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03-05-2019 MinutesMINUTES REGULAR MEETING March 5, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 5, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember David Scagliola Staff Present: Assistant City Manager Brian James City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Pro -Tern Allison Heyward Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Tim Brown City Manager Dr. Mark Browne City Attorney Daniel Santee Deputy City Secretary Gayle Wilkinson Mayor Carpenter called the regular meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro -Tem Heyward) Mayor Pro -Tem Heyward provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. Presentation Mayor Carpenter acknowledged the presence of Lance Pohle with Troop 51who is working on a Communications Merit Badge. • Presentation of the Texas Recreation and Parks Society (Traps) Award. (B. James /L. Shrum) Director of Parks, Recreation & Community Services L. Shrum gave an overview of her trip to El Paso for the Texas Recreation and Parks Society Annual Institute where they were awarded the Maintenance Achievement Award for the trailer stage conversion. Mayor Carpenter presented the award to Jared Montney, Steven Wielgosh, Israel Segura, Robert Dobratz, and Todd King. • Presentation of the Selma/Schertz Salute to Service Members 5K Run/Walk/Roll sponsorship plaque. (Councilmember Gutierrez) 03 -05 -2019 Minutes Page - 1 - Councilmember Gutierrez presented the sponsorship plaque to Mayor Carpenter. Mayor Carpenter noted this was the ninth year for this event. C;ouncilmember Edwards arrived at the City Council meeting at 6:10. New Employee Recognition • EMS: Thomas McSherry - Paramedic, Toby Green, Conner Wilkerson, Leslie Baldwin - EMS - Billing Clerk • Fire: Crittenden Kennedy, Erik Surian - Firefighters • Police: Melissa Fleck — Police Records Specialist, Christopher Reynosa — Police Officer Officer, Michael Barlow — Police Cadet, Gary Medina - Communications Officer • Parks & Recreation: Roy "Todd" King -Park worker I • Library: DeZion Hartman - PT Circulation Clerk The various city department supervisors provided a brief bio on each of their new staff members and introduced them to Council, some listed were not present. Mayor /Council welcomed all the new employees to the City of Schertz team. City Events and Announcements • Announcements of upcoming City Events (B. James /S. Gonzalez) The following announcement were provided: Saturday, March 2 - 17 Annual Spring Cleanup 8:00 AM — 5:00 PM, Free Service to Schertz Residents Temporary Drop -off Site -125 Pecan Drive. Hazardous Items Drop -off Dates March 9 -11 For detailed information, call Republic Services at 210- 304 -2787 or Schertz Public Works at 210 -619 -1800. Wednesday, March 6th Schertz Now & Then: An Evening of Heritage & History 6:00 pm, Schertz Public Library. The City of Schertz and the Crossvine are proud to announce the completion of Schertz Now and Then: An Oral History, a 25- minute documentary chronicling the rich history and growth of Schertz from its founding to current day. This event is free and open to the public. For more information about Schertz Now and Then: An Oral History and the official unveiling event at the Schertz Public Library on Wednesday, March 6th, please visit Schertz.com or follow the City of Schertz on Facebook. 03 -05 -2019 Minutes Page - 2 - Saturday, March 9 Nature Discovery Series - Discover Rocks 10:00 am Crescent Bend Nature Park Tuesday, March 12th City Council Meeting 6:00 pm, Council Chambers. • Announcements and recognitions by the City Manager (M. Browne) None at this time. • Announcements and recognitions by the Mayor (M. Carpenter) None at this time. Hearing of Residents Mayor Carpenter gave an opportunity for residents to be heard: Mark Roberts 4300 Spanish Oaks — Spoke on the difficulty of new development from a small business perspective. Brenda Dennis 231 Deer Mesa — Provided a 50th birthday tribute with Missy and Marshall Carpenter assisting with presenting a birthday cake. (Special thank you to Communications Manager Melissa Geedman and Marketing and Communications Specialist Devan Flores for their participation in producing the video). Mayor Carpenter asked for a ten - minute recess from Council for all to partake in his birthday cake at 6:28. Mayor Carpenter reconvened the meeting at 6:39. Workshop • Discussion regarding the Class & Compensation Study. (B. James /J. Kurz) Human Resources & Purchasing Director J. Kurz gave an update on the Class and Compensation Study with a plan and recommendations moving forward. Councilmembers discussed doing a total comparison to include compensation and benefits. Management and staff addressed questions from Council. Discussion and possible action regarding the City Council Code of Ethics. (Requested by Mayor Carpenter.) Mayor Carpenter discussed considering adopting an Ethics Review Board. He referenced Live Oak and San Antonio, Texas as examples and asked City's Lawyer Mr. Daniel Santee 03 -05 -2019 Minutes Page - 3 - to e -mail copies of their ordinances in reference to Ethics Review Boards for Council's review. Consent Agenda Items Mayor Carpenter read the following consent agenda items: 1. Minutes — Consideration and/or action regarding the approval of the minutes of the regular meeting of February 26, 2019. (B. Dennis /G. Wilkinson) The following was read into record: Approval of the minutes of the regular meeting of February 12th and special meeting of February 26, 2019. 2. Resolution No. 19 -R -27 — Consideration and /or action approving a Resolution authorizing purchases with CDW of up to $130,000.00, an increase from the previously approved amount of $95,000. (B. James/M. Clauser) The following was read into record: RESOLUTION NO. 19 -R -27 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING PURCHASES WITH CDW OF UP TO $130,000.00, AN INCREASE FROM THE PREVIOUSLY APPROVED AMOUNT OF $95,000.00 RELATED HARDWARE AND OTHER MATTERS IN CONNECTION THEREWITH 3. Resolution No. 19 -R -28 — Consideration and /or action approving a Resolution authorizing expenditure in excess of $50,000 with T.F. Harper & Associates, a BuyBoard Purchasing Cooperative Vendor and authorizing a purchase of $104,083 for the Ashley Park Renovation Project. (B. James L. Shrum) The following was read into record: RESOLUTION NO. 19 -R -28 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF $50,000 WITH T.F. HARPER & ASSOCIATES A BUYBOARD PURCHASING COOPERATIVE VENDOR, AND AUTHORIZING A PURCHASE TOTALING $104,083 FOR THE ASHLEY PARK RENOVATION RROJECT Mayor Carpenter recognized Councilmember Davis who moved seconded by Councilmember Gutierrez to approve the consent agenda items 1 through 3. The vote was 03 -05 -2019 Minutes Page - 4 - unanimous with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Discussion and Action Items 4. Ordinance No. 19 -T -09 — Consideration and/or action approving an Ordinance of the City Council of City of Schertz Texas authorizing an adjustment to the Fiscal Year 2018 -19 Budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. First Reading (B. James /J. Walters/M. Clauser) ORDINANCE NO. 19 -T -09 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2018 -19 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE (FIRST READING) Mayor Carpenter recognized IT Director M. Clauser and Finance Director J. Walters who introduced this item to Council. Mayor Carpenter recognized Councilmember Davis who moved seconded by Councilmember Edwards to approve Ordinance 19 -T -09 first reading. The vote was unanimous with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Gayle Wilkinson who provided the roll call votes for items 1 - 4. Requests and Announcements • Announcements by the City Manager. Dr. M. Browne announced: Thursday, March 7 EVO Entertainment Ribbon Cutting 5:30 -6:00 pm 18658 I -35, Schertz After the celebration, enjoy a night out at the movies! Reserve your movie tickets online for the Schertz location as doors will open to the public at 6pm. https: / /www.evo- entertainment.com/ Reserved seating only. 03 -05 -2019 Minutes Page - 5 - • Requests by Pro -Tem Mayor and Councilmembers that items be placed on a future City Council agenda. Councilmember Larson proposed an item to discuss passing a Resolution in favor of Property Tax Reform. Councilmember Davis asked for a presentation from staff on the UDC and their interpretation of problem areas and possible future joint meetings with Planning and Zoning and Economic Development. Mayor Carpenter recommended setting aside time for an overview workshop exploring/discussing challenge in the UDC. Councilmember Scagliola would like to discuss where to find funding to complete drainage projects needed. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro -Tem Heyward announced she attended the following events: • TABCCM Quarterly meeting in San Marcos. Elected Officials Conference in San Marcos. Councilmember Gutierrez announced he attended the following events: • Firefighters inhouse promotions ceremony. • Sweetheart Court fund raiser at Cain's. • Retirement ceremony for Sandy Bryant. • The Wilenchik Walk/Run. Councilmember Scagliola announced he attended the following events: • Firefighter inhouse promotions ceremony. • Retirement ceremony for Sandy Bryant. • Homes for Pets fundraiser. • The Wilenchik Walk/Run. • City's Spring Cleanup. Councilmember Brown announced he attended the following events: 03 -05 -2019 Minutes Page - 6 - The Wilenchik Walk/Run. Mayor Carpenter thanked Mayor Pro -Tem Heyward for covering the last two City Council meetings in his absence. 5. Information available in City Council Packets - NO DISCUSSION TO OCCUR Update regarding large projects /CIP. (B. James /J. Harshman/K. Woodlee) Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 7:32 p.m. ,f or, Michael Carpenter ATTEST: v l Gayle ' soi% Deputy City Secretary 03 -05 -2019 Minutes Page - 7 -