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11-28-2006-Sp.Workshop Session MINUTES SPECIAL WORKSHOP SESSION NOVEMBER 28, 2006 The Schertz City Council convened in a Special Workshop Session on Tuesday, November 28,2006 in the Municipal Complex Council Chambers at 7:00 P.M., 1400 Schertz Parkway Building #4, Schertz, Texas. The following members were present: Mayor Hal Baldwin presiding, Mayor Pro Tem Michael Carpenter, Council Members Jim Fowler, David L. Scagliola, Reginna Agee, Tony Wilenchik. Also present were City Manager Don Taylor, Assistant City Managers John Bierschwale and David Harris, and Rita Duprat-Waldo for City Secretary Judy Tokar who was absent. #1 CALL TO ORDER Mayor Baldwin called the meeting to order at 7:00 P.M. #2 PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND STATE OF TEXAS Mayor Baldwin led the pledges of allegiance. #3 INTRODUCTION OF EMPLOYEES: PUBLIC INFORMATION OFFICE Debbie Gildea, Public Information Officer introduced Patti White, the new Public Information Administrative Assistant, and Brad Bailey, the new Public Information Officer. She read a short biography on both new employees. Following the introductions, Debbie Gildea said a formal good-bye to the Mayor, Council and staff before exiting the chambers. #4 HEARING OF RESIDENTS Jonette Ellis- Blue Santa and Holiday Lock-up Briefing To date $9,633.92 has been collected for the 2006 drive-all money will go to the Blue Santa program. Donations are still coming in. Robert Brockman. 1000 Elbel Road, asked when the Kramer House was going to be moved. He also asked what the status of the burned out house was on Curtis and what was going to happen with it. He requests a microphone stand for the portable microphone at the lectern in front of the dais. #5 APPROVAL OF MINUTES Minutes of Regular Session of August 15, 2006; Regular and Special Sessions of September 5, 2006; and Regular Session of September 19, 2006. Council Member Fowler motioned to approve the minutes as written. Council Member Scagliola seconded the motion, the vote was as follows: Special Workshop Session 11-28-06 A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #6 Consideration and Approval of a Resolution by the City Council of the City of Schertz, Texas Authorizing and Approving Publication of Notice of Intention to Issue Series 2007 Certificates of Obligations; Complying with the Requirements Contained in Securities and Exchange Commission Rule 15C2-12; Providing an Effective Date. (Projects: Public Works - Utilities, Streets, Drainage, Equipment, EMS Equipment and Communications.) A brief discussion ensue with the comment that $9.94 million has already been approved for this purpose, now the Notice ofIntention requires approval. Council Member Wilenchik motioned to approve the Resolution, Council Member Agee seconded. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #7 Consideration and Approval of a Resolution Approving a Bond Resolution Adopted by the Board of Directors of the Schertz/Seguin Local Government Corporation Authorizing the Issuance of Obligations Designated as "Schertz/Seguin Local Government Corporation Contract Revenue and Refunding Bonds, Series 2007"; Acknowledging That These ( Obligations were Sold to the First Southwest Company, as the Authorized Representative of a Group of Undenvriters Pursuant to the Provisions of a Purchase Contract; Ratifying, Reconfirming, and Readopting the Provisions of a Regional Water Supply Contract Executed between the City of Schertz, Texas, the City of Seguin, Texas, and the Schertz/Seguin Local Government Corporation; Authorizing the Mayor, City Secretary, and the City Manager of the City of Schertz, Texas to Execute on behalf of the City of Schertz, Texas all Documents in Connection with the Transaction; and other Matters in Connection Therewith. Ryan Cunningham with Southwest Securities presented the Mayor and Council handout information about the Resolution. He summarized the report to the Mayor and Council and stated that there was a savings of $3.7 million to the fund because the interest rates were better than expected. Council Member Wilenchik motioned to approve the Resolution, Council Member Carpenter seconded. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None Special Workshop Session 11-28-06 3..4.- #8. Discussion and action to approve the Professional Engineering firm for the 2006 Street, Drainage and Pavement Improvement Projects. Mr. Bierschwale presented recommendations for approval of Ford Engineering and Don McCrary/EDGE Partnerships to be approved as the engineers for the Bond Drainage and Street Projects respectively. Council Member Carpenter asked if Ford Engineering was the frrm that would be working on the drainage projects. Mr. Bierschwale said it was. Council Member Fowler asked why there was an evaluation done on the roadwork but not the drainage as well. Mr. Bierschwale replied that most roads are built with drainage aspects already built in. Council Member Scagliola motioned to approve the engineering frrms of Ford Engineering and Don McCrary and Professional Engineering Design Group (EDGE) partnerships to design the Bond Drainage and Street Projects. Council Member Fowler seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None I #9 Discussion and action on bid award for the City Hall Annex. i Mr. Bierschwale presented the design-build frrm of 1GB who presented a proposed design to the Mayor and Council for the new City Hall Annex. 1GB was the lowest bidder and earned the highest number of points from the staff review committee. Discussion about the design ensued from Council Members on fIre safety, Information Technology, mechanical aspects, possible expansion of the building, best use of space, and provisions for exits at all sides of the building. Council asked that the design be re-worked to include the aspects that were suggested. Council Member Wilenchik motioned to award the bid to Team 1GB for the design-build of the City Hall Annex with a proposed cost of $843,373.00. Council Member Carpenter seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #10 ORDINANCE: Discussion and action on first reading of an ordinance amending certain provisions of Chapter 50, Miscellaneous Offenses and Provisions, Article V, Alarms systems, False Alarms, formerly Chapter 10, Article V. ( City Attorney Michael Spain gave a brief overview of the changes to this Ordinance during the discussion. Special Workshop Session 11-28-06 37 Council Member Wilenchik motioned to approve the first reading of the Ordinance; Council Member Ca."....;... seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #11 ORDINANCE: Discussion and action on first reading of an ordinance amending the Code of Ordinances by revising section 14-213, inoculation & sterilization of adopted animals; Section 14-218(b). Council Member Carpenter motioned to approve the first reading of the Ordinance; Council Member Fowler seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Cw".....l:f NA YES: None #12 ORDINANCE: Discussion and action on first reading of an ordinance amending the Code of Ordinances by amending Chapter 50, Miscellaneous Offenses and Provisions, Article IV, Guns, BB Guns, Pellet Guns, Section, 50-125, exception, formerly Chapter 10, Article IV, Section 10-70. City Attorney Michael Spain and Assistant Police Chief Beverly Todd clarified the changes to this Ordinance during the discussion. Council Member Cu.."......l:f motioned to approve the first reading of the Ordinance; Council Member Wilenchik seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and C-.......;... NA YES: None #13 RESOLUTION: Discussion and action on a resolution by the City Council ofthe City of Schertz, Texas objecting to the City of San Antonio's Waste Hauler Permit Fees. City Attorney Michael Spain pointed out the impact of these fees on our residents. Discussion ensued around the fact that Bexar Waste uses very little ofBexar County's roads and the fees bring imposed are extremely high. Council Member Wilenchik motioned to support the Resolution objecting to the City of San Antonio's Waste Hauler Permit Fees; Council Member Agee seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and C-"....;... NA YES: None Special Workshop Session 11-28-06 . . #14 ORDINANCE: Discussion and action on emergency reading of an ordinance amending Section 86-118, Maximum limits in school zones. Mr. Carpenter mentioned the importance of this emergency ordinance in the safety and welfare of the children attending Paschal Elementary and Laura Ingalls Wilder Intermediate Schools. The traffic counts are very high in the area of these schools and the speed limits must be reduced to 20 mph. Council Member Carpenter motioned to approve the Ordinance; Council Member Wilenchik seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #15 ORDINANCE: Discussion and action on first reading of an ordinance amending Chapter 86, Article III, Traffic and Motor Vehicles, Traffic Control Devices, to add Sections 86-94 through 86-100, Photographic Traffic Enforcement System, Establishing a Photographic Traffic Enforcement System; establishing certain defenses and penalties; providing a non-judicial administrative hearing process with appeal to the municipal court. Council Member Carpenter motioned to approve the Ordinance; Council Member Wilenchik seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #16 RESOLUTION: Discussion and action on a Resolution Authorizing the City Manager to Execute a Management Services Agreement between the City of Schertz and the Schertz/Seguin Local Government Corporation. Council Member Wilenchik motioned to approve the Resolution; Council Member Fowler seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #17 Discussion and action on request from the Schertz Senior Meals Program to waive the rental fee for the Community Center for a garage sale. Beth Price, Chairman of the Senior Meals Program gave a presentation about her request to the Mayor and Council to waive the rental fees for the Schertz Community Center for a garage sale to raise funds to support the Senior Meals Program. Special Workshop Session 11-28-06 Council Member Carpenter read from the new City Ordinance governing fees set for the rental of the Community Center. After some discussion with Ms. Price, Council Member Carpenter stated that City Council cannot violate its own Ordinance by waiving the fees for the Senior Citizen Group, but Mr. Carpenter offered to pay the fees out of his own pocket himself for the Senior Citizens to hold the Garage Sale. He asked Ms. Price to see him after the meeting. Item closed, no action taken. #18 Discussion and action on the cost relating to North Schertz Park Master Plan. Council Member Scagliola felt that the proposal offered by Gail Douglas, Community Services Director, from Brent Luck for $6,400 to devise a park plan for Northcliffe Park and the Schertz Community Center North was expensive. He led discussion on a money saving plan to use staff members to design the park plan, possibly using the new park supervisor. Discussion followed with Gail Douglas, about past design plans that have been done and possible alternative design sources. Ms. Douglas will speak with the new Parks Supervisor about his ''''p",;ence with park design to see if he would be a possible money saving alternative. Council Member Wilenchik motioned to table this issue until Gail Douglas can speak with the new Parks Supervisor and research previous park designs; Council Member Fowler seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #19 Discussion and action on appointments to the Schertz Historical/Preservation Committee. Mayor Baldwin submitted a list of names to City Council for consideration of appointment to the Schertz HistoricallPreservation Committee. He asked City Council Members if they had any names to add to the list, at which point the following names were submitted: Mayor Baldwin added Pat Ramirez Council Member Carpenter added Larry Dublin Council Member Scagliola added James MacSorley In addition, the Mayor requested Council to consider Tom Dekunder for the Chairmanship ofthe committee. Council Member Carpenter motioned to approve the list submitted for appointment to the Schertz HistoricallPreservation Committee; Council Member Wilenchik seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None Special Workshop Session 11-28-06 #20 Discussion and action on job title change of Public Information Officer to Director of Communications. Mr. Taylor offered that with Debbie Gildea's departure, it might be a good time to change the job title of the Public Information Officer. This will bring it more in line with the position's responsibilities and alleviate the confusion the public has with the name "Public Information", as it is too similar to the Open Records name of "Public Information Act." Mr. Taylor suggested the name be changed to "Director of Communications." After some dialogue on the title change, Council Member Carpenter made a motion to change the job title to, "Director of Communications and Media Relations." Council Member Agee seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #21 Discussion and action on City Council's holiday and 2007 meeting schedule. Council Member Agee led discussion concerning using all 5th Tuesdays as joint meetings with P&Z. She felt that there may be the occasion to hold Strategic Planning Meetings or other special meetings. Council Member Scagliola would like an exception for National Night Out in August. Council Member Wilenchik was concerned that there would be nearly a month that Council would not meet during the 2007 Christmas Holiday season. Council Member Carpenter suggested a January 2nd meeting and reminded the others that the calendar presented was just a "shell" or draft and that exceptions could be made as the need arises. Council Member Carpenter made a motion to approve the 2007 meeting schedule, Council Member Fowler seconded the motion. The vote was as follows: A YES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #22 Discussion and action on appointing an ex-officio member to the Transportation Safety Advisory Commission. Council Member Carpenter motioned to approve the appointment of Mr. Chris Coronado as an ex- officio member to the Transportation Safety Advisory Commission. Council Member Wilenchik seconded the motion. The vote was as follows: AYES: Council Members Fowler, Scagliola, Agee, Wilenchik and Carpenter NA YES: None #23 Discussion on FM 1103 widening recommendation from TXDOT. City Council Members discussed the TXDOT at FM 1103 issues, pros and cons and questions remain, i.e., costs to take the south side of FM 1103; plans to establish the right-of-way before the Special Workshop Session 11-28-06 building comes-the letter doesn't give us any leeway. It just tells us to "make plans." All land will come out of the North side. City Council would like to see TXDOT give them the cost prior to making any decisions. Mayor Baldwin asked what it would cost for us to take all 70 feet out of the South side of FM 1103. Mr. Carpenter asked if this needed to be a future agenda item. Michael Spain suggested we write a letter to TXDOT confirming what they plan to do. #24 Items by City Manager Taylor and Staff General Announcements . Mr. Taylor stated that the deed for Blackburn Properties was signed and executed this morning. #25 Items by Council General Announcements Mayor Pro Tem Carpenter . Requested an agenda item to swear in Council Member Fowler as Pro Tem next week . Requested a review of the smoking ordinance for a future agenda . Asked if there were any applicants for the 50th Anniversary Committee . Inquired about the disposition of funds from the dissolution of the ED Foundation . Asked about the status of the move of the Kramer House and Smoke House Council Member Wilenchik Had no comments Council Member Agee Had no comments Council Member Scagliola . Attended the TSAC Meeting and received a brochure on Pre-disaster Grants Council Member Fowler . His son is returning from Iraq on Sunday City Attorney Michael Spain . Sedona TIF- must get it in place by the end of the year. He will get the ordinances together. . The Lacks groundbreaking is tomorrow at 1:30 P.M. Special Workshop Session 11-28-06 #26 Items by Mayor General Announcements . Ken Greenwald is back in the hospital with a blood clot in his lung and abdomen. #27 ADJOURNMENT Mayor Baldwin adjourned the meeting at 9:01 P.M. Hal Baldwin, Mayor, City of Schertz ) ATTEST: ~{~-dh.f~ Rita uprat- W a do, Executive Services Coordmator & Risk Manager Special Workshop Session 11-28-06 ~3