11-28-2006-Sp.Workshop Session
MINUTES
SPECIAL WORKSHOP SESSION
NOVEMBER 28, 2006
The Schertz City Council convened in a Special Workshop Session on Tuesday, November
28,2006 in the Municipal Complex Council Chambers at 7:00 P.M., 1400 Schertz Parkway
Building #4, Schertz, Texas. The following members were present: Mayor Hal Baldwin
presiding, Mayor Pro Tem Michael Carpenter, Council Members Jim Fowler, David L.
Scagliola, Reginna Agee, Tony Wilenchik. Also present were City Manager Don Taylor,
Assistant City Managers John Bierschwale and David Harris, and Rita Duprat-Waldo for
City Secretary Judy Tokar who was absent.
#1 CALL TO ORDER
Mayor Baldwin called the meeting to order at 7:00 P.M.
#2 PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND STATE OF TEXAS
Mayor Baldwin led the pledges of allegiance.
#3 INTRODUCTION OF EMPLOYEES: PUBLIC INFORMATION OFFICE
Debbie Gildea, Public Information Officer introduced Patti White, the new Public Information
Administrative Assistant, and Brad Bailey, the new Public Information Officer. She read a short
biography on both new employees. Following the introductions, Debbie Gildea said a formal
good-bye to the Mayor, Council and staff before exiting the chambers.
#4 HEARING OF RESIDENTS
Jonette Ellis- Blue Santa and Holiday Lock-up Briefing
To date $9,633.92 has been collected for the 2006 drive-all money will go to the Blue Santa
program. Donations are still coming in.
Robert Brockman. 1000 Elbel Road, asked when the Kramer House was going to be moved. He
also asked what the status of the burned out house was on Curtis and what was going to happen
with it. He requests a microphone stand for the portable microphone at the lectern in front of the
dais.
#5 APPROVAL OF MINUTES
Minutes of Regular Session of August 15, 2006; Regular and Special Sessions of September 5,
2006; and Regular Session of September 19, 2006.
Council Member Fowler motioned to approve the minutes as written. Council Member Scagliola
seconded the motion, the vote was as follows:
Special Workshop Session 11-28-06
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#6 Consideration and Approval of a Resolution by the City Council of the City of
Schertz, Texas Authorizing and Approving Publication of Notice of Intention to Issue Series
2007 Certificates of Obligations; Complying with the Requirements Contained in Securities
and Exchange Commission Rule 15C2-12; Providing an Effective Date. (Projects: Public
Works - Utilities, Streets, Drainage, Equipment, EMS Equipment and Communications.)
A brief discussion ensue with the comment that $9.94 million has already been approved for this
purpose, now the Notice ofIntention requires approval.
Council Member Wilenchik motioned to approve the Resolution, Council Member Agee seconded.
The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#7 Consideration and Approval of a Resolution Approving a Bond Resolution Adopted
by the Board of Directors of the Schertz/Seguin Local Government Corporation Authorizing
the Issuance of Obligations Designated as "Schertz/Seguin Local Government Corporation
Contract Revenue and Refunding Bonds, Series 2007"; Acknowledging That These (
Obligations were Sold to the First Southwest Company, as the Authorized Representative of
a Group of Undenvriters Pursuant to the Provisions of a Purchase Contract; Ratifying,
Reconfirming, and Readopting the Provisions of a Regional Water Supply Contract
Executed between the City of Schertz, Texas, the City of Seguin, Texas, and the
Schertz/Seguin Local Government Corporation; Authorizing the Mayor, City Secretary, and
the City Manager of the City of Schertz, Texas to Execute on behalf of the City of Schertz,
Texas all Documents in Connection with the Transaction; and other Matters in Connection
Therewith.
Ryan Cunningham with Southwest Securities presented the Mayor and Council handout
information about the Resolution. He summarized the report to the Mayor and Council and stated
that there was a savings of $3.7 million to the fund because the interest rates were better than
expected.
Council Member Wilenchik motioned to approve the Resolution, Council Member Carpenter
seconded. The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
Special Workshop Session 11-28-06 3..4.-
#8. Discussion and action to approve the Professional Engineering firm for the 2006 Street,
Drainage and Pavement Improvement Projects.
Mr. Bierschwale presented recommendations for approval of Ford Engineering and Don
McCrary/EDGE Partnerships to be approved as the engineers for the Bond Drainage and Street
Projects respectively.
Council Member Carpenter asked if Ford Engineering was the frrm that would be working on the
drainage projects. Mr. Bierschwale said it was.
Council Member Fowler asked why there was an evaluation done on the roadwork but not the
drainage as well. Mr. Bierschwale replied that most roads are built with drainage aspects already
built in.
Council Member Scagliola motioned to approve the engineering frrms of Ford Engineering and
Don McCrary and Professional Engineering Design Group (EDGE) partnerships to design the
Bond Drainage and Street Projects. Council Member Fowler seconded the motion. The vote was
as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
I #9 Discussion and action on bid award for the City Hall Annex.
i
Mr. Bierschwale presented the design-build frrm of 1GB who presented a proposed design to the
Mayor and Council for the new City Hall Annex. 1GB was the lowest bidder and earned the
highest number of points from the staff review committee.
Discussion about the design ensued from Council Members on fIre safety, Information
Technology, mechanical aspects, possible expansion of the building, best use of space, and
provisions for exits at all sides of the building. Council asked that the design be re-worked to
include the aspects that were suggested.
Council Member Wilenchik motioned to award the bid to Team 1GB for the design-build of the
City Hall Annex with a proposed cost of $843,373.00. Council Member Carpenter seconded the
motion. The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#10 ORDINANCE: Discussion and action on first reading of an ordinance amending
certain provisions of Chapter 50, Miscellaneous Offenses and Provisions, Article V,
Alarms systems, False Alarms, formerly Chapter 10, Article V.
( City Attorney Michael Spain gave a brief overview of the changes to this Ordinance during the
discussion.
Special Workshop Session 11-28-06 37
Council Member Wilenchik motioned to approve the first reading of the Ordinance; Council
Member Ca."....;... seconded the motion. The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#11 ORDINANCE: Discussion and action on first reading of an ordinance amending the
Code of Ordinances by revising section 14-213, inoculation & sterilization of adopted
animals; Section 14-218(b).
Council Member Carpenter motioned to approve the first reading of the Ordinance; Council
Member Fowler seconded the motion. The vote was as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Cw".....l:f
NA YES: None
#12 ORDINANCE: Discussion and action on first reading of an ordinance amending the
Code of Ordinances by amending Chapter 50, Miscellaneous Offenses and Provisions,
Article IV, Guns, BB Guns, Pellet Guns, Section, 50-125, exception, formerly Chapter
10, Article IV, Section 10-70.
City Attorney Michael Spain and Assistant Police Chief Beverly Todd clarified the changes to this
Ordinance during the discussion.
Council Member Cu.."......l:f motioned to approve the first reading of the Ordinance; Council
Member Wilenchik seconded the motion. The vote was as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and C-.......;...
NA YES: None
#13 RESOLUTION: Discussion and action on a resolution by the City Council ofthe City
of Schertz, Texas objecting to the City of San Antonio's Waste Hauler Permit Fees.
City Attorney Michael Spain pointed out the impact of these fees on our residents. Discussion
ensued around the fact that Bexar Waste uses very little ofBexar County's roads and the fees bring
imposed are extremely high.
Council Member Wilenchik motioned to support the Resolution objecting to the City of San
Antonio's Waste Hauler Permit Fees; Council Member Agee seconded the motion. The vote was
as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and C-"....;...
NA YES: None
Special Workshop Session 11-28-06
. .
#14 ORDINANCE: Discussion and action on emergency reading of an ordinance
amending Section 86-118, Maximum limits in school zones.
Mr. Carpenter mentioned the importance of this emergency ordinance in the safety and welfare of
the children attending Paschal Elementary and Laura Ingalls Wilder Intermediate Schools. The
traffic counts are very high in the area of these schools and the speed limits must be reduced to 20
mph.
Council Member Carpenter motioned to approve the Ordinance; Council Member Wilenchik
seconded the motion. The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#15 ORDINANCE: Discussion and action on first reading of an ordinance amending
Chapter 86, Article III, Traffic and Motor Vehicles, Traffic Control Devices, to add
Sections 86-94 through 86-100, Photographic Traffic Enforcement System,
Establishing a Photographic Traffic Enforcement System; establishing certain
defenses and penalties; providing a non-judicial administrative hearing process with
appeal to the municipal court.
Council Member Carpenter motioned to approve the Ordinance; Council Member Wilenchik
seconded the motion. The vote was as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#16 RESOLUTION: Discussion and action on a Resolution Authorizing the City Manager
to Execute a Management Services Agreement between the City of Schertz and the
Schertz/Seguin Local Government Corporation.
Council Member Wilenchik motioned to approve the Resolution; Council Member Fowler
seconded the motion. The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#17 Discussion and action on request from the Schertz Senior Meals Program to waive the
rental fee for the Community Center for a garage sale.
Beth Price, Chairman of the Senior Meals Program gave a presentation about her request to the
Mayor and Council to waive the rental fees for the Schertz Community Center for a garage sale to
raise funds to support the Senior Meals Program.
Special Workshop Session 11-28-06
Council Member Carpenter read from the new City Ordinance governing fees set for the rental of
the Community Center. After some discussion with Ms. Price, Council Member Carpenter stated
that City Council cannot violate its own Ordinance by waiving the fees for the Senior Citizen
Group, but Mr. Carpenter offered to pay the fees out of his own pocket himself for the Senior
Citizens to hold the Garage Sale. He asked Ms. Price to see him after the meeting.
Item closed, no action taken.
#18 Discussion and action on the cost relating to North Schertz Park Master Plan.
Council Member Scagliola felt that the proposal offered by Gail Douglas, Community Services
Director, from Brent Luck for $6,400 to devise a park plan for Northcliffe Park and the Schertz
Community Center North was expensive. He led discussion on a money saving plan to use staff
members to design the park plan, possibly using the new park supervisor. Discussion followed
with Gail Douglas, about past design plans that have been done and possible alternative design
sources. Ms. Douglas will speak with the new Parks Supervisor about his ''''p",;ence with park
design to see if he would be a possible money saving alternative.
Council Member Wilenchik motioned to table this issue until Gail Douglas can speak with the new
Parks Supervisor and research previous park designs; Council Member Fowler seconded the
motion. The vote was as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#19 Discussion and action on appointments to the Schertz Historical/Preservation
Committee.
Mayor Baldwin submitted a list of names to City Council for consideration of appointment to the
Schertz HistoricallPreservation Committee. He asked City Council Members if they had any
names to add to the list, at which point the following names were submitted:
Mayor Baldwin added Pat Ramirez
Council Member Carpenter added Larry Dublin
Council Member Scagliola added James MacSorley
In addition, the Mayor requested Council to consider Tom Dekunder for the Chairmanship ofthe
committee.
Council Member Carpenter motioned to approve the list submitted for appointment to the Schertz
HistoricallPreservation Committee; Council Member Wilenchik seconded the motion. The vote
was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
Special Workshop Session 11-28-06
#20 Discussion and action on job title change of Public Information Officer to Director of
Communications.
Mr. Taylor offered that with Debbie Gildea's departure, it might be a good time to change the job
title of the Public Information Officer. This will bring it more in line with the position's
responsibilities and alleviate the confusion the public has with the name "Public Information", as it
is too similar to the Open Records name of "Public Information Act." Mr. Taylor suggested the
name be changed to "Director of Communications."
After some dialogue on the title change, Council Member Carpenter made a motion to change the
job title to, "Director of Communications and Media Relations." Council Member Agee seconded
the motion. The vote was as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#21 Discussion and action on City Council's holiday and 2007 meeting schedule.
Council Member Agee led discussion concerning using all 5th Tuesdays as joint meetings with
P&Z. She felt that there may be the occasion to hold Strategic Planning Meetings or other special
meetings. Council Member Scagliola would like an exception for National Night Out in August.
Council Member Wilenchik was concerned that there would be nearly a month that Council would
not meet during the 2007 Christmas Holiday season. Council Member Carpenter suggested a
January 2nd meeting and reminded the others that the calendar presented was just a "shell" or draft
and that exceptions could be made as the need arises.
Council Member Carpenter made a motion to approve the 2007 meeting schedule, Council
Member Fowler seconded the motion. The vote was as follows:
A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#22 Discussion and action on appointing an ex-officio member to the Transportation
Safety Advisory Commission.
Council Member Carpenter motioned to approve the appointment of Mr. Chris Coronado as an ex-
officio member to the Transportation Safety Advisory Commission. Council Member Wilenchik
seconded the motion. The vote was as follows:
AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter
NA YES: None
#23 Discussion on FM 1103 widening recommendation from TXDOT.
City Council Members discussed the TXDOT at FM 1103 issues, pros and cons and questions
remain, i.e., costs to take the south side of FM 1103; plans to establish the right-of-way before the
Special Workshop Session 11-28-06
building comes-the letter doesn't give us any leeway. It just tells us to "make plans." All land will
come out of the North side. City Council would like to see TXDOT give them the cost prior to
making any decisions. Mayor Baldwin asked what it would cost for us to take all 70 feet out of
the South side of FM 1103. Mr. Carpenter asked if this needed to be a future agenda item.
Michael Spain suggested we write a letter to TXDOT confirming what they plan to do.
#24 Items by City Manager Taylor and Staff
General Announcements
. Mr. Taylor stated that the deed for Blackburn Properties was signed and executed this
morning.
#25 Items by Council
General Announcements
Mayor Pro Tem Carpenter
. Requested an agenda item to swear in Council Member Fowler as Pro Tem next week
. Requested a review of the smoking ordinance for a future agenda
. Asked if there were any applicants for the 50th Anniversary Committee
. Inquired about the disposition of funds from the dissolution of the ED Foundation
. Asked about the status of the move of the Kramer House and Smoke House
Council Member Wilenchik
Had no comments
Council Member Agee
Had no comments
Council Member Scagliola
. Attended the TSAC Meeting and received a brochure on Pre-disaster Grants
Council Member Fowler
. His son is returning from Iraq on Sunday
City Attorney Michael Spain
. Sedona TIF- must get it in place by the end of the year. He will get the ordinances
together.
. The Lacks groundbreaking is tomorrow at 1:30 P.M.
Special Workshop Session 11-28-06
#26 Items by Mayor
General Announcements
. Ken Greenwald is back in the hospital with a blood clot in his lung and abdomen.
#27 ADJOURNMENT
Mayor Baldwin adjourned the meeting at 9:01 P.M.
Hal Baldwin, Mayor, City of Schertz
)
ATTEST:
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Rita uprat- W a do, Executive Services Coordmator
& Risk Manager
Special Workshop Session 11-28-06 ~3