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01-24-2019 MinutesSCHERTZ HISTORICAL PRESERVATION COMMITTEE MUNICIPAL COMPLEX CONFERENCE ROOM 1400 SCHERTZ PARKWAY, BUILDING #1 Schertz, Texas 78154 MINUTES THURSDAY, January 24, 2019, 6:30 p.m. Call to Order — the meeting was called to order by Chairman Dean Weirtz at 6:30. Members present include: Dean Weirtz, Pete Perez, Lou Foehrkolb, Lynn Foehrkolb, Paul Ringenbach, Rosalyn Wise, Elizabeth Strong, John Baker, Dave Lynch, Debbie Krause and Sue Boissonneault. Brian James, Assistant City Manager, was also in attendance as were Marc Thornton, Faculty Sponsor for the Clemens High School History Club, Students Trinity Craig, James Steinmetz, and Jeeri Kisley. Tricia Whitman attended based on her interest in the Lipan Apache in the area. An introduction of attendees occurred. Mr. Marc Thornton indicated that the Clemens History Club could perhaps research the history of the Lipan Apache in the area. Presentation — Schertz Now and Then Video (Chairman Dean Weirtz) — Chairman Weirtz explained the official rollout is scheduled for Heritage Open House on March 6 at the Library. He talked about his role in the making of the video and a bit of background on its production. The Board watched the Schertz Now and Then video that was prepared by the developer of the Crossvine. Discussion and/or Action Items 1. Committee Officer Nominations for Calendar Year 2019 — Consideration and /or action regarding Committee officer nominations for calendar year 2019. Nominations were discussed at the last meeting. It was noted that the only open positions were the Chairman and Vice Chair as the City was taking on the roles of Secretary and Treasurer. Chairman Weirtz opened nominations for Chairperson. Sue Boissonneault nominated Dean Weirtz. Pete Perez seconded the nomination. Paul Ringenbach nominated Elizabeth Strong. Lou Foehrkolb seconded it. Nominations were closed. Dean Weirtz indicated he would not accept the nomination. All members present voted in favor of Elizabeth Strong to be Chair. Sue Boissonneault nominated Dean Weirtz to be vice chair. Dean Weirtz indicated he would accept the nomination. Debbie Krause seconded it. There were no other nominations. All members present voted in favor of Dean Weirtz as Vice Chair. Certificates of appreciation were presented to the outgoing officers. 2. Minutes - Consideration and/or action regarding the approval of the minutes of the regular meeting of October 25, 2018. The motion to approve the Committee meeting minutes was made by Rosalyn Wise and seconded by Lou Foehrkolb. The motion passed unanimously. It was noted that City Staff had done these minutes and would now be doing them going forward 3. Fund Expenditures — There were no fund expenditures for this meeting. It was noted the City would be overseeing this going forward. 4. Book Sales Report — It was noted that there were book sales totaling $360.52 over the last quarter. No vote was needed as this was just an information item. 5. Publication of the Winter 2019 Newsletter and Remembrances Special Edition Article 2019 -1. Consideration and/or action regarding the publication of the Winter 2019 Committee newsletter and the Remembrances Special Edition Article 2019 -1. Chairperson Strong offered special thanks to Paul Ringenbach, David Lynch and Rosalyn Wise for their editing of the newsletter. A motion was made by Dean Weirtz and seconded by Rosalyn Wise to approve the publication of both the newsletter and the Remembrances Special Edition Article 2019 -1. Dean Weirtz noted where a correction is needed - an H missing on page 2. Member Lynn Foehrkolb indicated she especially liked the articles on the bells. There was discussion about a future article on the art at JBSA Randolph. There was discussion about a future presentation by Joe Perez on the history of early Hispanic settlers. All members present voted in favor approving both publications. 6. Publication of the Committee 2018 Annual Report to City Council Chairperson Strong noted a change to the fiscal note on page 5, it should reflect expenses of $1,852.44 for FY 17 -18. Motion to accept the Annual Report was made by Lynn Foehrkolb and seconded by Pete Perez. Vice Chair Dean Weirtz noted it would be presented to City Council on February 5t' at 6:00. An additional correction on page 2, second paragraph was noted to correct LaDonna Bacon's name. All members present voted in favor of accepting the Annual Report. 7. Committee Amendment to By -Laws - Consideration and or action regarding the amendment of Committee By -Laws. Chairperson Strong indicated that members should have received drafts of the bylaws eliminating the positions of Secretary and Treasurer. The other main change has to do with the disposition of property that City Council recently authorized. Vice Chair Weirtz offered some more details on the disposition of property, particularly items being displayed at other locations. He noted the property to be transferred over to the Cibolo Valley Community Museum Association and that they would work to get the items turned over to them out for display at 'locations in the community. Dave Lynch asked when the most current version of the bylaws had been sent out. Lou Foehrkolb made a motion to accept the amended bylaws and Pete Perez seconded the motion. All members present voted in favor. 8. Schertz Landmark Property/Heritage Neighborhood Designation Nominations - Consideration and /or action regarding Schertz Landmark Property /Heritage Neighborhood designation nominations. There were no properties nominated. Chairperson Strong explained that the Committee was waiting on the City to make changes to the program. Brian James explained that this approval was scheduled for February 5. Vice Chair Weirtz indicated that he would resubmit for the Comal Settlement Area to be designated a Heritage Neighborhood after Council approved the changes. Debbie Krause explained to the Committee that a man had approached her about wanting to turn over items in an old house off Wiederstein Road, on the other side of IH -35 to the Committee /Association. Ms. Krause indicated she would provide his contact information to Dean Weirtz and that perhaps a group could go look at the items in the house prior to the next meeting. 9. Committee Property/Resource Inventory Matters — Per the prior discussion it was noted that City Council approved the Committee's proposal for disposition. Chairperson Strong noted that she and Dean Weirtz are the Vice Chair and Chair of the Association. Vice Chair Weirtz indicated that there was time to dispose of the property as the City has paid for the storage unit through the year. Brian James indicated the City could assist in clearing out the unit when the Committee was ready. 10. Subcommittee Reports — Discussion Only Historian - John Baker discussed the "Looking Back" articles for Schertz Magazine. It was noted that if anyone had any good quotes, they should send them to Mr. Baker. Biblioboard — nothing to report Social Media — Elizabeth Strong provided and overview. She noted a couple of posts that directly linked to the Committee web site — Walter Schertz' Birthday and the art essay contest winners. The video of the Council meeting with the art essay awards was posted to the website. Chairperson Strong also wanted to post some info about the anniversary of the 2017 snowfall, but the City had already planned to do that and did not link it to the Committee's webpage. Views are still trending upward. Oral History — David Lynch provided and overview. The process is going well, but the drawback to using a student is that we are a bit beholden to their schedules. The student doing it is working to have revisions done by April. Mr. Lynch recommended the Committee do it again but that we pay to have someone do it. It was noted that we need to be getting written releases on the interviews. Each interview is about four or five minutes long and we are working to cut it so people can watch individual segments. Chairperson Strong requested that Mr. Lynch send her a copy or link to the draft files. Outreach — Nothing new to discuss beyond the disposition of materials, providing some photographs to the Staybridge Suites, and the March Open House. Requests and Announcements 11. Request by Committee Members that items be placed on a future agenda. No requested items 12. Requests by Committee Members to City Manager and Staff for information — reminder as to when the Heritage Neighborhood and Landmark Properties change will occur. Brian James indicated that the March meeting would be a date to shoot for being ready to accept the re- nomination. 13. Announcements by Committee Members — No announcements. ADJOURNMENT There being no further business before the committee, a motion was made to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 7:55 pm.