emails regarding he and
Missy's 25th Wedding Anniversary Celebration.
Mayor Carpenter welcomed Commissioner Wolverton who was in the audience this
evening.
Mayor Carpenter moved to the hearing of resident's section of the agenda to allow staff to
return from this evenings Holiday Tree Lighting and provide the presentation regarding the
Schertz Holidazzle event.
Hearing of Residents
® Ms. Victoria Readnour, 705 Moss Wood, who stated that Lockaway Storage on FM 3009
has been experiencing several break -ins. She contacted the Management and Police
Department and she is coming this evening to invite Council and citizens to attend an
upcoming Lockaway Storage Community Q & A forum meeting, scheduled for December
18, 2018 at 6:00 p.m., Schertz Library Room 1. She encouraged all tenants to attend.
Workshop
a Discussion regarding the disposition of property in custody of the Schertz Historical
Preservation Committee. (Item requested by Mayor Pro -Tem Scagliola)
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Mayor Carpenter recognized Acting City Manager Brian James who stated the Historical
Committee is recommending turning over a number of items they have collected over the
years in regard to Schertz's development/history to a non - profit organization for display to
the public. Other items in the committee's possession could also be used for display
purposes in the city's various public buildings (i.e., Library, City Hall, Civic Center,
Council Chambers, etc.). Additionally, to avoid future storage rental costs, perhaps they
could find a place on city property to store the remaining items the city wishes to keep.
Mayor Carpenter recommended staff begin cataloging the existing inventory and propose a
disposal and distribution plan to bring before Council in a couple of weeks for approval.
® Discussion regarding the recent Employee Engagement Survey and next steps. (L. Cox/S.
Gonzalez)
Mayor Carpenter recognized Mr. Noel Landuyt with The University of Texas at Austin,
who provided an overview and results regarding the recent Employee Engagement Survey.
HR Manager Lindsey Cox and Assistant to the City Manager Sarah Gonzalez discussed
practical ways to take the next steps with the survey results. From this discussion came
forward the idea of holding Best Practice Workshops. Staff identified the three constructs
within each department that were.scored the lowest and then assigned those Department
Heads to be attendees in a Best Practice Workshop group for that construct. The groups
will be led by Facilitators for those Department Heads that scored higher in the construct.
These Best Practice Workshops will take place over a five -month period, beginning in
January 2019. The ultimate goal of these workshops is for departments to learn from one
another, to develop SMART (specific, measurable, achievable, realistic and timely) goals
with defined action plans tied to them, and to communicate and involve all staff through
the process.
Mayor and Council provided their comments on the value of the continued surveys. Staff
will provide regular updates to Council.
Consent Agenda Items
Mayor Carpenter read the following consent agenda items:
1. Minutes — Consideration and/or action regarding the approval of the minutes of the regular
meeting of November 13, 2018 and minutes of the special meeting of November 20, 2018
and corrected minutes of the regular meeting of October 23, 2018. (B. Dennis)
Approval of the minutes of the regular meeting of November 13, 2018 and minutes of the
special meeting of November 20, 2018 and corrected minutes of the regular meeting of
October 23, 2018.
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2. 2019 Master Calendar — Consideration and/or action approving the 2019 City of Schertz
Master Calendar. (B. James /S. Gonzalez)
Approval of the 2019 Master Calendar.
3. Resignations to the various City Boards, Commissions and Committees —
Consideration and/or action approving the resignation of Tim Brown from the Economic
Development Corporation Board. (B. Dennis /Council)
Approval of the resignation of Tim Brown from the Economic Development Corporation
Board.
4. Resolution No. 18-R -147 — Consideration and /or action approving a Resolution
authorizing an Interlocal Agreement with Region 2 Education Service Center, for
Cooperative purchasing services. (D. Wait/J. Kurz)
The following was read into record:
RESOLUTION NO. 18 -R =147
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN INTERLOCAL AGREEMENT WITH REGION 2
EDUCATION SERVICE CENTER, FOR COOPERATIVE PURCHASING
SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH
5. Resolution No. 18 -R -150 — Consideration and/or action approving a Resolution
authorizing the Acting City Manager to enter into an agreement for the purchase of seven
(7) Emergency Police Vehicles. (D. Wait/M. Hansen)
The following was read into record:
RESOLUTION NO. 18 -R -150
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN
AGREEMENT FOR THE PURCHASE OF SEVEN (7) EMERGENCY POLICE
VEHICLES.
Mayor Carpenter recognized Councilmember Edwards who moved, seconded by
Councilmember Davis to also include agenda item 7 on consent. The vote was
unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez,
Edwards, Heyward and Brown voting for and no one voting no. Councilmember
Larson was absent. Motion Passed.
7. Resolution No. 18 -R -148 — Consideration and/or action approving a Resolution
authorizing an amendment to the Professional Services Agreement with Lockwood,
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Andrews, and Newnam, Inc., relating to the 2018 Street Preservation and
Maintenance/Rehabilitation Project. (B. James/K. Woodlee /J. Nowak)
The following was read into record:
RESOLUTION NO. 18 -R -148
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH LOCKWOOD, ANDREWS, AND NEWNAM, INC.,
RELATING TO THE 2018 STREET PRESERVATION AND
MAINTENANCE/REHABILITATION PROJECT, AND OTHER MATTERS IN
CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Davis who moved seconded by
Councilmember Gutierrez to approve consent items-1 through 5 and item 7. The vote was
unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez,
Edwards, Heyward and Brown voting for and no one voting no. Councilmember
Larson was absent. Motion Passed.
Discussion and Action Items
Mayor Carpenter moved to agenda item 10.
10. Ordinance No. 18 -5 -37 — Conduct a public hearing and consideration and/or action
approving an Ordinance on a request to rezone approximately 17 acres of land from
PH General Business District (GB) and Manufacturing Light District (M -1) to Planned
Development District (PDD), located at 18658 I -35N, Schertz, Guadalupe County,
Texas. First Reading (B. James/L. Wood/N. Koplyay)
The following was read into record:
ORDINANCE NO. 18 -5 -37
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING
APPROXIMATELY 17 ACRES OF LAND FROM GENERAL BUSINESS
DISTRICT (GB -1) AND MANUFACTURING LIGHT DISTRICT (M -1) TO
PLANNED DEVELOPMENT DISTRICT (PDD).
Mayor Carpenter recognized Planner 1 Nick Koplyay who introduced this item stating the
applicant is requesting to rezone the property from General Business District (GB) and
Manufacturing Light District (M -1) to Planned Development District (PDD).
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The Comprehensive Land Use Plan, along with the North Schertz Sector Plan amendment,
identifies this area as Commercial Campus, and the proposed rezone to Planned
Development District (PDD) would allow the property to better represent this land use.
The proposed zoning of the Planned Development District (PDD) would uphold the intent
of the originally approved zoning by maintaining a base zoning of General Business
District (GB) with minor additions, and it would also allow the property to more closely
represent the intended land development characteristics from the Comprehensive Land Use
Plan through the Future Land Use Plan and the North Schertz Sector Plan. Staff
recommends approval of the requested rezone to Planned Development District (PDD).
Mayor Carpenter opened the public hearing and recognized the following individual who
spoke in favor of this item:
® Mr. Jeff Womack, 2944 Mineral Springs.
As no one else spoke, Mayor Carpenter closed the public hearing for Council comments.
Mayor Carpenter recognized Councilmember Edwards who moved seconded by
Councilmember Davis to approve Ordinance No. 18 -5 -37 on first reading. The vote was
unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez,
Edwards, Heyward and Brown voting for and no one voting no. Councilmember
Larson was absent. Motion Passed.
Mayor Carpenter moved back to the presentation section of the agenda.
Presentation
® Presentation regarding the upcoming Schertz "Holidazzle" Event. (B James /L. Shrum)
Mayor Carpenter recognized Events Manager Mary Spence and Events Specialist Cassie
Micheals who provided information on the upcoming Holidazzle event which will be held.
on Saturday, December 1, 2018 8:00 a.m. to 8:00 p.m. at the Hal Baldwin Municipal
Complex.
Highlights include:
Breakfast with Santa, Kris Kringle Market, Winter Activities, Food Truck variety, Ice
Skating, Snow Globe photos, Mt. Schertz, the first snowfall of the year, Live
Entertainment, and Lighted Night Parade Information can be found on our website at
www.schertz.com and will be sent out on social media. Mayor and Council provided their
thanks to staff and comments regarding this event.
Mayor Carpenter moved back to the discussion and action items section of the agenda.
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Discussion and Action Items
6. Ordinance No. 18 -S -36— Consideration and/or action approving an Ordinance regarding
ZC2018 -004, an amendment of Part III Schertz Code of Ordinances, Unified Development
Code (UDC), to Article 8 Special Uses and General Regulations, Subsection _ 21.8.2
Accessory Buildings, Uses and Structures. Final Reading (B. James/L. Wood/E.
Grobe/K. Long /T. Pinder)
The following was read into record:
ORDINANCE NO. 18 -S -36
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE
UNIFIED DEVELOPMENT CODE (UDC) ARTICLE 8 SPECIAL USES AND
GENERAL REGULATIONS, SECTION 21.8.2. ACCESSORY BUILDINGS, USES
AND STRUCTURES; REPEALING ALL ORDINANCES OR' PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING .A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE
Mayor Carpenter recognized Fire Chief Kade Long and Assistant Fire Chief Kyle McAffee
who stated this Ordinance was for final reading. As Council had no further questions or
comments, Mayor Carpenter called for a motion to approve.
Mayor Carpenter recognized Councilmember Gutierrez who moved seconded by
Councilmember Edwards to approve Ordinance No. 18 -S -36 on final reading. The vote
was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez,
Edwards, Heyward and Brown voting for and no one voting no. Councilmember
Larson was absent. Motion Passed.
8. Resolution 18 -R -149 — Consideration and/or action approving a Resolution
authorizing the Acting City Manager to enter into an agreement with L Hoist North
America for the lease'of 110 acre /feet of Edwards Aquifer permittee water. (D. Wait/J.
Hooks)
The following was read into record:
RESOLUTION NO. 18 -R -149
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH L HOIST NORTH AMERICA FOR THE LEASE OF 110
ACRE/FEET OF EDWARDS AQUIFER PERMITTED WATER.
Mayor Carpenter recognized Water & Wastewater Manager Jimmy Hooks who stated staff
recommends that City Council approve Resolution 18 -R -149, authorizing the City Manager
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to enter into an agreement with L. Hoist North America for the lease of 110 acre /ft of
Edwards Aquifer Water in the amount of $28,171.25. Mr. Hooks addressed questions from
Council.
Mayor. Carpenter recognized Councilmember Edwards who moved seconded by Mayor
Pro -Tern Scagliola to approve Resolution No. 18 -R -149. The vote was unanimous with
Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Edwards, Heyward
,and Brown voting for and no one voting no. Councilmember Larson was .absent.
Motion Passed.
9. Ordinance No. 18-T-38'— Consideration and/or action approving an Ordinance by the City
Council of the City of Schertz Texas authorizing an adjustment to the Fiscal Year 2018-
2019 Budget, repealing all ordinances or parts of ordinances in conflict with this ordinance;
and providing an effective date. First reading (B. James /J. Walters)
The following was read into record:
ORDINANCE NO. 18 -T -38
AN ORDINANCE BY THE. CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO TRANSFER FUNDS FOR THE
THOROUGHFARE PLAN UPDATE AND ROADWAY IMPACT FEE STUDY,
RECOGNIZING A GRANT AWARD, AND REALLOCATING FUNDS FOR THE
PLAYSCAPE RESTROOM, REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE
Mayor Carpenter recognized Finance Director James Walters who stated that the caption
was incorrect and stated that it was a budget adjustment to the Fiscal Year 2018 -2019
Budget. He stated with Ordinance 18 -T -32 the City Council of the City of Schertz
approved the annual budget for FY 2018 -19. Staff proposes to amend that budget to re-
appropriate funds for programs and purchases from FY 2017 -18 that were not completed
and transfer the budget for the grand opening of Fire Station #3 from Other Events in
Special Events to the Public Affairs Department in the General Fund.
The funds that were budgeted for these items would return to FY 2017 -18's Fund balance
since they weren't spent in that fiscal year. This adjustment would move $442,284,
$397,978, and $76,512 from the General Fund, Water &Sewer, and Parkland Dedication
Fund Balances, respectively to reestablish a budget for these items.
Going forward, Public Affairs will be handling ground breakings and grand openings and
Parks will be putting on community events like Jubilee and Moving on Main. The funding
for the Fire Station #3 Grand opening was budgeted in the Special Events Budget which
will now be overseen by Parks. This adjustment will move $4,000 for the grand opening
from Special Events to Public Affairs.
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This ordinance will reduce the General Fund Balance in the amount of $442,284, which
was previously authorized to be spent in the FY 2017 -18 Budget. The Fund Balances of the
Water & Sewer Fund and the Parkland Dedication Fund will also be reduced by $397,978
and $76,512, respectively, to continue to spend previously authorized funds without
impacting the current budget.
The transfer of the Fire Station #3 Grand Opening will not affect any fund balance, only the
location of expenses for reporting purposes. Staff recommends approval of first reading.
Mayor Carpenter moved from the Chair, seconded by Councilmember Davis to approve
Ordinance No. 18 -T -38 on first reading authorizing an adjustment to the Fiscal Year 2018-
2019 Budget. The vote was unanimous with Mayor Pro -Tem Scagliola,
Councilmembers, Davis, Gutierrez, Edwards, Heyward and Brown voting for and no
one voting no. Councilmember Larson was absent. Motion Passed.
Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the Roll Call Vote Confirmation for agenda items 1 -10.
Closed Session
Mayor Carpenter stated that there was not a need to move into closed session under item 12 and
therefor he moved to item 13.
Mayor Carpenter convened into closed session at 7:31 p.m.
13 City Council will meet in closed session under Section 551.074 of the Texas Government
Code, Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of the City Manager.
Reconvene into Regular Session
Mayor Carpenter reconvened into regular session at 7.41 p.m.
13a. Take any action based on discussions held in closed session under Agenda Item 13.
Mayor Carpenter moved from the Chair that the City Council authorize him, the Mayor, to
execute an Employment Agreement with Dr. Mark Browne, and if approved Dr. Browne
will join us as our new City Manager on or about .January 2, 2019, seconded by
Councilmember Edwards. The vote was unanimous with Mayor Pro -Tem Scagliola,
Councilmembers Davis, Gutierrez, Edwards, Heyward and Brown voting for and no
one voting no. Councilmember Larson was absent. Motion Passed.
Mayor Carpenter again mentioned that they would not be going into their second closed session
and moved to the roll call vote item.
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Roll Call Vote Confirmation
City Secretary Brenda Dennis provided the roll call vote for agenda item 13a.
Requests and Announcements
• Announcements by the Acting City Manager.
No announcements were provided.
• Requests by Mayor and Councilmembers that items be placed on a future City Council
agenda.
No items requested at this time.
• Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor- Pro -Tem Scagliola stated he attended the SSLGC meeting last week as well as the
groundbreaking for the Schertz Fire Station #3. He also attended a promotion ceremony for
one of our police officers and a welcoming for another one.
Councilmember Heyward also attended the groundbreaking for the new Fire Station 93 as
well as the Police Department new hire officer welcome and the promotion of another one.
Councilmembex Brown commented on the city tree lighting function this evening which
was very successful.
Mayor Carpenter agreed the tree lighting was very well done and we had a great crowd.
He stated that sometime within the next few meetings we need to revisit our committee and
liaison appointments of Council. City Secretary Brenda Dennis stated she has that
scheduled for the council meeting of December 11.
11. Information available in City Council Packets - NO DISCUSSION TO OCCUR
• Quarterly Finance Reports. (B. James /J. Walters)
• Outdoor Swimming Pool update. (B. James /L. Shrum)
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Adjournment
As there was no further business, Mayor Carpenter adjourned the r WVg at 7:45 p.m.
R. Carpenter, Mayor
ATTI'ST:, f —
�Jv Air
Brenda Dennis, City Secretary
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