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05-07-2019 Agenda with backup5-7-2019 City Council Agenda Page - 1 - MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL May 7, 2019 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you want to be treated Work together cooperatively as a team Proclamation recognizing former City Manager Mark Marquez Proclamation reading and presentation will be held at 5:30 p.m. City Council Chambers Conference Room. Opening Prayer and Pledges of Allegiance to the Flag of the United States and State of Texas. (Councilmember Edwards) Presentation • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor Carpenter) - Student Mayors – Dobie Jr. High, 8th Grade Ella Gomez and Corbett Jr. High, 8th Grade Seth Gutierrez - Student Councilmembers – Dobie Jr. High, 7th Grade Kade Jackson and Corbett Jr. High, 7th Grade Mackenzie Suarez Proclamations • Proclamation recognizing Economic Development Week (Mayor/K. Kinateder) • Proclamation recognizing Municipal Clerks Week (Mayor/B. Dennis/G. Wilkinson) • Proclamation recognizing Community Action Month (Mayor/B. Deike) New Employee Recognition • Public Works: Devon Saloka, Angel Alonzo, Jordan Villarreal – Water Service 1 AGENDA TUESDAY MAY 7, 2019 AT 6:00 P.M. 5-7-2019 City Council Agenda Page - 2 - City Events and Announcements • Announcements of upcoming City Events (B. James/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshops • Unified Development Code (UDC) update. (B. James/L. Wood) Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the regular meeting of April 23, 2019. (B. Dennis) 2. Resolution No. 19-R-57 - Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement for custodial cleaning service contracts with Vanguard Cleaning Systems and UBM Enterprise, Inc. for the remainder of the 2018-2019 Fiscal Year. (B. James/J. Harshman/T. Buckingham) 3. Resolution No. 19-R-58 - Consideration and/or action approving a Resolution appointing Dudley Wait to the Board of Directors Place D-2 of the Schertz Seguin Local Government Corporation (SSLGC) vacated by the resignation of Charles Kelm. (M. Browne) 4. Resolution No. 19-R-62 – Consideration and/or action approving a Resolution approving a policy relating to the Financial Audit. (M. Browne/B. James/J. Walters) 5-7-2019 City Council Agenda Page - 3 - Discussion Items 5. Resolution No. 19-R-59 - Consideration and/or action approving a Resolution authorizing for certain infrastructure improvements along Main Street by the City of Schertz Economic Development Corporation (“SEDC”); and other matters in connection therewith (M. Browne/K. Kinateder) Roll Call Vote Confirmation Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 6. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Quarterly Finance Report. (M. Browne/J. Walters) • Parks & Recreation Quarterly Special Events Update. (B. James/L. Shrum) • Monthly update on major projects in progress/CIP. (B. James/K. Woodlee/S. McClelland) Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 3rd DAY OF MAY 2019 AT 3:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2019. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. Brenda Dennis, City Secretary 5-7-2019 City Council Agenda Page - 4 - The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Main Street Committee Councilmember Scagliola – Place 5 Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz-Seguin Local Government Corporation Cibolo Valley Local Government Corporation - Alternate Councilmember Davis– Place 1 Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee – Chair TIRZ II Board Councilmember Gutierrez – Place 2 Audit Committee Investment Advisory Committee Interview Committee for Boards and Commissions Councilmember Larson – Place 3 Main Street Committee – Vice Chair Councilmember Edwards – Place 4 Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Heyward – Place 6 Schertz Animal Services Advisory Commission Investment Advisory Committee Councilmember Brown – Place 7 Audit Committee Schertz-Seguin Local Government Corporation - Alternate Workshop CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: Planning & Community Development Subject: Unified Development Code (UDC) Update BACKGROUND Councilmember Tim Brown requested an update. Information will be provided to City Council on Monday May 6, 2019 and will also be available in the City Secretary’s Office. FISCAL IMPACT None Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: City Secretary Subject: Minutes BACKGROUND The City Council held a Regular City Council meeting on April 23, 2019. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the regular meeting of April 23, 2019. ATTACHMENTS Minutes of the regular meeting of April 23, 2019. MINUTES REGULAR MEETING April 23, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 23, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Michael Carpenter Mayor Pro-Tem Allison Heyward Councilmember Mark Davis Councilmember Ralph Gutierrez Councilmember Scott Larson Councilmember Cedric Edwards Councilmember David Scagliola Councilmember Tim Brown Staff Present: City Manager Dr. Mark Browne Assistant City Manager Brian James City Attorney Daniel Santee City Secretary Brenda Dennis Deputy City Secretary Gayle Wilkinson Call to Order – City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:01 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Carpenter) Mayor Carpenter provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. Presentation • Schertz Sweetheart Court Fiesta 2019 Medal Presentation. (B. James/L. Shrum/M. Spence) Events Manager Mary Spence introduced the 2018-19 Sweetheart Ambassador Court to the City Council. Miss Schertz: Halle Klinge, Miss Jubilee: Brigid Krbec, Miss Friendly City: Megan Morales, and Miss Sunshine: Olivia Coats. Miss Schertz Halle Klinge spoke about their activities throughout the year representing the City of Schertz as their Ambassadors, she also thanked everyone for the outstanding experience of serving a Miss Schertz. Members of the Sweetheart Court provided this years Fiesta Medal to the City Council, staff and audience that was in attendance. Miss Schertz invited everyone out to the Parade and if they could not come, they could view it on KSAT.com. • Presentation regarding the launch of the Library’s new website. (B. James/M. Uhlhorn) Library Director Melissa Uhlhorn introduced Virtual Services Librarian Natalie Shults who introduced the City Council, Staff and Audience to the new City of Schertz Library page launch. With enthusiasm Natalie went over the website features and benefits that the citizens will be able to see and use with ease. City Events and Announcements • Announcements of upcoming City Events (B. James/S. Gonzalez) Assistant City Manager Brian James provided the following announcements: Thursday, May 2 Sweetheart Coronation 5:30 pm Schertz Civic Center Friday, May 3 Date Night / Music in the Park 7:00 pm – 10:00 pm Live from Pickrell Park featuring Austin Forrest, blues, soul, and rock 19th Annual Schertz-Cibolo Lions Club Casino Night 7:00 pm – 11:00 pm Schertz Civic Center POC: Darlene Evans 210-710-6558 or Banner Huggins 210-843-5477 Tuesday, May 7 City Council Meeting 6:00 pm Council Chambers • Announcements and recognitions by the City Manager (M. Browne) Dr. Browne introduced Mr. Charles Kelm and his family who were in the audience this evening. Dr. Browne announced that Mr. Kelm has been hired as the Assistant City Manager who will be over the Public Safety Departments, Public Works, Human Resources and Facility Service & Fleet and will start on May 13th. Dr. Browne reminded everyone of Mrs. Linda Babineau’s memorial service this Sunday, April 28th, 3pm at Porter Loring North (1604 & Gold Canyon). A reception after the memorial at the Fairfield Inn & Suites (Bluebonnet Meeting Rm) located at 5008 Corridor Loop Rd., Schertz, Tx. (located behind the Bill Millers at IH-35 & 3009). Dr. Browne recognize members of the Public Works Department Street Supervisor Robert Martinez who alerted the Police Department regarding a suspicious person that was near Commercial Place committing a burglary. Police Department members Officers Helen Lafitte, Marty Trevino, Roxanne Cardona and Amanda Catoe were able to respond and arrested the suspect and was also able to recover the stolen property. Dr. Browne remarked on their great teamwork. • Announcements and recognitions by the Mayor Carpenter (M. Carpenter) Mayor Carpenter wanted to point out while he is driving on various roads in Schertz, he sees many citizens who are walking or running who stop to pick up trash they see along the way and other good deeds. This is a true reflection of an engaged community and he wanted to recognize and thank them. He hopes they will watch the video and realize how thankful he is for them. Hearing of Residents The following spoke: • Mr. Mark Roberts, 4300 Spanish Oak, provided photos of recent planning approved projects, the Anchor Bar and Oaks Building which he found to be the best-looking retail space in the City. He was wondering if those would conform to the UDC, what was the thinking behind it. Discussed the fact it’s not going to be an easy thing to fix, but gave kudos to Nick and Bryce with the Planning and Community Development Department for going over the things that are expected of his new building, it is clear how the code is written and now that his architect and builders understand it he believes things will progress. • Mrs. Maggie Titterington, The Chamber President, 1730 Schertz Parkway who thanked everyone that participated in the April luncheon. There were 24 area non-profits represented at the luncheon. Next luncheon is May 21st and TxDOT Johnathan Bean “Keeping people moving in a fast-growing Region” update. Friday, April 26th 7:30 a.m. – Coffee with the Chamber hosted by New Haven Assisted Living. Mrs. Titterington also mentioned that we will reveal the “friendly competition of most Fiesta Medals received” between Maggie Tittering the President of The Chamber and Brenda Dennis the Schertz City Secretary. Mrs. Titterington also mentioned one of the Hal Baldwin Scholarship participants who was in the audience, Miss Yasmeen Said and spoke of her involvement with her and her participation in the DECCA program and the many areas that she has volunteered and that she would be a great candidate to receive the scholarship. Mayor Carpenter moved to the consent items section of the agenda. Consent Agenda Items Mayor Carpenter read the following consent agenda items but pulled agenda #5 off consent as it was posted for a public hearing. 4. Minutes – Consideration and/or action regarding the approval of the minutes of the regular meeting of April 5, 2019, April 9, 2019 and Special Town Hall meeting of April 16, 2019. (B. Dennis/G. Wilkinson) The following was read into record: Approval of the minutes of the regular meeting of April 5, 2019, April 9, 2019 and Special Town Hall meeting of April 16, 2019. 6. Resolution No. 19-R-51 – A Resolution by the City Council of the City of Schertz, Texas approving and authorizing a Water and Wastewater line Easement Agreement across Private Property from ERH-NNN-3 LLC a Delaware limited liability company and other matters in connection therewith. (B. James/J. Hooks) The following was read into record: RESOLUTION NO. 19-R-51 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AND AUTHORIZING WATER AND WASTEWATER LINE EASEMENT AGREEMENTS ACROSS PRIVATE PROPERTY FROM ERH-NNN- 3 LLC, A DELAWARE LIMITED LIABILITY COMPANY AND OTHER MATTERS IN CONNECTION THEREWITH 7. Resolution No. 19-R-54 – A Resolution by the City Council of the City of Schertz, Texas, authorizing the Acting City Manager to enter into an Agreement with Lockwood, Andrews, and Newnam, Inc., for Professional Engineering related services for Water and Wastewater Master Plan and Capital Improvement Plan updates and Impact Fee Study update. (B. James/K. Woodlee) The following was read into record RESOLUTION NO. 19-R-54 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH LOCKWOOD, ANDREWS, AND NEWNAM, INC., FOR PROFESSIONALENGINEERING RELATED SERVICES FOR WATER AND WASTEWATER MASTER PLAN AND CAPITAL IMPROVEMENT PLAN UPDATES AND IMPACT FEE STUDY UPDATE 8. Resolution No. 19-R-55 – Consideration and/or action approving a Resolution authorizing the revival and amendment of an Interlocal Agreement with Bexar County for Cooperative Purchasing Services, and other matters in connection therewith. (B. James/J. Gohlke) The following was read into record RESOLUTION NO. 19-R-55 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE REVIVAL AND AMENDMENT OF AN INTERLOCAL AGREEMENT WITH BEXAR COUNTY FOR COOPERATIVE PURCHASING SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH 9. Resolution No. 19-R-50 – Consideration and/or action approving a Resolution authorizing an Application for a 100% matching grant for a playground structure through the TRAPS – Gametime Statewide Funding Initiative, and other matters in connection therewith. (B. James/L. Shrum) RESOLUTION NO. 19-R-50 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN APPLICATION FOR A 100% MATCHING GRANT FOR A PLAYGROUND STRUCTURE THROUGH THE TRAPS – GAMETIME STATEWIDE FUNDING INITIATIVE, AND OTHER MATTERS INCONNECTION THEREWITH Mayor Carpenter recognized Councilmember Larson who requested agenda item #9 be removed for separate action. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Gutierrez to approve the consent agenda items 4, 6, 7 and 8. The vote was unanimous with Mayor Pro-Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Mayor Carpenter moved to the Closed Section of the agenda. Closed Session Mayor Carpenter recessed into closed session at 6:28 p.m. and read the following: 1. City Council will meet in closed session under Section 551.071 of the Texas Government Code, Consultation with the City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings act, regarding ongoing negotiations with land owners. 2. City Council will meet in closed session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. - Project E-045 3. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Secretary. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 7:12 p.m. 1a. Take any action based on discussions held in closed session under Agenda Item 1. No action taken. 2a. Take any action based on discussions held in closed session under Agenda Item 2. No action taken. 3a. Take any action based on discussions held in closed session under Agenda Item 3. No action taken. Mayor Carpenter moved back to the discussion and action item section of the agenda. Discussion and Action Items 5. Ordinance No. 19-S-14 – Conduct a Public hearing and/consideration and/or action approving an Ordinance on a request for a Specific Use Permit to allow for operation of a Convenience Store with Gas Pumps on approximately 2 acres of land, more specifically described as the southeast corner of FM 3009 and Ripps-Kreusler. Final Reading (B. James/L. Wood/N. Koplyay) The following was read into record: ORDINANCE NO. 19-S-14 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS AT THE SOUTHEAST CORNER OF FM 3009 AND RIPPS-KREUSLER, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. Mayor Carpenter recognized Assistant City Manager Brian James who briefed the council on this item and requested approval of final reading. Mayor Carpenter indicated that this was posted as a public hearing and opened the public hearing for those wishing to speak. As no one spoke; Mayor Carpenter closed the public hearing for Council comments. As there were no comments from Council Mayor Carpenter called for a motion. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Scagliola to approve Ordinance No. 19-S-14 on final reading. The vote was unanimous with Mayor Pro-Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. 9. Resolution No. 19-R-50 – Consideration and/or action approving a Resolution authorizing an Application for a 100% matching grant for a playground structure through the TRAPS – Gametime Statewide Funding Initiative, and other matters in connection therewith. (B. James/L. Shrum) RESOLUTION NO. 19-R-50 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN APPLICATION FOR A 100% MATCHING GRANT FOR A PLAYGROUND STRUCTURE THROUGH THE TRAPS – GAMETIME STATEWIDE FUNDING INITIATIVE, AND OTHER MATTERS INCONNECTION THEREWITH Mayor Carpenter recognized Councilmember Larson who requested this item be moved for separate action and Councilmember Larson addressed questions which were answered by Parks Recreation and Community Services Director Lauren Shrum. Mayor Carpenter moved from the Chair seconded by Councilmember Davis to approve Resolution No. 19-R-50. The vote was unanimous with Mayor Pro-Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. 10. Resolution 19-R-53 - A Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to enter into an Interlocal Agreement with the City of Cibolo regarding cost sharing for improvements to Wiederstein Road. (M. Brown/B. James) The following was read into record: RESOLUTION NO. 19-R-53 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF CIBOLO REGARDING COST SHARING FOR IMPROVEMENTS TO WIEDERSTEIN ROAD. Mayor Carpenter recognized Assistant City Manager Brian James who provided an overview regarding this item addressing questions from Council. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Scagliola to approve Ordinance No. 19-R-53. The vote was unanimous with Mayor Pro-Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. 11. Resolution 19-R-52 – Conduct a Public hearing and consideration and/or action approving a Resolution authorizing the power of eminent domain for the acquisition of permanent pipeline easements and certain property rights necessary for the Schertz/Seguin Local Government Corporation Secondary Pipeline Project for the construction, enlargement and maintenance of pipelines and appurtenances designed to carry water for the cities of Schertz and Seguin and customers of the Schertz/Seguin Local Government Corporation; the acquisition of temporary construction easements; directing the City Manager or the City Manager’s Designee to execute all documents to institute eminent domain proceedings; and directing the City Attorney to initiate condemnation proceedings. (M. Browne/A. Beard) The following was read into record: RESOLUTION NO. 19-R-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING THE POWER OF EMINENT DOMAIN FOR THE ACQUISTION OF PERMANENT PIPELINE EASEMENTS AND CERTAIN PROPERTY RIGHTS NECESSARY FOR SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION SECONDARY PIPELINE PROJECT FOR THE CONSTRUCTION, ENLARGEMENT AND MAINTENANCE OF PIPELINES AND APPURTENANCES DESIGNED TO CARRY WATER FOR THE CITIES OF PH SCHERTZ AND SEGUIN AND CUSTOMERS OF SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION; THE ACQUISITION OF TEMPORARY CONSTRUCTION EASEMENTS; DIRECTING THE CITY MANAGER OR THE CITY MANAGER’S DESIGNEE TO EXECUTE ALL DOCUMENTS TO INSTITUTE EMINENT DOMAIN PROCEEDINGS; AND DIRECTING THE CITY ATTORNEY TO INITIATE CONDEMNATION PROCEEDINGS. Mayor Carpenter recognized General Manager Amber Beard who introduced this item addressing providing background on the project and what easements are still needed to complete the project. Mayor Carpenter indicated that this was posted as a public hearing and opened the public hearing for those wishing to speak. As no one spoke; Mayor Carpenter closed the public hearing for Council comments. Mrs. Beard addressed questions from Council. Mayor Carpenter recognized Councilmember Scagliola who moved seconded by Councilmember Edwards to approve Resolution No. 19-R-52. The vote was unanimous with Mayor Pro-Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Mayor Carpenter commented the city’s use of eminent domain is limited and is not taken lightly. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Gayle Wilkinson who provided the roll call votes for items 1-11. Requests and Announcements • Announcements by the City Manager. • Participated in Love Where you Live • Attended Sippel Elementary Bike Rodeo • Dr. Browne will be re-instituting the City Manager’s excellence coin and will be awarding them to city staff for excellence in operation/performance. • Requests by Pro-Tem Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter recognized Mayor Pro-Tem Heyward who asked to re-visit Ordinance 18-S-36 on sheds. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro-Tem Heyward announced the following: • Judged at the Senior Center Easter Bonnet event • Attended the fish fry at the Senior Center hosted by the Knights of Columbus • First Responders fund raiser event at McDonalds • Attended the YMCA Easter egg hunt Councilmember Gutierrez announced the following: • Attended the Volunteer Fair for our community • Attended the YMCA Easter egg hunt • Lions Club Easter egg hunt • Attended the NEP luncheon • Attended the Chamber luncheon • Attended Council on the go at Scenic Hills • Judged at the Senior Center Easter Bonnet event • Thanked the Knights of Columbus for hosting the fish fry • First Responders fund raiser event at McDonalds Councilmember Edwards announced the following: • Thanked the Parks Department for cleaning the park after the Easter egg hunt Councilmember Scagliola announced the following: • Thanked the staff for the Council on the go at Scenic Hills Community Center • Thanked our Chamber for hosting the non-profit luncheon Councilmember Brown announced the following: • A citizen asked Councilmember Brown to thank our EMS department publicly for saving his life after suffering a diabetic coma. Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 7:45 p.m. _____________________________ Mayor, Michael Carpenter ATTEST: __________________________________ Brenda Dennis, City Secretary Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: Fleet & Facility Services Subject: Resolution 19-R-57 – A Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to enter into an agreement for custodial cleaning service contracts with Vanguard Cleaning Systems and UBM Enterprise, Inc. BACKGROUND Fleet and Facility Services worked with the Purchasing Department to send out an RFP to provide custodial cleaning services for the majority of the buildings at the Hal Baldwin Municipal complex as well as the Parks pavilions. The City has been using custodial cleaning services for a number of buildings for some time. The idea was to put out an RFP to try to improve pricing and expand the use of custodial services. This action is in line with Facility Services long term approach to provide cost effective and more complete service. One of the ways Facility Services plans to do this is by using outside contractors to handle the routine work tasks that can be done cost effectively. This approach allows Facility Services to move in-house personnel into more preventive and corrective maintenance task. These tasks have been largely overlooked which results in increased costs over time. Currently, annual 3rd party cleaning expenses total approximately $84,013.00 plus possible porter services. The requested contracts will solidify and expand the use of contract custodial services. The cost is around $90,675 with the addition of porter services if needed ranging + / - 10%. Staff is seeking authorization to contract with two different firms that provided the best pricing in their RFP responses. The contract for UBM will be $26,893. For cleaning of the Fleet Building, Administration Building, Council Chambers, Animal Adoption Center, and Kramer House. The contract for Vanguard will be $63,780. For cleaning of the Library, Public Works Building, and City Hall. Both companies will have porter services available if needed. The Parks and the Public Affairs Departments would also like to have the option to use Contract Cleaning in their respective facilities. Consistent with the reasoning of Facility Services, this is to provide a better level of service, be more cost effective, and to allow staff to focus on maintenance and parks development projects. Parks Department could contract UBM for $27,676. This would cover routine cleaning of restrooms at Pickrell Park, Ashely Park, Community Playscape, Johnnie McDow Sports Complex, and Crescent Bend for a year. Public Affairs could contract UBM for $23,516. This would cover daily cleaning of the Civic Center and the Community Center for a year and allow staff to focus on event setup and assistance. GOAL To obtain authorization from City Council to enter into a contractual agreement for cleaning services COMMUNITY BENEFIT Clean building for city staff to work in and citizens conduct business in. Efficient use of staff and resources to expand the services Facility Services provides to the City. FISCAL IMPACT Funds are budgeted and available. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council authorize Staff to enter into the prescribed cleaning contracts. ATTACHMENTS Resolution No. 19-R-57 Service Agreement UBM Service Agreement Vanguard RESOLUTION NO. 19-R-57 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR CUSTODIAL CLEANING SERVICE CONTRACTS WITH VANGUARD CLEANING SYSTEMS AND UBM ENTERPRISE, INC. AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the “City”) requires cleaning of its occupied buildings and porter services on an as needed basis to meet atypical cleaning needs; and WHEREAS, City staff has solicited competitive proposals from qualified vendors for cleaning and porter services; and WHEREAS, City staff has determined that UBM Enterprise, Inc. and Vanguard Cleaning Systems are qualified to provide such services; and WHEREAS, City staff has recommended the City accept both UBM Enterprise, Inc. and Vanguard Cleaning Systems proposals for cleaning and porter services and establish a not to exceed amount of $156,054 for the total combined of both companies with porter services; and WHEREAS, the City Council authorizes City Staff to enter into a contractual relationship with UBM Enterprise, Inc. and Vanguard Cleaning Systems for cleaning and porter services for the remainder of Fiscal Year 2018-2019. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the contracts with UBM Enterprise, Inc. and Vanguard Cleaning Systems for cleaning and porter services for the remainder of Fiscal Year 2018-2019. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. - 2 - Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of May, 2019 CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary CITY OF SCHERTZ PAGE 1 UBM Enterprise Inc Service Agreement CITY OF SCHERTZ SERVICE AGREEMENT THE STATE OF TEXAS § § GUADALUPE COUNTY § This Service Agreement (“Agreement”) is made and entered by and between the City of Schertz, Texas, (the “City”) a Texas municipality, and UBM Enterprise Inc (“Contractor”). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect through September 30, 2019 with the option to renew for four (4) additional terms of one (1) year each unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit “A”. The work as described in the Scope of Work constitutes the “Project”. (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in the manner set forth in Exhibit “A” and as provided herein. (B) Billing Period. The Contractor may submit an invoice for payment upon completion of the described tasks. Subject to Chapter 2251, Texas Government Code (the “Prompt Payment Act”), payment is due within thirty (30) days of the City’s receipt of the Contractor’s invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. CITY OF SCHERTZ PAGE 2 UBM Enterprise Inc Service Agreement Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employer’s liability insurance meeting the requirements of the State of Texas on all the Contractor’s employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non-owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non- assessable insurance company licensed to do business in the State of Texas and currently rated "B+" or better by the A.M. Best Companies. All policies shall be written on a “per occurrence basis” and not a “claims made” form. Evidence of such insurance shall be attached as Exhibit “C”. Failure of Certificate Holder to demand a certificate or other evidence of full compliance CITY OF SCHERTZ PAGE 3 UBM Enterprise Inc Service Agreement with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured’s obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker’s compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self-employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non-Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, CITY OF SCHERTZ PAGE 4 UBM Enterprise Inc Service Agreement or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of Terms. Scope of work: In the case of any conflicts between the terms of this Agreement within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements between parties: In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non-Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. Section 7. Termination CITY OF SCHERTZ PAGE 5 UBM Enterprise Inc Service Agreement (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEY'S FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR – EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party CITY OF SCHERTZ PAGE 6 UBM Enterprise Inc Service Agreement at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 11. Severability If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender CITY OF SCHERTZ PAGE 7 UBM Enterprise Inc Service Agreement Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits & Attachments All exhibits and attachments to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. CITY OF SCHERTZ PAGE 8 UBM Enterprise Inc Service Agreement Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of: (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL GOV’T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships/Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on-line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and https://www.ethics.state.tx.us/tec/1295-Info.htm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 9 UBM Enterprise Inc Service Agreement EXECUTED on this the day of , 20__. CITY: CONTRACTOR: By: By: Name: Dr. Mark Browne Name: Title: City Manager Title: ADDRESS FOR NOTICE: CITY: CONTRACTOR: City of Schertz Attn: Dr. Mark Browne, City Manager 1400 Schertz Parkway Schertz, Texas 78154 CITY OF SCHERTZ PAGE 10 UBM Enterprise Inc Service Agreement Exhibit “A” SCOPE OF WORK 1. Building Locations All City of Schertz Buildings are located within the City of Schertz, TX 78154. Not all buildings listed below are included in the cleaning contract. Schertz Library: 798 Schertz Pkwy Schertz Public Works: 10 Commercial Place Bldg. 2 Schertz Fleet & Facilities: 10 Commercial Place Bldg. 1 Chamber of Commerce: 1730 Schertz Pkwy City Hall: 1400 Schertz Pkwy, Bldg 1 Administration: 1400 Schertz Pkwy, Bldg 2 Council Chambers: 1400 Schertz Pkwy Bldg. 4 Animal Care Services: 800 Community Circle Civic Center: 1400 Schertz Pkwy, Bldg Pickrell Park - 501 Oak street Schertz, Tx 78154 Pickrell Park – 703 Oak Street Schertz, Tx 78154 Pickrell Park – 102 Aero Ave Schertz, Tx 78154 Ashley Park – 534 Ashley Park Drive Schertz, Tx 78154 Schertz Community Playscape - 629 Westchester Dr Schertz, Tx 78154 Johnnie Mcdow Complex – 955 Community Cir Dr Schertz, Tx 78154 Crescent Bend Nature Park - 12805 W Schaefer Rd, Schertz, TX 78108 2. Building Cleaning Schedule ADMINISTRATION 5 DAYS A WEEK MONDAY- FRIDAY 9,500 SQFT COUNCIL CHAMBERS 3 DAYS A WEEK MON-WED- FRIDAY 5,500 SQFT KRAMER HOUSE (Chamber of Commerce) 5 DAYS A WEEK MON-WED- FRIDAY 1,500 SQFT ANIMAL SERVICES 5 DAYS A WEEK MONDAY- FRIDAY 3,000 SQFT FLEET & FACILITIES 3 DAYS A WEEK MON-WED- FRIDAY 2,200 SQFT 3. City of Schertz Furnished Supplies 3.1 Paper goods (toilet tissue, tissue paper, paper towels, and toilet seat covers to refill dispensers) 3.2 Soaps (antibacterial, liquid, sanitizers and dishwashing soap) 3.3 Trash can liners 3.4 Deodorant and urinal blocks or screens CITY OF SCHERTZ PAGE 11 UBM Enterprise Inc Service Agreement 3.5 Air fresheners 4. Contractor Furnished Supplies 4.1 Cleaning materials and chemicals 4.2 Cleaning tools (mops, etc.) 4.3 To avoid cross-contamination, contractor shall use separate sets of cleaning equipment for bathrooms, kitchens/break rooms, and other areas 5 Scope of Work 5.1 General Facility Cleaning Requirements 5.1.1 Daily Services The following services shall be performed daily by the contractor according to the building schedule: 5.1.1.1 Sweep all flooring using dust-down preparation; damp mop all flooring in entrance foyers. 5.1.1.2 Vacuum all carpeted areas and rugs, moving light Furniture other than desks, file cabinets, etc. 5.1.1.3 Spot clean carpets as needed for stains under 5 inches in diameter. 5.1.1.4 Empty, clean and damp dust all wastepaper baskets. 5.1.1.5 Maintain Resilient Floors. 5.1.1.6 Remove spillage. 5.1.1.7 Remove gum, tar and other materials 5.1.1.8 Maintain Janitor Closets. 5.1.1.9 Clean sink or basin. 5.1.1.10 Remove waste and place for disposal. 5.1.1.11 Maintain organized supply cabinets and/or shelves. 5.1.1.12 Maintain Lavatories. 5.1.1.13 Mop all applicable flooring with disinfectant cleaner. 5.1.1.14 Wash and polish all mirrors, powder shelves, bright work, enameled surfaces, etc., including but not limited to, flush-o-meters, piping and toilet seat hinges. 5.1.1.15 Wash and wipe dry both sides of all toilet seats. 5.1.1.16 Wipe clean all toilet tissue, soap, towel and sanitary napkin dispensers and disposable units. 5.1.1.17 Wash all basins, bowels and urinals, and disinfect. 5.1.1.18 Wash all partitions, dispensers and receptacles using City of Schertz approved proper disinfectant. 5.1.1.19 Empty waste paper and refuse in a designated area. 5.1.1.20 Restock all dispensers with City provided consumables. CITY OF SCHERTZ PAGE 12 UBM Enterprise Inc Service Agreement 5.1.1.21 Dust and wipe clean cleared horizontal surfaces and window sills. 5.1.1.22 Clean and polish all water fountains 5.1.1.23 Remove all fingerprints, scuff marks and chewing gum wherever found. 5.1.2 Monthly Services The following services shall be performed on a monthly basis for all buildings: 5.1.2.1 Dust all pictures, frames, charts, graphs and similar wall hangings not reached in nightly cleaning. 5.1.2.2 Dust all vertical surfaces such as partitions, ventilating louvers, fresh air register grills and others not reached in daily cleaning. 5.1.2.3 Dust all mini and/or vertical blinds. 5.1.3 Entrance Lobby 5.1.3.1 Daily Services The following services shall be performed daily by the contractor according to the building schedule: 5.1.3.1.1 Sweep and mop flooring. 5.1.3.1.2 Clean all glass entrance doors. 5.1.3.1.3 Empty and clean trash containers with additional spot cleaning as necessary. All trash containers shall be relined with an appropriately sized liner. 5.1.3.1.4 Clean Cigarette Urns. 5.1.3.1.5 Police area for loose debris. 5.1.3.1.6 Vacuum runner carpets. 5.1.4 General Contractor Requirements 5.1.4.1 All work done for the Schertz Library shall be performed during non- business Library hours as directed 5.1.4.2 Access to all City buildings shall be coordinated with Facility Services staff. 5.1.4.3 Contractor shall ensure that exterior doors shall remain locked while work is performed and that only authorized individuals are on premises. 5.1.4.4 Contractor shall only use lighting provided and not override automated lighting controls. 5.1.4.5 The City shall approve all chemicals used at the all City buildings prior to Contractor’s use. CITY OF SCHERTZ PAGE 13 UBM Enterprise Inc Service Agreement 5.1.5 Contractor Staff Requirements 5.1.5.1 All contractor staff will be required to meet the following minimum requirements: 5.1.5.1.1 Be at least eighteen (18) years of age 5.1.5.1.2 Pass a pre-employment drug screening 5.1.5.1.3 Pass a nationwide criminal background check to include Sex Offender registry and County criminal record searches based on all known addresses in past ten (10) years to be performed by the City of Schertz. 5.1.5.1.4 Contractors working in the Animal Care Services Building will be required to pass a CJIS Criminal Background Check 5.1.5.1.5 Have reference checks performed 5.1.5.1.6 Contractor shall provide uniforms for all staff working on City Property which clearly displays the Contractor’s company logo. Uniforms shall be worn by Contractor’s staff during the performance of the work. 5.1.5.1.7 Identification Badging: The City will issue identification badging which provides electronic access to the Library and Fleet & Facilities and a key code for Public Works facility. Contractor’s staff shall always wear and have badges clearly visible to City staff while performing services at all City facilities. Contractor shall ensure that all issued access badges are secure. Contractor is responsible for returning all badges to the City when staff will no longer be scheduled to perform services and report all loss or theft of badges as soon as possible being no later than twenty-four (24) hours after loss of the badge. 5.2 Civic Center Facility Cleaning Requirements 5.2.1 Daily Services 5.2.1.1 Clean Bathroom in Bluebonnet Hall and Grand Ballroom 5.2.1.2 Clean Lobby and Corridor 5.2.1.3 Clean all empty halls, including but not limited to: 5.2.1.3.1 Ballroom 5.2.1.3.2 Bluebonnet 5.2.1.3.3 Community Center 5.2.1.4 Sweep floors 5.2.1.5 Mop floors 5.2.1.6 Dust baseboards 5.2.1.7 Dust walls 5.2.1.8 Clean all glass doors and windows in the lobby and corridor 5.2.1.9 Clean vending machines 5.2.1.10 Clean furniture in the lobby and corridor 5.2.1.11 Clean kitchens in the bluebonnet hall and grand ballroom CITY OF SCHERTZ PAGE 14 UBM Enterprise Inc Service Agreement 5.2.1.12 Dust all pictures in the lobby only 5.2.1.12.1 Wall Hangings in the Corridor are NOT to be touched 5.2.2 Weekly Services 5.2.2.1 Clean bathroom partitions 5.2.2.2 Clean and sanitize drinking fountains 5.2.2.3 Deep Clean tiles in bathroom 5.2.2.4 Clean and sanitize baby stations 5.2.2.5 Clean all trash receptacles inside and outside 5.2.2.6 Clean vents 5.2.2.7 Wipe down and sanitize handicap bar 5.2.2.8 Clean equipment storage areas 5.2.2.9 Clean shutters 5.2.3 Monthly Services 5.2.3.1 Deep Clean Kitchens 5.2.3.2 Deep clean restrooms 5.2.3.3 Wipe down and dust all doors and wainscoting 5.2.3.4 Steam tiles in lobby and corridor 5.2.3.5 Change out men’s urinal cakes 5.2.3.6 Remove hard water stains from tile and sink 5.3 Parks Facility Cleaning Requirements 5.3.1 Flooring – Concrete 5.3.1.1 Daily Sweep Concrete Floors: Concrete floors shall be swept with a broom so as to leave the floor in a dirt (dust) free state. 5.3.1.2 Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping. 5.3.1.3 Baseboard Cleaning: Baseboards (wood, vinyl, rubber, concrete, steel) shall be cleaned with an appropriate product so as not to discolor or scratch. 5.3.2 Restrooms 5.3.2.1 Refuse Containers 5.3.2.1.1 Daily Empty Containers/Replace Liner: All refuse containers shall be completely emptied, and a clean, appropriately sized liner installed. 5.3.2.1.2 Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse. 5.3.2.1.3 Clean & Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to remove stains, smudges, and dried refuse. CITY OF SCHERTZ PAGE 15 UBM Enterprise Inc Service Agreement 5.3.2.2 Fixtures 5.3.2.2.1 Daily Restocking Dispensers: Restroom dispensers (paper towel, seat covers, toilet paper, soap, etc.) are to be checked daily. Dispensers shall be filled as needed or as directed by the Contract Administrator. 5.3.2.2.2 Clean Dispensers, Walls, Partition: Clean dispensers, walls, and partitions to be free of soap scum, fingerprints, dirt, smudges, and graffiti. 5.3.2.2.3 Clean and Disinfect Restroom Fixtures: Clean and disinfect all porcelain and sinks, faucets, handles, toilets, flush urinals, and urinal partitions to be free of deposits, stains, soap, and odors. 5.3.2.2.4 Clean and Disinfect Fixture Exteriors: Fixtures (sinks, faucets, toilets, urinals) exteriors, undersides, and bases are to be cleaned and disinfected with an appropriate cleaner so as to remove any deposits which may occur. 5.3.2.2.5 Clean and Polish Chrome and Stainless Steel: Plumbing fixtures are to be cleaned and polished so as to produce a shiny appearance. 5.3.2.3 Additional Requirements 5.3.2.3.1 Daily Clean Doors, Walls, Frames, and Dispensers: Remove finger marks, scuff marks, and debris from walls, doors, frames, kick plates, and dispensers. 5.3.2.3.2 Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles handrails, electrical switch plates, and outlet covers. 5.3.2.3.3 Prime Floor Drains: Floor drains are to be flushed with water so as to clean out the traps and eliminate odors. If necessary, a disinfectant odor neutralizer is to be used in conjunction with the water 5.4 Official City Holidays and Non-Workdays Contractor shall not perform cleaning services on the following City Holidays: New Year’s Day Martin Luther King Jr. Day Presidents’ Day Easter Sunday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If any of the above non-workdays falls on a Saturday, City offices will be closed the preceding Friday. For holidays falling on Sunday, excepting Easter, City offices will be closed the following Monday. If any holiday falls on a day preceding a Friday or follows a Monday, then the Friday or Monday will also be considered a day for which City offices are closed. CITY OF SCHERTZ PAGE 16 UBM Enterprise Inc Service Agreement For Non-Scheduled Emergencies which require closure of Fleet & Facilities, Public Works, Council Chambers, Chamber of Commerce and that cleaning services will not be performed, the City will attempt to notify Contractor as soon as possible. 5.5 Property Access 5.5.1 Parking: Contractor shall park in the general area where public parking is provided for all to use. 5.5.2 Building Access: Contractor shall enter the buildings in the following manner: 5.5.2.1.1 Library on the west side of the Complex entering the office/staff area, 5.5.2.1.2 Fleet & Facilities and Public Works thru the main and side entrances. 5.5.2.1.3 Chamber of Commerce and Council Chambers must be entered thru the main entrance of the facility. City Staff will open Council Chambers on the days of service. 5.5.2.1.4 Animal Care Services thru the main entrance in the front. 5.6 Permitted Work Locations and Times Cleaning schedules will be determined between City of Schertz and Contractor prior to contract work beginning. Any changes to the agreed upon schedule must be made in writing with no less than fourteen (14) days written notice and agreed upon by both parties. 5.7 Communication Contractor shall communicate through group email format, which will be provided by the City. The guidelines for this communication are stated below: 5.7.1 Contractor shall communicate through group email all information related to the facility and/or the services being provided. Contractor shall have a maximum time of24-hours from the day of service provided, if a problem occurs or exists, to notify the City unless otherwise noted in this contract. 5.7.2 Library staff will provide feedback as related to the service of this contract through the group email provided by the City within a maximum time of 24- hours from day of service provided, if a problem occurs or exists, to notify Contractor and Facility Services. 5.7.3 Facility Services will be main point of contact with Contractor to provide feedback and any correspondence with Contractor and/or Library staff as it relates to the terms of this contract. 5.7.4 If for any reason email communication cannot occur, all parties must use any available means or resource available that can reasonably be accommodated. 5.8 Safety Plan CITY OF SCHERTZ PAGE 17 UBM Enterprise Inc Service Agreement The following Safety Plan is for the protection of persons and property affected by the services performed under this agreement: 5.8.1 The Contractor shall create, maintain, and supervise conditions and programs to facilitate and promote safe execution of the Work, and shall supervise the Work with the attention and skill required to assure its safe pcrfo1mancc. Safety provisions shall conform to OSHA requirements and all other federal, state, county, and local laws, ordinances, codes, and regulations. Where any of these conditions are in conflict, the more stringent requirement shall be followed. 5.8.2 The Contractor shall employ methods, safety precautions, and protective measures that will reasonably prevent damage, injury or loss to: 5.8.2.1 The public, in general; patrons, visitors, and guests and City employees and 5.8.2.2 Materials and equipment or other prope1ty located within or part of the City facilities. 5.8.3 The Contractor shall promptly notify and remedy of damage and loss to property, caused in whole or in part by the fault or negligence of the Contractor, or anyone for whose acts they may be liable as provided below: 5.8.3.1 Non-Emergency - Notifications of any damage or loss of prope1ty should be reported within a 24-hour period for any non-critical item, element, or condition that does not place any potential risk to personal safety and/or potential damage to property that exists or occurs during any time of work being performed. 5.8.3.2 Emergency - Contractor shall notify City immediately if any damage or loss of prope1ty that places any potential risk to personal safety and/or prope1ty exists or occurs during time of work being performed. 5.8.4 The Contractor shall provide the City any and all information related to any and all necessary Personal Protection Equipment (PPB) provided to their staff: any and all Safety Data Sheets (SDS) on cleaning materials and/or chemicals used or to be used in the performance of the scope of services. 5.8.5 The Contractor must maintain safety of operations and provide any other reasonable safeguards including but not limited to; warnings against hazards as may be required for safety, any protection during performance of the work, and shall notify the City and users of any work site conditions that may exist or arise which may jeopardize their safety. 6 Pricing Schedule Building Days Per Wk Rate per Cleaning Weekly Rate Monthly Rate Annual Contract Total CITY OF SCHERTZ PAGE 18 UBM Enterprise Inc Service Agreement Library 7 $0.10 $691.27 $2,995.49 $35,945.88 Public Works 5 $0.11 $158.32 $686.04 $8,232.48 Fleet/Facilities 3 $0.10 $49.69 $215.32 $2,583.84 Chamber 5 $0.08 $105.42 $456.80 $5,481.60 City Hall 5 $0.12 $313.89 $1,360.20 $16,322.40 Admin 5 $0.08 $177.52 $769.25 $9,231.00 Council Chamb 3 $0.08 $105.42 $456.80 $5,481.60 Animal Care 5 $0.11 $79.16 $343.02 $4,116.24 On Call/Temp $17.10 $0.00 Civic Center 4 $0.08 $352.29 $1,526.61 $18,319.32 Comm Center 4 $0.10 $99.93 $433.02 $5,196.24 Pickrell Park (501) 7 $1.13 $99.43 $430.88 $5,170.56 Pickrell Park (703) 7 $1.13 $153.86 $666.72 $8,000.64 Pickrell Park (102) 7 $1.13 $92.63 $401.40 $4,816.80 Ashley Park 7 $1.13 $26.69 $115.66 $1,387.92 Community Playscape 7 $1.13 $87.92 $380.99 $4,571.88 McDown Complex 7 $1.13 $46.05 $199.56 $2,394.72 Crescent Bend 7 $1.13 $25.64 $111.12 $1,333.44 CITY OF SCHERTZ PAGE 19 UBM Enterprise Inc Service Agreement Exhibit “B” REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non-renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B+. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasing@schertz.com Purchasing Department Faxed to: 210-619-1169 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ PAGE 20 UBM Enterprise Inc Service Agreement CITY OF SCHERTZ PAGE 21 UBM Enterprise Inc Service Agreement (Instructions for completing and submitting a certificate to the City of Schertz) Complete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information – complete name, address, telephone information, & email address. C) Insured’s (Insurance Policy Holder) Information – complete name & address information D) Insurer (name/names of insurance company) **(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy – must have an (x) in box. Also, “Occurrence” type policy – must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with “Y” for yes under Additional Insured for all coverages, except for Contractor Liability and Workers’ Compensation. There shall also be a “Y” for yes under all coverages for subrogation waived. I) Automobile Liability Insurance – must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage – must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker’s Compensation and Employers Liability Insurance – information must be completed in this section of the certificate of insurance form (if applicable). L) Builder’s Risk Policy – for construction projects as designated by the City of Schertz. Professional Liability Coverage – for professional services if required by the City of Schertz. M) Insurance Policy #’s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The “additional insured” endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non-Contributory (4) Cancellation Notice Q) City of Schertz’s name and address information must be listed in this section R) Notice of cancellation, non-renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 22 UBM Enterprise Inc Service Agreement Exhibit “C” EVIDENCE OF INSURANCE CITY OF SCHERTZ PAGE 1 Vanguard Cleaning Systems Service Agreement CITY OF SCHERTZ SERVICE AGREEMENT THE STATE OF TEXAS § § GUADALUPE COUNTY § This Service Agreement (“Agreement”) is made and entered by and between the City of Schertz, Texas, (the “City”) a Texas municipality, and Vanguard Cleaning Systems (“Contractor”). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect through September 30, 2019 with the option to renew for four (4) additional terms of one (1) year each unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit “A”. The work as described in the Scope of Work constitutes the “Project”. (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in the manner set forth in Exhibit “A” and as provided herein. (B) Billing Period. The Contractor may submit an invoice for payment upon completion of the described tasks. Subject to Chapter 2251, Texas Government Code (the “Prompt Payment Act”), payment is due within thirty (30) days of the City’s receipt of the Contractor’s invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. CITY OF SCHERTZ PAGE 2 Vanguard Cleaning Systems Service Agreement Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employer’s liability insurance meeting the requirements of the State of Texas on all the Contractor’s employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non-owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non-assessable insurance company licensed to do business in the State of Texas and currently rated "B+" or better by the A.M. Best Companies. All policies shall be written on a “per occurrence basis” and not a “claims made” form. Evidence of such insurance shall be attached as Exhibit “C”. Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured’s obligation to maintain such insurance. Section 6. Miscellaneous Provisions CITY OF SCHERTZ PAGE 3 Vanguard Cleaning Systems Service Agreement (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker’s compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self-employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non-Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of Terms. CITY OF SCHERTZ PAGE 4 Vanguard Cleaning Systems Service Agreement Scope of work: In the case of any conflicts between the terms of this Agreement within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements between parties: In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non-Boycott of Israel. The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. Section 7. Termination (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred CITY OF SCHERTZ PAGE 5 Vanguard Cleaning Systems Service Agreement by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEY'S FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR – EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 11. Severability If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. CITY OF SCHERTZ PAGE 6 Vanguard Cleaning Systems Service Agreement Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits & Attachments All exhibits and attachments to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and CITY OF SCHERTZ PAGE 7 Vanguard Cleaning Systems Service Agreement records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of: (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL GOV’T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships/Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on-line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and https://www.ethics.state.tx.us/tec/1295-Info.htm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 8 Vanguard Cleaning Systems Service Agreement EXECUTED on this the day of , 20__. CITY: CONTRACTOR: By: By: Name: Dr. Mark Browne Name: Title: City Manager Title: ADDRESS FOR NOTICE: CITY: CONTRACTOR: City of Schertz Attn: Dr. Mark Browne, City Manager 1400 Schertz Parkway Schertz, Texas 78154 CITY OF SCHERTZ PAGE 9 Vanguard Cleaning Systems Service Agreement Exhibit “A” SCOPE OF WORK 1. Building Locations All City of Schertz Buildings are located within the City of Schertz, TX 78154. Not all buildings listed below are included in the cleaning contract. Schertz Library: 798 Schertz Pkwy Schertz Public Works: 10 Commercial Place Bldg. 2 Schertz Fleet & Facilities: 10 Commercial Place Bldg. 1 Chamber of Commerce: 1730 Schertz Pkwy City Hall: 1400 Schertz Pkwy, Bldg 1 Administration: 1400 Schertz Pkwy, Bldg 2 Council Chambers: 1400 Schertz Pkwy Bldg. 4 Animal Care Services: 800 Community Circle Civic Center: 1400 Schertz Pkwy, Bldg Pickrell Park - 501 Oak street Schertz, Tx 78154 Pickrell Park – 703 Oak Street Schertz, Tx 78154 Pickrell Park – 102 Aero Ave Schertz, Tx 78154 Ashley Park – 534 Ashley Park Drive Schertz, Tx 78154 Schertz Community Playscape - 629 Westchester Dr Schertz, Tx 78154 Johnnie Mcdow Complex – 955 Community Cir Dr Schertz, Tx 78154 Crescent Bend Nature Park - 12805 W Schaefer Rd, Schertz, TX 78108 2. Building Cleaning Schedule LIBRARY 7 DAYS A WEEK MONDAY- SUNDAY 30,000 SQFT CITY HALL 5 DAYS A WEEK MONDAY- FRIDAY 11,500 SQFT PUBLIC WORKS 5 DAYS A WEEK MONDAY- FRIDAY 6,000 SQFT 3. City of Schertz Furnished Supplies 3.1 Paper goods (toilet tissue, tissue paper, paper towels, and toilet seat covers to refill dispensers) 3.2 Soaps (antibacterial, liquid, sanitizers and dishwashing soap) 3.3 Trash can liners 3.4 Deodorant and urinal blocks or screens 3.5 Air fresheners 4. Contractor Furnished Supplies 4.1 Cleaning materials and chemicals CITY OF SCHERTZ PAGE 10 Vanguard Cleaning Systems Service Agreement 4.2 Cleaning tools (mops, etc.) 4.3 To avoid cross-contamination, contractor shall use separate sets of cleaning equipment for bathrooms, kitchens/break rooms, and other areas 5 Scope of Work 5.1 General Facility Cleaning Requirements 5.1.1 Daily Services The following services shall be performed daily by the contractor according to the building schedule: 5.1.1.1 Sweep all flooring using dust-down preparation; damp mop all flooring in entrance foyers. 5.1.1.2 Vacuum all carpeted areas and rugs, moving light Furniture other than desks, file cabinets, etc. 5.1.1.3 Spot clean carpets as needed for stains under 5 inches in diameter. 5.1.1.4 Empty, clean and damp dust all wastepaper baskets. 5.1.1.5 Maintain Resilient Floors. 5.1.1.6 Remove spillage. 5.1.1.7 Remove gum, tar and other materials 5.1.1.8 Maintain Janitor Closets. 5.1.1.9 Clean sink or basin. 5.1.1.10 Remove waste and place for disposal. 5.1.1.11 Maintain organized supply cabinets and/or shelves. 5.1.1.12 Maintain Lavatories. 5.1.1.13 Mop all applicable flooring with disinfectant cleaner. 5.1.1.14 Wash and polish all mirrors, powder shelves, bright work, enameled surfaces, etc., including but not limited to, flush-o-meters, piping and toilet seat hinges. 5.1.1.15 Wash and wipe dry both sides of all toilet seats. 5.1.1.16 Wipe clean all toilet tissue, soap, towel and sanitary napkin dispensers and disposable units. 5.1.1.17 Wash all basins, bowels and urinals, and disinfect. 5.1.1.18 Wash all partitions, dispensers and receptacles using City of Schertz approved proper disinfectant. 5.1.1.19 Empty waste paper and refuse in a designated area. 5.1.1.20 Restock all dispensers with City provided consumables. 5.1.1.21 Dust and wipe clean cleared horizontal surfaces and window sills. 5.1.1.22 Clean and polish all water fountains 5.1.1.23 Remove all fingerprints, scuff marks and chewing gum wherever found. CITY OF SCHERTZ PAGE 11 Vanguard Cleaning Systems Service Agreement 5.1.2 Monthly Services The following services shall be performed on a monthly basis for all buildings: 5.1.2.1 Dust all pictures, frames, charts, graphs and similar wall hangings not reached in nightly cleaning. 5.1.2.2 Dust all vertical surfaces such as partitions, ventilating louvers, fresh air register grills and others not reached in daily cleaning. 5.1.2.3 Dust all mini and/or vertical blinds. 5.1.3 Entrance Lobby 5.1.3.1 Daily Services The following services shall be performed daily by the contractor according to the building schedule: 5.1.3.1.1 Sweep and mop flooring. 5.1.3.1.2 Clean all glass entrance doors. 5.1.3.1.3 Empty and clean trash containers with additional spot cleaning as necessary. All trash containers shall be relined with an appropriately sized liner. 5.1.3.1.4 Clean Cigarette Urns. 5.1.3.1.5 Police area for loose debris. 5.1.3.1.6 Vacuum runner carpets. 5.1.4 General Contractor Requirements 5.1.4.1 All work done for the Schertz Library shall be performed during non- business Library hours as directed 5.1.4.2 Access to all City buildings shall be coordinated with Facility Services staff. 5.1.4.3 Contractor shall ensure that exterior doors shall remain locked while work is performed and that only authorized individuals are on premises. 5.1.4.4 Contractor shall only use lighting provided and not override automated lighting controls. 5.1.4.5 The City shall approve all chemicals used at the all City buildings prior to Contractor’s use. 5.1.5 Contractor Staff Requirements 5.1.5.1 All contractor staff will be required to meet the following minimum requirements: 5.1.5.1.1 Be at least eighteen (18) years of age CITY OF SCHERTZ PAGE 12 Vanguard Cleaning Systems Service Agreement 5.1.5.1.2 Pass a pre-employment drug screening 5.1.5.1.3 Pass a nationwide criminal background check to include Sex Offender registry and County criminal record searches based on all known addresses in past ten (10) years to be performed by the City of Schertz. 5.1.5.1.4 Contractors working in the Animal Care Services Building will be required to pass a CJIS Criminal Background Check 5.1.5.1.5 Have reference checks performed 5.1.5.1.6 Contractor shall provide uniforms for all staff working on City Property which clearly displays the Contractor’s company logo. Uniforms shall be worn by Contractor’s staff during the performance of the work. 5.1.5.1.7 Identification Badging: The City will issue identification badging which provides electronic access to the Library and Fleet & Facilities and a key code for Public Works facility. Contractor’s staff shall always wear and have badges clearly visible to City staff while performing services at all City facilities. Contractor shall ensure that all issued access badges are secure. Contractor is responsible for returning all badges to the City when staff will no longer be scheduled to perform services and report all loss or theft of badges as soon as possible being no later than twenty-four (24) hours after loss of the badge. 5.2 Civic Center Facility Cleaning Requirements 5.2.1 Daily Services 5.2.1.1 Clean Bathroom in Bluebonnet Hall and Grand Ballroom 5.2.1.2 Clean Lobby and Corridor 5.2.1.3 Clean all empty halls, including but not limited to: 5.2.1.3.1 Ballroom 5.2.1.3.2 Bluebonnet 5.2.1.3.3 Community Center 5.2.1.4 Sweep floors 5.2.1.5 Mop floors 5.2.1.6 Dust baseboards 5.2.1.7 Dust walls 5.2.1.8 Clean all glass doors and windows in the lobby and corridor 5.2.1.9 Clean vending machines 5.2.1.10 Clean furniture in the lobby and corridor 5.2.1.11 Clean kitchens in the bluebonnet hall and grand ballroom 5.2.1.12 Dust all pictures in the lobby only 5.2.1.12.1 Wall Hangings in the Corridor are NOT to be touched 5.2.2 Weekly Services 5.2.2.1 Clean bathroom partitions 5.2.2.2 Clean and sanitize drinking fountains 5.2.2.3 Deep Clean tiles in bathroom CITY OF SCHERTZ PAGE 13 Vanguard Cleaning Systems Service Agreement 5.2.2.4 Clean and sanitize baby stations 5.2.2.5 Clean all trash receptacles inside and outside 5.2.2.6 Clean vents 5.2.2.7 Wipe down and sanitize handicap bar 5.2.2.8 Clean equipment storage areas 5.2.2.9 Clean shutters 5.2.3 Monthly Services 5.2.3.1 Deep Clean Kitchens 5.2.3.2 Deep clean restrooms 5.2.3.3 Wipe down and dust all doors and wainscoting 5.2.3.4 Steam tiles in lobby and corridor 5.2.3.5 Change out men’s urinal cakes 5.2.3.6 Remove hard water stains from tile and sink 5.3 Parks Facility Cleaning Requirements 5.3.1 Flooring – Concrete 5.3.1.1 Daily Sweep Concrete Floors: Concrete floors shall be swept with a broom so as to leave the floor in a dirt (dust) free state. 5.3.1.2 Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping. 5.3.1.3 Baseboard Cleaning: Baseboards (wood, vinyl, rubber, concrete, steel) shall be cleaned with an appropriate product so as not to discolor or scratch. 5.3.2 Restrooms 5.3.2.1 Refuse Containers 5.3.2.1.1 Daily Empty Containers/Replace Liner: All refuse containers shall be completely emptied, and a clean, appropriately sized liner installed. 5.3.2.1.2 Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse. 5.3.2.1.3 Clean & Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to remove stains, smudges, and dried refuse. 5.3.2.2 Fixtures 5.3.2.2.1 Daily Restocking Dispensers: Restroom dispensers (paper towel, seat covers, toilet paper, soap, etc.) are to be checked daily. Dispensers shall be filled as needed or as directed by the Contract Administrator. CITY OF SCHERTZ PAGE 14 Vanguard Cleaning Systems Service Agreement 5.3.2.2.2 Clean Dispensers, Walls, Partition: Clean dispensers, walls, and partitions to be free of soap scum, fingerprints, dirt, smudges, and graffiti. 5.3.2.2.3 Clean and Disinfect Restroom Fixtures: Clean and disinfect all porcelain and sinks, faucets, handles, toilets, flush urinals, and urinal partitions to be free of deposits, stains, soap, and odors. 5.3.2.2.4 Clean and Disinfect Fixture Exteriors: Fixtures (sinks, faucets, toilets, urinals) exteriors, undersides, and bases are to be cleaned and disinfected with an appropriate cleaner so as to remove any deposits which may occur. 5.3.2.2.5 Clean and Polish Chrome and Stainless Steel: Plumbing fixtures are to be cleaned and polished so as to produce a shiny appearance. 5.3.2.3 Additional Requirements 5.3.2.3.1 Daily Clean Doors, Walls, Frames, and Dispensers: Remove finger marks, scuff marks, and debris from walls, doors, frames, kick plates, and dispensers. 5.3.2.3.2 Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles handrails, electrical switch plates, and outlet covers. 5.3.2.3.3 Prime Floor Drains: Floor drains are to be flushed with water so as to clean out the traps and eliminate odors. If necessary, a disinfectant odor neutralizer is to be used in conjunction with the water 5.4 Official City Holidays and Non-Workdays Contractor shall not perform cleaning services on the following City Holidays: New Year’s Day Martin Luther King Jr. Day Presidents’ Day Easter Sunday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If any of the above non-workdays falls on a Saturday, City offices will be closed the preceding Friday. For holidays falling on Sunday, excepting Easter, City offices will be closed the following Monday. If any holiday falls on a day preceding a Friday or follows a Monday, then the Friday or Monday will also be considered a day for which City offices are closed. For Non-Scheduled Emergencies which require closure of Fleet & Facilities, Public Works, Council Chambers, Chamber of Commerce and that cleaning services will not be performed, the City will attempt to notify Contractor as soon as possible. 5.5 Property Access CITY OF SCHERTZ PAGE 15 Vanguard Cleaning Systems Service Agreement 5.5.1 Parking: Contractor shall park in the general area where public parking is provided for all to use. 5.5.2 Building Access: Contractor shall enter the buildings in the following manner: 5.5.2.1.1 Library on the west side of the Complex entering the office/staff area, 5.5.2.1.2 Fleet & Facilities and Public Works thru the main and side entrances. 5.5.2.1.3 Chamber of Commerce and Council Chambers must be entered thru the main entrance of the facility. City Staff will open Council Chambers on the days of service. 5.5.2.1.4 Animal Care Services thru the main entrance in the front. 5.6 Permitted Work Locations and Times Cleaning schedules will be determined between City of Schertz and Contractor prior to contract work beginning. Any changes to the agreed upon schedule must be made in writing with no less than fourteen (14) days written notice and agreed upon by both parties. 5.7 Communication Contractor shall communicate through group email format, which will be provided by the City. The guidelines for this communication are stated below: 5.7.1 Contractor shall communicate through group email all information related to the facility and/or the services being provided. Contractor shall have a maximum time of24-hours from the day of service provided, if a problem occurs or exists, to notify the City unless otherwise noted in this contract. 5.7.2 Library staff will provide feedback as related to the service of this contract through the group email provided by the City within a maximum time of 24- hours from day of service provided, if a problem occurs or exists, to notify Contractor and Facility Services. 5.7.3 Facility Services will be main point of contact with Contractor to provide feedback and any correspondence with Contractor and/or Library staff as it relates to the terms of this contract. 5.7.4 If for any reason email communication cannot occur, all parties must use any available means or resource available that can reasonably be accommodated. 5.8 Safety Plan The following Safety Plan is for the protection of persons and property affected by the services performed under this agreement: 5.8.1 The Contractor shall create, maintain, and supervise conditions and programs to facilitate and promote safe execution of the Work, and shall supervise the CITY OF SCHERTZ PAGE 16 Vanguard Cleaning Systems Service Agreement Work with the attention and skill required to assure its safe pcrfo1mancc. Safety provisions shall conform to OSHA requirements and all other federal, state, county, and local laws, ordinances, codes, and regulations. Where any of these conditions are in conflict, the more stringent requirement shall be followed. 5.8.2 The Contractor shall employ methods, safety precautions, and protective measures that will reasonably prevent damage, injury or loss to: 5.8.2.1 The public, in general; patrons, visitors, and guests and City employees and 5.8.2.2 Materials and equipment or other prope1ty located within or part of the City facilities. 5.8.3 The Contractor shall promptly notify and remedy of damage and loss to property, caused in whole or in part by the fault or negligence of the Contractor, or anyone for whose acts they may be liable as provided below: 5.8.3.1 Non-Emergency - Notifications of any damage or loss of prope1ty should be reported within a 24-hour period for any non-critical item, element, or condition that does not place any potential risk to personal safety and/or potential damage to property that exists or occurs during any time of work being performed. 5.8.3.2 Emergency - Contractor shall notify City immediately if any damage or loss of prope1ty that places any potential risk to personal safety and/or prope1ty exists or occurs during time of work being performed. 5.8.4 The Contractor shall provide the City any and all information related to any and all necessary Personal Protection Equipment (PPB) provided to their staff: any and all Safety Data Sheets (SDS) on cleaning materials and/or chemicals used or to be used in the performance of the scope of services. 5.8.5 The Contractor must maintain safety of operations and provide any other reasonable safeguards including but not limited to; warnings against hazards as may be required for safety, any protection during performance of the work, and shall notify the City and users of any work site conditions that may exist or arise which may jeopardize their safety. 6 Pricing Schedule Building Days Per Wk Rate per Cleaning Weekly Rate Monthly Rate Annual Contract Total Library 7 $110.00 $773.00 $3,323.00 $39,876.00 Public Works 5 $32.00 $159.00 $683.00 $8,196.00 Fleet/Facilities 3 $37.00 $109.00 $465.00 $5,580.00 Chamber 5 $36.00 $180.00 $774.00 $9,288.00 City Hall 5 $61.00 $305.00 $1,309.00 $15,708.00 CITY OF SCHERTZ PAGE 17 Vanguard Cleaning Systems Service Agreement Admin 5 $51.00 $255.00 $1,097.00 $13,164.00 Council Chamb 3 $37.00 $109.00 $465.00 $5,580.00 Animal Care 5 $36.00 $180.00 $774.00 $9,288.00 On Call/Temp $22.00 $0.00 Civic Center 4 $153.00 $612.00 $2,632.00 $31,584.00 Comm Center 4 $36.00 $144.00 $620.00 $7,440.00 Pickrell Park (501) 7 $28.00 $190.00 $814.00 $9,768.00 Pickrell Park (703) 7 $42.00 $293.00 $1,259.00 $15,108.00 Pickrell Park (102) 7 $26.00 $177.00 $758.00 $9,096.00 Ashley Park 7 $8.00 $51.00 $219.00 $2,628.00 Community Playscape 7 $24.00 $168.00 $720.00 $8,640.00 McDown Complex 7 $13.00 $88.00 $377.00 $4,524.00 Crescent Bend 7 $7.00 $49.00 $210.00 $2,520.00 CITY OF SCHERTZ PAGE 18 Vanguard Cleaning Systems Service Agreement Exhibit “B” REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non-renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B+. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasing@schertz.com Purchasing Department Faxed to: 210-619-1169 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ PAGE 19 Vanguard Cleaning Systems Service Agreement (Instructions for completing and submitting a certificate to the City of Schertz) CITY OF SCHERTZ PAGE 20 Vanguard Cleaning Systems Service Agreement Complete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information – complete name, address, telephone information, & email address. C) Insured’s (Insurance Policy Holder) Information – complete name & address information D) Insurer (name/names of insurance company) **(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy – must have an (x) in box. Also, “Occurrence” type policy – must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with “Y” for yes under Additional Insured for all coverages, except for Contractor Liability and Workers’ Compensation. There shall also be a “Y” for yes under all coverages for subrogation waived. I) Automobile Liability Insurance – must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage – must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker’s Compensation and Employers Liability Insurance – information must be completed in this section of the certificate of insurance form (if applicable). L) Builder’s Risk Policy – for construction projects as designated by the City of Schertz. Professional Liability Coverage – for professional services if required by the City of Schertz. M) Insurance Policy #’s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The “additional insured” endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non-Contributory (4) Cancellation Notice Q) City of Schertz’s name and address information must be listed in this section R) Notice of cancellation, non-renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 21 Vanguard Cleaning Systems Service Agreement Exhibit “C” EVIDENCE OF INSURANCE Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: City Management Subject: Resolution No. 19-R-58 Approving a Resolution appointing Dudley Wait to the Board of Directors filling the remaining term of Place D-2 of the Schertz Seguin Local Government Corporation (SSLGC) vacated by the resignation of Charles Kelm. BACKGROUND The Schertz Seguin Local Government Corporation (SSLGC) was formed in 1999 to provide drinking water to the cities of Schertz and Seguin. SSLGC has a five-member board each with a five-year term. The member cities alternate filling the five seats with one of them vacating early this year due to be hired by the City of Schertz. In March January 2018, the City of Schertz filled Board position D-2 with Charles Kelm. Mr. Kelm has been hired recently as the Assistant City Manager. Due to his new position, Mr. Kelm will need to resign his board seat. Since this seat was filled by the City of Schertz, we get to refill it for the current term to keep the rotation consistent. It is staff’s recommendation that the City of Schertz appoint Mr. Dudley Wait to serve on the Schertz Seguin Local Government Corporation (SSLGC) Board of Directors Place D-2 for the remaining term that will end on December 31, 2020 (the “Term”). Mr. Wait has been anxious to stay involved in serving within the City. He recently served the City of Schertz as the Executive Director and prior to that was our EMS Director. In our conversations, Mr. Wait is excited about this opportunity to serve the community and believes with his prior knowledge attending the SSLGC meeting in the capacity of Executive Director, his leadership and background that he will be a good contribution to the SSLGC Board. FISCAL IMPACT None RECOMMENDATION Approval of Resolution No. 19-R-58XX appointing Mr. Dudley Wait to the Board of Directors Place D-2 of the Schertz Seguin Local Government Corporation. ATTACHMENT(S) Resolution No. 19-R-58 Dudley Wait Resume RESOLUTION NO. 19-R-58 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPOINTING DUDLEY WAIT TO THE BOARD OF DIRECTORS PLACE D-2 OF THE SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, City Council appointed Charles Kelm to the Schertz Seguin Local Government Corporation (SSLGC) Board of Directors Place D-2 on March 13, 2018 with a five- year term ending on December 30, 2020; and WHEREAS, Charles Kelm will need to resign from his seat on the SSLGC Board of Directors due to being hired as an Assistant City Manager for the City of Schertz leaving approximately two years of his term that needs to be refilled; and WHEREAS, the City staff of the City of Schertz (the “City”) is recommending that the City appoint Dudley Wait to serve on the Schertz Seguin Local Government Corporation (“SSLGC”) Board of Directors Place D-2 for the remainder of the term ending on December 31, 2020; and WHEREAS, the City Council has determined that it is in the best interest of the City to appoint Dudley Wait to the SSLGC Board of Directors Place D-2 for the remainder of the Term; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby appoints Dudley Wait to serve on the SSLGC Board of Directors for the recommended Term. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of May 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: Finance Subject: Resolution 19-R-62 – A Resolution by the City Council of the City of Schertz, Texas approving a policy relating to the financial audit, and other matters in connection therewith BACKGROUND The City Charter Sec 7.03 requires an annual review of the City’s financials by an outside firm. After the review the City will issue annual financial statement detailing the financial health and performance of the City for the previous fiscal year. The Audit Committee consisting of Councilmember Davis, Councilmember Gutierrez, Councilmember Brown, City Manager Mark Browne, Assistant City Manager Brian James, Finance Director James Walters, and Assistant Finance Direction Babett Martin met on April 23, 2019 and recommends Council adopt a policy relating to the Audit. The policy states the following; 1. This policy states the annual financial statement must be filed within 180 days from the last day of the fiscal year. 2. The Audit Committee will be appointed by the City Council and City Manager to fulfill oversite responsibilities for financial reporting, the audit process, and the effectiveness of internal control systems. They will conduct the review process to select a new auditing firm as necessary. 3. No auditing firm will be allowed to conduct the City Audit for more than 10 consecutive years. This policy will provide an outline of the responsibilities of the Audit Committee and the selection of auditing firms for the City. FISCAL IMPACT There is no fiscal impact of this policy. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Resolution 19-R-62 ATTACHMENTS Resolution 19-R-62 RESOLUTION NO. 19-R-62 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A POLICY RELATING TO THE FINANCIAL AUDIT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Charter sec 7.03 Audit requires an annual review and financial report; and WHEREAS, it is in the best interest of the City to have a policy regarding the audit and financial statement creation; and WHEREAS, City Council hereby adopts an Audit Policy for the City of Schertz; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. An audit shall be made of the books and accounts of each department of the City at the end of each fiscal year, and at such other times as necessary, by an independent Certified Public Accountant selected by City Council and an annual financial statement prepared based on the audit. Section 2. Section 2. Annual Financial Statement shall be filed within 180 days from the last day of the fiscal year and the audit shall be concluded before the filing. Section 3. The City Council shall appoint or confirm the audit committee, consisting of at least 3 members of Council, whose primary purpose will be to assist the City Council and City Manager in fulling oversight responsibilities for financial reporting, audit process, and the effectiveness of internal control systems. This committee will review the draft annual financial report and auditor’s opinions and recommend the documents be submitted to the full council for approval. This committee will also conduct a review process to select new auditors as necessary. Section 4. No auditing firm will be allowed to conduct the City audit for more than 10 consecutive years. Section 5. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 6. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 7. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 8. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 9. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 10. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of May 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEA L) Agenda No. 5 MEMORANDUM SEDC Special Board Meeting: May 7, 2019 Department: Economic Development Subject: Resolution No. 19-R-59 Authorizing a program and expenditures for certain infrastructure improvements along Main Street by the City of Schertz Economic Development Corporation (“SEDC”); and other matters in connection therewith BACKGROUND The City of Schertz Economic Development Corporation (“SEDC”) Board of Directors (“Board”) and City Council have discussed providing funding for infrastructure improvements on Main Street for several years. Under this item, the SEDC will provide funding for qualifying Main Street Infrastructure Improvements in accordance with Section 501.103 of the Texas Local Government Code that states: Certain Infrastructure Improvement Projects. In this subtitle, “project” includes expenditures that are found by the board of directors to be required or suitable for infrastructure necessary to promote or develop new or expanded business enterprises, limited to: (1) streets and roads, rail spurs, water and sewer utilities, electric utilities, or gas utilities, drainage, site improvements, and related improvements; (2) telecommunications and Internet improvements; or (3) beach remediation along the Gulf of Mexico. During the April 25, 2019 SEDC Board meeting, the Board approved SEDC Resolution No. 2019-7 which, subject to City Council’s authorization of funds, approved up to $500,000 for qualifying infrastructure improvements. The SEDC funds will be added to the City’s approximate $1.4 million from the roadway and Main Street bonds. Together these funds will be used to undertake improvements that will have the most significant impact on Schertz’ Main Street. COMMUNITY BENEFIT The SEDC funds will help provide additional funding to the City’s Main Street project to help stimulate new business activity along Main Street and throughout Schertz’ historic neighborhoods. FISCAL IMPACT Resolution 19-R-59 authorizes up to $500,000 of SEDC funds for the City’s Main Street project. The funds will be included in the SEDC’s FY 2019-20 budget. SUMMARY OF RECOMMENDED ACTION To approve Resolution 19-R-59 authorizing an SEDC program and expenditure of $500,000 for infrastructure Improvements along Main Street. The SEDC Board and Staff recommends this action. At the SEDC Board of Directors meeting that held on April 25, 2019, the SEDC Board of Directors voted to approve SEDC Resolution 2019-7. A motion was made by Mr. Hamilton. Second by Mr. Ortega. Motion passed 5-0 with Mr. Richard abstaining. ATTACHMENT(S) Resolution 19-R-59 RESOLUTION NO. 19-R-59 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROGRAM AND EXPENDITURES FOR CERTAIN INFRASTRUCTURE IMPROVEMENTS ALONG MAIN STREET BY THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION (“SEDC”); AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Development Corporation Act of 1979, as amended (Section 501.001 et seq, Texas Local Government Code, formerly the Development Corporation Act of 1979) (the "Act") authorizes a development corporation to fund certain projects as defined by the Act and requires development corporation to enter into performance agreements to establish and provide for the direct incentive or make an expenditure on behalf of a business enterprise under a project; and WHEREAS, Section 501.103 of the Act authorizes expenditures for certain infrastructure improvement projects that are found by the Board of Directors to be required or suitable for infrastructure necessary to promote or develop new or expanded business enterprises; and WHEREAS, at the SEDC Board Meeting held on April 25, 2019 the Board of Directors found that the infrastructure improvement projects on and along main Street are required to promote or develop new or expanded business enterprises and it is in the best interest of the SEDC to participate with the City of Schertz in connection with its plans to improve Main Street; and WHEREAS, Section 501.159 of the Act requires that a corporation hold at least one public hearing on the proposed project before spending money to undertake the project, the public hearing was held on April 25, 2018; and WHEREAS, the SEDC Board of Directors approved the SEDC Resolution 2018-7 approving certain infrastructure improvements along Main Street identified on Exhibit A; and WHEREAS, Section 501.073 of the Act requires that the corporation’s authorizing unit to approve all programs and expenditures of a corporation; and WHEREAS, the SEDC has recommended that the City authorize the program and expenditures associated therewith; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the program and expenditures of up to FIVE HUNDRED THOUSAND and No/100 dollars ($500,000.00) in SEDC funds for infrastructure improvements along Main Street as identified on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of May, 2019. CITY OF SCHERTZ, TEXAS Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Exhibit A INFRASTRUCTURE IMPROVEMENTS Informational Item 6A CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: Finance Subject: Quarterly Financial Reports BACKGROUND Quarterly, Staff will submit to council unaudited financial reports as an update on the City’s fiscal and budget performance. Some payments that must be recorded in this quarter can occur months after the close of the period. In those cases, staff attempts to estimate the value based on prior year’s fiscal performance and current year trends. The Comprehensive Annual Financial Report to be published after the fiscal year end will include actual revenue and expenses for the accounts estimated in the quarterly financial reports. ATTACHMENT (S) Quarterly Financial Report CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2018 - 2019 ********************************* CURRENT CURRENT Y-T-D BUDGET 50% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET General Fund, 101 Total Revenues 34,156,549 22,457,556.64 0.00 11,698,991.93 65.75% Total General Government 6,766,932 2,448,034.11 512,740.64 3,806,156.90 43.75% Total Public Safety 14,526,571 7,065,668.10 672,917.16 6,787,986.04 53.27% Total Public Environment 1,641,982 666,400.62 64,621.92 910,959.46 44.52% Total Parks & Recreation 2,675,790 804,763.03 330,554.35 1,540,472.62 42.43% Total Cultural 967,904 483,809.27 16,717.55 467,377.18 51.71% Total Health 500,269 226,384.25 10,138.00 263,746.75 47.28% Total Internal Services 6,678,237 2,595,527.77 339,291.54 3,743,417.69 43.95% Total Misc & Projects 377,666 144,165.45 118,113.53 115,387.02 69.45% Total Expenditures 34,135,351 14,434,752.60 2,065,094.69 17,635,503.66 48.34% Revenue Over(Under) Expenditures 21,197.62 8,022,804.04 General Fund, 101 Total Cash in Bank & Investments 20,744,509.67 Special Events Fund, 106 Total Revenues 156,760 48,354.42 0.00 108,405.58 30.85% Total Expenditures 177,708 54,645.35 8,945.92 114,116.73 35.78% Revenue Over(Under) Expenditures (20,948)(6,290.93) Special Events Fund, 106 Total Cash in Bank & Investments 85,989.25 Peg Fund, 110 Total Revenues 195,000 42,900.83 0.00 152,099.17 22.00% Total Expenditures 195,000 0.00 0.00 195,000.00 0.00% Revenue Over(Under) Expenditures 0 42,900.83 Peg Fund, 110 Total Cash in Bank & Investments 744,822.68 Water & Sewer, 202 Total Revenues 25,735,522 11,405,794.52 0.00 14,329,726.98 44.32% Total Expenditures 24,980,024 10,929,391.44 383,716.67 13,666,915.64 45.29% Revenue Over(Under) Expenditures 755,498 476,403.08 Water & Sewer, 202 Total Cash in Bank & Investments 9,347,677.63 Quarterly Statement Schertz, Texas AS OF :MARCH 31, 2019 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ********************************* 2017 - 2018 ******************************** CURRENT CURRENT Y-T-D BUDGET 50% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET EMS, 203 Total Revenues 9,345,315 5,212,957.49 0.00 4,132,357.70 55.78% Total Expenditures 9,235,636 4,867,899.36 181,424.15 4,186,312.72 54.67% Revenue Over(Under) Expenditures 109,679 345,058.13 EMS, 203 Total Cash in Bank & Investments 314,107.82 Drainage, 204 Total Revenues 1,806,431 639,776.67 0.00 1,166,654.33 35.42% Total Expenditures 1,791,640 802,047.25 234,796.02 754,796.23 57.87% Revenue Over(Under) Expenditures 14,792 (162,270.58) Drainage, 204 Total Cash in Bank & Investments 1,372,660.72 Hotel Tax, 314 Total Revenues 528,000 232,744.01 0.00 295,255.99 44.08% Total Expenditures 256,732 112,206.50 0.00 144,525.50 43.71% Revenue Over(Under) Expenditures 271,268 120,537.51 Hotel Tax, 314 Total Cash in Bank & Investments 1,933,935.94 Park, 317 Total Revenues 176,512 22,502.45 0.00 154,009.55 12.75% Total Expenditures 176,512 79,074.93 15,567.29 81,869.78 53.62% Revenue Over(Under) Expenditures 0 (56,572.48) Park, 317 Total Cash in Bank & Investments 317,587.97 Tree Mitigation, 319 Total Revenues 80,250 3,948.43 (1,075.00)77,376.57 3.58% Total Expenditures 75,000 11,500.00 0.00 63,500.00 15.33% Revenue Over(Under) Expenditures 5,250 (7,551.57) Tree Mitigation, 319 Total Cash in Bank & Investments 424,252.81 Capital Recovery Water, 411 Total Revenues 2,557,000 510,992.92 0.00 2,046,007.08 19.98% Total Expenditures 1,631,000 484.00 0.00 1,630,516.00 0.03% Revenue Over(Under) Expenditures 926,000 510,508.92 Capital Recovery Water, 411 Total Cash in Bank & Investments 7,002,582.70 Quarterly Statement Schertz, Texas AS OF :MARCH 31, 2019 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ********************************* 2018 - 2019 ******************************** CURRENT CURRENT Y-T-D BUDGET 50% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Capital Recovery Sewer, 421 Total Revenues 644,000 316,779.88 0.00 327,220.12 49.19% Total Expenditures 260,500 2,685.87 0.00 257,814.13 1.03% Revenue Over(Under) Expenditures 383,500 314,094.01 Capital Recovery Sewer, 421 Total Cash in Bank & Investments 6,332,506.28 I&S, 505 Total Revenues 6,653,723 6,372,200.47 0.00 281,522.53 95.77% Total Expenditures 6,653,723 5,454,746.99 0.00 1,198,976.28 81.98% Revenue Over(Under) Expenditures 0 917,453.48 I&S, 505 Total Cash in Bank & Investments 2,017,311.90 SED Corporation, 620 Total Revenues 5,749,744 2,420,021.44 0.00 3,329,722.56 42.09% Total Expenditures 5,749,744 277,976.97 3,235.87 5,468,531.16 4.89% Revenue Over(Under) Expenditures 0 2,142,044.47 SED Corporation, 620 Total Cash in Bank & Investments 19,247,640.96 Total Cash in Bank & Investments 69,885,586.33 69,885,586.33 Quarterly Statement Schertz, Texas AS OF :MARCH 31, 2019 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Taxes 21,519,002.00 9,066,435.85 15,728,865.45 17,277,673.13 - 4,241,328.87 80.29% Franchises 2,373,686.57 515,950.82 1,062,676.12 1,052,836.33 - 1,320,850.24 44.35% Permits 1,604,320.00 287,403.35 1,118,226.24 695,211.89 - 909,108.11 43.33% Licenses 56,760.00 20,992.00 31,000.00 32,942.00 - 23,818.00 58.04% Fees 1,843,973.00 577,120.01 1,210,955.51 1,153,331.79 - 690,641.21 62.55% Fines 22,000.00 4,709.68 11,964.08 7,403.89 - 14,596.11 33.65% Inter-Jurisdictional 967,008.00 400,906.83 399,434.46 466,853.80 - 500,154.20 48.28% Fund Transfers 5,063,249.00 568,527.18 1,539,829.20 1,365,841.26 - 3,697,407.74 26.98% Miscellaneous 706,550.00 243,296.46 515,360.65 405,462.55 - 301,087.45 57.39% TOTAL REVENUES 34,156,548.57 11,685,342.18 21,618,311.71 22,457,556.64 - 11,698,991.93 65.75% EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL Personnel Services 35,009.00 8,321.36 17,574.26 17,954.74 14.40 17,039.86 51.33% Supplies 1,000.00 167.75 62.91 266.67 72.15 661.18 33.88% City Support Services 27,500.00 11,818.24 17,256.97 17,904.17 233.85 9,361.98 65.96% Utility Services - - 267.48 - - - 0.00% Operations Support 300.00 - 29.00 178.40 116.00 5.60 98.13% Staff Support 32,150.00 4,894.06 21,926.49 16,759.63 306.36 15,084.01 53.08% Professional Services 8,000.00 1,950.00 - 1,950.00 - 6,050.00 24.38% TOTAL CITY COUNCIL 103,959.00 27,151.41 57,117.11 55,013.61 742.76 48,202.63 53.63% CITY MANAGER Personnel Services 1,123,847.00 242,506.76 765,122.93 501,732.82 12,036.99 610,077.19 45.72% Supplies 2,000.00 571.72 440.50 791.44 110.17 1,098.39 45.08% City Support Services 6,000.00 - 8,154.32 - - 6,000.00 0.00% Utility Services 2,000.00 104.02 575.28 414.39 - 1,585.61 20.72% Operations Support 50.00 - - - - 50.00 0.00% Staff Support 26,625.00 2,211.96 7,772.60 4,645.60 1,045.33 20,934.07 21.37% Operating Equipment 1,000.00 - - 314.39 - 685.61 31.44% TOTAL CITY MANAGER 1,161,522.00 245,394.46 782,065.63 507,898.64 13,192.49 640,430.87 44.86% C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 MUNICIPAL COURT Personnel Services 254,795.00 66,966.23 152,679.33 150,606.92 7,741.44 96,446.64 62.15% Supplies 2,000.00 467.13 657.35 818.88 - 1,181.12 40.94% City Support Services 975.00 - 157.86 326.17 - 648.83 33.45% Operations Support 3,000.00 - 69.00 31.00 - 2,969.00 1.03% Staff Support 8,510.00 1,710.10 2,053.31 2,622.00 106.72 5,781.28 32.06% Court Support 700.00 150.00 96.00 318.00 - 382.00 45.43% Professional Services 73,960.00 13,500.00 28,306.71 25,472.56 19,850.00 28,637.44 61.28% Maintenance Services 3,000.00 450.00 1,000.00 900.00 1,900.00 200.00 93.33% TOTAL MUNICIPAL COURT 346,940.00 83,243.46 185,019.56 181,095.53 29,598.16 136,246.31 60.73% CUSTOMER RELATIONS-311 Personnel Services 120,977.00 26,492.77 61,026.02 62,776.27 1,171.34 57,029.39 52.86% Supplies 150.00 33.58 68.93 36.42 - 113.58 24.28% Staff Support 830.00 - - - 830.00 0.00% Operating Equipment - - 554.62 - - - 0.00% TOTAL CUSTOMER RELATIONS-311 121,957.00 26,526.35 61,649.57 62,812.69 1,171.34 57,972.97 52.46% PLANNING & ZONING Personnel Services 210,124.00 45,121.78 104,142.97 98,546.58 2,113.88 109,463.54 47.91% Supplies 2,862.65 - 199.06 108.35 49.08 2,705.22 5.50% Operations Support 174.00 7.00 7.20 7.00 - 167.00 4.02% Staff Support 26,755.00 2,532.00 3,827.92 3,799.82 - 22,955.18 14.20% Professional Services 100.00 4.00 - 9.00 - 91.00 9.00% Operating Equipment 250.00 - - - - 250.00 0.00% TOTAL PLANNING & ZONING 240,265.65 47,664.78 108,177.15 102,470.75 2,162.96 135,631.94 43.55% LEGAL SERVICES Operations Support 10,000.00 1,055.80 687.29 1,397.55 118.50 8,483.95 15.16% Professional Services 150,000.00 28,741.52 46,802.11 50,655.35 - 99,344.65 33.77% TOTAL LEGAL SERVICES 160,000.00 29,797.32 47,489.40 52,052.90 118.50 107,828.60 32.61% CITY SECRETARY Personnel Services 186,399.00 51,403.46 94,244.05 105,292.40 3,053.00 78,053.60 58.13% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Supplies 1,150.00 730.09 616.86 981.56 14.40 154.04 86.61% City Support Services 15,000.00 136.79 2,059.17 831.43 - 14,168.57 5.54% Operations Support 100.00 - 47.00 27.95 - 72.05 27.95% Staff Support 4,400.00 1,547.57 2,156.98 2,885.02 - 1,514.98 65.57% TOTAL CITY SECRETARY 207,049.00 53,817.91 99,124.06 110,018.36 3,067.40 93,963.24 54.62% NON-DEPARTMENTAL City Support Services 696,652.00 89,658.35 284,453.40 320,406.28 109,838.54 266,407.18 61.76% Operations Support 163,500.00 6,552.46 69,996.73 45,169.80 4,682.52 113,647.68 30.49% Staff Support 250.00 - 80.00 - - 250.00 0.00% City Assistance 1,879,730.00 145,384.31 720,318.28 290,768.62 290,768.60 1,298,192.78 30.94% Professional Services 51,235.00 9,678.95 31,719.05 21,775.25 - 29,459.75 42.50% Fund Chrgs/Transfrs-Spec Events Fnd 67,250.00 - - - - 67,250.00 0.00% TOTAL NON-DEPARTMENTAL 2,858,617.00 251,274.07 1,106,567.46 678,119.95 405,289.66 1,775,207.39 37.90% PUBLIC AFFAIRS Personnel Services 288,461.00 83,977.14 145,094.37 151,139.77 4,285.47 133,035.76 53.88% Supplies 1,050.00 305.35 819.34 386.49 31.99 631.52 39.86% City Support Services 4,000.00 - - 610.14 - 3,389.86 15.25% Operations Support 43,500.00 6,231.73 6,807.49 6,590.43 1,760.85 35,148.72 19.20% Staff Support 10,100.00 1,948.42 670.74 2,209.42 1,318.41 6,572.17 34.93% Professional Services 304,980.00 58,606.08 - 131,669.56 33,102.74 140,207.70 54.03% TOTAL PUBLIC AFFAIRS 652,091.00 151,068.72 153,391.94 292,605.81 40,499.46 318,985.73 51.08% RECORDS MANAGEMENT Personnel Services - (14,245.54) 22,500.59 - - 0.00% Supplies - - 4,403.22 - - - 0.00% TOTAL RECORDS MANAGEMENT - (14,245.54) 26,903.81 - - - 0.00% SCHERTZ MAGAZINE Personnel Services - (5,510.31) 63,669.39 - - 0.00% Opperations Support - - 953.92 - - - 0.00% Staff Support - - 1,390.19 - - - 0.00% Professional Services - - 132,936.93 (350.00) - 350.00 0.00% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 TOTAL SCHERTZ MAGAZINE - (5,510.31) 198,950.43 (350.00) - 350.00 0.00% ENGINEERING Personnel Services 614,373.00 143,770.30 309,267.19 313,744.52 12,182.74 288,445.74 53.05% Supplies 2,720.00 38.99 246.36 120.30 - 2,599.70 4.42% City Support Services 900.00 - - - - 900.00 0.00% Utility Services 4,118.00 1,136.63 988.09 1,936.60 196.57 1,984.83 51.80% Operations Support 100.00 - 47.70 - - 100.00 0.00% Staff Support 12,658.00 1,284.92 1,415.68 1,427.86 130.00 11,100.14 12.31% Professional Services 71,000.00 598.10 2,652.50 793.52 - 70,206.48 1.12% Operating Equipment 3,351.00 - - - - 3,351.00 0.00% Capital Outlay 30,000.00 - - - - 30,000.00 0.00% TOTAL ENGINEERING 739,220.00 146,828.94 314,617.52 318,022.80 12,509.31 408,687.89 44.71% GIS Personnel Services 166,886.00 37,006.16 84,482.66 84,054.69 2,200.84 80,630.47 51.69% Supplies 1,740.00 - 208.47 - 1,145.86 594.14 65.85% Staff Support 4,600.00 3,176.48 946.92 3,176.48 - 1,423.52 69.05% Rental/Leasing 2,085.00 347.30 1,041.90 1,041.90 1,041.90 1.20 99.94% TOTAL GIS 175,311.00 40,529.94 86,679.95 88,273.07 4,388.60 82,649.33 52.86% TOTAL GENERAL GOVERNMENT 6,766,931.65 1,083,541.51 3,227,753.59 2,448,034.11 512,740.64 3,806,156.90 43.75% PUBLIC SAFETY POLICE Personnel Services 7,246,007.00 1,552,776.80 3,140,798.94 3,429,136.50 110,221.02 3,706,649.48 48.85% Supplies 59,348.32 3,577.89 30,949.74 31,792.86 6,391.65 21,163.81 64.34% City Support Services 26,000.00 1,000.00 24,229.52 25,229.31 - 770.69 97.04% Utility Services 127,278.50 18,092.42 31,283.81 33,946.10 - 93,332.40 26.67% Operations Support 12,121.00 1,110.00 814.25 1,799.00 1,530.00 8,792.00 27.46% Staff Support 148,368.53 31,405.61 43,494.61 55,552.89 13,178.39 79,637.25 46.32% City Assistance 18,200.00 3,754.14 4,421.62 4,273.29 2,723.01 11,203.70 38.44% Professional Services 70,443.00 18,683.48 25,272.41 43,247.84 884.50 26,310.66 62.65% Maintenance Services 62,645.00 - 24,293.49 12,745.00 11,100.00 38,800.00 38.06% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Operating Equipment 86,074.65 148,483.16 21,455.67 185,738.62 18,438.62 (118,102.59) 237.21% Capital Outlay 499,322.30 271,578.63 262,196.48 271,578.63 102,411.00 125,332.67 74.90% TOTAL POLICE 8,355,808.30 2,050,462.13 3,609,210.54 4,095,040.04 266,878.19 3,993,890.07 52.20% FIRE RESCUE Personnel Services 4,552,388.00 1,072,913.20 2,027,926.35 2,372,463.36 67,062.88 2,112,861.76 53.59% Supplies 20,554.00 1,807.70 3,750.76 4,613.43 5,905.96 10,034.61 51.18% Utility Services 64,600.00 13,548.93 16,628.08 22,749.94 - 41,850.06 35.22% Operations Support 550.00 138.00 58.00 236.09 - 313.91 42.93% Staff Support 181,052.00 54,276.04 82,643.99 72,595.66 23,144.14 85,312.20 52.88% City Assistance 23,000.00 300.00 3,592.92 5,238.94 - 17,761.06 22.78% Professional Services 33,500.00 - 4,900.00 5,660.00 21,620.00 6,220.00 81.43% Maintenance Services 74,496.00 4,412.86 9,927.83 12,081.76 3,773.68 58,640.56 21.28% Other Costs - - 102.05 1,594.08 - (1,594.08) 0.00% Rental/Leasing 33,900.00 3,950.82 24,153.21 7,901.64 7,901.64 18,096.72 46.62% Operating Equipment 117,644.00 22,979.40 16,850.23 36,429.23 21,092.13 60,122.64 48.89% Capital Outlay 179,000.00 - 34,880.40 - 172,408.89 6,591.11 96.32% TOTAL FIRE RESCUE 5,280,684.00 1,174,326.95 2,225,413.82 2,541,564.13 322,909.32 2,416,210.55 54.24% INSPECTIONS Personnel Services 729,754.00 180,238.35 312,957.23 375,088.84 14,809.65 339,855.51 53.43% Supplies 4,115.00 152.65 639.78 1,323.65 433.29 2,358.06 42.70% Utility Services 5,000.00 1,255.36 1,779.71 2,272.12 - 2,727.88 45.44% Operations Support 2,219.00 628.00 523.00 822.60 - 1,396.40 37.07% Staff Support 29,961.00 5,008.01 4,266.06 7,731.74 2,281.44 19,947.82 33.42% Professional Services 70,000.00 18,895.00 64,190.00 41,295.00 13,705.00 15,000.00 78.57% Operating Equipment 530.00 - 4,014.09 529.98 - 0.02 100.00% Capital Outlay 54,000.00 - - - 51,832.24 2,167.76 95.99% TOTAL INSPECTIONS 895,579.00 206,177.37 388,369.87 429,063.93 83,061.62 383,453.45 57.18% MARSHAL'S OFFICE Personnel Services - (21,173.53) 176,741.85 - - - 0.00% Supplies - - 2,628.66 - 68.03 (68.03) 0.00% Utility Services - - 2,343.97 - - - 0.00% Staff Support - (479.00) 1,599.51 - - - 0.00% Maintenance Services - - 1,000.00 - - - 0.00% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Operating Equipment - - 2,542.52 - - - 0.00% TOTAL MARSHAL'S OFFICE - (21,652.53) 186,856.51 - 68.03 (68.03) 0.00% TOTAL PUBLIC SAFETY 14,532,071.30 3,409,313.92 6,409,850.74 7,065,668.10 672,917.16 6,793,486.04 53.25% PUBLIC ENVIRONMENT STREETS Personnel Services 800,297.00 147,182.21 404,111.35 378,511.25 13,242.14 408,543.61 48.95% Supplies 102,450.00 22,996.77 38,390.09 37,607.17 13,024.68 51,818.15 49.42% Utility Services 181,700.00 44,028.39 68,377.14 74,884.44 - 106,815.56 41.21% Staff Support 14,550.00 5,845.53 4,612.23 9,486.73 452.70 4,610.57 68.31% Professional Services 15,000.00 1,315.00 7,937.00 6,345.00 - 8,655.00 42.30% Maintenance Services 285,500.00 646.36 - 646.36 - 284,853.64 0.23% Rental/Lease 4,000.00 1,050.00 2,895.32 1,050.00 900.00 2,050.00 48.75% Operating Equipment 9,800.00 1,471.93 4,209.74 1,471.93 1,002.40 7,325.67 25.25% Capital Outlay 228,685.00 - 33,260.38 156,397.74 36,000.00 36,287.26 84.13% TOTAL STREETS 1,641,982.00 224,536.19 563,793.25 666,400.62 64,621.92 910,959.46 44.52% TOTAL PUBLIC ENVIRONMENT 1,641,982.00 224,536.19 563,793.25 666,400.62 64,621.92 910,959.46 44.52% PARKS & RECREATION PARKS DEPARTMENT Personnel Services 673,965.00 128,348.01 242,188.15 282,147.19 10,034.82 381,782.99 43.35% Supplies 98,400.00 10,714.45 33,484.66 25,009.02 10,009.89 63,381.09 35.59% City Support Services 10,000.00 441.74 2,625.30 4,905.20 3,560.87 1,533.93 84.66% Utility Services 220,500.00 41,193.85 82,006.71 83,358.39 15,543.33 121,598.28 44.85% Operations Support 1,000.00 - 878.97 - 662.51 337.49 66.25% Staff Support 12,665.00 5,574.90 4,492.63 10,300.58 1,168.70 1,195.72 90.56% Professional Services 137,500.00 1,868.44 20,780.00 16,779.08 5,173.44 115,547.48 15.97% Maintenance Services 67,500.00 2,640.59 12,978.31 5,802.99 750.00 60,947.01 9.71% Rental/Leasing 3,500.00 2,455.20 18,759.44 3,225.20 - 274.80 92.15% Operating Equipment 72,350.00 14,450.55 5,639.25 18,175.45 8,583.48 45,591.07 36.99% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Capital Outlay 312,927.00 59,762.00 14,278.54 59,762.00 239,067.75 14,097.25 95.50% TOTAL PARKS DEPARTMENT 1,610,307.00 267,449.73 438,111.96 509,465.10 294,554.79 806,287.11 49.93% SWIM POOL Supplies 25,500.00 (160.29) 5,756.13 (160.29) - 25,660.29 -0.63% Utility Services 16,500.00 4,626.21 5,313.74 9,266.63 2,844.06 4,389.31 73.40% Maintenance Services 597,878.00 54,604.50 144,747.43 136,511.25 29,276.25 432,090.50 27.73% TOTAL SWIM POOL 639,878.00 59,070.42 155,817.30 145,617.59 32,120.31 462,140.10 27.78% EVENT FACILITIES Personnel Services 299,770.00 53,722.25 30,174.73 113,991.75 3,494.33 182,283.92 39.19% Supplies 6,150.00 523.45 1,883.94 1,364.51 204.10 4,581.39 25.51% Utility Services 51,350.00 9,520.47 15,418.20 15,000.01 - 36,349.99 29.21% Operations Support 11,200.00 2,233.36 3,814.59 4,703.20 - 6,496.80 41.99% Staff Support 5,135.00 454.75 320.54 2,084.71 - 3,050.29 40.60% Maintenance Services 20,000.00 - - - 20,000.00 0.00% Operating Equipment 32,000.00 188.03 5,224.77 12,536.16 180.82 19,283.02 39.74% TOTAL EVENT FACILITIES 425,605.00 66,642.31 56,836.77 149,680.34 3,879.25 272,045.41 36.08% TOTAL PARKS & RECREATION 2,675,790.00 393,162.46 650,766.03 804,763.03 330,554.35 1,540,472.62 42.43% CULTURAL LIBRARY Personnel Services 750,254.00 174,145.74 385,341.56 383,832.10 14,869.55 351,552.35 53.14% Supplies 15,500.00 2,296.04 3,301.50 4,569.21 648.00 10,282.79 33.66% Utility Services 55,500.00 11,673.03 17,258.13 18,807.23 - 36,692.77 33.89% Operations Support 3,650.00 931.98 2,599.95 1,179.95 - 2,470.05 32.33% Staff Support 5,700.00 1,256.56 2,331.46 2,694.02 - 3,005.98 47.26% Professional Services 2,300.00 - 2,318.00 2,364.00 - (64.00) 102.78% Operating Equipment 135,000.00 39,529.39 65,362.17 70,362.76 1,200.00 63,437.24 53.01% TOTAL LIBRARY 967,904.00 229,832.74 478,512.77 483,809.27 16,717.55 467,377.18 51.71% TOTAL CULTURAL 967,904.00 229,832.74 478,512.77 483,809.27 16,717.55 467,377.18 51.71% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 HEALTH ANIMAL SERVICES Personnel Services 327,839.00 70,369.50 145,141.00 152,983.10 6,060.23 168,795.67 48.51% Supplies 37,380.00 8,543.08 15,442.37 19,470.11 1,246.04 16,663.85 55.42% City Support Services 3,500.00 - 675.68 - - 3,500.00 0.00% Utility Services 44,000.00 24,597.33 16,498.73 31,570.96 - 12,429.04 71.75% Operations Support 1,000.00 229.67 256.07 229.67 - 770.33 22.97% Staff Support 13,750.00 2,012.00 2,364.60 3,562.55 701.70 9,485.75 31.01% City Assistance 17,000.00 3,119.71 6,512.27 8,759.61 714.93 7,525.46 55.73% Professional Services 25,800.00 4,824.95 7,531.01 8,729.95 915.00 16,155.05 37.38% Maintenance Services 7,500.00 - 1,775.00 245.27 480.00 6,774.73 9.67% Operating Equipment 22,500.00 - 334.97 833.03 - 21,666.97 3.70% TOTAL ANIMAL SERVICES 500,269.00 113,696.24 196,531.70 226,384.25 10,117.90 263,766.85 47.27% ENVIRONMENTAL HEALTH Personnel Services - (3,480.84) 88,203.06 - - - 0.00% Utility Services - - - - 20.10 (20.10) 0.00% Operations Support - - 76.00 - - - 0.00% Staff Support - - 2,279.26 - - - 0.00% City Assistance - - 94.80 - - - 0.00% Professional Services - - 2,525.00 - - - 0.00% Maintenance Services - - 2,950.00 - - - 0.00% Operating Equipment - - 1,666.74 - - - 0.00% TOTAL ANIMAL SERVICES - (3,480.84) 98,079.81 - 20.10 (20.10) 0.00% TOTAL HEALTH 500,269.00 110,215.40 294,611.51 226,384.25 10,138.00 263,746.75 47.28% INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services 626,643.00 148,313.65 276,956.60 323,213.40 11,300.34 292,129.26 53.38% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Supplies 9,140.00 2,379.42 6,110.03 3,139.33 184.20 5,816.47 36.36% City Support Services 920,029.00 157,730.59 293,149.29 336,742.75 43,202.00 540,084.25 41.30% Utility Services 235,768.00 52,499.94 89,560.17 94,785.45 8,932.92 132,049.63 43.99% Staff Support 43,600.00 8,605.01 16,003.19 19,269.39 7,554.01 16,776.60 61.52% Professional Services 477,919.00 3,390.00 - 10,850.00 34,793.00 432,276.00 9.55% Maintenance Services 14,500.00 2,916.15 1,629.52 5,256.22 521.86 8,721.92 39.85% Operating Equipment 429,660.00 36,625.16 136,384.07 160,395.07 1,569.11 267,695.82 37.70% Capital Outlay 33,500.00 - - 5,367.00 25,430.25 2,702.75 91.93% TOTAL INFORMATION TECHNOLOGY 2,790,759.00 412,459.92 819,792.87 959,018.61 133,487.69 1,698,252.70 39.15% HUMAN RESOURCES Personnel Services 424,635.00 90,834.78 204,786.68 196,608.04 5,634.40 222,392.56 47.63% Supplies 700.00 360.90 246.22 377.89 17.49 304.62 56.48% Human Services 74,500.00 10,803.38 26,021.03 19,676.85 16,708.97 38,114.18 48.84% City Support Services - - 204.36 - - - 0.00% Utility Services - - 227.94 - - - 0.00% Operations Support 9,000.00 1,885.16 5,968.55 2,787.16 445.50 5,767.34 35.92% Staff Support 36,500.00 7,882.62 1,335.38 14,587.83 1,056.32 20,855.85 42.86% City Assistance 10,000.00 6,287.00 2,585.00 7,057.00 - 2,943.00 70.57% Professional Services 54,600.00 2,979.00 4,693.50 2,979.00 - 51,621.00 5.46% Operating Equipment 2,000.00 - - - 279.99 1,720.01 14.00% TOTAL HUMAN RESOURCES 611,935.00 121,032.84 246,068.66 244,073.77 24,142.67 343,718.56 43.83% FINANCE Personnel Services 573,362.00 131,396.89 285,351.20 273,942.28 9,366.16 290,053.56 49.41% Supplies 4,575.00 1,245.78 1,879.91 2,102.03 64.98 2,407.99 47.37% City Support Services - - 138.00 - - - 0.00% Operations Support 2,155.00 - - - - 2,155.00 0.00% Staff Support 9,495.00 1,036.00 2,269.26 1,436.00 - 8,059.00 15.12% Professional Sevices 34,500.00 9,532.00 16,005.00 9,532.00 505.00 24,463.00 29.09% Operating Equipment 1,395.00 395.00 - 395.00 855.35 144.65 89.63% TOTAL FINANCE 625,482.00 143,605.67 305,643.37 287,407.31 10,791.49 327,283.20 47.68% PURCHASING & ASSET MGT Personnel Services 210,449.00 47,393.34 108,428.62 106,052.78 2,297.92 102,098.30 51.49% Supplies 1,450.00 1,211.93 119.44 1,233.85 43.10 173.05 88.07% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Utility Services - - 95.02 - - - 0.00% Operations Support 5,150.00 1,939.00 - 1,939.00 608.00 2,603.00 49.46% Staff Support 6,700.00 1,054.00 2,102.74 1,546.20 47.94 5,105.86 23.79% City Assistance 3,000.00 937.00 172.00 1,229.00 - 1,771.00 40.97% Operating Equipment 350.00 - - - - 350.00 0.00% TOTAL PURCHASING & ASSET MGT 227,099.00 52,535.27 110,917.82 112,000.83 2,996.96 112,101.21 50.64% FLEET SERVICE Personnel Services 354,881.00 57,614.69 158,304.54 128,055.63 3,861.11 222,964.26 37.17% Supplies 167,230.00 55,078.07 62,487.43 88,656.32 12,849.38 65,724.30 60.70% City Support Services 11,000.00 300.00 2,826.44 2,583.69 999.00 7,417.31 32.57% Utility Services 8,000.00 2,282.15 3,426.76 3,447.89 - 4,552.11 43.10% Staff Support 20,982.00 3,296.99 5,629.69 4,596.25 4,644.42 11,741.33 44.04% Maintenance Services 149,750.00 47,249.52 101,971.45 86,626.69 11,472.38 51,650.93 65.51% Operating Equipment 8,200.00 1,680.54 1,296.86 3,462.67 453.82 4,283.51 47.76% Capital Outlay 155,000.00 - - 36,943.00 28,379.75 89,677.25 42.14% TOTAL FLEET SERVICE 875,043.00 167,501.96 335,943.17 354,372.14 62,659.86 458,011.00 47.66% FACILITY SERVICES Personnel Services 691,769.00 143,788.08 375,569.01 326,999.64 15,457.07 349,312.29 49.50% Supplies 146,800.00 28,017.01 57,316.64 49,628.14 7,009.08 90,162.78 38.58% Utility Services 170,500.00 39,464.59 65,998.97 64,017.61 - 106,482.39 37.55% Operation Support - - 10,058.80 - - - 0.00% Staff Support 15,800.00 1,425.04 3,932.57 2,818.78 289.82 12,691.40 19.67% Professional Services 85,550.00 18,736.81 12,191.21 37,486.65 - 48,063.35 43.82% Maintenance Services 373,535.91 77,146.66 95,051.71 146,878.24 56,548.75 170,108.92 54.46% Rental/Leasing 1,000.00 - 3,077.95 400.00 - 600.00 40.00% Operating Equipment 21,000.00 - - - - 21,000.00 0.00% Capital Outlay 36,464.09 10,426.05 - 10,426.05 25,908.15 129.89 99.64% TOTAL BUILDING MAINTENANCE 1,542,419.00 319,004.24 623,196.86 638,655.11 105,212.87 798,551.02 48.23% TOTAL INTERNAL SERVICE 6,672,737.00 1,216,139.90 2,441,562.75 2,595,527.77 339,291.54 3,737,917.69 43.98% MISC & PROJECTS 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 CITY ASSISTANCE City's Assistance to Agencies 317,666.00 87,501.49 129,824.13 141,139.90 108,392.56 68,133.54 78.55% Operating Equipment 15,000.00 2,607.09 - 3,025.55 7,220.97 4,753.48 68.31% TOTAL CITY ASSISTANCE 332,666.00 90,108.58 129,824.13 144,165.45 115,613.53 72,887.02 78.09% COURT - RESTRICTED FUNDS Operating Equipment 45,000.00 - - - 2,500.00 42,500.00 5.56% TOTAL CITY ASSISTANCE 45,000.00 - - - 2,500.00 42,500.00 5.56% TOTAL MISC & PROJECTS 377,666.00 90,108.58 129,824.13 144,165.45 118,113.53 115,387.02 69.45% TOTAL EXPENDITURES 34,135,350.95 6,756,850.70 14,196,674.77 14,434,752.60 2,065,094.69 17,635,503.66 48.34% REVENUE OVER(UNDER) EXPEND.21,197.62 4,928,491.48 7,421,636.94 8,022,804.04 (2,065,094.69) (5,936,511.73) 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Taxes 000-411100 Advalorem Tax - Current 13,122,952.00 7,004,816.14 11,614,505.26 13,194,625.90 - (71,673.90) 100.55% 000-411200 Advalorem Tax - Delinquent 50,000.00 5,855.78 22,767.74 25,207.70 - 24,792.30 50.42% 000-411300 Advalorem Tax - P&I 50,000.00 21,834.16 51,101.91 31,423.74 - 18,576.26 62.85% 000-411500 Sales Tax Revenue-Gen Fund 8,252,000.00 2,020,211.90 4,018,571.99 4,000,953.89 - 4,251,046.11 48.48% 000-411600 Bingo Tax 50.00 - 11.25 24.30 - 25.70 48.60% 000-411700 Mixed Beverage Tax 44,000.00 13,717.87 21,907.30 25,437.60 - 18,562.40 57.81% TOTAL Taxes 21,519,002.00 9,066,435.85 15,728,865.45 17,277,673.13 - 4,241,328.87 80.29% Franchises 000-421200 Center Point/Entex Energy 82,988.93 35,480.00 50,514.59 56,570.15 - 26,418.78 68.17% 000-421220 City Public Service 1,022,833.82 222,119.44 413,558.62 443,136.45 - 579,697.37 43.32% 000-421240 Guadalupe Valley Elec Co-op 423,553.61 95,877.75 214,711.14 190,713.14 - 232,840.47 45.03% 000-421250 New Braunfels Utilities 74,472.96 15,582.17 30,825.59 30,262.83 - 44,210.13 40.64% 000-421300 Time Warner-State Franchise 298,637.68 70,567.32 143,037.67 148,058.13 - 150,579.55 49.58% 000-421460 AT&T Franchise Fee 152,418.58 46,840.23 67,721.23 78,936.43 - 73,482.15 51.79% 000-421480 Other Telecom Franchise 162,780.99 2,881.73 68,226.00 39,627.57 - 123,153.42 24.34% 000-421500 Solid Waste Franchise Fee 156,000.00 26,602.18 74,081.28 65,531.63 - 90,468.37 42.01% TOTAL Franchises 2,373,686.57 515,950.82 1,062,676.12 1,052,836.33 - 1,320,850.24 44.35% Permits 000-431100 Home Occupation Permit 500.00 210.00 420.00 455.00 - 45.00 91.00% 000-431205 Building Permit - Residential 618,520.00 102,433.00 342,707.50 232,034.00 - 386,486.00 37.51% 000-431210 Building Permit - Commercial 270,000.00 21,520.00 409,516.00 34,429.00 - 235,571.00 12.75% 000-431215 Building Permit - General 220,000.00 69,889.00 79,723.00 179,598.00 - 40,402.00 81.64% 000-431300 Mobile Home Permit 300.00 275.00 50.00 400.00 - (100.00) 133.33% 000-431400 Signs Permit 5,800.00 2,834.00 2,299.00 4,714.00 - 1,086.00 81.28% 000-431500 Food Establishmnt Permit 63,000.00 6,920.00 56,865.00 57,940.00 - 5,060.00 91.97% 000-431600 Garage Sale Permit - - 2,135.00 - - - 0.00% 000-431700 Plumbing Permit 128,800.00 31,225.00 83,129.70 61,133.00 - 67,667.00 47.46% 000-431750 Electrical Permit 65,500.00 16,780.00 37,780.00 34,300.00 - 31,200.00 52.37% 000-431800 Mechanical Permit 65,900.00 13,620.00 35,560.00 28,560.00 - 37,340.00 43.34% 000-431900 Solicitor/Peddler Permit 1,500.00 920.00 410.00 1,250.00 - 250.00 83.33% 000-431950 Animal/Pet Permit 1,000.00 - 90.00 - - 1,000.00 0.00% 000-432000 Cert. of Occupancy Prmt 6,500.00 1,900.00 3,100.00 4,100.00 - 2,400.00 63.08% 000-432100 Security Alarm Permit 36,000.00 10,130.00 20,516.00 22,696.00 - 13,304.00 63.04% 000-432300 Grading/Clearing Permit 15,000.00 3,386.13 6,160.36 7,537.13 - 7,462.87 50.25% 000-432400 Development Permit 81,000.00 1,472.22 17,490.68 10,659.26 70,340.74 13.16% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 000-435000 Fire Permit 25,000.00 3,889.00 18,524.00 15,406.50 - 9,593.50 61.63% 000-436010 Network Nodes - - 1,750.00 - - - 0.00% TOTAL Permits 1,604,320.00 287,403.35 1,118,226.24 695,211.89 - 909,108.11 43.33% Licenses 000-441000 Alcohol Beverage License 8,000.00 705.00 3,625.00 3,015.00 - 4,985.00 37.69% 000-441300 Mobile Home License 160.00 40.00 40.00 80.00 - 80.00 50.00% 000-442000 Contractors License 45,600.00 19,800.00 25,850.00 28,550.00 - 17,050.00 62.61% 000-444000 Pet License 3,000.00 447.00 1,485.00 1,297.00 - 1,703.00 43.23% TOTAL Licenses 56,760.00 20,992.00 31,000.00 32,942.00 - 23,818.00 58.04% Fees 000-451000 Municipal Court Fines 382,303.00 176,797.70 290,466.00 340,608.35 - 41,694.65 89.09% 000-451100 Arrest Fee 21,012.00 6,257.81 9,918.42 12,843.09 - 8,168.91 61.12% 000-451110 Expunction Fee 120.00 - - - - 120.00 0.00% 000-451200 Warrant Fees 98,000.00 21,804.38 40,528.31 36,781.48 - 61,218.52 37.53% 000-451210 Court - Claims & Judgements - - - (214.89) - 214.89 0.00% 000-451320 Civil Justice Fee-Court 29.00 - - - - 29.00 0.00% 000-451321 Civil Justice Fee-State 262.00 - - - - 262.00 0.00% 000-451340 Judicial Fee - City 2,776.00 857.32 1,387.92 1,717.54 - 1,058.46 61.87% 000-451400 Traffic Fine Costs TTL 6,000.00 2,874.63 4,618.91 6,085.06 - (85.06) 101.42% 000-451510 Juvenile Case Mgmt Fee 23,236.00 7,139.34 11,596.80 14,337.93 - 8,898.07 61.71% 000-451520 Truancy Fee 3,934.00 1,309.79 2,016.94 2,680.61 1,253.39 68.14% 000-451600 Technology Fund Fee 18,793.00 5,733.26 9,218.22 11,500.79 - 7,292.21 61.20% 000-451700 Security Fee 7,475.00 4,299.94 7,008.59 8,625.61 - (1,150.61) 115.39% 000-451800 Time Payment Fee - City 4,119.00 1,277.18 2,764.98 2,489.18 - 1,629.82 60.43% 000-451850 State Fines 10% Service Fee 20,000.00 8,209.18 14,386.50 19,376.53 - 623.47 96.88% 000-451900 DPS Payment - Local 6,210.00 1,598.25 3,225.21 2,798.26 - 3,411.74 45.06% 000-452000 Child Safety Fee 4,874.00 1,862.27 2,199.65 5,181.76 - (307.76) 106.31% 000-452100 Platting Fees 57,000.00 6,500.00 21,250.00 28,000.00 - 29,000.00 49.12% 000-452200 Site Plan Fee 38,000.00 7,000.00 26,500.00 14,000.00 - 24,000.00 36.84% 000-452300 Plan Check Fee 514,260.00 113,972.00 417,410.00 245,032.93 - 269,227.07 47.65% 000-452320 Tree Mitigation Admin Fee 12,000.00 - 5,093.40 (225.00) - 12,225.00 -1.88% 000-452400 BOA/Zoning Fees 6,500.00 750.00 2,000.00 1,750.00 - 4,750.00 26.92% 000-452600 Specific Use/Zone Chng Fee 18,000.00 5,300.00 19,300.00 13,300.00 - 4,700.00 73.89% 000-452710 Zoning Ltr & Dev Rights 1,950.00 1,200.00 750.00 2,250.00 - (300.00) 115.38% 000-453100 Reinspection Fees 100,100.00 58,165.00 64,075.00 106,215.00 - (6,115.00) 106.11% 000-453110 Swim Pool Inspection Fee 2,920.00 110.00 - 110.00 - 2,810.00 3.77% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 000-453120 Inspections Plan Review - - 1,140.00 - - - 0.00% 000-453211 Admin Fee-Inspections 15,500.00 2,400.00 11,400.00 6,700.00 - 8,800.00 43.23% 000-453310 Misc Inspection Fee - - 2,000.00 300.00 - (300.00) 0.00% 000-453710 Foster Care 1,200.00 50.00 450.00 150.00 - 1,050.00 12.50% 000-454200 Pool Gate Admission Fee 24,000.00 - - (54.00) - 24,054.00 -0.23% 000-454300 Seasonal Pool Pass Fee 5,000.00 - - - - 5,000.00 0.00% 000-456120 Senior Center Meal Fee - - 401.00 401.00 - (401.00) 0.00% 000-456500 Haz Mat Fees 5,000.00 - - 1,041.25 - 3,958.75 20.83% 000-456600 Fire Re-inspection Fee 1,000.00 50.00 450.00 150.00 - 850.00 15.00% 000-456600 Sale of General Fixed Asset 20,000.00 - 19,251.61 - - 20,000.00 0.00% 000-458100 Sale of Merchandise-GovDeal - 1,475.00 - 1,786.39 (1,786.39) 000-458110 Sale of Merchandise-GovDeal 25,000.00 39,402.51 30,786.06 75,519.20 - (50,519.20) 302.08% 000-458400 Civic Center Rental Fees 197,000.00 53,521.00 102,834.00 102,559.37 - 94,440.63 52.06% 000-458401 Capital Recovery Fee-Civic Cntr 7,500.00 2,875.00 2,120.00 5,865.00 - 1,635.00 78.20% 000-458450 North Center Rental Fees 23,000.00 6,227.00 11,885.00 12,454.50 10,545.50 54.15% 000-458460 Senior Center Rental 7,200.00 2,100.00 - 4,200.00 - 3,000.00 58.33% 000-458500 Community Center Rental Fees 35,000.00 9,832.50 20,305.50 20,448.50 - 14,551.50 58.42% 000-458550 Pavilion Rental Fees 20,000.00 5,295.00 7,762.50 7,976.00 - 12,024.00 39.88% 000-458560 Chamber of Comm rent 7,800.00 1,950.00 3,900.00 3,900.00 - 3,900.00 50.00% 000-458570 Non-Resident SYSA League 10,000.00 - 13,080.00 - - 10,000.00 0.00% 000-458650 NonResident User Fee-BVYA 10,000.00 - 3,000.00 3,240.00 - 6,760.00 32.40% 000-458660 BVYA Utility Reimbursement 15,000.00 7,165.84 - 7,165.84 - 7,834.16 47.77% 000-458670 SYSA Utility Reimbursement 15,000.00 1,923.89 2,582.29 1,923.89 - 13,076.11 12.83% 000-458675 Lions Futbol Utility Reimbursement 10,000.00 3,516.00 2,344.00 7,032.00 - 2,968.00 70.32% 000-458700 Vehicle Impoundment 10,000.00 2,810.00 5,670.00 4,720.00 - 5,280.00 47.20% 000-459200 NSF Check Fee 100.00 50.00 - 50.00 - 50.00 50.00% 000-459300 Notary Fee 200.00 18.00 78.00 18.00 - 182.00 9.00% 000-459400 Maps, Copies, UDC, & Misc F - 5.00 10.00 15.00 - (15.00) 0.00% 000-459600 Animal Adoption Fee 12,500.00 1,339.12 7,176.00 5,510.12 - 6,989.88 44.08% 000-459700 Pet Impoundment Fee 6,300.00 625.00 3,682.20 1,990.00 - 4,310.00 31.59% 000-459800 Police Reports Fee 5,800.00 1,471.10 2,932.50 3,025.50 - 2,774.50 52.16% 000-45990 Fire - False Alarm Fee - - - - - - 0.00% TOTAL Fees 1,843,973.00 577,120.01 1,210,955.51 1,153,331.79 - 690,641.21 62.55% Fines 000-463000 Library Fines 22,000.00 4,709.68 11,964.08 7,403.89 - 14,596.11 33.65% TOTAL Fines 22,000.00 4,709.68 11,964.08 7,403.89 - 14,596.11 33.65% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Inter-Jurisdictional 000-473100 Bexar Co - Fire 21,077.00 5,269.44 21,077.76 5,269.44 - 15,807.56 25.00% 000-473200 City of Seguin - Fire Contract 29,231.00 12,544.90 12,179.50 15,053.88 - 14,177.12 51.50% 000-473300 Guad Co - Library 218,000.00 54,288.00 126,672.00 108,576.00 - 109,424.00 49.81% 000-473400 Randolph AFB-Animal Cntrl 1,200.00 - 200.00 - - 1,200.00 0.00% 000-474200 Library Services - Cibolo 35,000.00 - 35,001.50 - - 35,000.00 0.00% 000-474210 Library Services-Selma 22,000.00 23,475.00 21,750.00 23,475.00 - (1,475.00) 106.70% 000-474400 Dispatch Service - Cibolo 166,000.00 80,000.00 - 80,000.00 - 86,000.00 48.19% 000-474600 School Crossing Guard-Bexar 38,000.00 9,523.68 18,347.83 12,466.00 - 25,534.00 32.81% 000-474610 School Cross Guard-Guadalupe 38,500.00 9,797.16 17,955.87 16,004.83 - 22,495.17 41.57% 000-474700 School Officer Funding 348,000.00 181,008.65 127,500.00 181,008.65 - 166,991.35 52.01% 000-474750 Crime Victim Liaison Agreement 50,000.00 25,000.00 18,750.00 25,000.00 - 25,000.00 50.00% TOTAL Inter-Jurisdictional 967,008.00 400,906.83 399,434.46 466,853.80 - 500,154.20 48.28% Fund Transfers 000-480000 Indirect Costs - EMS 175,587.00 43,896.75 85,043.40 87,793.50 - 87,793.50 50.00% 000-480100 Indirect Costs - Hotel/Motel 67,582.00 16,895.49 33,202.50 33,791.02 - 33,790.98 50.00% 000-481000 Transfer In Reserves 2,226,359.00 - - - - 2,226,359.00 0.00% 000-482100 Transfer From Reserves-Ct Tech 26,207.00 - - - - 26,207.00 0.00% 000-485000 Interfund Charge-Drainage 295,157.00 73,789.26 135,714.90 147,578.48 - 147,578.52 50.00% 000-486000 Interfund Chrges-Admin W&S 1,365,998.00 341,499.51 672,069.90 682,998.98 - 682,999.02 50.00% 000-486202 Transfer In-W&S 4,000.00 - - - - 4,000.00 0.00% 000-486203 Transfer In-EMS 4,000.00 - - - - 4,000.00 0.00% 000-486204 Transfer in-Drainage 1,000.00 - - - 1,000.00 000-487000 Interfund Charges-Fleet 370,729.00 92,446.17 172,403.50 185,364.28 - 185,364.72 50.00% 000-488000 Interfund Charges-4B 456,630.00 - 441,395.00 228,315.00 - 228,315.00 50.00% 000-489000 Transfer In 70,000.00 - - - - 70,000.00 0.00% 000-489620 Contribution - SEDC - - - - - - 0.00% TOTAL Fund Transfers 5,063,249.00 568,527.18 1,539,829.20 1,365,841.26 - 3,697,407.74 26.98% Miscellaneous 000-491000 Interest Earned 35,000.00 24,657.27 13,053.64 40,855.35 - (5,855.35) 116.73% 000-491200 Investment Income 235,000.00 134,195.97 89,074.84 197,969.13 - 37,030.87 84.24% 000-491800 Gain/Loss - 881.84 (4,690.52) (299.80) - 299.80 0.00% 000-491900 Unrealized Gain/Loss - 4,090.05 (9,470.15) 11,035.93 - (11,035.93) 0.00% 000-493000 Donations-Others - 50.00 - 50.00 - (50.00) 0.00% 000-493120 Donations-Public Library 10,000.00 1,140.67 4,965.80 7,033.17 - 2,966.83 70.33% 000-493400 Donation - Animal Control 15,000.00 262.00 10,274.87 1,129.75 - 13,870.25 7.53% 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 000-493401 Donations-A/C Microchip 1,000.00 15.00 360.00 30.00 - 970.00 3.00% 000-493402 Donations-Spay&Neuter 1,000.00 - 87.00 - - 1,000.00 0.00% 000-493404 Donations-TNR Program 500.00 - - - - 500.00 0.00% 000-493460 Donations-Parks 10,000.00 2,460.51 8,000.00 2,460.51 - 7,539.49 24.61% 000-493465 Donations-Senior Center 10,000.00 2,117.50 5,167.90 5,181.51 - 4,818.49 51.82% 000-493502 Donations-PD - (26,600.00) - (26,600.00) - 26,600.00 0.00% 000-493503 Donations-Fire Rescue - 500.00 10,350.00 500.00 - (500.00) 0.00% 000-494481 LawEnforcemtOfficersStnd&Ed 3,650.00 - 3,823.43 - - 3,650.00 0.00% 000-494482 Grants - Police, Fire, Gen Fund 3,000.00 - 2,970.00 - - 3,000.00 0.00% 000-495100 Mobile Stage Rental Fees 2,100.00 - 550.00 - - 2,100.00 0.00% 000-497000 Misc Income-Gen Fund 60,000.00 28,825.79 58,546.17 26,904.59 - 33,095.41 44.84% 000-497005 Schertz Magazine Advertising 140,000.00 36,350.00 64,485.00 73,200.00 - 66,800.00 52.29% 000-497100 Misc Income-Police 3,800.00 3,385.19 2,088.71 4,660.60 - (860.60) 122.65% 000-497200 Misc Income-Library 4,500.00 1,247.90 2,469.59 2,352.35 - 2,147.65 52.27% 000-497210 Misc Income-Library Copier 18,000.00 5,115.60 9,245.60 9,865.10 - 8,134.90 54.81% 000-497300 Misc Income-Animal Control - 60.00 298.75 175.00 - (175.00) 0.00% 000-497400 Misc Income-Streets Dept.60,000.00 3,160.00 11,696.10 8,604.25 - 51,395.75 14.34% 000-497500 Misc Income-TML Insurance 20,000.00 14,425.00 33,050.83 16,241.95 - 3,758.05 81.21% 000-497550 Misc Income-TML Reimbursemt 15,000.00 - 628.14 - - 15,000.00 0.00% 000-497600 Misc Income-Vending Mach.2,500.00 574.65 924.57 1,364.78 - 1,135.22 54.59% 000-497610 Misc Income- Muni Court - - 2,036.40 150.00 - (150.00) 0.00% 000-498000 Reimbursmnt-Gen Fund 20,000.00 - 1,639.44 - - 20,000.00 0.00% 000-498100 Reimbursmnt Fire - Training 500.00 - - - - 500.00 0.00% 000-498105 Reimburmnt Police - DEA - 6,381.52 7,933.34 9,580.19 - (9,580.19) 0.00% 000-498107 Reimburmnt Police - Event - - - - - - 0.00% 000-498110 Reimbursmnt Fire - Emg. Acti-O 30,000.00 - 179,445.81 13,018.19 - 16,981.81 43.39% 000-498150 Reimbursemnt - Library 6,000.00 - 6,355.39 - - 6,000.00 0.00% TOTAL Miscellaneous 706,550.00 243,296.46 515,360.65 405,462.55 - 301,087.45 57.39% TOTAL REVENUES 34,156,548.57 11,685,342.18 21,618,311.71 22,457,556.64 - 11,698,991.93 65.75% Cash in Bank Claim on Operating Cash Pool-Checking 182,208.54$ Cash in Investments LOGIC Investment-General Fund 18,279,994.22 LOGIC Investment-Equip Replacement 77,150.15 LOGIC Investment-Veh Replacement 520,205.72 LOGIC Investment-Air Condi Replacment 283,100.05 CAPITAL ONE Investment-General Fund 1,401,850.99 Total Cash in Bank & Investments 20,744,509.67$ GENERAL FUND CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 50% OF OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2018-19 255,207 587,379 5,347,223 5,289,147 1,630,362 85,307 2017-18 100,310 505,909 5,577,660 3,375,990 1,936,953 117,684 82,856 52,620 21,817 16,745 47,029 14,080 2016-17 419,931 328,521 5,447,189 2,515,077 2,106,927 120,850 42,362 34,666 58,291 24,344 16,511 13,700 2015-16 360,300 303,202 4,754,503 3,709,486 888,174 211,253 50,559 54,867 27,116 21,347 10,866 8,696 2014-15 357,436 356,940 4,463,962 2,741,991 1,198,153 85,775 44,720 25,398 30,488 49,777 14,839 3,787 ADVALOREM TAX 50% OF OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2018-19 766,254 736,285 627,360 571,251 769,881 603,905 2017-18 644,584 686,048 615,170 627,981 744,714 583,818 673,567 750,755 640,283 840,254 795,116 634,780 2016-17 574,470 758,598 580,171 560,431 747,281 486,739 432,444 669,542 553,540 566,565 696,536 573,973 2015-16 479,069 744,668 529,686 493,136 783,019 530,498 531,707 615,841 568,508 523,141 691,061 678,167 2014-15 495,499 638,904 505,026 421,339 795,382 450,965 494,050 723,404 465,966 496,241 759,879 508,305 18.9%7.3% 2.0% $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 Sales Tax -General Fund 50% OF OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2018-19 270,225 203,885 2017-18 271,335 208,803 213,511 283,058 2016-17 252,947 191,140 213,951 259,517 2015-16 237,314 183,530 173,336 178,081 2014-15 215,257 172,814 172,628 227,438 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 CITY PUBLIC SERVICE 106-SPECIAL EVENTS FUND CURRENT CURRENT PRIOR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fund Transfers 56,500.00 - - - - 56,500.00 0.00% Miscellaneous 100,260.00 15,235.09 74,050.43 48,354.42 - 51,905.58 48.23% TOTAL REVENUES 156,760.00 15,235.09 74,050.43 48,354.42 - 108,405.58 30.85% EXPENDITURE SUMMARY GENERAL GOVERNMENT Non Departmental - - - - - - 0.00% TOTAL GENERAL GOVERNMENT - - - - - - 0.00% CULTURAL Festival of Angels 16,255.00 6,463.46 10,566.23 17,332.29 29.00 (1,106.29) 106.81% Employee Appreciation Event - - 9,807.85 - - - 0.00% 4th of July Jubilee 26,000.00 - 100.00 - 142.80 25,857.20 0.55% National Night Out 500.00 - - - - 500.00 0.00% Wilenchik Walk for Life 15,000.00 2,886.21 2,485.68 2,886.21 5,165.16 6,948.63 53.68% Schertz Fest 42,943.00 - 620.00 636.00 700.00 41,607.00 3.11% Schertz Sweetheart 24,000.00 1,075.66 5,860.11 2,454.34 509.37 21,036.29 12.35% Hal Baldwin Scholarship 15,510.00 - 8,537.61 10,611.62 - 4,898.38 68.42% Other Events 37,500.00 12,756.34 6,350.36 20,724.89 2,399.59 14,375.52 61.67% TOTAL CULTURAL 177,708.00 23,181.67 44,327.84 54,645.35 8,945.92 114,116.73 35.78% TOTAL EXPENDITURES 177,708.00 23,181.67 44,327.84 54,645.35 8,945.92 114,116.73 35.78% REVENUE OVER(UNDER) EXPEND (20,948.00) (7,946.58) 29,722.59 (6,290.93) (8,945.92) (5,711.15) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 106-SPECIAL EVENTS FUND CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Fund Transfers 000-486101 Transfer In - General Fund 56,500.00 - - - - 56,500.00 0.00% TOTAL Fund Transfers 56,500.00 - - - - 56,500.00 0.00% Miscellaneous 000-491200 Investment Income 250.00 150.59 126.43 219.92 - 30.08 87.97% 000-492200 Wilenchik Walk for Life 15,000.00 8,970.50 10,565.00 8,970.50 - 6,029.50 59.80% 000-493000 July 4th Activities 26,000.00 - - (70.00) - 26,070.00 -0.27% 000-493150 SchertzQ 30,000.00 - 200.00 (1,250.00) - 31,250.00 -4.17% 000-493256 Donations - Police Events 3,000.00 - - - - 3,000.00 0.00% 000-493455 Proceeds-Festival of Angels 1,500.00 - 1,305.00 4,170.00 - (2,670.00) 278.00% 000-493470 Moving on Main 3,000.00 1,550.00 - 1,550.00 1,450.00 51.67% 000-493621 Hal Baldwin Scholarship 15,510.00 70.00 20,105.00 28,820.00 - (13,310.00) 185.82% 000-497000 Misc Income 6,000.00 4,494.00 41,749.00 5,944.00 - 56.00 99.07% TOTAL Miscellaneous 100,260.00 15,235.09 74,050.43 48,354.42 - 51,905.58 48.23% TOTAL REVENUES 156,760.00 15,235.09 74,050.43 48,354.42 - 108,405.58 30.85% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 68,390.19$ Cash in Investments Texas Class- Special Events 17,599.06 Total Cash in Bank & Investments 85,989.25$ SPECIAL EVENTS FUND CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 110-PEG FUND CURRENT CURRENT PRIOR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Franchises 78,990.77 21,917.41 21,430.96 42,900.83 - 36,089.94 54.31% Fund Transfers 116,009.23 - - - - 116,009.23 0.00% TOTAL REVENUES 195,000.00 21,917.41 21,430.96 42,900.83 - 152,099.17 22.00% EXPENDITURE SUMMARY GENERAL GOVERNMENT Non Departmental - - - - - - 0.00% TOTAL GENERAL GOVERNMENT - - - - - - 0.00% MISC & PROJECTS Projects 195,000.00 - - - - 195,000.00 0.00% TOTAL MISC & PROJECTS 195,000.00 - - - - 195,000.00 0.00% TOTAL EXPENDITURES 195,000.00 - - - - 195,000.00 0.00% REVENUE OVER(UNDER) EXPEND - 21,917.41 21,430.96 42,900.83 - (42,900.83) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 110-PEG FUND CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Franchises 000-421350 Time Warner - PEG Fee 60,168.03 15,498.17 14,010.64 30,387.55 - 29,780.48 50.50% 000-421465 AT&T PEG Fee 18,822.74 6,419.24 7,420.32 12,513.28 - 6,309.46 66.48% TOTAL Franchises 78,990.77 21,917.41 21,430.96 42,900.83 - 36,089.94 54.31% Fund Transfers 000-489000 Transfer In 116,009.23 - - - - 116,009.23 0.00% TOTAL Fund Transfers 116,009.23 - - - - 116,009.23 0.00% TOTAL REVENUES 195,000.00 21,917.41 21,430.96 42,900.83 - 152,099.17 22.00% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Cash Balance 744,822.68$ Total Cash in Bank & Investments 744,822.68$ PEG FUND CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 202-WATER & SEWER CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Franchises 263,517.05 144,603.74 71,188.08 144,604 - 118,913.31 54.87% Fees 24,439,057.45 5,203,178.60 10,949,250.23 10,938,824 - 13,500,233.29 44.76% Fund Transfers 685,836.00 35,250.00 70,755.00 70,500 - 615,336.00 10.28% Miscellaneous 347,111.00 195,501.92 147,971.73 251,867 - 95,244.38 72.56% TOTAL REVENUES 25,735,521.50 5,578,534.26 11,239,165.04 11,405,794.52 - 14,329,726.98 44.32% EXPENDITURE SUMMARY NON DEPARTMENTAL Transfer to Public Improvements 125,000.00 - - - - 125,000.00 0.00% Other Finance Source - - - - - - 0.00% TOTAL NON DEPARTMENTAL 125,000.00 - - - - 125,000.00 0.00% BUSINESS OFFICE Personnel Services 499,900.00 101,797.71 229,611.32 210,340.57 11,095.75 278,463.68 44.30% Supplies 3,800.00 994.22 535.50 1,181.50 111.45 2,507.05 34.03% City Support Services 5,655.00 200.00 - 250.00 - 5,405.00 4.42% Utility Services 10,365.00 338.16 409.38 489.19 185.82 9,689.99 6.51% Operations Support 158,500.00 16,890.47 60,398.42 47,619.02 - 110,880.98 30.04% Staff Support 6,250.00 1,693.19 606.85 2,069.37 352.00 3,828.63 38.74% Professional Services 243,000.00 61,551.49 91,240.34 106,690.99 - 136,309.01 43.91% Maintenance Services 8,040.00 1,260.00 4,020.00 4,020.00 2,940.00 1,080.00 86.57% Operating Equipment 600.00 - 3,516.95 359.97 - 240.03 60.00% TOTAL BUSINESS OFFICE 936,110.00 184,725.24 390,338.76 373,020.61 14,685.02 548,404.37 41.42% W & S ADMINISTRATION Personnel Services 1,432,723.00 289,188.81 586,116.96 639,185.03 33,418.50 760,119.47 46.95% Supplies 187,500.00 65,899.22 94,022.82 77,043.19 52,828.51 57,628.30 69.26% Human Services 700.00 - - - - 700.00 0.00% City Support Services 157,535.00 7,781.60 45,681.20 51,447.04 129.71 105,958.25 32.74% Utility Services 3,526,800.00 817,042.46 1,498,219.91 1,479,751.12 164.83 2,046,884.05 41.96% Operations Support 11,300.00 3,008.12 2,716.07 4,321.20 105.00 6,873.80 39.17% Staff Support 35,000.00 7,410.39 15,009.69 16,063.74 316.63 18,619.63 46.80% City Assistance 1,500.00 - - - - 1,500.00 0.00% Professional Services 416,465.00 115,096.59 132,969.98 185,286.41 1,300.00 229,878.59 44.80% C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 202-WATER & SEWER CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Fund Charges/Transfers 6,208,960.00 1,849,934.41 3,207,226.80 3,730,842.93 - 2,478,117.07 60.09% Maintenance Services 9,149,707.50 2,184,677.56 3,652,710.45 3,489,886.49 60,435.03 5,599,385.98 38.80% Other Costs 40,000.00 38,435.72 36,605.45 38,435.72 - 1,564.28 96.09% Debt Service 1,904,245.25 267,516.90 738,634.30 267,516.90 - 1,636,728.35 14.05% Rental-Leasing 124,500.00 33,538.45 2,782.95 65,293.44 - 59,206.56 52.44% Operating Equipment 9,000.00 475.98 26.85 475.98 249.55 8,274.47 8.06% Capital Outlay 712,978.00 320,506.64 - 510,821.64 213,911.39 (11,755.03) 101.65% TOTAL PUBLIC WORKS 23,918,913.75 6,000,512.85 10,012,723.43 10,556,370.83 362,859.15 12,999,683.77 45.65% MISC & PROJECTS PROJECTS Operations Support - - 964.26 - - - 0.00% Professional Services - - 5,371.25 - 6,172.50 (6,172.50) 0.00% Maintenance Services - - 229,917.25 - - - 0.00% TOTAL PROJECTS - - 236,252.76 - 6,172.50 (6,172.50) 0.00% TOTAL MISC & PROJECTS - - 236,252.76 - 6,172.50 (6,172.50) 0.00% TOTAL EXPENDITURES 24,980,023.75 6,185,238.09 10,639,314.95 10,929,391.44 383,716.67 13,666,915.64 45.29% ** REVENUE OVER(UNDER)EXPENSES **755,497.75 (606,703.83) 599,850.09 476,403.08 (383,716.67) 662,811.34 202-WATER & SEWER CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Franchises 000-421490 Tower Leasing 263,517.05 144,603.74 71,188.08 144,603.74 - 118,913.31 54.87% TOTAL Franchises 263,517.05 144,603.74 71,188.08 144,603.74 - 118,913.31 54.87% Permits 000-432400 Development Permit - - - - - - 0.00% TOTAL Permits - - - - - - 0.00% Fees 000-455200 Garbage Collection Fee 5,217,962.06 1,221,867.48 2,394,541.45 2,528,805.43 - 2,689,156.63 48.46% 000-455600 Fire Line Fees 31,000.00 33,160.00 29,015.00 33,160.00 - (2,160.00) 106.97% 000-455700 Recycle Fee Revenue 315,500.00 76,921.86 152,577.33 161,410.47 - 154,089.53 51.16% 000-455800 W&S Line Constructn Reimbursemnt 20,000.00 4,245.00 17,549.79 10,027.00 - 9,973.00 50.14% 000-457100 Sale of Water 10,790,831.42 2,080,759.03 4,731,138.41 4,529,158.44 - 6,261,672.98 41.97% 000-457110 Edwards Water Lease 40,000.00 28,171.25 28,172.25 28,171.25 - 11,828.75 70.43% 000-457120 Water Transfer Charge-Selma 6,233.00 7,561.95 - 28,808.83 - (22,575.83) 462.20% 000-457200 Sale of Meters 160,000.00 16,695.00 74,228.83 40,226.00 - 119,774.00 25.14% 000-457400 Sewer Charges 7,578,030.97 1,733,248.26 3,382,308.39 3,571,821.29 - 4,006,209.68 47.13% 000-457500 Water Penalties 277,000.00 (76.23) 138,093.78 6,010.45 - 270,989.55 2.17% 000-459200 NSF Check Fee-Water&Sewer 2,500.00 625.00 1,625.00 1,225.00 - 1,275.00 49.00% TOTAL Fees 24,439,057.45 5,203,178.60 10,949,250.23 10,938,824.16 - 13,500,233.29 44.76% Fund Transfers 000-486000 Transfer In- Reserve 544,836.00 - - - - 544,836.00 0.00% 000-486204 Interfnd Chrg-Drainage Bill 141,000.00 35,250.00 70,755.00 70,500.00 - 70,500.00 50.00% TOTAL Fund Transfers 685,836.00 35,250.00 70,755.00 70,500.00 - 615,336.00 10.28% Miscellaneous 000-490000 Misc Charges 1,000.00 2,450.00 5,587.00 5,202.00 - (4,202.00) 520.20% 000-491000 Interest Earned 25,000.00 16,805.70 11,419.61 34,785.25 - (9,785.25) 139.14% 000-491200 Investment Income 180,000.00 90,916.37 60,033.39 125,753.94 - 54,246.06 69.86% 000-496000 Water Construction Reserve - - 1.00 - - - 0.00% 000-497000 Misc Income-W&S 15,000.00 44,612.39 1,845.71 45,407.97 - (30,407.97) 302.72% 000-498110 Reimbursement-SSLGC 126,111.00 40,717.46 69,085.02 40,717.46 - 85,393.54 32.29% TOTAL Miscellaneous 347,111.00 195,501.92 147,971.73 251,866.62 - 95,244.38 72.56% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 TOTAL REVENUES 25,735,521.50 5,578,534.26 11,239,165.04 11,405,794.52 - 14,329,726.98 44.32% Cash in Bank Claim on Operating Cash Pool-Checking 42,743.87$ Cash in Investments Lone Star Investment-Water&Sewer 7,428,726.42 Lone Star Investment-W&S Customer Deposits 309,348.72 Lone Star Investment-W&S Equip Replacement 186,178.58 Lone Star Investment-W&S Veh Replacement 268,503.02 Schertz Bank & Trust-Certificate of Deposit 1,112,177.02 9,304,933.76$ Total Cash in Bank & Investments 9,347,677.63$ WATER & SEWER CASH IN BANK AND INVESTMENTS AS OF: MARCH 31,2019 203-EMS CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 6,194,079.80 1,379,603.84 2,513,260.44 2,908,083.46 - 3,285,996.34 46.95% Inter-Jurisdictional 3,025,485.39 1,230,101.98 1,683,463.09 2,247,502.85 - 777,982.54 74.29% Fund Transfers - - - - - - 0.00% Miscellaneous 125,750.00 408,980.51 125,849.91 57,371.18 - 68,378.82 45.62% TOTAL REVENUES 9,345,315.19 3,018,686.33 4,322,573.44 5,212,957.49 - 4,132,357.70 55.78% EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS Personnel Services 4,461,556.00 938,250.47 2,021,682.37 2,080,475.13 58,657.27 2,322,423.60 47.95% Supplies 431,050.00 100,199.10 187,659.08 191,659.28 58,552.49 180,838.23 58.05% City Support Services 99,500.00 5,752.24 45,213.10 37,803.73 9,979.00 51,717.27 48.02% Utility Services 127,000.00 31,175.98 48,991.48 54,773.68 1,504.82 70,721.50 44.31% Operations Support 73,700.00 17,828.73 30,905.78 37,142.23 867.00 35,690.77 51.57% Staff Support 79,250.00 12,014.70 22,283.63 23,637.36 12,104.07 43,508.57 45.10% City Assistance 568,866.81 229,370.50 274,953.37 276,045.66 1,233.77 291,587.38 48.74% Professional Services 162,140.00 29,730.63 47,774.67 47,472.96 26,000.02 88,667.02 45.31% Fund Charges/Transfers 2,694,628.42 1,955,907.87 1,356,558.95 1,895,335.24 - 799,293.18 70.34% Maintenance Services 12,000.00 299.00 4,800.00 1,259.00 2,880.00 7,861.00 34.49% Debt Service 288,895.00 114,481.36 115,788.13 114,481.36 - 174,413.64 39.63% Rental-Leasing 141,000.00 34,315.29 69,665.01 68,501.91 - 72,498.09 48.58% Operating Equipment 89,550.00 18,814.98 10,851.48 32,811.82 9,645.71 47,092.47 47.41% Capital Outlay 6,500.00 6,500.00 - 6,500.00 - - 100.00% TOTAL PUBLIC SAFETY 9,235,636.23 3,494,640.85 4,237,127.05 4,867,899.36 181,424.15 4,186,312.72 54.67% TOTAL EXPENDITURES 9,235,636.23 3,494,640.85 4,237,127.05 4,867,899.36 181,424.15 4,186,312.72 54.67% ** REVENUE OVER(UNDER) EXPENSES **109,678.96 (475,954.52) 85,446.39 345,058.13 (181,424.15) (53,955.02) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 203-EMS CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Fees 000-456100 Ambulance/Mileage Transport 5,894,479.80 1,298,535.37 2,328,954.97 2,746,139.03 - 3,148,340.77 46.59% 000-456110 Subscription Program Fees 28,000.00 3,895.00 23,485.00 22,515.00 - 5,485.00 80.41% 000-456120 EMT Class - Fees 96,000.00 32,430.00 51,065.00 50,325.00 - 45,675.00 52.42% 000-456122 CE Class - Fees 21,500.00 14,368.00 18,382.52 14,368.00 - 7,132.00 66.83% 000-456130 Immunization Fees 7,000.00 135.34 2,536.81 1,715.34 - 5,284.66 24.50% 000-456140 Billing Fees - External 25,000.00 5,798.22 11,042.69 11,134.45 - 13,865.55 44.54% 000-456150 Standby Fees 27,000.00 1,500.00 25,338.95 21,509.50 - 5,490.50 79.66% 000-456155 Community Services Support 75,000.00 14,304.91 48,874.50 20,779.11 - 54,220.89 27.71% 000-456160 MIH Services 20,000.00 8,612.00 3,480.00 14,974.00 - 5,026.00 74.87% 000-458110 Sales of Merchandise - GovDeal - - - 4,574.03 - (4,574.03) 0.00% 000-459200 NSF Check Fee 100.00 25.00 100.00 50.00 - 50.00 50.00% TOTAL Fees 6,194,079.80 1,379,603.84 2,513,260.44 2,908,083.46 - 3,285,996.34 46.95% Inter-Jurisdictional 000-473500 Seguin/Guadalupe Co Support 843,577.17 773,279.87 492,087.19 843,578.04 - (0.87) 100.00% 000-474300 Cibolo Support 410,582.70 102,645.68 173,233.82 205,291.36 - 205,291.34 50.00% 000-475100 Comal Co ESD #6 121,722.92 31,775.76 57,148.44 61,607.79 - 60,115.13 50.61% 000-475200 Live Oak Support 232,140.26 58,035.07 106,575.98 116,070.14 - 116,070.12 50.00% 000-475300 Universal City Support 300,091.66 75,022.92 140,641.86 150,045.84 - 150,045.82 50.00% 000-475400 Selma Support 148,697.12 37,174.28 55,943.18 74,348.56 - 74,348.56 50.00% 000-475500 Schertz Support 581,537.22 145,384.31 278,162.50 290,768.62 - 290,768.60 50.00% 000-475600 Santa Clara Support 10,789.68 2,697.42 5,223.68 5,394.84 - 5,394.84 50.00% 000-475800 Marion Support 16,346.66 4,086.67 7,593.48 8,173.34 - 8,173.32 50.00% 000-475910 TASPP Program 360,000.00 - 366,852.96 492,224.32 - (132,224.32) 136.73% TOTAL Inter-Jurisdictional 3,025,485.39 1,230,101.98 1,683,463.09 2,247,502.85 - 777,982.54 74.29% Miscellaneous 000-491000 Interest Earned 3,000.00 849.02 1,608.85 3,364.43 - (364.43) 112.15% 000-491200 Investment Income 750.00 3,054.24 4,706.50 3,340.39 - (2,590.39) 445.39% 000-493203 Donations-EMS 2,000.00 - 350.00 100.44 - 1,899.56 5.02% 000-493205 Donations- Golf Tournament 10,000.00 - 600.00 - - 10,000.00 0.00% 000-497000 Misc Income 50,000.00 390,112.88 89,245.26 30,526.85 - 19,473.15 61.05% 000-497100 Recovery of Bad Debt 60,000.00 14,964.37 29,339.30 20,039.07 - 39,960.93 33.40% TOTAL Miscellaneous 125,750.00 408,980.51 125,849.91 57,371.18 - 68,378.82 45.62% TOTAL REVENUES 9,345,315.19 3,018,686.33 4,322,573.44 5,212,957.49 - 4,132,357.70 55.78% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 256,393.22$ Cash in Investments Texas Class- EMS Notes 2015 Investment - SR 2017 Ambulance-Logic 57,714.60 Total Cash in Bank & Investments 314,107.82$ SCHERTZ EMS CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 204-DRAINAGE CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Permits 3,000.00 680.00 1,460.00 1,860 - 1,140.00 62.00% Fees 1,208,500.00 285,567.08 583,948.94 594,746 - 613,753.92 49.21% Fund Transfers 568,131.00 - - - - 568,131.00 0.00% Miscellaneous 26,800.00 12,581.34 177,570.63 43,171 - (16,370.59) 161.08% TOTAL REVENUES 1,806,431.00 298,828.42 762,979.57 639,776.67 - 1,166,654.33 35.42% EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE Personnel Services 400,584.00 66,975.76 148,622.09 162,704.58 8,113.31 229,766.11 42.64% Supplies 5,700.00 348.91 1,521.21 880.36 94.12 4,725.52 17.10% City Support Services 1,000.00 386.50 5,128.49 3,266.01 - (2,266.01) 326.60% Utility Services 13,200.00 3,538.26 4,267.10 6,092.12 82.60 7,025.28 46.78% Operations Support 1,000.00 - - - - 1,000.00 0.00% Staff Support 10,000.00 2,093.54 2,708.65 2,924.40 470.94 6,604.66 33.95% City Assistance 500.00 - 98.00 - - 500.00 0.00% Professional Services 41,500.00 725.00 8,840.00 725.00 - 40,775.00 1.75% Fund Charges/Transfers 532,162.00 132,790.50 249,671.77 265,581.00 - 266,581.00 49.91% Maintenance Services 30,000.00 748.00 872.14 791.00 - 29,209.00 2.64% Other costs 200.00 100.00 100.00 100.00 - 100.00 50.00% Debt Service 121,212.50 3,099.64 4,093.63 3,099.64 - 118,112.86 2.56% Rental/Leasing 5,500.00 - - - - 5,500.00 0.00% Operating Equipment - - 519.99 - - - 0.00% Capital Outlay 74,348.00 - - - 74,347.40 0.60 100.00% TOTAL DRAINAGE 1,236,906.50 210,806.11 426,443.07 446,164.11 83,108.37 707,634.02 42.79% C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 204-DRAINAGE CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 PROJECTS City Support Services 7,354.00 - - - - 7,354.00 0.00% Operations Support 218.00 566.50 469.00 566.50 - (348.50) 259.86% Professional Services 29,749.00 5,651.00 8,120.00 6,354.00 14,716.00 8,679.00 70.83% Maintenance Services 517,412.00 282,111.00 255,055.25 348,962.64 136,971.65 31,477.71 93.92% TOTAL PROJECTS 554,733.00 288,328.50 263,644.25 355,883.14 151,687.65 47,162.21 91.50% TOTAL EXPENDITURES 1,791,639.50 499,134.61 690,087.32 802,047.25 234,796.02 754,796.23 57.87% ** REVENUE OVER(UNDER) EXPEND 14,791.50 (200,306.19) 72,892.25 (162,270.58) (234,796.02) 411,858.10 204-DRAINAGE CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Permits 000-432400 Floodplain Permit 3,000.00 680.00 1,460.00 1,860.00 - 1,140.00 62.00% TOTAL Permits 3,000.00 680.00 1,460.00 1,860.00 - 1,140.00 62.00% Fees 000-457500 Drainage Penalties 10,000.00 - 6,200.25 66.19 - 9,933.81 0.66% 000-457600 Drainage Fee 1,198,500.00 285,567.08 577,748.69 594,679.89 - 603,820.11 49.62% TOTAL Fees 1,208,500.00 285,567.08 583,948.94 594,746.08 - 613,753.92 49.21% Fund Transfers 000-481000 Transfer In 568,131.00 - - - - 568,131.00 0.00% TOTAL Funds Transfers 568,131.00 - - - - 568,131.00 0.00% Miscellaneous 000-491000 Interest Earned 1,800.00 1,225.63 1,015.63 2,519.27 - (719.27) 139.96% 000-491200 Investment Interest 25,000.00 11,341.85 12,308.19 16,519.37 - 8,480.63 66.08% 000-497000 Misc Income-Drainage - 13.86 164,246.81 24,131.95 - (24,131.95) 0.00% TOTAL Miscellaneous 26,800.00 12,581.34 177,570.63 43,170.59 - (16,370.59) 161.08% TOTAL REVENUES 1,806,431.00 298,828.42 762,979.57 639,776.67 - 1,166,654.33 35.42% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 49,178.58$ Cash in Investments Lone Star Investment-Drainage Maint Fund 1,323,482.14 Total Cash in Bank & Investments 1,372,660.72$ DRAINAGE CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 314-HOTEL TAX CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Taxes 500,000.00 97,849.73 170,897.43 209,438.48 - 290,561.52 41.89% Miscellaneous 28,000.00 15,833.26 10,998.38 23,305.53 - 4,694.47 83.23% TOTAL REVENUES 528,000.00 113,682.99 181,895.81 232,744.01 - 295,255.99 44.08% EXPENDITURE SUMMARY NONDEPARTMENTAL City Support Services 110,650.00 8,151.79 57,046.36 57,172.54 - 53,477.46 51.67% Operations Support 65,500.00 4,872.00 9,492.00 6,958.00 - 58,542.00 10.62% Professional Services 3,000.00 1,478.03 3,000.00 14,284.94 - (11,284.94) 476.16% Fund Charges/Transfers 67,582.00 16,895.49 33,202.50 33,791.02 - 33,790.98 50.00% Maintenance Services 10,000.00 - - - - 10,000.00 0.00% TOTAL NONDEPARTMENTAL 256,732.00 31,397.31 102,740.86 112,206.50 - 144,525.50 43.71% TOTAL EXPENDITURES 256,732.00 31,397.31 102,740.86 112,206.50 - 144,525.50 43.71% REVENUE OVER(UNDER) EXPENDITURE 271,268.00 82,285.68 79,154.95 120,537.51 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 140,504.13$ Cash in Investments Texas Class - Hotel Tax 1,793,431.81 Total Cash in Bank & Investments 1,933,935.94$ HOTEL OCCUPANCY TAX FUND CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 50% OF OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2018-19 38,655 36,314 18,923 63,367 15,560 81,868 2017-18 37,415 38,911 30,706 31,786 48,161 52,784 52,258 53,747 50,639 58,448 46,800 36,619 2016-17 33,917 33,203 30,940 32,131 33,710 51,467 47,698 43,479 55,151 57,536 46,685 33,548 2015-16 40,800 40,351 38,394 34,516 39,732 54,142 49,741 45,524 51,636 68,491 48,302 33,241 2014-15 44,724 42,229 35,309 33,055 46,037 58,530 43,715 43,525 53,346 72,297 51,772 39,195 $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 HOTEL OCCUPANCY TAX 317-PARK CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 70,000.00 4,000.00 24,000.00 10,000 - 60,000.00 14.29% Fund Transfers 76,512.00 - - - - 76,512.00 0.00% Miscellaneous 30,000.00 2,595.52 2,758.68 12,502.45 - 17,497.55 41.67% TOTAL REVENUES 176,512.00 6,595.52 26,758.68 22,502.45 - 154,009.55 12.75% EXPENDITURE SUMMARY PARKLAND DEDICATION Professional Services 10,000.00 - - 4,464.51 6,256.49 (721.00) 107.21% Operating Equipment 5,000.00 - - - 1,332.80 3,667.20 26.66% Capital Outlay 161,512.00 17,268.23 59,139.06 74,610.42 7,978.00 78,923.58 51.13% TOTAL PARKLAND DEDICATION 176,512.00 17,268.23 59,139.06 79,074.93 15,567.29 81,869.78 53.62% TOTAL EXPENDITURES 176,512.00 17,268.23 59,139.06 79,074.93 15,567.29 81,869.78 53.62% REVENUE OVER(UNDER) EXPEND - (10,672.71) (32,380.38) (56,572.48) (15,567.29) 72,139.77 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 317-PARK CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBRANCE BALANCE BUDGET Fees 000-458800 Parkland Dedication 70,000.00 4,000.00 24,000.00 10,000.00 - 60,000.00 14.29% TOTAL Fees 70,000.00 4,000.00 24,000.00 10,000.00 - 60,000.00 14.29% Fund Transfers 000-48100 Transfer In- Reserves 76,512.00 - - - - 76,512.00 0.00% TOTAL Fund Transfers 76,512.00 - - - - 76,512.00 0.00% Miscellaneous 000-491000 Interest Earned 750.00 364.45 312.11 515.20 - 234.80 68.69% 000-491200 Investment Interest 7,000.00 2,231.07 2,446.57 3,573.25 - 3,426.75 51.05% 000-493700 Donations - 8,000.00 (8,000.00) 0.00% 000-497000 Misc Income - 414.00 - 414.00 - (414.00) 0.00% 000-499100 Transfer From Parks Reserve 22,250.00 - - - - 22,250.00 0.00% TOTAL Miscellaneous 30,000.00 2,595.52 2,758.68 12,502.45 - 17,497.55 41.67% TOTAL REVENUES 176,512.00 6,595.52 26,758.68 22,502.45 - 154,009.55 12.75% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Current Claim on Operating Cash Pool-Checking 77,597.22 Cash in Investments Texas Class- Park Fund 239,990.75 Total in Investment Pool 239,990.75 Total Cash in Bank & Investments 317,587.97 PARK FUND CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 319-TREE MITIGATION CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Tree Mitigation Fees 72,500.00 - 33,121.10 (1,275) (1,075.00) 74,850.00 -3.24% Fund Transfers - - - - - - 0.00% Miscellaneous 7,750.00 3,481.35 2,543.77 5,223 - 2,526.57 67.40% TOTAL REVENUES 80,250.00 3,481.35 35,664.87 3,948.43 (1,075.00) 77,376.57 3.58% EXPENDITURE SUMMARY TREE MITIGATION Maintenance Services-Trees 75,000.00 4,600.00 2,443.00 11,500.00 - 63,500.00 15.33% TOTAL TREE MITIGATION 75,000.00 4,600.00 2,443.00 11,500.00 - 63,500.00 15.33% TOTAL EXPENDITURES 75,000.00 4,600.00 2,443.00 11,500.00 - 63,500.00 15.33% REVENUE OVER(UNDER) EXPEND 5,250.00 (1,118.65) 33,221.87 (7,551.57) (1,075.00) 13,876.57 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 319-TREE MITIGATION CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBRANCE BALANCE BUDGET Fees 000-458900 Tree Mitigation 72,500.00 - 33,121.10 (1,275.00) (1,075.00) 74,850.00 -3.24% TOTAL Fees 72,500.00 - 33,121.10 (1,275.00) (1,075.00) 74,850.00 -3.24% Fund Transfers 000-481000 Transfer In - Reserves - - - - - - 0.00% TOTAL Fund Transfers - - - - - - 0.00% Miscellaneous 000-491000 Interest Earned 750.00 204.84 230.40 438.31 - 311.69 58.44% 000-491200 Investment Interest 7,000.00 3,276.51 2,313.37 4,785.12 - 2,214.88 68.36% TOTAL Miscellaneous 7,750.00 3,481.35 2,543.77 5,223.43 - 2,526.57 67.40% TOTAL REVENUES 80,250.00 3,481.35 35,664.87 3,948.43 (1,075.00) 77,376.57 3.58% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking $41,334.12 Cash in Investments MBIA Investment-Tree Mitigation 382,918.69 Total Cash in Bank & Investments $424,252.81 TREE MITIGATION FUND CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 411-CAPITAL RECOVERY WATER CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 1,100,000.00 173,106.00 836,401.40 426,897.00 - 673,103.00 38.81% Fund Transfers 1,375,000.00 - - - - 1,375,000.00 0.00% Miscellaneous 82,000.00 57,859.25 38,178.50 84,095.92 - (2,095.92) 102.56% TOTAL REVENUES 2,557,000.00 230,965.25 874,579.90 510,992.92 - 2,046,007.08 19.98% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 256,000.00 484.00 1,000.00 484.00 - 255,516.00 0.19% Fund Charges/Transfers 1,375,000.00 - - - 1,375,000.00 0.00% TOTAL NON DEPARTMENTAL 1,631,000.00 484.00 1,000.00 484.00 - 1,630,516.00 0.03% TOTAL MISC & PROJECTS - - - - - - 0.00% TOTAL EXPENDITURES 1,631,000.00 484.00 1,000.00 484.00 - 1,630,516.00 0.03% REVENUE OVER(UNDER) EXPENDITURES 926,000.00 230,481.25 873,579.90 510,508.92 - 415,491.08 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 411-CAPITAL RECOVERY WATER CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Fees 000-455900 Capital Recovery - Water 1,100,000.00 173,106.00 836,401.40 426,897.00 - 673,103.00 38.81% TOTAL Fees 1,100,000.00 173,106.00 836,401.40 426,897.00 - 673,103.00 38.81% Miscellaneous 000-491000 Interest Earned 7,000.00 801.48 2,325.23 2,027.49 - 4,972.51 28.96% 000-491200 Investment Income 75,000.00 57,057.77 35,853.27 82,068.43 - (7,068.43) 109.42% TOTAL Miscellaneous 82,000.00 57,859.25 38,178.50 84,095.92 - (2,095.92) 102.56% TOTAL REVENUES 1,182,000.00 230,965.25 874,579.90 510,992.92 - 671,007.08 43.23% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 212,147.22$ Cash in Investments Lone Star Investment-Capital Recovery Water 6,790,435.48 Total Cash in Bank & Investments 7,002,582.70$ CAPITAL RECOVERY WATER CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 421-CAPITAL RECOVERY SEWER CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 600,000.00 107,118.72 470,317.32 233,887 - 366,113.28 38.98% Fund Transfers - - - - - - 0.00% Miscellaneous 44,000.00 51,119.62 26,289.97 82,893 - (38,893.16) 188.39% TOTAL REVENUES 644,000.00 158,238.34 496,607.29 316,779.88 - 327,220.12 49.19% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 260,500.00 1,589.01 362,879.23 2,685.87 - 257,814.13 1.03% Fund Charges/Transfers - - - - - - 0.00% TOTAL NON DEPARTMENTAL 260,500.00 1,589.01 362,879.23 2,685.87 - 257,814.13 1.03% TOTAL EXPENDITURES 260,500.00 1,589.01 362,879.23 2,685.87 - 257,814.13 1.03% REVENUE OVER(UNDER) EXPENDITURES 383,500.00 156,649.33 133,728.06 314,094.01 - 69,405.99 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 421-CAPITAL RECOVERY SEWER CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Fees 000-455910 Capital Recovery - Waste Wtr 600,000.00 107,118.72 459,517.32 233,886.72 - 366,113.28 38.98% 000-455913 Cap Recovery-North Sewer Tr - - 10,800.00 - - - 0.00% TOTAL Fees 600,000.00 107,118.72 470,317.32 233,886.72 - 366,113.28 38.98% Fund Transfers 000-481000 Transfer from Reserves - - - - - - 0.00% TOTAL Fund Transfers - - - - - - 0.00% Miscellaneous 000-491000 Interest Earned 4,000.00 769.05 1,801.76 2,104.76 - 1,895.24 52.62% 000-491200 Investment Income 40,000.00 44,347.80 43,160.95 68,014.00 - (28,014.00) 170.04% 000-491800 Gain/Loss - (7,785.69) 597.17 (8,731.00) - 8,731.00 0.00% 000-491900 Unrealized Gain/Loss-Cap One - 13,788.46 (19,269.91) 21,505.40 - (21,505.40) 0.00% TOTAL Miscellaneous 44,000.00 51,119.62 26,289.97 82,893.16 - (38,893.16) 188.39% TOTAL REVENUES 644,000.00 158,238.34 496,607.29 316,779.88 - 327,220.12 49.19% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 184,469.88$ Cash in Investments Lone Star Investment-Capital Recovery Sewer 4,363,145.95 Capital One-Investment 1,784,890.45 Total Cash in Bank & Investments 6,332,506.28$ CAPITAL RECOVERY SEWER CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 505-TAX I&S CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Taxes 6,384,000.00 3,315,638.67 5,981,785.20 6,249,114.11 - 134,885.89 97.89% Fund Transfers 113,723.00 - - - - 113,723.00 0.00% Miscellaneous 156,000.00 117,816.11 381,582.06 123,086.36 - 32,913.64 78.90% TOTAL REVENUES 6,653,723.00 3,433,454.78 6,363,367.26 6,372,200.47 - 281,522.53 95.77% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 5,000.00 1,800.00 2,150.00 2,350.00 - 2,650.00 47.00% Debt Service 6,648,723.27 4,406,189.59 5,815,642.93 5,452,396.99 - 1,196,326.28 82.01% TOTAL GENERAL GOVERNMENT 6,653,723.27 4,407,989.59 5,817,792.93 5,454,746.99 - 1,198,976.28 81.98% - TOTAL EXPENDITURES 6,653,723.27 4,407,989.59 5,817,792.93 5,454,746.99 - 1,198,976.28 81.98% ** REVENUE OVER(UNDER) EXPEND (0.27) (974,534.81) 545,574.33 917,453.48 - (917,453.75) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 505-TAX I & S CURRENT CURRENT PRIOR YEAR CURRRENT Y-T-D BUDGET 50% OF REVENUES BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Taxes 000-411900 Property Tax Revenue 6,384,000.00 3,315,638.67 5,981,785.20 6,249,114.11 - 134,885.89 97.89% TOTAL Taxes 6,384,000.00 3,315,638.67 5,981,785.20 6,249,114.11 - 134,885.89 97.89% 000-486000 Transfer From Reserves 113,723.00 - - - - 113,723.00 0.00% TOTAL Fund Transfers 113,723.00 - - - - 113,723.00 0.00% Miscellaneous 000-491000 Interest Earned 6,000.00 5,266.42 3,214.51 6,199.43 - (199.43) 103.32% 000-491200 Investment Earnings 50,000.00 12,549.69 17,598.55 16,886.93 - 33,113.07 33.77% 000-495015 Contribution from SED - - 360,769.00 - - - 0.00% 000-495020 Contribution from YMCA 100,000.00 100,000.00 - 100,000.00 - - 100.00% TOTAL Miscellaneous 156,000.00 117,816.11 381,582.06 123,086.36 - 32,913.64 78.90% TOTAL REVENUES 6,653,723.00 3,433,454.78 6,363,367.26 6,372,200.47 - 281,522.53 95.77% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 505-TAX I & S GENERAL GOVERNMENT CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF NON DEPARTMENTAL BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Professional Services 101-541500 Paying Agent 5,000.00 1,800.00 2,150.00 2,350.00 - 2,650.00 47.00% 101-541502 Cost of Bond Issuance - (1,000.00) - - - - 0.00% TOTAL Professional Services 5,000.00 1,800.00 2,150.00 2,350.00 - 2,650.00 0.47 Debt Service 101-555612 Bond-GO Refunding 2010-Principal 300,000.00 300,000.00 285,000.00 300,000.00 - - 100.00% 101-555612.1 Bond-GO Refunding 2010 Interest 29,700.00 4,500.00 21,375.00 4,500.00 - 25,200.00 15.15% 101-555629 GO Bond 2007-Principal 300,000.00 300,000.00 290,000.00 300,000.00 - - 100.00% 101-555629.1 GO Bond 2007-Interest 124,338.50 65,221.75 71,123.25 65,221.75 - 59,116.75 52.45% 101-555630 GO Bond SR2008 Principal - - 475,000.00 - - - 0.00% 101-555630.1 GO Bond SR2008 Interest - - 210,487.60 - - - 0.00% 101-555631 GO Bond SR2009 Principal 210,000.00 93,575.00 550,000.00 93,575.00 - 116,425.00 44.56% 101-555631.1 BO Bond SR2009 Interest 236,525.00 120,100.00 129,037.50 120,100.00 - 116,425.00 50.78% 101-555633 GO SR2011 Principal 250,000.00 250,000.00 240,000.00 250,000.00 - - 100.00% 101-555633.1 GO SR2011 Interest 318,462.50 161,418.75 165,618.75 161,418.75 - 157,043.75 50.69% 101-555634 GO SR2011A Refund Principal 485,000.00 485,000.00 635,000.00 485,000.00 - - 100.00% 101-555634.1 GO SR2011A Refund Interest 74,734.75 40,192.50 47,590.25 40,192.50 - 34,542.25 53.78% 101-555635 GO SR2012 Principal 345,000.00 345,000.00 335,000.00 345,000.00 - - 100.00% 101-555635.1 GO SR2012 Interest 157,945.00 80,697.50 87,397.50 80,697.50 - 77,247.50 51.09% 101-555636 Tax Note - SR2013 - Principal - - 170,000.00 - - - 0.00% 101-555636.1 Tax Note - SR2013 - Interest - - 1,445.00 - - - 0.00% 101-555637 Tax Note - SR 2013A - Principal - - 165,000.00 - - - 0.00% 101-555637.1 Tax Note - SR2013 - Interest - - 1,072.49 - - - 0.00% 101-555638 Bond-GO 2014 Refund-Principal 100,000.00 100,000.00 100,000.00 100,000.00 - - 100.00% 101-555638.1 Bond-GO 2014 Refund-Interest 286,775.00 144,137.50 145,637.50 144,137.50 - 142,637.50 50.26% 101-555639 Tax Note - SR2015 - Principal 35,000.00 - - - - 35,000.00 0.00% 101-555639.1 Tax Note - SR2015 - Interest 1,925.00 960.45 1,263.02 960.45 - 964.55 49.89% 101-555640 Bond-Ref 2015 Bond- Principal 150,000.00 660,000.00 490,000.00 660,000.00 - (510,000.00) 440.00% 101-555640.1 Bond-GO Ref 2015- Interest 9,317.00 43,912.50 48,812.50 43,912.50 - (34,595.50) 471.32% 101-555641 Tax Note - SR2015A - Principal 660,000.00 - - - - 660,000.00 0.00% 101-555641.1 Tax Note - SR2015A - Interest 81,225.00 4,608.88 5,731.58 4,608.88 - 76,616.12 5.67% 101-555642 GO Bond SR2016 Principal 215,000.00 215,000.00 205,000.00 215,000.00 - - 100.00% 101-555642.1 GO Bond SR2016 Interest 159,206.26 81,753.13 85,853.13 81,753.13 - 77,453.13 51.35% 101-555643 CO Bond Tax SR2016 Principal 175,000.00 55,000.00 55,000.00 55,000.00 - 120,000.00 31.43% 101-555643.1 CO Bond Tax SR2016 Interest 62,668.76 23,206.25 24,031.25 23,206.25 - 39,462.51 37.03% 101-555644 CO Bond nonTax SR2016 Principal 55,000.00 175,000.00 165,000.00 175,000.00 - (120,000.00) 318.18% C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 505-TAX I & S GENERAL GOVERNMENT CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF NON DEPARTMENTAL BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 101-555644 CO Bond nonTax SR2016 Interest 45,587.50 33,084.38 36,384.38 33,084.38 - 12,503.12 72.57% 101-555645 CO Bond SR2017 Principal 280,000.00 280,000.00 245,000.00 280,000.00 - - 100.00% 101-555645.1 CO Bond SR2017 Interest 139,025.00 71,612.50 107,075.56 71,612.50 - 67,412.50 51.51% 101-555646 Bond-GO SR2017 Principal 150,000.00 150,000.00 135,000.00 150,000.00 - - 100.00% 101-55646.1 Bond - GO SR2017 Interest 114,225.00 58,237.50 85,706.67 58,237.50 - 55,987.50 50.98% 101-555647 Bond-GO 2018 Refund Principal 550,000.00 - 550,000.00 - 101-555647.1 Bond - GO 2018 Refund Interest 122,112.00 63,971.00 - 63,971.00 - 58,141.00 52.39% 101-555648 Bond-CO SR2018 - Principal - - 210,000.00 101-555648.1 Bond-CO 2018 - Interest - - 118,569.80 101-555649 Bond-GO 2018 Ref - Principal - - 95,000.00 101-555649.1 Bond-GO 2018 Ref - Interest - - 72,637.60 101-555900 Debt Service 424,951.00 - - - - 424,951.00 0.00% TOTAL Debt Service 6,648,723.27 4,406,189.59 5,815,642.93 5,452,396.99 - 1,692,533.68 82.01% TOTAL EXPENDITURES 6,653,723.27 4,407,989.59 5,817,792.93 5,454,746.99 - 1,692,533.68 81.98% Cash in Bank Claim on Operating Cash Pool-Checking 261,462.90$ MBIA Investment- Tax I&S 1,755,849.00 Total Cash in Bank & Investments 2,017,311.90$ TAX I&S CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 620-SED CORPORATION CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET 50% OF FINANCIAL SUMMARY BUDGET QUARTER Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Taxes 4,242,580.00 1,026,115.17 2,009,296.10 2,000,475.72 - 2,242,104.28 47.15% Fund Transfers 1,249,164.00 - - - - 1,249,164.00 0.00% Miscellaneous 258,000.00 154,605.46 108,773.90 419,545.72 - (161,545.72) 162.61% TOTAL REVENUES 5,749,744.00 1,180,720.63 2,118,070.00 2,420,021.44 - 3,329,722.56 42.09% EXPENDITURE SUMMARY NONDEPARTMENTAL City Assistance 4,800,000.00 - - - - 4,800,000.00 0.00% TOTAL NONDEPARTMENTAL 4,800,000.00 - - - - 4,800,000.00 0.00% ECONOMIC DEVELOPMENT Personnel Services - - - - - - 0.00% Supplies 750.00 20.14 238.49 26.86 184.31 538.83 24.57% City Support Services 21,300.00 1,024.24 2,416.00 4,458.62 431.25 16,410.13 5.59% Utility Services 3,720.00 385.35 996.48 759.17 106.59 2,854.24 931.32% Operations Support 122,500.00 17,480.59 42,412.94 34,538.60 1,084.99 86,876.41 6.85% Staff Support 21,400.00 5,934.68 7,276.69 7,302.32 1,052.96 13,044.72 5.59% City Assistance 252,500.00 100.60 200,000.00 143.23 - 252,356.77 0.75% Professional Services 66,300.00 1,393.00 9,239.13 1,881.17 - 64,418.83 345.08% Fund Charges/Transfers 457,574.00 - 802,945.00 228,787.00 - 228,787.00 233.39% Maintenance Services 1,000.00 - 175.00 80.00 - 920.00 8.00% Operating Equipment 2,700.00 - 576.02 - 375.77 2,324.23 13.92% TOTAL ECONO DEVELOPMENT 949,744.00 26,338.60 1,066,275.75 277,976.97 3,235.87 668,531.16 29.61% TOTAL EXPENDITURES 5,749,744.00 26,338.60 1,066,275.75 277,976.97 3,235.87 5,468,531.16 4.89% ** REVENUE OVER(UNDER) EXPEND - 1,154,382.03 1,051,794.25 2,142,044.47 (3,235.87) (2,138,808.60) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31, 2019 Cash in Bank Claim on Operating Cash Pool-Checking 664,321.45$ Cash in Investments Texas Class Investment-Economic Development Corp 16,475,559.61 Schertz Bank & Trust-Certificate of Deposit 1,033,016.49 Schertz Bank & Trust-Certificate of Deposit 1,074,743.41 Total Cash in Bank & Investments 19,247,640.96$ SED CORPORATION CASH IN BANK AND INVESTMENTS AS OF: MARCH 31, 2019 Agenda No. 6B CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: Parks & Recreation Subject: Special Events Quarterly Update BACKGROUND With the development of new recreation programs and some changes to existing special events, this informational item is included to brief council on a quarterly basis. Polar Bear Plunge – January 12 To start 2019 off on the right foot, the public was invited to “take the plunge” at Polar Bear Plunge held at Pickrell Park Pool. The event is co-sponsored by the Schertz Family YMCA and the $15 per person registration cost benefits the YMCA scholarship fund which stays in this community. Forty three individuals were registered for the event, raising $645 in total scholarship funds, and there were many spectators for an approximate total of 60 people in attendance. Daddy Daughter Dance – February 15 City staff hosted the inaugural Daddy Daughter Dance at the Schertz Civic Center. Tickets were $30 per couple and 311 attendees were registered. The evening’s theme of Denim and Diamonds brought out boots, jean skirts, western wear and a slew of princesses. Included in the price were music by a local DJ, a light meal, keepsake photo and picture frame. A craft table manned by the Sweetheart court and a ‘selfie’ photo station with props was the hit of the night as Dads and daughters posed for cute and silly photos. Wilenchik’s Walk for Life – March 2 On March 2, the 11th annual Wilenchik’s Walk for Life kicked off at 9 am in the Clemens High School parking lot. There were about 200 people in attendance with 161 participants in the 5K walk/race. The traditional route down Buffalo Drive, to Community Circle Drive, and down Schertz Parkway and back to Clemens was retained. In an effort to keep two-way traffic moving on Schertz Parkway and lessen the inconvenience to residents, staff contracted out traffic management and the road closure process worked smoothly with Schertz Police assisting at key intersections. The added cost of the traffic management ($5,200) increased the total event expenditures. The donation to UT Health San Antonio MD Anderson Cancer Center for 2019 was $1,244.99. BVYA Opening Day – March 23 On March 23 staff assisted with Buffalo Valley Youth Association’s Opening Day & Parade and provided contracted traffic management, coordination with Schertz PD, Fire, & EMS, and food truck coordination for the event. The contracted traffic management once again provided for parade safety while allowing traffic to continue on Elbel Road and Schertz Parkway and lessened the inconvenience for residents and businesses along the route. The parade saw about 50 entries with trucks, trailers, buses, and boats decorated and loaded with the majority of BVYA’s registered 86 baseball/softball teams. The Opening Ceremony included the ceremonial first pitch by the Mayor and was followed by an additional ceremony and unveiling of the new Johnie McDow Sports Complex stone monument sign at the side entrance of the complex. Movie in the Park – March 29 Residents of the northern area of Schertz had a hoppin’ good time at the first Movie in the Park event of the 2019 season at Wendy Swan Memorial Park on March 29. The featured movie was HOP, and all of the kids stayed busy creating bunny headbands, playing on the playground, or snacking on ice cream and popcorn. It was a perfect night of family fun! Movin on Main – April 7 The intense thunderstorms that moved through the area during the morning hours kept staff scrambling but some adjustments were made and communication was sent out to vendors that a 2 hour time delay would be occurring for set up. As predicted, the storms passed and event setup commenced around 10:30 am and most of the event was open at the 12 pm start time, with the main stages kicking off activities at 1 pm. A total of 48 vendors attended the event, and demonstrations of dance, yoga, body fit, line dancing, baton twirling, belly dancing and kids dance provided attendees many options to consider part of their healthy routine. Attendance was estimated at 1,500 for the event, (down from the previous year’s 3,500) which was attributed to the uncertainty of the weather. The CycloFiesta party bike was still as popular as ever and our friends at the YMCA provided kids activities and the coolest Movin on Main tattoos! The day ended up having beautiful weather and the community experienced another fun event on Main Street. Kickball Kicks Off – April 14 The Schertz Parks & Rec Social League officially kicked off with an orientation and t-shirt social on April 11 at The Bar House - a league sponsor with a $500 sponsorship. Coaches and players had a chance to meet each other, team shirts were handed out, and rules of the league were discussed by city staff. The league has 10 teams and 133 players registered. The first games kicked off on April 14 and all the teams had a great time! Fiesta Flambeau Parade – April 27 On April 27 staff escorted the Sweetheart Court to the Fiesta Flambeau Parade – the largest illuminated parade in the country - held in San Antonio as part of the Fiesta event. The parade had 500,000+ spectators in attendance and the Sweethearts didn’t disappoint the crowds request to “Show me your shoes!” – a traditional request to show off the decorated shoes that parade participants wear. Flowers, pom-poms, sequins, lights… you name it the shoes had it! City staff worked long hours decorating the float for this year’s parade and their efforts paid off as the City of Schertz won 3rd place float in the “Out of Town” category for floats. Great job to the Sweetheart Court and great job to the City of Schertz staff! Informational only 6C CITY COUNCIL MEMORANDUM City Council Meeting: May 7, 2019 Department: City Manager Subject: Update on major projects in progress/CIP, City View, Utility Meter Swap Out, Agenda Quick Software, Civic Rec Scheduling System, and Phone System Replacement Background This is the monthly update on large capital projects that are in progress or in the planning process. This update is being provided so Council will be up to date on the progress of these large projects. If Council desires more information on any project or on projects not on this list, please reach out to staff and that information will be provided. Drainage Projects: 1. East Dietz Creek Desilting: As of the first week in April the project is substantially complete. C-3 Environmental has completed most punchlist items for the project. Final completion will be contingent on the completion of all punchlist items and on the establishment of vegetation in the channel. 2. Drainage Maintenance Projects: C-3 Environmental began the Hidden Grove portion of the project on April 22nd, which is expected to take about a month to complete. The Greenridge portion of the project is expected to begin by early June. The overall project is scheduled to be completed by mid July. Facilities Projects: 1. Fire Station 3: Building concrete slab is complete, Main concrete block walls are complete. Structural steel is at 90% and roof decking is underway. The bore under Lower Seguin Road for the water line is complete. All construction permits are now issued. Roofing is scheduled to start the week of the 5-20-19. Sewer line install is expected to start the week of 5-6-19. Current substantial completion date is September 2019, barring any delays. 2. Animal Adoption Center: The epoxy flooring project is 95% complete. One Kennel side is occupied. The Office is due to be occupied the week of 5-6-19 as the remaining punch items are completed. Work in the remaining kennels will be complete the week of 5-13- 19, with the flooring complete the week of 5-6-19 then punch and cleaning taking the balance of the time. Water Projects: 1. E. Live Oak Ground Storage Tank Painting: The Notice to Proceed for the project was issued for April 18th. M&M Tank Coatings is scheduled to begin work in early May. The project has a 120 day duration to complete. 2. Water Meter Change Out: As of April 30, 2019, approximately 9,642 meters have been changed out (of approximately 14,200 meters). Replacement of meters started in areas with the most manual reads by staff. Staff is currently estimating a August 2019 completion date for all meter change outs. 3. FM 1103 Utility Relocation Project: City Staff continues to work on acquiring one final easement necessary to relocate water and wastewater lines that are in conflict with the planned roadway and drainage improvements associated with the TxDOT FM 1103 Improvement Project. Bids for the project were received on March 20th. Four bids were received and City Staff recommended D. Guerra Construction Company to Council. The bid was awarded at the April 9th City Council Meeting. The City and the Contractor are working on scheduling a pre-construction meeting and a project start date. Engineering Projects: 1. 2018 Street Preservation and Maintenance/Rehabilitation Project: The construction plans are almost fully complete. Staff is working with LAN to finalize the bid package, which includes using the new EJCDC contract documents. Staff expects to begin advertising for bids in a couple of weeks. Project information will be published in the next Schertz Magazine and will be on the City’s website in the next couple of weeks. 2. Corbett Elevated Water Storage Tank: Site work continued through April clearing the site and establishing rough grades. The access road to the site was cleared and cut to grade. Waterline D along the extension of Ray Corbett Drive was started at the end of April. Landmark Structures has been working on the engineered design of the elevated storage tank pedestal and foundation. Work on the foundation is expected to begin in mid May. The project is expected to be completed July of 2020. 3. Woman Hollering Creek Wastewater Interceptor Main and Lift Station: CobbFendley continues to work on making the final plan revisions and the bid documents. City Staff and CobbFendley continue to negotiate with property owners to acquire necessary easements for the project. Revised offer letters have been sent out to property owners and negotiations continue with property owners via email correspondence and face to face meetings. City Council approved the use of Eminent Domain on April 23rd as a last resort if negotiations with property owners breakdown. The bidding of the project is dependent on easement acquisition, but the project is planned to be bid in the late Summer of 2019. 4. Pedestrian Routes and Bike Lanes Project: Ford Engineering continues to work on plan modifications for Staff review. LCRA has finalized the deed documents in order for the City to purchase the property for the hike and bike trail. City Staff continues to work through approvals with TxDOT and to acquire the remaining ROW necessary for the project. The letting date for the project has been pushed back by TxDOT to October 2019. 5. FM 1103 Bridge Project: No change from April update. Construction continues on the bridge structure. Bridge decks have been poured. The contractor is working on asphalt on the frontage roads and will shortly be pouring the concrete bridge rails and curb and sidewalk. Lane closures and traffic rerouting will continue as necessary. TxDOT and its contractors keep City Staff informed of detours and closures so that the City can assist in disseminating the information to the public in a timely fashion. The currently anticipated completion date remains June 2019 (weather permitting). 6. FM 1103 Improvement Project: No change from April update. Utility relocations are underway (including electric, communications, gas, water, and wastewater). Schertz Public Works is working to relocate water and wastewater lines that conflict with the planned roadway and drainage improvements (see FM 1103 Utility Relocation Project update). Due to issues with the numerous utilities and relocation projects, the target let date for a construction contract has been moved from October 2019 to May 2020. 7. FM 1518 Improvement Project: No change from April update. Project has been environmentally cleared. TxDOT has formally begun the process of acquiring property needed for the expansion project. Initial offer letters have been sent to property owners. Approximately 140 parcels are affected by right of way needs, including a parcel of land owned by the City of Schertz (across the front of the existing Sedona Lift Station). TxDOT is also continuing to work on a value-engineering phase of the project. The project is currently scheduled for letting in September, 2022; construction may begin as early as January, 2023. Planning and Community Development Projects: 1. CityView Permitting and Development Software: We have been meeting with representatives from various city departments to work through the different permitting processes to wrap up the data collection phase which is the first step of the software implementation. We have also been working with the CityView project team to iron out how our various impact fees are calculated and assessed. Once the data collection is complete, the CityView Team will configure the software and return it to the City for User Acceptance Testing. The configured software is tested, we will move to staff user training and then go live with the software. 2. Agenda Quick software: The Planning Division has continued to utilize the AgendaQuick software, in the test site, to complete the Planning and Zoning Commission agendas and packets. On April 23rd and April 24th City admins, the City’s AgendaQuick representative and City staff members that frequently submit items to be heard by the City Council met for on-site user training. There was a total of eight (8) sessions in which staff members were instructed on how to use the AgendaQuick test site. Currently, the staff members that attended training can utilize the test site to learn the system prior to full implementation. The City admins are working with the AgendaQuick team to finalize any last remaining items / changes that resulted from the training sessions. Once all changes have been made the next step will be to officially “go-live” with the new software for both the City Council agendas and packets along with the Planning and Zoning Commission agendas and packets. After the official implementation of AgendaQuick the City admins will then begin to work with the various staff members to assist in bringing the other Boards and Commissions into utilizing AgendaQuick. Information Technology Projects: 1. Civic Rec Scheduling System: Paperwork has been approved and funding identified. Next step is to coordinate training and deployment schedule with vendor. 2. Phone System Replacement: Configuration meetings with depts complete as of 05/02/19. Hardware is on order. Project is on track for deployment in mid-June, 2019.