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ccwks 07-11-01 Schertz City Council-Special Workshop Wednesday, July 11, 2001 The Schertz City Council convened in Special Workshop Session on Wednesday, July 11,2001 at 7:00pm in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: Mayor Pro-Tern Greenwald, presiding; Councilmembers Norma Head, Reginna Agee, Tim Swinney, and Billy Pitts. Staff present: Dewey Cashwell City Manager, and Norma Althouse City Secretary. Absent: Mayor Hal Baldwin Mayor Pro-Tern Greenwald called the meeting to order at 7:00pm. #1 Swearing in of Councilmember Place #2 Mayor Pro-Tern Greenwald swore in Billy R. Pitts as Councilmember Place #2. #2 Swearing in of Mayor Pro-Tern: Mayor Pro-Tern Greenwald swore in Norma Head as Mayor Pro-Tern. At this time Mayor Pro-Tern Head took her place and continued the meeting with item number three. #3 Hearing of Residents: No one signed up to speak. #4 Discuss funding for Schertz Parkway Project: Mr. Cashwell noted that Mark McLiney is here on behalf of the project. Mr. McLiney supplied Council with a handout of the Debt Model; for fiscal year ending September 30, 2002 and reviewed it with Council. #5 Discuss EMS Billing services and reimbursement for Services from Guadalupe County. Mr. Wait explained that the City needs to get a handle on the billing for services from Guadalupe County. The City needs to employ a hard core company that could also collect money owed for services. #6 Discuss billing for lights along IH-35: Mr. Cashwell explained that when lights are put up along a highway thoroughfare, it is the responsibility of the jurisdiction that the thoroughfare runs through to pick up the cost for the lights. This is a TXDoT policy. Mr. Cashwell explained that TXDoT has been paying for these lights when the City should have been paying. 213 Mr. Simonson explained that this situation was brought to his attention in December and again in February. The letter states that all cities within the State of Texas that have a TXDoT highway with lighting on it, are expected to pick up the maintenance and the lighting within their City limits. The expected cost would be $38,371.08 per year and this can be included in the next budget. Mrs. Head commented that the City doesn't want to be out of step on paying their share. Mr. Mower asked if the lighting could be bid on; if they could go to another company. Mr. Simonson stated in other cases, yes they could, but because of it being a separate contract, no they cannot. #7 Discuss feedback from Mark Marquez regarding Coronado Paint: Mr. Marquez noted that while speaking with the site manager, he learned that the building has not been sold. They are preparing to sell. He felt it inappropriate to act until they determine what they are going to do. #8 Discuss County Commissioners Redistricting Plan: Mr. Greenwald explained the way the draft plans are broken out; it leaves Precinct three with one County Commissioner. The ideal size is 22,256 per precinct, which would make Schertz the highest to start with and the biggest district. Mrs. Head understood that the Company that prepared this plan was going to go back and discuss it with the Commissioners. Mr. Greenwald felt that the City needs to go back to the Commissioners Court and tell them that they want two Commissioners and a low as possible count going in. He also felt there should be a resolution. Mrs. Agee commented that if they had more than one commissioner, it would be more bang for the buck. Mr. Greenwald felt that there should be a written resolution saying that the City of Schertz wants to be on the low end of the 22,256 and wants two Commissioners. Mrs. Agee suggested that l.R. Perez come to City Council with a report on the situation. Mr. Cashwell stated the City of Schertz is growing economically and it is inequitable to have only one Commissioner. #9 Discuss appointment of Councilmember to Audit Committee: 214 Mr. Cashwell explained that each year, the City goes through an audit following the budget and there is a team committee that monitors that process. Mr. Jain stated traditionally one member of Council and the Mayor sit on the Committee. The member that was on the committee was Joe Potempa, so that spot needs to be filled. The reason for these two members serving on the Committee is so that if there are any questions, either the Councilmember or the Mayor can brief them on the issue. Mrs. Head asked if anyone was interested in this position. Mrs. Agee noted that she has served on an audit committee at the school district. She then volunteered to be on the committee. # I 0 Resolutions: Consider and take action approving the following Resolutions: A. Authorizing Application Texas Recreation Parks Account Program (TRP A); B. Authorizing Application Texas Recreation & Parks Account Grants Program. Mr. Cashwell explained this is a Grants program from which the City is seeking to achieve funds. The grants would be used to further the greenway space that has been proposed by the City for the Library and Playscape. Mr. Cashwell then turned it over to Mr. Simonson for further explanation of details. Mr. Simonson explained that there are two Resolutions. One is to participate in the program and the other one is to ask for a grant. The grant would be for the gazebo and bringing in three historical buildings. Mr. Simonson stated there is also a promise for wood from an old barn that is being tom down. Mayor Pro-Tern Head introduced a Resolution and read the caption as follows: RESOLUTION NO. Ol-R-22 A RESOLUTION OF THE CITY OF SCHERTZ, TEXAS HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS & WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT" MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES. Without further discussion, MRs. Agee moved to approve the Resolution authorizing Application to Texas Recreation Parks Account Program (TRPA). Mr. Greenwald seconded the motion, which carried with the following votes: 215 AYES: Mayor Pro-Tern Head and Councilmembers Agee, Greenwald, Swinney, and Pitts. NAYS: None Mayor Pro-Tern Head introduced a Resolution and read the caption as follows: RESOLUTION NO. Ol-R-23 A RESOLUTION OF THE CITY OF SCHERTZ, GUADALUPE COUNTY TEXAS (HEREINAFTER CALLED THE APPLICANT), DESIGNATING OFFICIALS AS BEING RESPONSIBLE FOR THE APPLICANT IN DEALING WITH THE TEXAS RECREATION AND PARKS ACCOUNT GRANTS PROGRAM (HEREINAFTER CALLED THE PROGRAM); CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT'S MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES. Without further discussion, Mr. Greenwald moved to approve the Resolution Authorizing Application to Texas Recreation & Parks Account Grants Program. Mrs. Agee seconded the motion, which carried with the following votes: AYES: Mayor Pro-Tern Head and Councilmembers Agee, Greenwald, Swinney, and Pitts. NAYS: None #11 City Manager's Report: . Read letter from STRAC regarding Firefighter/Paramedic Collins Martin #12 Adjournment: There being no further business to discuss, Mayor Pro-Tern Head adjourned the meeting at 8:36pm. 216 ATTEST: ~ a;;Y-/n,~ City Secretary, City of Schertz, Texas 217 oL~ Mayor, City of Schertz, Texas