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12-19-2018 MinutesMINUTES REGULAR MEETING December 19, 2018 A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz, Texas, on December 19, 2018, at 4:00 p.m., at the Hal Baldwin Municipal Complex Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Chair Richard Dziewit Board Member Earl Hartzog Board Member Sue Boissonneault Bill Bosh (representing Parks) Absent: Board Members Fae Simmons, Shonale Burke, Glen Outlaw and Paul Macaluso Staff Present: Acting City Manager Brian James Planner 1 Emily Delgado City Secretary Brenda Dennis Deputy City Secretary Gayle Wilkinson Public Affairs Linda Klepper Call to Order Chair Richard Dziewit called the meeting to order at 4:00 p.m. Discussion and /or Action Items 1. Minutes. Consideration and /or action regarding the approval of the minutes of the regular meeting of September 19, 2018, Chair Dziewit recognized Board' Member Hartzog who made a motion to approve the minutes, seconded by Board Member Boissonneault . The vote was 4 -0 -0. Motion passed. Reports/Updates/Discussion and /or Action 2. Boards, Committee, Commission report/updates. BOA met 10 -27 -2018 and denied variance requests for signage and a denial of erecting a billboard. Schertz Historical Preservation — Landmark property was discussed also historic items in storage and how they will be dispersed. Parks amended by -laws and noted budget updates. The Parks Committee will now meet every other month. Discussed Live Oak Hills property swap for a potential park in exchange for relief from development fees for future projects. Further discussion ensued on future park developments and deed restrictions. 12 -19 -2018 Minutes Page - 1 - TSAC - TXDOT presentation on school zones and bike lanes. Development of more bike lanes taking in to consideration the legal aspects of developing them. AACOG discussed transportation for citizens with medical needs and the elderly. Transportation for "everyone" was also discussed. Planning and Zoning approved various plats for Homestead and Crossvine areas and a water storage tank. Library Board received reports on their finances and proposed budget expenditures. Economic Development Corporation discussed recruitment events and election of officers. Paul Macaluso was elected board president and we have two new councilmembers elected. They also added infrastructure for industrial office and retail space for a project. 3. Acting City Manager report/updates. (B. James) Library and Parks are discussing how they could spend the tax increase revenue. The first council meeting of the month provides a written update on the large capital projects. The new City Manager, Mark Browne will start on the 3rd of January and has made a great effort to meet staff at various holiday events. Suggest the next meeting could be a Q & A introduction. 4. Presentation on the Agenda Software (E. Delgado) A presentation was made providing information on the new agenda software chosen for our city. The program is Agenda Quick and proves to be an efficient program checking off all the wish list for our agenda process. The first agenda with this software will be produced by Planning and Zoning in February and then training will be made available to pertinent staff. 5. Discussion regarding the Schertz Magazine. (Item requested by Board member Hartzog) A presentation was given regarding the updates made to our magazine and the careful consideration of the monies spent to produce it. We were given statistics available on all aspects of producing the magazine as well as the percentages of different venues and their profitability to our residents. 6. Future Agenda Items Requested- This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Mr. Hartzog suggested this committee meet with the new City Manager, Mark Browne, to consider how often he would like the committee to meet in the future. 12 -19 -2018 Minutes page - 2 - ADJOURNMENT: Boardmember Hartzog made a motion to adjourn the meeting, seconded by Boardmember Representative Bill Bosh. The vote was 4 -0 -0. Motion passed. The meeting was adjourned at 5:18 p.m. Richard DzieArt, Chair ATTEST': Gay ilkinson, Deputy City Secretary 12 -19 -2018 Minutes Page - 3 - December 19, 2018 Reports from Boards and Commissions — Since September 19, 2018 Board of Adjustment — September 24 (cancelled), October 22, November 26 (cancelled) and December 17 (cancelled) BOA denied two variance requests, both were generally for additional signage beyond what the UDC allows: Planning and Zoning Commissibn — September 26, October 10, October 24, November 14 and December 12 P &Z approved plats for additional phases of the Homestead and Crossvine residential developments as well as a few -plats for large lots in southern Schertz and plats for couple of commercial projects. They also approved plats for the City's water storage tank off of Ray Corbett Drive, the southern Schertz sewer plant and the Fire Station #3 plat on Lower Seguin Road. P &Z also approved a rezoning request to a PDD to modify development standards on the EVO site. P &Z made recommendations to the UDC regarding floodplain management, Landmark Properties and Heritage Neighborhoods and the placement of sheds. TSAC — October 4, November 1(cancelled), and December 6 TSAC received presentations from TxDOT on school zones, the Alamo Area Metropolitan Planning Organization (AAMPO) on bike lanes and the Alamo Area Council of Governments (AACOG) on the Alamo Regional Transit (ART) program. Historical Preservation — October 25 The Historical Preservation Committee discussed the Fall 2018 Newsletter and Remembrances Special Edition Articles which are available on the City's website. The also recommended adjustments to the Landmark Property and Heritage Neighborhood program. They recommended disposing of some of the items they have been storing. Finally, they discussed the SCUCISD Annual Art and Essay Contest. Parks and Recreation Advisory Board — September 24, October 22 The Parks Board discussed amending their bylaws to meet every other month starting in 2019. They reviewed a proposal by the Parks Staff to utilize increased funding for parks upgrades and repairs. This presentation was provided to City Council as an information only item with the December 4 packet. Library Board — October 1, November 5, December meeting not held At both meetings, the Library Board received reports on the board's finances, library usage and the bookstore. The Library Director also discussed how the additional materials budget is proposed to be spent. Schertz Economic Development Corporation — September 27, November 29 and December 6 Over the last quarter, the SEDC participated in two recruitment events including a Team Texas Roadshow in Atlanta and manufacturing trade show in Chicago. The Board held election of officers and Paul Macaluso was.elected Board President, Jesse Hamilton was elected Board Vice President, Daniel Ortega was elected Board Treasurer, and Sammi Morrill was elected Board Secretary. In reviewing the SEDC Annual Report FY 2017 -18, an overview was given for all SEDC activities for the previous fiscal year. During the year, the SEDC added four Projects. Each of the Projects involved adding infrastructure which will help create space for new and expanded industrial, office and retail businesses. The annual report is available on the SEDC's website. Lastly, the Board approved Resolution No. 2018 -1 voluntarily terminating the incentive agreement with GE Oil & Gas LLC. The Board elected to voluntarily terminate the agreement because GE had planned to close its operations in Schertz and had repaid the incentive. The voluntary termination made all parties whole and allows everyone to move forward. Committee of Committees Advisory Board Summary CCAB Notes 09/19/18: Brian James gave the City Manager report. He gave an update the approved City budget and tax rate. Assistant Police Chief Marc Bane provided an overview of Animal Care Services operations, similar to the work session discussion he provided to City Council on September 11, 2018, The Board then toured the Animal Adoption Center.