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ccwks 04-11-01 Schertz City Council-Special Workshop Wednesday, April 11, 2001 The Schertz City Council convened in Special Workshop Session on Wednesday, April 11, 2001 in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: Mayor Hal Baldwin; presiding; Councilmembers Ken Greenwald, Norma Head, Reginna Agee, and Glyn Williams. City Staff present: City Manager Dewey Cashwell and City Secretary Norma Althouse. Absent: Councilmember Joe Potempa. Mayor Baldwin called the meeting to order at 7:00pm. #1 Hearing of Residents: At this time, Mayor Baldwin asked if anyone would like to speak. George Mower-50l Brooks stated that a couple of weeks have gone by since he spoke about getting the TIF meetings on the agenda. If the agenda isn't in the newsletter in May, then he will go to the State. Amy Madison came to bring the brochures for Hope Floats in Texas; which is a fundraising event for the AT childrens project. This event will take place on May 5th at 9:00am in New Braunfels. The goal is to raise money for the project by walking. Seguin will be bringing a team and has challenged the City of Schertz to also bring a team. Mayor Baldwin asked if there is someone to organize the team. Mrs. Madison offered to do so. #2 Discuss Final reading of Ordinance regarding pilfering/scavenging of solid waste material. Mayor Baldwin asked if there is anything new or if there are any comments. Mr. Cashwell stated that everything is the same, there are no new changes. Mayor Baldwin added the final reading to the agenda for next Tuesday. #3 Discuss Roll-Off Dumpster report. Mr. Cashwell stated that a request had been made to look at Roll-Off Dumpster monitoring and to make sure that the process is being conducted in the correct manner and also to determine whether or not to continue this in-house. Mayor Baldwin asked if the recommendation is to go ahead and continue with the way that they are doing it now. Mr. Cashwell stated that is what he would like to do. 141 Mr. Williams asked if the $2,464.00 in penalties would go down. It was stated that should go down. Mr. Williams then asked; if someone wants a Roll-Off over the weekend, how would they get one. Mr. Bierschwale stated that the person could either call Bexar Waste or they could call the City of Schertz, but either way, the account would be set up through the City of Schertz. Mr. Williams stated that if a customer were to terminate a contract during the middle of the month, they would not get any money back, but if a new customer signs up in the middle of the month they would only be billed for the partial month. Mr. Bierschwale stated that he would check into that. Mrs. Agee asked if they could come back with another report to make sure that the numbers are holding. It was then agreed to come back to City Council in three months with another report. #4 Discuss BVY A contract. Mr. Cashwell explained that there is a new contract. He noted that the new writing is in Section 9 (IX). There are no other changes. The contract is ready to ratify. Mayor Baldwin then added this item to Tuesday's agenda. #5 Discuss Transportation Safety Advisory Committee. Mr. Cashwell reviewed the letter regarding the Transportation Safety Advisory Committee (TSAC). Mrs. Agee commented that this would be a pretty good idea if they look at Elbel and FM3009 as well. Mr. Williams asked if the FM78 Beautification Committee would fit in with this. Mr. Cashwell stated that it would fit in very nicely. Mayor Baldwin then added this item to Tuesday's agenda for action. #6,7, and 8 Mayor Baldwin stated that these three items are all related. Mrs. Head suggested that they approve them in the order of#8,7, and 6. Mayor Baldwin agreed. Mr. Cashwell asked Mr. Youngblood to explain these items. Mr. Youngblood stated that the City is always looking for extra money to do these things, but there never seems to be enough. He explained that this is a Pilot program from the Texas Park and Wildlife department; it is a matching grant of $50,000.00. Mr. 142 Youngblood stated that there are approximately II categories and the City of Schertz chose the trails portion. At this time, Mr. Youngblood reviewed the report with Council. Mr. Youngblood asked for the support of Council and the Mayor for this. He feels that the City has a very good chance to get these funds. The deadline is April 15th. Mrs. Head commented that she felt this is going to be wonderful and exciting. Mrs. Head stated that Mr. Youngblood said that he could help her with another grant for the Park (near the library). Mr. Williams asked how this fits in with the flood. Mr. Cashwell stated that it fits in quite well. He stated that the highest and best use of land is to use it for a Park. Mr. Cashwell feels that the City needs some green space to contrast with all the concrete and walls. Mrs. Agee asked if they are going to build around the bridge. Mrs. Head mentioned there is a High School student that won a four-year scholarship for work on that bridge. Mr. Simonson stated that there would be some enhancement to the area. He also mentioned that they are going to be doing something with the water to clean up the Creek. Mayor Baldwin stated that they are going to have to convince the public that they are not wasting water or making the water back up in the Creek. He also commented that when the Cibolo creek is raging down there, it could tear up anything in its path. Mr. Simonson stated that he has been assured that even if some movement does occur, it can be moved back, because it would be a paving block type. Mr. Greenwald stated that if they can get in and clean that channel, they would find running water through there. Mr. Simonson commented that he would like to have some murals on the bridge abutments. Some of the ideas are: Indians/Buffalo, Wagons, Transportation-Railroad, Farmers, and Air force. Mr. Cashwell stated that each phase could be celebrated. He also noted that this location is one of the primary gateways to the Community. 143 #8 Resolution: Consider and take action approving Resolution regarding application to Texas Recreation & Parks account; Small Grants Program. Mayor Baldwin introduced a Resolution and read the caption as follows: RESOLUTION NO. Ol-R-IO A RESOLUTION OF THE CITY OF SCHERTZ, COUNTY OF GUADALUPE, TEXAS (HEREIN CALLED THE APPLICANT), DESIGNATING OFFICIALS AS BEING RESPONSIBLE FOR THE APPLICANT IN DEALING WITH THE TEXAS RECREATION AND PARKS ACCOUNT SMALL GRANTS PROGRAM (HEREIN CALLED THE PROGRAM); CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT'S MATCHING SHARE IS READILY AVAILABLE AND DEDICATING THE PROPOSED SITE FOR PERMANENT (OR FOR THE TERM OF THE LEASE FOR LEASED PROPERTY) PUBLIC PARK AND RECREATIONAL USES. Without further discussion Mr. Williams moved to approve the Resolution regarding application to Texas Recreation & Parks account Small Grants Program. Mrs. Head seconded the motion, which carried with the following votes: AYES: Councilmembers Greenwald, Head, Agee, and Williams NAYS: None #7 Resolution: Consider and take action approving Resolution regarding certification of funding support for Texas Recreation & Parks account Small Grants Program. Mayor Baldwin introduced a Resolution and read the caption as follows: RESOLUTION NO. Ol-R-11 A RESOLUTION OF THE CITY OF SCHERTZ, COUNTY OF GUADALUPE, TEXAS (HEREIN CALLED THE APPLICANT), DESIGNATING OFFICIALS AS BEING RESPONSIBLE FOR THE APPLICANT IN DEALING WITH THE TEXAS RECREATION AND PARKS ACCOUNT SMALL GRANTS PROGRAM (HEREIN CALLED THE PROGRAM); CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT'S MATCHING SHARE IS READILY AVAILABLE AND DEDICATING THE PROPOSED SITE FOR PERMANENT (OR FOR THE TERM OF THE LEASE FOR LEASED PROPERTY) PUBLIC PARK AND ~ RECREATIONAL USES. 144 Without further discussion Mr. Greenwald moved to approve the Resolution regarding certification of funding support for Texas Recreation & Parks account Small Grants Program. Mr. Williams seconded the motion, which carried with the following votes: AYES: Councilmembers Greenwald, Head, Agee, and Williams NAYS: None #6 Resolution: Consider and take action approving Resolution regarding operations and maintenance support, Texas Recreation & Parks account Small Grants Program. Mayor Baldwin introduced a Resolution and read the caption as follows: RESOLUTION NO. 01-R-12 A RESOLUTION OF THE CITY OF SCHERTZ, COUNTY OF GUADALUPE, TEXAS (HEREIN CALLED THE APPLICANT). CERTIFYING THAT THE APPLICANT ACCEPTS ALL RESPONSIBILITY FOR OPERATIONS AND MAINTENANCE TO BEGIN CONSTRUCTION OF THE SCHERTZ PEDESTRIAN WALKING, JOGGING, AND BIKING TRAIL PROJECT WITH THE TEXAS RECREATION AND PARKS ACCOUNT SMALL GRANTS PROGRAM (HEREIN CALLED THE PROGRAM). Without further discussion Mr. Williams moved to approve the Resolution regarding operations and maintenance support, Texas Recreation & Parks account Small Grants Program. Mrs. Head seconded the motion, which carried with the following votes: AYES: Councilmembers Greenwald, Head, Agee, and Williams NAYS: None #9 Discuss Agreement to Provide Public Health Services for the City of Schertz. Mr. Cashwell asked Gary Davis to explain to Council the process and to answer any questions. Mr. Cashwell asked how many establishments and jurisdictions there are. Mr. Davis stated that the City of Schertz has between 75-80 facilities. He explained that the foster homes have tripled in the last year. Mr. Davis stated that he also has three other Cities: Kirby, Selma, and Universal City. Mr. Davis stated that the City could expect between 3- 5 new facilities per year. Mr. Cashwell noted that there is a 140% turnover in food handlers. Mr. Davis stated that last year they trained about 900 people. He explained that this year has been a little slower getting started and he is trying to get these people going in their training. 145 Example: One facility has 60 food handlers in it and all of their training expired in March. He stated they are going to get them all trained within the next week. Council commented that these facilities are not meeting requirements for Inspections and getting away with it. Mr. Davis stated that they are not getting away with it, but because of the Codes, a facility could be filthy and still pass inspection because "cleaning" is not important in the Federal Code. Mr. Davis explained that a score of 65 is "the bottom of the barrel" and that facility is on the way out, but if Mr. Davis leans on them a little bit, they straighten out and comply. Mr. Williams asked why this facility with the 60 food handlers is not closed. Mr. Davis stated that he chose not to close the facility because he wants to give them a chance to take the classes. Mr. Williams then asked what would happen if someone went there tonight and got sick, what would the inspection department then do. c- Mayor Baldwin asked if there is any liability for the City. Mr. Davis stated that the responsibility is that of the facility. He also stated that this facility received a 95 on their inspection on the same day. They are not an unsafe facility; they just need to be re- trained. Mrs. Agee asked if in the Ordinance, there were fines. Mr. Davis stated that there are fines up to $200.00 per day, for each day that they are not renewed. That fine is per food handler, not per establishment. Mayor Baldwin asked what the history is of imposing appropriate fines. Mr. Davis stated that the most effective way is to close the facility. Mr. Davis stated that there are only one or two classes per month and not everyone could get to the class on that day, so they have to allow them a little more time to get re-trained. Mrs. Agee commented that the only way to get the establishment to make sure that these people have permits is to put the penalty on the establishment. Mr. Davis stated that they have also prohibited the employee from working until they take the class. Mr. Williams suggested changing the Ordinance, so that the penalties go to the facility and not the food handler. It was agreed to look into that. ".- Mr. Davis stated that he does about 8 classes per month between the different Cities. If a spot is open in another City, then they allow someone to come in and take the class in that City. 146 Mayor Baldwin asked if there is a penalty for not displaying their Certificates. Mr. Davis stated that there is a fine. Mr. Williams asked why some establishments are inspected more often than others are. Mr. Davis stated that those are the establishments that he has problems with. The average time between inspections is about three months; some facilities however, are required to be inspected monthly. Mr. Davis stated that they are going to try and have a seminar for citizens. Half of the food born illnesses occur in the home. Mayor Baldwin noted his appreciation to Mr. Davis for his work in the City over the years. Mr. Cashwell asked what consumers should look for in the numbers. Mr. Davis stated that the rating system is as follows: A 85-100, B 84-70, C below 70. #10 City Manager's Report . Sent a letter to Wiseman's (Woodbridge Way and Woodland Oaks Drive) . Schertz Business Association Newsletter . Information on Web Site . Received Courtesy copy from Standard and Poors, which includes information on recent Bond Issue. Mr. Simonson-Community Master Plan Process . Authorized in Budget a Comprehensive Land Plan for the City of Schertz. . Meeting scheduled for May 14th for citizens. . Steering Committee would like to have group meetings before the meeting (4 or 5 from City Council) to discuss all different aspects of the City. Meeting would be during the day on May 14th. Chief Smith . Organ Donor group sent plaque for tree planting ceremony. Mayor Baldwin commented on the ceremony. About 50-60 people came. Nice, pleasant ceremony. #11 Adjournment: With there being no further business to discuss, Mayor Baldwin adjourned at 8:24pm. 147 ATTEST: C~ty~ 148