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05-07-2019 MinutesMINUTES REGULAR MEETING May 7, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 7, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember David Scagliola Staff Present: Assistant City Manager Brian James City Secretary Brenda Dennis Call to Order — OUL, Council Regular Session Mayor Pro -Tern Allison Heyward Councilmember Ralph Gutierrez Councilmember Cedric Edwards Councilmember Tim Brown City Manager Dr. Mark Browne City Attorney Daniel Santee Deputy City Secretary Gayle Wilkinson Mayor Michael Carpenter called the regular meeting to order at 6:02 p.m. Opening Praver and Pledges of Allegiance to the Flags of the United States and State of Texas. ( Councilmember Edwards) Councilmember Edwards provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. Presentation Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor Carpenter) Student Mayors — Dobie Jr. High, 8t' Grade Ella Gomez and Corbett Jr. High, 8`s Grade Seth Gutierrez Student Councilmembers — Dobie Jr. High, 7b Grade Kade Jackson and Corbett Jr. High, 7' Grade Mackenzie Suarez Mayor Carpenter recognized City Secretary Brenda Dennis who provided information regarding the program. Ms. Dennis thanked all those involved in the success of the meeting. Student Mayors and Student Councilmembers for the day introduced themselves and provided information on what they observed and learned. Mayor Carpenter and City Manager Dr. Mark Browne presented each student with a certificate and plaque. New Employee Reco nition • Public Works: Devon Saloka, Angel Alonzo, Jordan Villarreal — Water Service 1 Water/Wastewater Manager J. Hooks introduced Devon Saloka, Angel Alonzo, and Jordan Villarreal Water Service 1 new employees providing a brief bio on each. Mayor and Council welcomed them to the City. Mayor Carpenter paused to recognized Michael Moore with Troop 398 who is working on a Citizenship in the Community merit badge. • Proclamation recognizing Economic Development Week (Mayor/K. Kinateder) Mayor Carpenter read and presented the proclamation. Executive Director of Economic Development Kyle Kinateder along with Business Retention Manager Jennifer Kolbe and Executive Assistant Patty Horan accepted the proclamation and Kyle Kinateder remarked on Economic Development in Schertz. City Manager Dr. Browne remarked on the dedicated and innovative Economic Development team in the City of Schertz. • Proclamation recognizing Municipal Clerks Week (Mayor /B. Dennis /G. Wilkinson) Mayor Carpenter read and presented the proclamation. City Secretary Brenda Dennis and Deputy City Secretary Gayle Wilkinson accepted the proclamation. City Secretary Brenda Dennis remarked on her journey as City Secretary with the City of Schertz and thanked the City Council, staff her and the citizens for the opportunity to serve. City Manager Dr. Browne recognized the City Secretary's office. • Proclamation recognizing Community Action Month (Mayor /B. Deike) Mayor Carpenter read and presented the proclamation. A representative with Community Council of South Texas Debra Martinez accepted the proclamation and remarked on their program. Citr Events and Announcements • Announcements of upcoming City Events (B. James /S. Gonzalez) Assistant City Manager B. James provided the following announcements: Wednesday, May 8 Open House and Ribbon Cutting -South Texas Radiology Imaging Centers 4:30 pm -5:30 pm 5000 Schertz Parkway, Suite 500 South Texas Radiology Imaging Centers will have its open house and ribbon cutting for their new MRI unit. There will be hor d'oeuvres, drinks, and door prizes. Music by Jeff Wood. Thursday. May Northeast Partnership Meeting 11:30 am Olympia Hills Golf and Conference Center Saturday. Ma\ 11 Nature Discovery Series - Discover What's Swimming 10:00 am Crescent Bend Nature Park Tuesday. May 14 Schertz Police Memorial Service 10:00 am Civic Center Lunch following memorial service City Council Meeting 6:00 pm Council Chambers • Announcements and recognitions by the City Manager (M. Browne) City Manager Dr. Browne announced the Animal Care Facility is now open. He recognized Assistant City Manager Bryan James, Assistant Police Chief Marc Bane, Facilities Manager Todd Buckingham, Animal Services Manager Ginger Dispain and the IT Department for their great work and efforts. • Announcements and recognitions by the Mayor (M. Carpenter) None at this time. Hearin:; of Residents Mayor Carpenter recognized the following who spoke: • The Chamber President Maggie Titterington announced the following: Wednesday, May 8t' - Open House and Ribbon Cutting — South Texas Radiology Imaging Centers 4:30 pm to 7:00 pm, 5000 Schertz Parkway, Suite 500 Thursday, May 16'h - 9:30 am a plaque presentation at the Chamber for Member Mosaic Capital Solutions Thursday, May 16'x' - A mixer the evening of the 1 e at HEB 3009 restaurant from 5:30 pm to 7:00 pm. Friday, May 17'h - A ribbon cutting for Brazilian Top Team at 1420 Schertz Parkway at 1:00 pm Ms. Titterington thanked Mr. James, Councilmembers Allison Heyward and Ralph Gutierrez, Planning and Community Development Director Lesa Wood and other staff members from Planning and Development for joining her and Mark Roberts to continue to work with Mr. Roberts with his plans which also help her in understanding the process. Mayor Carpenter moved to the consent agenda items. Consent Agenda Items Mayor Michael Carpenter read the following consent agenda items: 1. Minutes — Consideration and/or action regarding the approval of the minutes of the regular meeting of April 23, 2019. (B. Dennis /G. Wilkinson) 2. Resolution No. 19 -R -57 - Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement for custodial cleaning service contracts with Vanguard Cleaning Systems and UBM Enterprise, Inc. for the remainder of the 2018 -2019 Fiscal Year. (B. James /J. Harshman/T. Buckingham) The following was read into record: RESOLUTION NO. 19 -R -57 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR CUSTODIAL CLEANING SERVICE CONTRACTS WITH VANGUARD CLEANING SYSTEMS AND UBM ENTERPRISE, INC. AND OTHER MATTERS IN CONNECTION THEREWITH 3. Resolution No. 19 -R -58 - Consideration and/or action approving a Resolution appointing Dudley Wait to the Board of Directors Place D -2 of the Schertz Seguin Local Government Corporation (SSLGC) vacated by the resignation of Charles Kelm. (M. Browne) The following was read into record: RESOLUTION NO. 19 -R -58 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPOINTING DUDLEY WAIT TO THE BOARD OF DIRECTORS PLACE D -2 OF THE SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH 4. Resolution No. 19 -R -62 — Consideration and/or action approving a Resolution approving a policy relating to the Financial Audit. (M. Browne/B. James /J. Walters) The following was read into record: RESOLUTION NO. 19 -R -62 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A POLICY RELATING TO THE FINANCIAL AUDIT, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Councilmember Scagliola who requested that Item 4 be pulled for separate action. Mayor Carpenter called a vote for consent agenda items 1 through 3. Mayor Michael Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Gutierrez to approve the consent agenda items 1 through 3. The vote was unanimous with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Workshops • Unified Development Code (UDC) update. (B. James /L. Wood) Assistant City Manager B. James, Director of Planning & Community Development Lesa Wood, Senior Planner Bryce Cox, and Planner 1 Emily Delgado presented a Power Point updating Council on the Unified Development Code (UDC) and answered questions from Council. Staff went over the project that they are currently working on, answering questions from Council. Council concluded they want to set priorities and gave staff direction for marching forward. The order of priority from Staff is: • City View • Pit Pads • Unified Development Code (UDC) Discussion and Action Items 4. Resolution No. 19 -R -62 — Consideration and/or action approving a Resolution approving a policy relating to the Financial Audit. (M. Browne/B. James /J. Walters) The following was read into record: RESOLUTION NO. 19 -R -62 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A POLICY RELATING TO THE FINANCIAL AUDIT, AND OTHER MATTERS IN CONNECTION THEREWITH Finance Director J. Walters addressed questions from Councilmember Scagliola. Mayor Michael Carpenter recognized Councilmember Scagliola who moved seconded by Councilmember Edwards to approve the consent agenda item 4. The vote was unanimous with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Resolution No. 19 -R -59 - Consideration and/or action approving a Resolution authorizing for certain infrastructure improvements along Main Street by the City of Schertz Economic Development Corporation ( "SEDC "); and other matters in connection therewith (M. Browne/K. Kinateder) The following was read into record: RESOLUTION NO. 19 -R -59 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PROGRAM AND EXPENDITURES FOR CERTAIN INFRASTRUCTURE IMPROVEMENTS ALONG MAIN STREET BY THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION (11SEDC "); AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Michael Carpenter recognized Executive Director Kyle Kinateder who provided information and Power Point on this item answering questions from Council. Mayor Michael Carpenter made the motion from the Chair seconded by Councilmember Edwards to approve Resolution No. 19 -R -59. The vote was unanimous with Mayor Pro - Tem Heyward, Councilmembers Davis, Gutierrez, Larson, Edwards, Scagliola and Brown voting yes and no one voting no. Motion passed. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Gayle Wilkinson who provided the roll call votes for items 1 -5. Requests and Announcements • Announcements by the City Manager. No further announcements. • Requests by Pro -Tem Mayor and Councilmembers that items be placed on a future City Council agenda. No items requested. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro-Tern Heyward attended the following events: • The Schertz Chamber Mixer • Tri- County Chamber Golf Tournament • Guadalupe County Mayors meeting • National Day of Prayer at the YMCA • Chick Fila Breakfast • Sweetheart Coronation • Clemens Decision Day • Lions Club Casino Night • Student Council Members for the Day Councilmember Davis attended the following events: • Sweetheart Coronation • Lions Club Casino Night • Funeral services for Linda Babineau Councilmember Gutierrez attended the following events: • Coffee at the Chamber • Joint Base San Antonio Randolph half marathon • Tri- County Golf Tournament • National Day of Prayer • Sweetheart Coronation • Clemens Decision Day • Lions Club Casino Night Councilmember Edwards stated, "he simply was all over the city." Councilmember Scagliola attended the following events: • Sweetheart Coronation • Lions Club Casino Night • New Braunfels Wine and Saengerfest Councilmember Brown stated, "he was all over the place." Mayor Carpenter reminded Council they were all invited to serve at Purse Bingo Thursday the 9a' at Mikulski Hall beginning at 5:30 pm. 6. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Quarterly Finance Report. (M. Browne /J. Walters) • Parks & Recreation Quarterly Special Events Update. (B. James /L. Shrum) • Monthly update on major projects in progress /CIP. (B. James /K. Woodlee /S. McClelland) Adlournment As there was no further business, Mayor Carpenter adjourned the meeting at 7: r ATTEST: `. k, A 11 ' J Bred aDennis, City Secretary 0