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08-07-2019 Schertz Animal Care Advisory Commitee Agenda MEETING AGENDA ANIMAL CARE ADVISORY COMMITTEE HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 AUGUST 7, 2019 AT 6:00 P.M. Call to Order Hearing of Residents Discussion and/or Action Items 1. Minutes – Consideration and/or action regarding the approval of the Minutes of the regular meeting of May 1, 2019 2. General Shelter Update (Power Point) – Asst. Chief Bane a. Building b. Floor c. Stats d. Adoption Events e. Paws on Patrol (Mondays) f. Staffing 3. Cat Kennel Project update – Asst. Chief Bane 4. CAD use in Animal Services trucks update – Sgt. Solitto 5. Animal Care Matrix update / format change – Sgt. Solitto 6. Animal Quarantine update (new building) – Manager Dispain 7. TAEM Conference update – Manager Dispain 8. Update on Foster Program-Asst. Chief Bane Requests and Announcements 9. Announcements by the Assistant City Manager 10. Announcements by Assistant Chief of Police. 11. Announcements by Committee Members. 08-07-2019 Animal Care Advisory Committee Agenda Page - 2 - 12. Requests by Committee Members that items be placed on a future Animal Care Advisory Committee agenda. Adjournment CERTIFICATION I, JACKI MARBACH, ADMINISTRATIVE ASSISTANT, OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARD ON THIS THE 1ST DAY OF AUGUST 2019 AT 4:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Jacki Marbach Jacki Marbach ADMINISTRATIVE ASSISTANT I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2019. _____________________________________________Title:_________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. 05/01/19 Minutes, Schertz Animal Care Advisory Committee MINUTES ANIMAL CARE ADVISORY COMMITTEE MEETING MAY 1, 2019 The Animal Care Advisory Committee of the City of Schertz, Texas held a Regular Meeting on May 1, 2019 at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers Conference Room, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members were present: Marc Bane, Assistant Chief of Police Steve Solitto, Sergeant Ginger Dispain, Chair Brooke Knowlton, Doctor of Veterinary Medicine Michelle Helgren, Under Savannah’s Wings Allyson Heyward, City Council Liaison Bryan James, Assistant City Manager Michael Hansen, Chief of Police Members not present: Lisa Connolly, Homes for Pets Call to Order Marc Bane called the meeting to order at 6:08 pm Hearing of Residents Mary Brassfield Gwen Jones Carol Kelley Discussion and/or Action Items 1. Minutes – Consideration and/or action regarding the approval of the minutes of the regular meeting of March 20, 2019. Motion was made by Michelle Helgren to approve the minutes. Allison Heyward seconded the motion. Motion passed. Vote was unanimous. 05/01/19 Minutes, Schertz Animal Care Advisory Committee 2. Personnel Update Asst. Chief Bane discussed the recent moving of Sgt. Solitto to Animal Services whose full time assignment will be overseeing Animal Services. He comes with many years of experience with the city and is a great supervisor. He will bring structure on day-to-day operations and Sgt. Solitto stated he is happy to join Animal Services. 3. Shelter Update Assistant Chief Bane and Bryan James gave an update on the building and floor. Bryan James went onto tell about the floor project and the job of resealing and the progress and the re-opening of the shelter. Floors we are hoping they will be done Saturday. Then painting and cleaning up will be done Saturday and Sunday and will be able to move back in early next week. Bryan James continued to talk about plans for a sally port for the officers. The main purpose would be for the safety of the officers as the do come in at all times of the day and night in some cases and in case of loose animals as well. The first quote came in around $31,000.00 and we still need to get more quotes. Brian James also talked about the A/C system and there are talks with Building Maintenance in regards to a permanent solution. The A/C system has been shut down during the flooring project and the ducts have been cleaned and will be turned back on and checked before the building opens. Assistant Chief Bane talked about shelter stats and as of April 25, 2019, there have been 248 animals that have passed through the doors of the shelter since the beginning of the year. In the agenda packets are numbers broken down to include wildlife animals. Assistant Chief Bane continued to talk about our recent adoption events to include opening day of BVYA, Movin on Main, Walmart on the weekends, Pets Barn, the 100 club event at McDonalds as well as trying to work with HEB to go up there a couple of weekends. Ginger Dispain followed up with talking about the Chic Fil A Leader Team wanting to do an event and do themed costumes for the animals and do it either behind the school or at the dog park May 18, 2019 from 10:00am-2:00pm. Paws on Patrol was presented by Assistant Chief Bane. He explained how we are incorporating officers to help with videos and putting animals with officers and highlight animals and put a spotlight on the shelter and what they do. Brian James brought the lost pets page and our Facebook and the website is used. Sgt. Solitto described how they are utilizing a lost / found pets that is currently found. The animal is on the website until their wellness visit and it centralizes the animals to help citizens find their pets. 05/01/19 Minutes, Schertz Animal Care Advisory Committee Assistant Chief Bane discussed staffing as we have one part-time kennel tech opening. Brian James discussed for newcomers the amount of staff we have, which includes, Sgt. Solitto, Ginger Dispain, 4 Animal Control Officers, 1 full time kennel tech and 1 part-time kennel tech. We are currently looking for a part-time kennel tech. 4. RAFB Contract Sgt. Solitto let us know about the contract and that it is time to renew. There is a new contract to be presented to them; the city will have to carry medical and liability on personnel. Under billing on old contract, it said $100.00 for call out during duty hours, $150.00 for call out with a capture and then $150.00 for non-duty hours and we are adding the extra $50.00 for a capture after hours. All other fees will be the same. We will maintain a list of animals captured and when posted on the website and if it was found on Randolph, it will state that. Clearing up that if wildlife is found we can take it and release it back into the wild. Installation access, we will be treated like other contractor on the base. We will get a 12-month pass after proper bedding. With the background process we do on our ACO’s there should not be a problem and we will need to contact them with any employee terminations. Previously the contact expired and had to be done every year, we are asking that to change that and be in effect the date of signature and that it should automatically renew on a yearly basis, however either party may terminate with a 30 day prior notice. 5. Rescue Application and Review Sgt. Solitto went over minor changes since last meeting. Make sure you know who is picking up dog as sometimes a person can pick up an animal and they may not truly be from a rescue. They must update the list every time they lose an employee. 6. Presentation of Animal Care Matrix Assistant Chief Bane reviewed the Animal Care Matrix. A motion was made to approve Matrix by Allyson. Heyward. Seconded by Dr. Brooke Knowlton. Motion passed. Vote was unanimous. Requests and Announcements 7. Announcements by the Assistant City Manager There were no announcements from Brian James. 8. Announcements by Assistant Chief of Police There were no announcements from Assistant Chief Bane. 05/01/19 Minutes, Schertz Animal Care Advisory Committee 9. Announcements by Committee Members There were no announcements. 10. Requests by Committee Members that items be placed on a future Animal Care Advisory Committee Agenda There was a request to discuss a foster program. Adjournment Marc Bane adjourned the meeting at 7:00 pm Charles Kelm Assistant City Manager ATTEST: Jacki Marbach, Administrative Assistant