02-26-2019 MinutesMINUTES
REGULAR MEETING
February 26, 2019
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
February 26, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Mayor Pro -Tem Allison Heyward
Councilmember Ralph Gutierrez
Councilmember David Scagliola
Councilmember Mark Davis
Councilmember Scott Larson
Mayor Michael Carpenter and Councilmembers Cedric Edwards and Tim Brown were absent.
Staff Present:
Assistant City Manager Brian James
City Secretary Brenda Dennis
Call to Order — City Council Regular Session
City Manager Dr. Mark Browne
City Attorney Daniel Santee
Deputy City Secretary Gayle Wilkinson
Mayor Pro -Tem Heyward called the regular meeting to order at 6:01 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. ( Councilmember Scagliola)
Councilmember Scagliola provided the opening prayer followed by the Pledges of Allegiance to
the Flags of the United States and State of Texas.
Mayor Pro -Tem Heyward recognized Boy Scouts from Troop 512 who are in the audience this
evening.
City Events and Announcements
• Announcements of upcoming City Events (B. James /S. Gonzalez)
The following announcement were provided:
Thursday, February 28
There will be a full main lane closure of IH 35 at FM 1103 beginning at 9:00 PM on
Thursday, February 28 and go through 6:00 AM on Friday, March 1. The Existing FM
1103 bridge will also be closed during this time. Please be aware of traffic in this area.
Saturday, March 2 8:00 AM Check -in / 9:00 AM 5K Starts
I I"' Annual Wilenchik's Walk for Life
Samuel Clemens Parking Lot, 1001 Elbel Road
02 -26 -2019 Minutes Page - 1 -
Saturday, March 2 - 17
Annual Spring Cleanup 8:00 AM — 5:00 PM, Free Service to Schertz Residents
Temporary Drop -off Site -125 Pecan Drive.
Hazardous Items Drop -off Dates March 9 -11
For detailed information, call Republic Services at 210 - 304 -2787 or Schertz Public Works
at 210 -619 -1800.
Tuesday, March 5t'
City Council Meeting 6:00 pm, Council Chambers.
Wednesday, March 6th
Schertz Now & Then: An Evening of Heritage & History 6:00 pm, Schertz Public Library.
The City of Schertz and the Crossvine are proud to announce the completion of Schertz
Now and Then: An Oral History, a 25- minute documentary chronicling the rich history and
growth of Schertz from its founding to current day. This event is free and open to the
public.
For more information about Schertz Now and Then: An Oral History and the official
unveiling event at the Schertz Public Library on Wednesday, March 6th, please visit
Schertz.com or follow the City of Schertz on Facebook.
• Announcements and recognitions by the City Manager (M. Browne)
City Manager Dr. Browne stated that Councilmember Edwards was absent this evening as
he is attending his son's last basketball game at West Point as he will be graduating this
Spring.
Employee Recognition and Presentation
• 30 Years of Service Recognition: Harry Hewlett
City Manager Dr. Browne recognized Harry Hewlett, his wife and two children that were
in the audience. Dr. Browne provided a brief bio on Mr. Hewlett's career with the City of
Schertz and presented him with his 30 Year Service pin.
Hearing of Residents
Mayor Pro -Tern Heyward gave an opportunity for residents to be heard:
• Ms. Maggie Titterington from The Chamber provided information on upcoming Chamber
events. Events included:
• March 7th — 5:30 EVO Grand Opening and ribbon cutting ceremony
• March 21 — 5 to 8:00 p.m. the Taste Event, Retama Park, Selma. Taste ticket are on
sale
02 -26 -2019 Minutes page - 2 -
• March 11th 9:00 a.m. — Plaque and Ribbon cutting at The Chamber/Kramer House
for ASP American Swimming Pool Company
• March 15th 1:30 p.m. — Express Chiropractic — Ribbon Cutting /Grand Opening
located off FM 3009
• March 22nd — 10:30 a.m. Grand Re- opening for Schlotzskys remodeled and new
business " Schlotzskys Austin Eatery" 17604 N. IH 35 - Schertz
She also gave a shout out to Joe & Todd in Facilities for the new doors on The
Chamber /Kramer House
Workshop
• Discussion and update on the next steps of the Employee Engagement Survey. (B. James /S.
Gonzalez/L. Cox)
Mayor Pro -Tem Heyward recognized Assistant to the City Manager Sarah Gonzalez and
HR Manager Lindsey Cox who updated the council regarding the next steps staff is taking
as a result of the recent survey. Staff addressed questions from Council. Highlights
included:
Ms. Gonzalez highlights: At the November 27, 2018 Council meeting, staff presented and
reviewed the results of the latest employee engagement survey and we also introduced an
idea for how we can practically apply the feedback from the survey, which we are calling
the "Best Practice Workshops"
As a reminder, these workshops are groups comprised of a Facilitator, or those
Department Heads that scored higher in a survey construct and Attendees, or those
Department Heads who scored lower in a survey construct.
The plan was to take some of the constructs from the survey (Internal
Communication, Employee Development, for example) and hold a series of 5
meetings, one a month, to begin in January and go through May.
The goal of these workshops is for departments to learn from one another, to
develop SMART (specific, measurable, achievable, realistic and timely) goals with
defined action plans tied to them, and to communicate and involve all staff
throughout the process, which is something we also heard from Council for us
needing to do. We indicated that we would come back with regular updates on how
everything was going
We are currently two months into the workshops - Completed Round One Meetings
Almost done with Round Two Meetings (have two out of eleven left)
Ms. Cox highlights:
02 -26 -2019 Minutes Page - 3 -
To this point, and to speak to what Council had mentioned at the last workshop,
Departments have been involving their staff throughout the process. We know they
have had meetings with them to discuss:
• The constructs and areas for opportunities (Homework from Meeting 1)
• Begin brainstorming ideas for SMART goals (Homework from Meeting 2,
what they currently are working on)
Next step is that during the March meetings, Departments will finalize their
SMART goals and submit to Management
• Some of the accomplishments we want to highlight that have come from
these meetings are identifying and laying out training plans for positions
(Lesa Wood doing this) and increasing cross communications within the
departments
• We will come back in April or May to give another update
• Discussion and update regarding the Main Street Committee effort. (B. James)
Mayor Pro -Tern Heyward recognized Assistant City Manager Brian James who updated the
Council on the Main Street revitalization efforts going forward addressing questions.
Highlights included:
• Improvement Program
• Parking Lot Improvements - $350,000 (EDC)
• Standalone project
• Sidewalk — $400,000 (bond funds)
• Bump Outs - $150,000 (bond funds)
• Decorative Lighting - $200,000 (bond funds)
• Textured Paving — cost estimate in process (bond funds)
• Ornamental Benches and Trash cans and paving as needed - $50,000 (Bond
funds)
• Monuments - $220,000 (Bond funds)
• Parking Lot Improvements - $350,000 (EDC)
• Standalone project or with street work based on cost
• Parking lot cleanup to occur end of month when City rents laydown
machine
• Striped first week of March
• Signs up at same time if not prior
• Parking lot — public parking
• Sidewalk — $400,000 (bond funds)
• Bump Outs - $150,000 (bond funds)
• Construct with Sidewalk projects from general fund (spring)
• Decorative Lighting - $200,00 (bond funds)
02 -26 -2019 Minutes Page - 4 -
• Stand along project after sidewalks using Crossvine Style ornamental poles
(late spring)
• Textured Paving — cost estimate in progress (bond funds)
• Ornamental Benches and Trash cans and paving as needed - $50,000 (Bond
Funds) Perhaps sooner if won't be damaged with other work.
• Monuments - $220,000 (bond funds) waiting on survey from sidewalk to
gauge space available.
Present to EDC at February 28th meeting.
Summary of Main Street Redevelopment efforts:
• Fee Waiver
• Creation of Main Street Mixed Use District
• Historic Main Street Grant
• Movin on Main and relocated Schertz 60 to Main Street
• Floodplain Ordinance Change (improvement value no longer cumulative
and is based on current assessed value)
• Schertz Main Street Local Flavor Economic Development Program
• Funding for Schertz Main Street Local Flavor Economic Development
Program proposed
Consent Agenda Items
Mayor Pro -Tern Heyward read the following consent agenda items:
1. Minutes — Consideration and /or action regarding the approval of the minutes of the
regular meeting of February 12, 2019 and Special meeting of February 19, 2019. (B.
Dennis /G. Wilkinson)
The following was read into record:
Approval of the minutes of the regular meeting of February 12I' and special meeting of
February 19, 2019.
2. Ordinance No. 19 -T -06 — Consideration and/or action approving an Ordinance of the City
Council of City of Schertz Texas authorizing an adjustment to the Fiscal Year 2018 -19
Budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance;
and providing an effective date. Final Reading (B. James /J. Walters)
The following was read into record:
02 -26 -2019 Minutes Page - 5 -
ORDINANCE NO. 19 -T -06
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2018 -19
BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE
DATE (FINAL READING)
3. Ordinance No. 19 -D -08 — Consideration and/or action approving an Ordinance
amending the City of Schertz Code of Ordinances by revising Section 86 -115,
maximum limits establishing a speed limit on IH 35 Main Lanes and IH 35 Frontage
roads. Final Reading (B. James/K. Woodlee /C. Palomo)
The following was read into record:
ORDINANCE NO. 19 -D -08
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES BY
REVISING SECTION 86 -115, MAXIMUM LIMITS ESTABLISHING A SPEED
LIMIT ON IH 35 MAIN LANES AND IH 35 FRONTAGE ROADS. (FINAL
READING)
4. Resolution No. 19 -R -21 — Consideration and/or action approving a Resolution
authorizing the City to enter into an agreement with Spectrum for new connections
for disaster recovery dispatch services at the Bexar Metro 911 location and other matters
in connection therewith. (B. James/M. Clauser)
The following was read into record:
RESOLUTION NO. 19 -R -21
A RESOLUTION BY THE CITY COUNCIL OF SCHERTZ AUTHORIZING THE
CITY TO ENTER INTO AN AGREEMENT WITH SPECTRUM FOR NEW
CONNECTIONS FOR DISASTER RECOVERY DISPATCH SERVICES AT THE
BEXAR METRO 911 LOCATION, AND OTHER MATTERS IN CONNECTION
THEREWITH
5. Resolution No. 19 -R -22 — Consideration and/or action approving a Resolution
authorizing a revised City of Schertz Investment policy and strategy. (B. James /J. Walters)
The following was read into record:
02 -26 -2019 Minutes Page - 6 -
RESOLUTION NO. 19 -R -22
-A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A REVISED CITY OF SCHERTZ INVESTMENT POLICY AND
STRATEGY.
6. Resolution No. 19 -R -23 - Consideration and/or action approving a Resolution
authorizing the acceptance of the 2018 Annual Racial Profile Report, and other matters
in connection therewith. (B. James/M. Hansen/M. Bane)
The following was read into record:
RESOLUTION NO. 19 -R -23
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE ACCEPTANCE OF THE 2018 RACIAL PROFILING
REPORT, AND OTHER MATTERS IN CONNECTION THEREWITH
7. Resolution No. 19 -R -24 — Consideration and/or action approving a Resolution
authorizing On -Call contracts for Pump & Motor Maintenance with Advanced Water
Well Technologies and Austin Armature and other matters in connection therewith.
(B. James /J. Hooks)
The following was read into record:
RESOLUTION NO. 19 -R -24
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING ON -CALL CONTRACTS FOR PUMP & MOTOR
MAINTENANCE WITH ADVANCED WATER WELL TECHNOLOGIES AND
AUSTIN ARMATURE AND OTHER MATTERS IN CONNECTION THEREWITH
8. Resolution No. 19 -R -25 - Consideration and/or action approving a Resolution
authorizing the acquisition of an additional permanent easement and property
necessary for the completion of relocating pipelines and appurtenances related to the
FM 1103 Road Widening project. (B. James /J. Hooks)
The following was read into record:
RESOLUTION NO. 19 -R -25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS, AUTHORIZING THE ACQUISITION OF AN ADDITIONAL
PERMANENT EASEMENT AND PROPERTY NECESSARY FOR THE
COMPLETION OF RELOCATING PIPELINES AND APPURTENANCES
02 -26 -2019 Minutes Page - 7 -
RELATED TO THE FM 1103 ROAD WIDENING PROJECT AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Pro -Tern Heyward recognized Councilmember Gutierrez who moved seconded by
Councilmember Davis to approve the consent agenda items 1 through 8. The vote was
unanimous with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez,
Larson, and Scagliola voting yes and no one voting no. (Councilmembers Edwards
Brown were absent) Motion passed.
Discussion and Action Items
9. Resolution No. 19 -R -26 — Consideration and /or action approving a Resolution
authorizing a contract with C -3 Environmental Specialties relating to the construction
of the 2018 Drainage Maintenance Projects. (B. James /D. Letbetter /S. McClelland)
The following was read into record:
RESOLUTION NO. 19 -R -26
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS, AUTHORIZING A CONTRACT WITH C -3 ENVIRONMENTAL
SPECIALTIES RELATING TO THE CONSTRUCTION OF THE 2018 DRAINAGE
MAINTENANCE PROJECTS.
Mayor Pro-Tern Heyward recognized Scott McClelland who introduced this item
answering questions from Council.
Mayor Pro -Tem Heyward recognized Councilmember Gutierrez who moved seconded by
Councilmember Scagliola to approve Resolution No. 19 -R -26. The vote was unanimous
with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez, Larson, and
Scagliola voting yes and no one voting no. (Councilmembers Edwards Brown were
absent) Motion passed.
Roll Call Vote Confirmation
Mayor Pro-Tern Heyward recognized Deputy City Secretary Gayle Wilkinson who provided the
roll call votes for items 1 -9.
Requests and Announcements
• Announcements by the City Manager.
No further announcements.
• Requests by Pro-Tern Mayor and Councilmembers that items be placed on a future City
Council agenda.
02 -26 -2019 Minutes Page - 8 -
No items requested.
• Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Councilmember Scagliola announced he attended and will be the following events:
• February 21St - Chamber Mixer hosted by RE /MAX Corridor
• Saturday March 2nd - 1 Ith Annual Wilenchik Walk for Life
Councilmember Gutierrez announced he attended and will be the following events:
• February 19th — Council on Go
• February 20th — Legislative Trip to Austin
• February 22nd — Coffee with The Chamber
• February 23" — Selma/Schertz Salute to Service Members 5K Run/Walk/Roll
Fundraising event. He also stated that Dr. Browne ran so well and did even stop to
collect his medal. Councilmember Gutierrez presented Dr. Browne with his 3rd
Place medal.
• February 26th — Playscape restroom building ribbon cutting
Mayor Pro -Tern Heyward announced she attended the following:
• February 20th — Legislative Trip to Austin
• February 26th — Playscape restroom building ribbon cutting
10. Information available in City Council Packets - NO DISCUSSION TO OCCUR
Update regarding Water Pressure Concerns. (B. James /J. Hooks)
Mayor and Council compensation adjustments. (Item requested by Councilmember
Edwards) (B. James /J. Walters)
Social Media Update. (M. Browne /S. Gonzalez)
Adiournment
As there was no further business, Mayor Pro -Tern Heyward adjourned the meeting at 6:55 p.m.
Mayor Pro Tem, Allison Heyward
ATTEST:
Gayle. Wilkinson, Deputy City Secretary
02 -26 -2019 Minutes Page - 9 -