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12-10-2019 Agenda with BackupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL December 10, 2019 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treats Work cooperatively s a team Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro -Tem Tim Brown). Presentations • Proclamation recognizing Norma Basha's 100th Birthday. (Mayor Gutierrez/N. Basha) City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (M. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. December 10, 2019 City Council Agenda Page 1 Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. j. Minutes — Consideration and/or action regarding the approval of the minutes of the meeting of December 3, 2019. (B. Dennis) Z Resolution No. 19 -R -168 - Consideration and/or action approving a Resolution authorizing a Public Library Interlocal Agreement for mutual access to CloudLibrary digital resources. (B. James/M. Uhlhorn) 3 Resolution No. 19 -R -164 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to enter into a Memorandum of Understanding with The State Of Texas for The Texas Statewide Interoperability Channel Plan as Amended and other matters in connection therewith. (C. Kelm /K. Long) 4 Resolution No. 19 -R -1.67 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures with CASCO Industries totaling no more than $70,000.00 for Firefighting Supplies and Equipment during the 2019 -2020 Fiscal. Year and other matters in connection therewith. (C. Kelm /K. Long) 5. Resolution No. 19 -R -169 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to enter into an agreement with Hanson Aggregates LLC, for the lease of 25 acre /ft of Edwards Aquifer Permitted Water. (C. Kelm /S. Williams /J. Hooks) Ordinance No. 19 -T -29 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2019 -20 Budget to encumber unused funds from FY 2018 -19, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. (M. Browne /J. Walters) Final reading. Discussion and action items 7. Resolution No. 19-R-170 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas on a request for a Schertz Main Street Local Flavor Economic Development Grant for 816 Main Street and related matters in connection therewith. (B. James) December 10, 2019 City Council Agenda Page 2 Roll Call Vote Confirmation Workshop $. Schertz Area Senior Center Operations Update. (B. James /L. Shrum) 9. City Council Liaison Appointments - Discussion and possible action regarding various City Council liaison appointments. (Mayor /Council /B. Dennis) 10. SEDC Annual Report FY 2018 -2019. (M. Browne /D. Vincent) 11. Presentation on UDC Requirements Relating to Nonconforming Billboards. (B. James /L. Wood) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Information available in City Council Packets - NO DISCUSSION TO OCCUR 12. Information on 2020 Master Calendar and Boards /Commissions. (M. Browne /S. Gonzalez) Adjournment CERTIFICATION I, GAYLE WILKINSON, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 6th DAY OF DECEMBER 2019 AT 4:OOP.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. GAYLE WILKINSON I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE December 10, 2019 City Council Agenda Page 3 CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 1 ' This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. ff you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez Councilmember Scagiiola — Place 5 Audit Committee Interview Committee for Boards and Commissions - Investment Advisory Committee Alternate Interview Committee for Boards and Hal Baldwin Scholarship Committee Commissions Schertz- Seguin Local Government Corporation Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 --- Councilmember Scott — Place 2 Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee — Chair TIRZ II Board Councilmember Larson — Place 3 Councilmember Dahle — Place 4 Main Street Committee — Vice Chair Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Schertz Animal Services Advisory Audit Committee Commission Schertz- Seguin Local Government Corporation - Investment Advisory Committee Alternate December 10, 2019 City Council Agenda Page 4 ei 10UM City Council December 10, 2019 Meeting: Agenda No. 1. Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of December 3, 2019. (B. Dennis) The City Council held a Regular City Council meeting on December 3, 2019. . RECOMMENDATION Recommend Approval. Attachments Draft Minutes 12 -03 -2019 DRAFT MINUTES REGULAR MEETING December 3, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on December 3, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Ralph Gutierrez; Mayor Pro -Tem Tim Brown; Councilmember Mark Davis; Councilmember Rosemary Scott; Councilmember Scott Larson; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Allison Heyward City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Staff. Assistant City Manager Charles Kelm; City Attorney Clarissa Rodriguez; City Secretary Brenda Dennis; Deputy City Secretary Gayle Wilkinson; Assistant to City Manager Sarah Gonzalez Call to Order — City Council Regular Session Mayor Gutierrez called the regular meeting to order at 6:00 p.m., and indicated Council would take a 30- minutes recess for the Tree Lighting ceremony. Mayor Gutierrez reconvened the regular meeting at 6:30 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward) Mayor Gutierrez asserted his privilege and provided holiday best wishes comments to all. Oath of Office • Re- elected officer - oath of office. (B. Dennis) • Certificate of election - Presentation of Certificate of Election. (Mayor /B. Dennis) City Secretary Brenda Dennis provided the Oath of office to Re- Elected Councilmember Mark Davis and his certificate of election was presented. Presentations • Presentation of awards regarding the SCUCISD Annual Art and Essay contest winners. (B. James /C. Allen /E. Strong) Presentation of awards were provided to the 1 st, 2nd and 3rd place winners. *Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor Gutierrez /B. Dennis) City Secretary Brenda Dennis provided an overview of the program, thanking all those involved in the process. She had each student provide a little information on what they had learned. Mayor Guiterrez and City Manager Dr. Browne provided the students with a certificate and plaque of appreciation. • Presentation - Placement of Michael Carpenter's official photo in the Council Chambers - (Mayor Gutierrez /B. Dennis /Michael Carpenter) Mayor Gutierrez recognized former Mayor Michael Carpenter and his wife Missy for the unveiling of Mayor Carpenter's Official Council Chambers photo. Mr. Carpenter came forward providing his sincere appreciation and thanks. City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm /S. Gonzalez) Mayor Gutierrez recognized Assistant City Manager Brian James who provided the following announcements: Saturday, December 7 Holidazzle 8:00 AM to 9:00 PM Hal Baldwin Complex Breakfast with Santa, ice skating rink, live entertainment, Kris Kringle market, and a lighted night parade. For more information, visit Schertz.com. Tuesday, December 10 City Council Meeting 6:00 PM City Council Chambers • Announcements and recognitions by the City Manager (M. Browne) None at this time • Announcements and recognitions by the Mayor (R. Gutierrez) None at this time N Employee Recognition • Recognition of Regina Gutierrez, Library Clerk II, for 20 years of service to the City. (M. Browne) Mayor Gutierrez recognized City Manager Dr. Browne who provided a brief bio, recognized and presented Ms. Gutierrez with her 20 -year pin for her years of service to the City. Ms. Gutierrez recognized her family and colleagues who were present. New Employee Recognition • EMS - Ashley Dwight, Michael Reed and Ryan Wilson - Paramedics • Fleet Services - Daniel Cole - Fleet Mechanic I • Police Department - Jason Briseno - Police Officer • Public Works - Drainage - Armando Casares, Drainage Worker I Various Department Directors introduced their newly hired employees. Ashley Dwight was not able to attend. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Gutierrez recognized the following: • Mr. Pete Larrieu, 2408 Newning, who addressed council regarding the City's sign ordinance and restrictions on small businesses. 3 Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following items were into record: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of the regular meeting of November 12, 2019 and the minutes of the special meeting of November 18, 2019. (B. Dennis) 2. Appointments and Resignations to the various City Boards, Commissions and Committees - Consideration and/or action accepting the resignation from Ms.Julie Smith from the Library Advisory Board and appointing Ms. Lauren Garrott from an Alternate member to regular member of the Planning and Zoning Commission. (B. Dennis /Interview Committee /Council) 3. Resolution No. 19 -R -157 - Consideration and /or action approving a Resolution authorizing and approving the Building and Standards Commission By -Laws. (B. James /L. Wood /E. Delgado) 4. Resolution No. 19 -R -160 - Consideration and /or action to approve a Resolution by the City Council of the City of Schertz authorizing purchases in an amount not to exceed $80,000.00 with Southwest Public Safety. (C. Kelm/M. Casas) 5. Resolution No. 19 -R -154 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing and approving a service contract with Environmental Lighting Service and Levy Company for on -call street lighting maintenance, repair and other related matters. (C. Kelm /S. Williams /D. Letbetter) 6. Resolution No. 19 -R -162- Consideration and /or action approving a Resolution authorizing the City of Schertz to enter into Service Agreements with C3 Enviromental and RL Rhode General Contracting for on -call . concrete repair, replacement, and related matters. (C. Kelm/S. Williams /D. Letbetter) 11 7. Resolution No. 19 -R -1.56 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement with Siddons - Martin Emergency Group for the purchase of one (1) new ambulance and associated equipment. (C. Kelm/J. Mabbitt) 8. Resolution No. 19 -R -163 - Consideration and /or action to approve the appointment of Dudley Wait to the Board of Directors Place D -1 and Tim Clark to the Board of Directors Place D -2 of the Schertz Seguin Local Government Corporation, and other matters in connection therewith. (C. Kelm/A. Beard) Moved by Councilmember David Scagliola, seconded by Councilmember Michael Dahle To approved consent agenda items 1 through 8. AYE: Mayor Pro -Tem Tim Brown, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed Councilmember Davis requested agenda item 9 be removed from the consent agenda for separate action. 9. Resolution No. 19 -R -159 - Consideration and /or action approving a Resolution authorizing a request for a Schertz Main Street Area Historic Preservation Grant for 802 Main Street. (B. James) Mayor Gutierrez recognized Councilmember Davis who requested staff provide a background and understanding of the restrictions for the various grants that are available and an explanation of how it relates to the Main Street project. Councilmember Scott also requested staff provide additional background information and how one goes about applying for the grants. Moved by Mayor Pro-Tern Tim Brown, seconded by Councilmember Allison Heyward AYE: Mayor Pro -Tem Tim Brown, Councilmember Mark Davis, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward NAY: Councilmember Rosemary Scott Passed Discussion and Action Items The following item was read into record: 10. Resolution No. 19 -R -136 - Consideration and /or action approving a Resolution for the semi - annual report with respect to the progress of the Capital Improvements Plan, and other matters in connection therewith. (B. James /J. Walters) Mayor Gutierrez recognized Finance Director James Walters who introduced this item addressing questions from Council. Staff recommended Councils approval. Moved by Councilmember Mark Davis, seconded by Mayor Pro -Tem Tim Brown AYE: Mayor Pro -Tem Tim Brown, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed The following item was read into record: 11. Ordinance No. 19 -T -29 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2019 -20 Budget to encumber unused funds from FY 2018 -19, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. (M. Browne /J. Walters) First reading. Mayor Gutierrez recognized Finance Director James Walters who introduced this item addressing questions from Council. Staff recommended Councils approval. Moved by Councilmember Mark Davis, seconded by Councilmember Allison. Heyward AYE: Mayor Pro -Tem Tim Brown, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed 6 Workshop The following item was read into record: 12. Resolution 19 -R -166 - Vacation Leave - Workshop presentation, discussion and possible action on Resolution 19 -R -166 approving an Employee Policy related to Vacation Leave. (C. Kelm /J. Kurz) Mayor Gutierrez recognized Human Resource Director Jessica Kurz who introduced this item addressing several questions from Council. Moved by Councilmember Rosemary Scott, seconded by Councilmember Michael Dahle AYE: Mayor Pro -Tern Tim Brown, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed 13. Presentation on City Owned Properties in Freeway Manor and Proposal for Future Property Acquisition. (B. James) Mayor Gutierrez recognized Assistant City Manager Brian James who introduced this item providing Council with background information regarding the Freeway Manor properties and possible proposal for future property acquisitions. Members of Council discussed this item at length with staff providing additional information. It was the concurrence of members of Council present to have staff continue to purchase proprieties as they come up for sale. 14. Status of Vehicle Fleet. (C. Kelm) Mayor Gutierrez recognized Assistant City Manager Charles Kelm who came forward providing a PowerPoint presentation on our vehicle fleet addressing questions from Council. Roll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call vote confirmation on agenda items 1 -12. Requests and Announcements • Announcements by the City Manager. Dr. Browne stated that he and Assistant City Manager Kelm will be out of the office Thursday and Friday attending training for the Public Funds Investment Act. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Councilmember Dahle requested a workshop discussion item of Southern Schertz update on FM 1.518, Woman Hollering Creek Project, and update on our comprehensive plan. Councilmember Davis requested a review of the Historical Preservation Grant Program to see if we need to update it and potentially expand the Historical Grant. Councilmember Davis also requested we add to our Capital Improvements Projects updates any Interiocal agreements we have. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Councilmember Davis stated he will not be able to attend the Holidazzle event as it is his wedding anniversary and plans were previously made. Councilmember Scott stated she will be attending the Holidazzle event. Councilmember Dahle announced attended the Founders Classical Academy cooking club cooking contest and also that working with City Secretary Brenda Dennis the Founders Classical Academy will now be a part of the Student Mayor /Student Council for the day program. Councilmember Scagliola who stated had a great time today with the Student Mayors and Student Council for the day students and thanked City Secretary Brenda Dennis for the continued program. Councilmember Heyward attended the following events: Guadalupe County Coalition Event Nexus Ground Breaking Senior Center Round -table meeting TML Time Management Workshop Mayor Gutierrez stated he attended the following events: Electromagnetic Quarterly meeting Nexus Ground Breaking Chamber Annual Awards Luncheon Information available in City Council Packets - NO DISCUSSION TO OCCUR 15. American Society of Radiologic Technologists Grant Award. (B. James /M. Uhlhorn) 16. Correction on the Water Meter Update Workshop. (B. James /J. Walters) 17. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) 18. Information on Board /Commission Overview. (B. James) Adjournment Mayor Gutierrez adjourned the meeting at 9:26 p.m. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary 9 ei 10UM City Council December 10, 2019 Meeting: Department: Library Agenda No. 2. Subject: Resolution No. 19 -R -1.68 - Consideration and /or action approving a Resolution authorizing a Public Library Interlocal Agreement for mutual access to CloudLibrary digital resources. (B. James /M. Uhlhorn) I X1 4 X I "Tel 11►i7 The Schertz Public Library began offering e -books and e- audiobooks to our community more than a decade ago. Library customers no longer think of our digital resources as a novelty, but a much - appreciated service. It is a service, however, that comes with some challenges. On the up side, digital content: • Offers flexibility to our customers. E -books and e- audiobooks are one more way to fit reading into busy lives. • Provides access to reading materials to people who aren't able to physically come into the library. From deployed military personnel to children stuck at home with the measles to shut -in elderly persons, reading can still be part of life even when access is limited. • Makes it easy to update content or provide access to out -of -print content. This is particularly important when providing non - fiction and educational materials. • Allows libraries with limited space for physical collections to maintain minimum materials per capita levels when they run out of room. On the down side, digital content: • Costs far more initially for a library to provide than regular print materials. The average cost of an e -book to libraries is around $60 vs. $26 for print. • Is difficult for customers to discover without a platform for viewing it and the ability to integrate the titles into regular library catalogs. • Is proving to be almost impossible to build up into a robust collection over time because publishers are metering the content. Metering is the practice of requiring a library to purchase a copy of a book over and over again because the license only lasts for 26 or 52 check -outs. Other metering models are based on unlimited check -outs for a limited period of time, such as 12 or 24 months. Some publishers allow libraries to purchase titles with a perpetual license, meaning that the library owns the title forever. A perpetual license title can cost more than $100.00, but fewer and fewer titles have perpetual licenses. In 2017, eleven public libraries in the Dallas area, discouraged by the unfavorable terms of their digital consortium, the high cost of providing digital content, and their inability to build up the number of titles in their digital collections even after significant investment, began looking for a new way to share their digital content with each other. Their idea was to create a system based on the way libraries share their physical collections through interlibrary loan. Each library in the group would own their own content (unlike most consortia which own titles collectively) and let other libraries borrow a title when their own customers weren't using it. They formed a coordinating committee, partnered with Bibliotheca (formerly known as 3M and one of the largest digital content providers to public libraries), to create a platform that allowed title sharing, and created the Interlocal agreement before you. Once the libraries began sharing their content through this digital interlibrary loan system, they all saw dramatic increases in usage and decreases in wait time for their customers. Library customers immediately had access to more than 10 times the number of titles they had previously. Several months later, Bexar County's Bibliotech library joined the group and the number of titles available to their customers sky- rocketed. In the last year, the group has grown to about 25 libraries, including our neighbors New Braunfels, Seguin and Boerne. The number of unique titles available to customers is currently more than 60,000. In less than two years, the group collectively had more than a million circulations. Once a library joins the group, the interlocal agreement is in place until a library dissolves the relationship with written notice, violates the terms and is voted out of the group by the coordinating committee, or the Bibliotheca CloudLibrary cloudlinking program is no longer available. FISCAL IMPACT There are no membership fees associated with being part of the agreement. The interlocal agreement does require each participating library to spend a minimum amount per year on content. The requirement is to spend a minimum of $10,000 or 10% of a library's materials budget, whichever is less, in order to have a robust collection for users. For the Schertz Public Library, this means we must meet an expenditure level of $10,000 per year. We currently spend more than this amount on e -books and e- audiobooks through two other vendors, Overdrive and RBDigital. RBDigital content is licensed to us but doesn't actually belong to us. Usage of that particular resource is low, so we are dropping RBDigital at the end of December and redirecting the funds earmarked for it to CloudLibrary purchases. We will continue to provide access to e -books and e- audiobooks through our Overdrive Lone Star Digital Library (LSDL) consortium until at least 2021 when our current agreement ends, but we may continue to fund both platforms. You may ask why we would continue funding Overdrive purchases beyond 2021 if the interlibrary loan model of providing e -books seems to work better than the consortium model. First, not all titles are available through every vendor. We purchase print titles from multiple vendors for the same reason. Second, Overdrive is currently the only vendor licensed to provide Kindle format titles to public library users. Older Kindle devices are still popular with our customers at this time. Third, we are a founding member of LSDL and its primary manager. Our withdrawal could severely hamper the ability of the other member libraries to provide access to e- content. We, of course, will choose a course that is best for our customers, but there may be no need to disrupt the operation of a consortium that has operated successfully for a decade. The Dallas -area libraries were hampered by their consortium's terms -of- service, but our own consortium's terms are less restrictive. We have the option of moving our owned content from Overdrive to CloudLibrary in 2021 should it make sense to do so. We also have the option of moving all eligible LSDL consortium holdings to CloudLibrary if all the members agree to move to the platform. Our main interest in the ability to borrow e- content through the ILA is to expand the number of titles available to our customers. The real draw -back with the LSDL consortium is that it is limited to a finite number of libraries in a specific geographic area. It can't grow any larger. Most of the member libraries are small with extremely limited budgets, so it's unlikely the amount of money available to purchase content will change much over time. RECOMMENDATION This Interlocal agreement is advantageous to our customers in that they will have access to far more titles than we can afford to provide on our own. They will also have access to more copies of titles, driving down wait times. Staff recommends adoption of this Resolution authorizing the Public Library Interlocal Agreement for Mutual Access to CloudLibrary Digital Resources. Attachments Resolution 19 -R -168 C1oudLibrary Signature Page C1oudLibrary ILA RESOLUTION NO. 19 -R -1.68 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PUBLIC LIBRARY INTERLOCAL AGREEMENT FOR MUTUAL ACCESS TO CLOUDLIBRARY DIGITAL RESOURCES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council (the "City Council ") of the City of Schertz (the "City ") has determined that it is in the best interest of the City to enter into a Public Library Interlocal Agreement with other local governments which have executed an Interlocal Agreement for Mutual Access to Cloudlibrary Digital Resources (the "Parties "), permitting the citizens of the City to utilize the CloudLibrary digital resources of the Parties and vice versa; now, therefore," BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Public Library Interlocal Agreement for Mutual Access to Cloudlibrary Digital. Resources in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 10' day of December, 2019. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, TRMC, CMC City Secretary EXHIBIT A PUBLIC LIBRARY INTERLOCAL AGREEMENT See attached SCHERTZ Selma ILA Library.doc A -1 APPROVED BY THE GOVERNING BODY OF PARTICIPATING ENTITY, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS, this _ day of 12019. EXECUTED BY: MARC BROWNE, CITY MANAGER F.'v*m` 11��1 BRENDA DENNIS, CITY SECRETARY Liaison: Melissa Uhlhom Library Director Notice to: Schertz Public Library 798 Schertz Pkwy Schertz, TX 78154 Attn: Melissa Uhlhorn 210.619.1701 CITY ATTORNEY SECOND AMENDED INTERLOCAL AGREEMENT FOR MUTUAL ACCESS TO CLOUDLIBRARY DIGITAL RESOURCES This Interlocal Agreement ( "Agreement ") is made and entered into by and among the local governments which have executed it ( "Parties "). The Parties, acting by and through their authorized officers execute this Agreement pursuant to Texas Government Code, Chapter 791, known as the Interlocal Cooperation Act (the "Act "). WHEREAS, the Parties are local governments engaged in promotion of public health and welfare by providing easy access to the broad range of public library services to their citizens, including Bibliotheca cloudLibrary digital resources; and WHEREAS, the Parties desire to further expand public access to digital content by sharing their respective Cloud Resources, as hereinafter defined, among their respective libraries; and WHEREAS, the Bibliotheca cloudLink service allows libraries using the service to share their Cloud Resources with each other; and WHEREAS, the Act provides authorization for local governments to contract with one another to provide governmental functions and services; and WHEREAS, provision of public library services are governmental functions and services under the terms of the Act; WHEREAS, the governing body of each local government believes that the Agreement is necessary for the benefit of the public and that each party has the legal authority to provide governmental functions and services that are the subject of the Agreement; and NOW, THEREFORE, upon and for the mutual consideration stated herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: ARTICLE I Definitions Unless the context clearly indicates otherwise, the following words and phrases used in this Agreement shall have the following meaning: "Cloud Resources" shall mean all library content provided by the Parties for upload into the Bibliotheca cloudLibrary for the mutual benefit, access and/or use of the Parties and their Libraries. "Coordinating Committee" shall mean the representatives selected to represent each Party from the participating Parties in this Agreement. Page 1 I ILA for Mutual Access to CloudLibrary Digital Resources "Library or Libraries" shall mean the library /ies and resources thereof of the Parties. "Local Government" shall have the meaning given in Section 791.003 of the Act, as amended. ARTICLE II Term 2.1 The initial term of this Agreement shall be for a period of ten (10) years beginning on May 31, 2017, unless sooner terminated as provided herein ( "Initial Term "). The Initial Term may be extended by written agreement of the Parties for one or more five (5) year renewal terms (each a "Renewal Term "); provided that any such renewal occurs not less than 30 days prior to the end of the then current term. ARTICLE III Responsibilities of the Parties 3.1 Access. Each Library shall allow cardholders of the other Libraries to access and check out its Cloud Resources through the Bibliotheca cloudLink service under the terms and conditions of the cardholder's Library, unless otherwise specified in the Agreement. 3.2 Policies and Procedures. The current policies and procedures of each Library shall remain in effect, with no coordination or standardization required, except that the following procedures shall be followed for shared Cloud Resources: a. Cloud Resources may only be placed on hold by cardholders of the Library which owns the Cloud Resource in question. b. Available Cloud Resources may be checked out by any cardholder of a participating Library. c. The circulation period of the Cloud Resources are determined by the circulation policies of the cardholder's Library and may vary among Libraries. d. Each Library shall track the number of items checked out from their respective Libraries and create an annual report by fiscal year of such data for review by the Coordinating Committee. These reports shall be provided to the Coordinating Committee annually by not later than January 1 sr e. Each Library shall submit an annual report of expenditures on Cloud Resources in the preceding fiscal year as set by that Party to the Coordinating Committee annually by not later than January 1 sc Page 2 1 ILA for Mutual Access to CloudLibrary Digital Resources f. Each Library shall submit an annual report of their overall materials budget if their expenditure on Cloud Resources is less than $10,000 per fiscal year. This report shall be provided to the Coordinating Committee annually by not later than January 1st 3.3 Liaison Designated. By this Agreement, each Party designates its director of library services or equivalent, as listed on each Party's signature page hereto attached, to act on behalf of the Party to ensure the performance of all duties and obligations of the designee's Party as herein stated, to serve as a liaison for the Party with and among the Parties, and, if necessary, to serve on the Coordinating Committee. 3.4 Participation Requirements. Each Library shall spend a minimum of $10,000 or 10% of its overall materials budget, whichever is less, on Cloud Resources during each fiscal year as set by that Party. Compliance with this section will not be required for any fiscal year during which a Party did not participate in this Agreement for the entire fiscal year. Compliance with this and other requirements will be determined by the Coordinating Committee on an annual basis, based on reports required by Article III. 3.5 Addition of Members. Any local government in the state of Texas which has contracted for the use of the Bibliotheca cloudLibrary cloudLink service and agrees to abide by the terms of this Agreement may join this Agreement as a Party upon approval by a majority of all of the members of the Coordinating Committee. If approval is given, the new participating entity shall join the Parties by adopting and executing this Agreement through an action of the Party's governing body. 3.6 Cost. Each Party will bear its own cost of performance under this Agreement. ARTICLE IV The Coordinating Committee 4.1 Coordinating Committee. a. The Coordinating Committee membership shall be the designated liaisons from the following local governments: i. City of Lewisville ii. City of Burleson iii. City of Carrollton iv. City of Colleyville v. City of Coppell vi. City of Euless vii. Town of Flower Mound viii. City of McKinney ix. City of Sachse x. City of Southlake Page 3 1 ILA for Mutual Access to CloudLibrary Digital Resources xi. Town of Little Elm xii. Bexar County b. The Coordinating Committee shall have only the duties specifically outlined in this Agreement. The Coordinating Committee shall have the authority to adopt its own rules of procedure that are consistent with Article III, Section 3.2 and in compliance with terms of this Agreement. A simple majority of all members of the Coordinating Committee shall constitute a quorum to perform. A quorum of the Coordinating Committee must participate in any decision made by the Coordinating Committee under this Agreement. d. The Coordinating Committee shall meet at least once every six (6) months. Meetings shall be held in person, by conference call, or by another live remote meeting access service. e. A simple majority vote of all members of the Coordinating Committee shall select a member to receive any reports and send any notices required under this Agreement. This individual's name and contact information shall be provided to all Parties within thirty (30) days of the individual's selection. f. A simple majority vote of the Coordinating Committee members present shall select a member to draft minutes outlining the items discussed and decisions made by the Coordinating Committee at any given meeting. The minutes shall be sent to the Coordinating Committee for approval within thirty (30) days of the meeting, and must be approved by a majority of all members of the Coordinating Committee within thirty (30) days of its distribution. The minutes may be distributed and approval of the minutes provided to the drafter via e -mail. These minutes shall be distributed to all Parties within ten (10) days of their approval. g. The Parties understand and agree that the Coordinating Committee shall not be construed as a board or committee appointed by a governing body and shall not be required to comply with the provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. ARTICLE V Termination 5.1 This Agreement may be terminated as follows: a. Any Party may choose to terminate its participation in the Agreement with sixty (60) days' written notice to each of the members of the Coordinating Committee at the notice address provided in this Agreement. The Page 4 1 ILA for Mutual Access to CloudLibrary Digital Resources termination of a Party's participation in this Agreement shall not affect the continuation of this Agreement in full force and effect with respect to the remaining Parties. b. A Party's participation in the Agreement may be terminated for any reason, including failure to comply with the terms of this Agreement, by an affirmative vote of two- thirds (2/3) of all of the members of the Coordinating Committee to remove the Party. Upon termination under this section, the Coordinating Committee shall provide thirty (30) days' written notice to the Party which has been removed following the Committee's decision. The Coordinating Committee will contact Bibliotheca and notify them of the Party's removal. c. In the event that the Bibliotheca cloudLibrary cloudLink program is no longer available, this Agreement shall automatically terminate. 5.2 Upon termination, each Party will retain its rights, title and interest to all Cloud Resources purchased by the Party during its time as a Party to this Agreement. ARTICLE VI Liability and Immunity 6.1 Liability and Immunity. a. Handling of Claims. The Parties agree, to the extent authorized under the constitution and laws of the State of Texas and without waiving any immunity, right, protection, or defense therein, that each shall be individually responsible for any and all claims for damages, cost, and expenses to person or persons and property that may arise out of or be occasioned by the intentional or negligent act or omission of its respective officials, agents, representatives, and employees in the performance of this Agreement, including but not limited to their acts of negligence or omission in the provision of public library services, including the cloud based services that are the subject to this Agreement. The Parties agree that each shall be liable only for damages, including attorneys' fees and costs, related to or arising out of the intentional or negligent act or omission of their respective officials, agents, representatives, and employees in the performance of this Agreement. b. Joint Liability. In the event of joint or concurrent negligence of the Parties, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas without, however, waiving any governmental immunity, right, protection, or defense available to any party Page 5 1 ILA for Mutual Access to CloudLibrary Digital Resources individually under Texas law. The provisions of this section are solely for the benefit of the Parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity. c. No Waiver of Immunity. It is expressly understood and agreed that in execution of this Agreement, no Party waives, nor shall be deemed to have waived, immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the Parties do not create any obligations, express or implied, other than those set forth herein, and this Agreement shall not create any rights in parties not signatories hereto. ARTICLE VII Miscellaneous 7.1 Assignment. This Agreement may not be assigned by any Party hereto without the prior written unanimous consent of the other parties. No assignment, delegation of duties or subcontract under this Agreement shall be effective without the prior written unanimous consent of all Parties hereto. 7.2 Governing Law. The validity of this Agreement and any of its terms and provisions, as well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue for any action arising as a result of this Agreement shall be in the state court of Denton County, Texas, except when state law requires otherwise. 7.3 Legal Construction. In the event that any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the other provisions, and the Agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been contained in this Agreement. 7.4 Amendment. This Agreement may be amended by a simple majority vote of all members of the Coordinating Committee. 7.5 Entire Agreement. This Agreement represents the entire Agreement among the Parties with respect to the subject matter covered by this Agreement. 7.6 No Relationship Created. The Parties agree and acknowledge that no Party is an agent of any other Party under this Agreement and that each Party is responsible for its own acts, forbearance, negligence, and deeds, and for those of its agents or employees. The purposes for which each Party has entered into this Agreement are separate and distinct. It is not the intent of any of the Parties that a joint enterprise relationship is being entered into and the Parties hereto specifically disclaim such relationship. Page 6 1 ILA for Mutual Access to CloudLibrary Digital Resources 7.7 Rights of Third Parties. Nothing contained in this Agreement shall be construed to create, and the Parties do not intend to create, any rights in or for the benefit of third parties. 7.8 Force Majeure. In the event that any party shall be prevented from performing any of its obligations under this Agreement by any act of God, war, right, civil commotion, strikes, fires, flood or by the occurrence of any other event beyond the control of such party, then such party shall be excused from the performance of the obligations in this Agreement but only during such periods of Force Majeure. 7.9 Current Revenues. All costs or expenses incurred by any Party as result of this Agreement shall be paid from the current revenues available to the Party. 7.10 Recitals. The recitals of this Agreement are incorporated herein. 7.11 Severabilitv. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held by a court of competent jurisdiction to be contrary to law or contrary to any rule or regulation having the force and effect of the law, the remaining portions of the Agreement shall be enforced as if the invalid provision had never been included. 712 Notice. All notices pertaining to this Agreement shall be in writing and shall be deemed delivered (i) when received at a Party's address if hand delivered or sent via overnight delivery service by way of LISPS, UPS, FedEx, or similar carrier, or (ii) on the third (3rd) business day after being deposited in the United States mail, postage prepaid, certified mail, return receipt requested, addressed to the Parties at the respective notice addresses set forth below or at other addresses as may have been previously specified by written notice delivered in accordance with this Agreement. [SIGNATURE PAGES ATTACHED] Page 7 1 ILA for Mutual Access to CloudLibrary Digital Resources ei Olum City Council December 10, 2019 Meeting: Department: Fire Department Agenda No. 3. Subject: Resolution No. 19 -R -164 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to enter into a Memorandum of Understanding with The State Of Texas for The Texas Statewide Interoperability Channel Plan as Amended and other matters in connection therewith. (C. Kelm /K. Long) In April 2005, the State of Texas wrote the Texas Interoperability Channel Plan (TCIP) to improve the day -to -day and disaster communications for radio systems. The Memorandum of Understanding authorized the use of certain radio frequencies by emergency response organizations as defined by the U.S. Department of Homeland Security's Off -ice of Emergency Communications and the Texas Division of Emergency Management. The Memorandum of Understanding (MOU) establishes permissions and guidelines for use of interoperability or mutual aid radio channels and also imposes certain protocols, procedures, and obligations upon jurisdictions hereby authorized to use state - licensed radio channels held by the Texas Department of Public Safety (TXDPS). Council originally approved the MOU in April 2007. On December 7th, 2017, The Texas Statewide Communication Interoperability Plan's Strategic Advisory Group finalized and voted upon the revisions to the TSICP. The revisions included: 1. Updating Statewide Coordinated P25 Radio Unit Identification (ID) Plan guidance 2. Added new 700 MHz Air -to- Ground Channels 3. Added new UHF and VHF Federal Interoperability Channels 4. Added reminder: Fixed base repeaters as secondary use — all frequencies 5. Updated MOU to reflect new Air -to- Ground and Federal Interop Channels 6. Changed section headings to match with NIFOG color shading 7. Updated VHF and 800 MHz CTCSS tones in compliance with the NIFOG GOAL To obtain authorization from City Council for the City Manager to sign Memorandum Of Understanding With The State Of Texas For The Texas Statewide Interoperability Channel Plan. COMMUNITY BENEFIT Grants permission to the City of Schertz to use State Interoperability radio channels during emergencies in the region as well as the State. SUMMARY OF RECOMMENDED ACTION To obtain authorization from City Council for the City Manager to sign Memorandum Of Understanding With The State Of Texas For The Texas Statewide Interoperability Channel Plan. FISCAL IMPACT None RECOMMENDATION Approval of Resolution 19 -R -164. Attachments 19 R 164 MOU City of Schertz RESOLUTION NO. 19 -R -164 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE STATE OF TEXAS FOR THE TEXAS STATEWIDE INTEROPERABILITY CHANNEL PLAN AS AMENDED, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, WHEREAS, the 77th Legislature, in an effort to provide for effective emergency radio communications by state agencies, called for an Interagency Radio Work Group (IRWG) to develop a state agency communications network; and WHEREAS, in response to an FCC requirement for establishment of state /regional advisory committees, the Texas Interoperable Communications Coalition (TXICC) and the Texas Statewide Interoperable Communications Plan Executive Committee (SEC) were formally established as advisory committees to the Texas Department of Public Safety; and WHEREAS, the Texas Statewide Interoperability Channel Plan (TSICP), developed by the TXICC provides essential guidance for Interoperable radio communications using VHF, UHF, 700 MHz, 800 MHz, and mobile satellite radio equipment for interagency coordination, en -route travel, or on- incident communications; and WHEREAS, the Memorandum of Understanding authorizes the use of certain radio frequencies by emergency response organizations as defined by the U.S. Department of Homeland Security's Office of Emergency Communications and the Texas Division of Emergency Management; and WHEREAS, execution of Memorandum of Understanding by state and local entities is authorized by Texas Government Code, Chapter 791 (Local governments), Chapter 771 (state agencies), and Texas Government Code Chapter 411.0105 (Public Safety Radio Communications Council; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to enter into a Memorandum of Understanding with the Texas Department of Public Safety for the Texas Statewide Interoperability Channel Plan. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 10th day of December, 2019. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A Attached MEMORANDUM OF UNDERSTANDING Texas Statewide Interoperability Channel Plan (TSICP) (Original issue, April 1, 2005) Texas Department of Public Safety and the identified Federal Agency, State Agency, Local Jurisdiction, or Emergency Service Organization Purpose This Memorandum of Understanding (MOU) establishes permissions and guidelines for use of interoperability or mutual aid radio channels by: • Local government jurisdictions and their associated emergency response agencies; • State agencies in Texas and their associated emergency response organizations; Federal agency local units in Texas and their associated emergency response organizations, • Local agency units in Texas and their associated emergency response organizations to use designated Federal interoperability channels, and; • Private sector emergency response organizations licensed or otherwise entitled to operate in the Public Safety Pool as defined in Federal Communication Commission (FCC) Rules, Part 90 (47CFR, subpart B, paragraphs 90.15- 90.20). It imposes certain protocols, procedures, and obligations upon jurisdictions hereby authorized to use state - licensed radio channels held by the Texas Department of Public Safety (TxDPS). This agreement supersedes any other previous versions of the MOU. Authority Execution of this agreement by state and local entities is authorized by Texas Government Code, Chapter 791 (local governments), Chapter 771 (state agencies), and Texas Government Code Chapter 421.096 (Interoperability of Radio Systems). This MOU satisfies FCC Part 90 rules for extending license privileges to others by agreement. Federal agencies are permitted access to interoperability channels as authorized by the National Communications & Information Administration (NTIA) Manual, 47 CFR, Parts 2.102(c), 2.103; and 7.12. Federal agencies may execute this MOU and shall adhere to the attached guidelines. Version 21 Applicability This MOU authorizes the use of certain radio frequencies by emergency response organizations as defined by the U.S. Department of Homeland Security's Office of Emergency Communications and the Texas Division of Emergency Management. Generally, this includes organizations in the following governmental disciplines: Emergency Management Public Safety Communications Law Enforcement Public Health Fire Service Health Care Emergency Medical Services Hazardous Materials Public Works / Transportation Governmental Administration This MOU authorizes use of state - licensed frequencies for the purpose of coordination between emergency response agencies and resources. Such coordination may occur during interagency operations, en route travel, or on- incident communications in accordance with an Incident Communications Plan. Background The 77th Legislature, in an effort to provide for effective emergency radio communications by state agencies, called for an Interagency Radio Work Group (IRWG) to develop a state agency communications network. That group developed a preliminary plan that was accepted by the state IRWG and the Sheriffs' Association of Texas on March 27, 2001. Subsequently, the IRWG determined that the state agency communications network should be expanded to include all public safety agencies in the state. This was accomplished by IRWG's development of the IRCIP of January, 2003. In response to an FCC requirement for establishment of state / regional advisory committees, the Texas Interoperable Communications Coalition JACC) and the Texas Statewide Interoperable Communications Plan Executive Committee (SEC) were formally established as advisory committees to TxDPS. The Texas Statewide Interoperability Channel Plan (TSICP), developed by the TACC and included in this MOU, provides essential guidance for interoperable radio communications using VHF, UHF, 700 MHz, 800 MHz, and mobile satellite radio equipment for interagency coordination, en route travel, or on- incident communications. Understandings TxDPS will: Manage and maintain proper licenses for the use of the interoperability frequencies identified herein; Manage and maintain an accurate database of federal and state agencies and local government jurisdictions that have accepted and signed this MOU, and; Issue updates and revisions to the TSICP contained herein, upon request by the TACC and the Director of the TxDPS. Jurisdiction will: • Participate in regional communications planning (generally arranged by a regional Council of Governments) that provides for regional radio communications interoperability. • Manage use of the interoperability frequencies by its employees, ensuring compliance with the TSICP and federal / state / local laws, ordinances, and rules. Version 21 * Use the interoperability frequencies authorized hereby for their intended purpose of coordination between emergency response agencies and resources. Such coordination may occur during ° Use the interopenabi|Uv frequencies for operational and en route communications inaccordance * Use the intenopenabi|itv frequencies for on-incident nornrnuniooUono in accordance with the Incident Communications Plan established by the on-scene Incident Commander. * Prioritize use of the interopenabi|hvfrequencies: 1. Emergency O[ urgent operation iDVOkiDgirOrOin8Dtd@ngG[tO|ifgO[p 2. Disaster orextreme emergency operation requiring extensive interopmnabi|dvond inter- agency communications; 3. Special event, generally nfa pre-planned nature; 4. Joint training exercises, and 5. Inter-agency and en route communications. * |nnokennert radio communications procedures consistent with the National Incident Management System (NIMS) and Incident Command System (ICS) including: o Use "plain language" without 1O-oudeaoroAen argon; o Use the calling : " Unit# nit#", rather than "Unit#to Unit #". * Ensure that mobile, portable, and temporary base radios intended for use by agency leadership (officers) are configured with the appropriate in-band interoperability frequencies as found in the T8|CP. This mo88nG that, as 8 rninirnurn, the int8n}p8r8b|8 frequencies vv0u|d be added to the day-to-day frequencies used by that entity. 0 Ensure that interoperability caUin0 channels are monitored at the Incident Command Post on major incidents requiring SignU5C8rt aid from 8g8nCi8G beyond routine |OC8| int8nDp8n3bi|itv. Monitoring shall include one or more of the following: VCALLI 0 Analog VHF Calling Channel UCALL40 Analog UHF Calling Channel 7CALL50 Digital P25 700 MHz Calling Channel 8CALL90 Analog National Calling Channel Incident Command Post rnOndDhng may be irno|8nn8nt8d using cross-band repeaters, communications operator console patching, or VHF/UHF/700/800 MHz fixed or mobile Version 21 9 It is suggested that the band - relevant interoperable call channel listed above be included in the `home zone' used for day -to -day operations. This will enable radio users to easily turn to the interoperable channel on their mobile or portable radio when needed. The parties mutually agree: Jurisdiction and TxDPS agree that their mutual interests will be furthered by continued coordination between the jurisdiction and the Office of the Texas Statewide Interoperability Coordinator (SWIC). • Jurisdiction and TxDPS agree that this Memorandum of Understanding may be cancelled at any time, by written notice to the other party, or by subsequent agreements. Only one MOU per Jurisdiction or Governing Body is required to cover the departments and /or sub - agencies of each jurisdiction, as long as each department or sub - agency is listed on an accompanying attachment. The attached TSICP (Original Issue March 25, 2005) is incorporated into this MOU in its entirety. The TSICP may be revised by TSICP Strategic Advisory Group (SAG) and TxDPS as needed, and revisions will be provided to Jurisdictions by TxDPS. Should Jurisdiction elect to withdraw from this MOU because of TSICP revisions, notice shall be given by mail to: Texas Department of Public Safety Public Safety Communications Service 5805 N. Lamar Boulevard Austin, TX 78752 Version 21 10 Agreement This Memorandum of Understanding was agreed to day of Please complete, sign, scan, and then email THIS PAGE ONLYas attached file to txswicdps. texas- ov. WHO SHOULD EXECUTE THIS AGREEMENT. Each jurisdiction must individually sign this agreement. An authorized representative of a City may sign for all public safety agencies in that city. A County may sign for volunteer fire departments (VFD) if the VFD is recognized in the county emergency management plan; however, A County CANNOT sign for all cities or other public safety agencies in the county that are not a part of county government since they are separate legal entities. A Council of Governments (COG) CANNOT sign for all jurisdictions within the COG. Compliance with this TSICP and the SCIP are required to receive grant funds for communications equipment. Agencies and programmers should verify the latest version of these documents are being referenced; they can be found at municationslinterop index.htm FOR JURISDICTION Jurisdiction Name: Authorized Signature: Print Name: Title: Jurisdiction Address: County: Phone: !SHE Indicate the NUMBER of mobile, portable, temporary base, and /or mobile relay radios to be operated under TxDPS licenses or MSAT Authorization. For Federal Entity Interop and 700 Air -to- Ground channels, please mark the appropriate box if these channels are programmed or if programming is planned for the future. (This information is required by TOPS as a condition of its licenses from the FCC.) TEXAS DEPARTMENT OF PUBLIC SAFETY AUTHORIZED SIGNATURE Signature: Todd M. Early, Assistant Chief, Texas DPS Public Safety Communications Service, 5805 N. Lamar Boulevard, Austin, TX 78752 Phone: (512) 424 -2121 Fax: (512) 424 -2899 Todd.Early @dps.texas.gov Version 21 11 A Mobile Portable Temporary Base- Mobile Rela4,1� }3E 150 MHz N/A 450 MHz N/A 700 MHz N/A 800 MHz NPSPAC N/A N/A Mobile Satellite N/A N/A (MSAT) (This information is required by TOPS as a condition of its licenses from the FCC.) TEXAS DEPARTMENT OF PUBLIC SAFETY AUTHORIZED SIGNATURE Signature: Todd M. Early, Assistant Chief, Texas DPS Public Safety Communications Service, 5805 N. Lamar Boulevard, Austin, TX 78752 Phone: (512) 424 -2121 Fax: (512) 424 -2899 Todd.Early @dps.texas.gov Version 21 11 ei Olum City Council December 10, 2019 Meeting: Department: Fire Department Agenda No. 4. Subject: Resolution No. 19 -R -167 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures with CASCO Industries totaling no more than $70,000.00 for Firefighting Supplies and Equipment during the 2019 -2020 Fiscal Year and other matters in connection therewith. (C. Kelm /K. Long) The Fire Department budgets to purchase firefighting personal protective equipment (bunker gear) in each fiscal year. We have been planning the past couple of budgets by adding additional sets of bunker gear in anticipation of a new State requirement which calls for each firefighter to have two sets of bunker gear. The purpose for this new requirement is when the first set is contaminated from products of combustion, we remove that gear from service until it is cleaned and the firefighter has a second clean set ready for use. The Fire Department also purchases additional routine firefighting equipment, such as fire stream nozzles, fire hose, and other general use items. To date, the City has spent approximately $45,000 with CASCO Industries for firefighting supplies and equipment. For the remainder of the Fiscal. Year, the Fire Department anticipates at least $15,000 in additional . firefighting supplies and equipment but is requesting a not to exceed amount that includes an additional $10,000 to be able to purchase supplies quickly. GOAL To obtain authorization from City Council for expenditures with CASCO Industries for firefighting supplies and equipment in an amount not to exceed $70,000 for the remainder of the Fiscal Year. COMMUNITY BENEFIT The items purchased from CASCO Industries are in support of Fire suppression SUMMARY OF RECOMMENDED ACTION To obtain authorization from City Council for expenditures with CASCO Industries for firefighting supplies and equipment in an amount not to exceed $70,000 for the remainder of the Fiscal Year. FISCAL IMPACT Funds (the not to exceed amount of $70,000) for firefighting supplies and equipment are budgeted and available. • I 1 Approval of Resolution 19 -R -167. Attachments IL SO RESOLUTION NO. 19 -R -167 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH CASCO INDUSTRIES TOTALING NO MORE THAN $70,000.00 FOR FIRE FIGHTING SUPPLIES AND EQUIPMENT DURING THE 2019 -2020 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") requires the purchase of Fire Fighting Supplies and Equipment; and WHEREAS, the City has already purchased items with CASCO Industries this Fiscal Year totaling approximately $45,000; and WHEREAS, the City Council authorizes City Staff to request additional Firefighting Supplies and Equipment by CASCO Industries to be invoiced in an amount not to exceed $70,000.00 for the remainder of Fiscal Year 2019 -2020. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes expenditures with CASCO Industries not to exceed $70,000.00 for Fiscal Year 2019 -2020. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which. this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this Ioth day of December, 2019 ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor -2- ei Olum City Council December 10, 2019 Meeting: Department: Public Works Agenda No. 5. Subject: Resolution No. 19-R-169 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to enter into an agreement with Hanson Aggregates LLC, for the lease of 25 acre /ft of Edwards Aquifer Permitted Water. (C. Kelm /S. Williams /J. Hooks) BACKGROUND BACKGROUND The City of Schertz is permitted for 1,768.08 acre / ft of water from the Edwards Aquifer Authority at a rate of $84.00 per acre /foot. This water capacity is what the City had available when we were strictly on the Edwards Aquifer using our Edwards wells. Since then we began using water from the Carrizo Aquifer from SSLGC and our Edwards wells are kept for back -up capacity or in case of emergencies. The City also utilizes these Edwards rights to provide water to the City's soccer fields for irrigation purposes instead of using water from SSLGC. Since the City started using water from SSLGC we typically use between 80 -1.50 acre /ft of Edwards water a year including the soccer field usage. Since SSLGC came on -line, the City of Schertz reserves a minimum of 1,000 acre /ft a year for the City's needs and makes the rest available to lease to other entities, both public and private on one -year leases. In the past, the Edwards Aquifer Authority had a program that provided a rebate to permit holders for unused water. This program is no longer offered and the permit holders pay for all that is permitted. To recover this cost, the City makes excess permitted water available to other entities that make requests for water leases and to the soccer fields. When leasing our water rights to other users, there are several prescribed fees from the Edwards Aquifer Authority that we pass along to the water lease. The Water Lease Transfer fee is a rate that was based off the Edwards Aquifer market value of water being Leased. The EAA Management fee is a pass- through fee that the permit holder is charged per acre /ft. The administration fee is a fee charged for administering the permit lease and the application by water department personal. The EAA Transfer Fee is another pass- through fee charged by the Edwards Aquifer for the application. These fees are estimated as revenue in the water department budget each year on the possibility of proposed leases. Hanson Aggregates LLC, LEASED EDWARDS AQUIFER WATER Proposed Lease Quote: # Acre /ft Unit Price Total Price Water Lease Transfer 25 $ 296.00 $ 7,400.00 EAA Management Fee 25 $ 84.00 $ 2,100.00 City of Schertz Admin. Fee 15% $ 1,110.00 $ 1,110.00 EAA Transfer Fee $ 25.00 $ 25.00 Total revenue from lease $ 1.0,635.00 GOAL To lease un -used Edwards Aquifer Water to Hanson Aggregates COMMUNITY BENEFIT Community Benefit To recover revenue to help offset annual fees for the un -used permitted water from the Edwards Aquifer. The City reserves at least 1,000 acre /ft of water and attempts to lease the remainder of the water rights on one -year leases. SUMMARY OF RECOMMENDED ACTION RECOMMENDATION Staff recommends that City Council approve Resolution 19 -R -169, authorizing the City Manager to enter into an agreement with Hanson Aggregates for the lease of 25 acre /ft of Edwards Aquifer Water in the amount of $10,635.00 FISCAL IMPACT FISCAL IMPACT The Fiscal impact to the City of Schertz for this lease of 25 acre /ft will be revenue of $10,635.00 1• •U►/ l/: •\ Staff recommends that City Council approve Resolution 19 -R -169, authorizing the City Manager to enter into an agreement with Hanson Aggregates for the lease of 25 acre /ft of Edwards Aquifer Water in the amount of $10,635.00 Attachments Resolution 19 -R -169 Water Lease Quote Hanson Water Lease Agreement Hanson Water Lease Application RESOLUTION NO. 19 -R -169 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HANSON AGGREGATES LLC FOR THE LEASE OF 25 ACRE /FEET OF EDWARDS AQUIFER PERMITTED WATER. WHEREAS, the City of Schertz is permitted for 1,768.08 acre /ft of water from the Edwards Aquifer; and WHEREAS, the City of Schertz traditionally reserves 1,000 acre /ft of water for emergency use for the City and makes available the rest for one -year leases to others; and WHEREAS, the City has leased Hanson Aggregates 200 acre/ ft earlier this year; and WHEREAS, Hanson Aggregates has requested from the City of Schertz to lease an additional 25 acre /ft of water for the calendar year 2019; . and WHEREAS, the City of Schertz has leased water to Hanson Aggregates LLC, in the past years; and WHEREAS, the City and Hanson Aggregates LLC, desire to enter into this agreement to lease excess City permitted water; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into this agreement to lease this excess water to Hanson. Aggregates LLC; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to enter into an agreement with Hanson Aggregates LLC, for the lease of 25 acre /ft of Edwards Aquifer permitted water for calendar year 2019. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which. this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 10th day of December, 2019. . CITY OF SCHERTZ, TEXAS Mayor, Ralph Gutierrez City Secretary, Brenda Dennis 50506221.1 - 2 - -7 ARAI= Lane Payment Due upon Edwards Aquffar approval 10. AMjg_qMbfl&. The Lessee sbaU have the right to =blew of assign this Lem upon the wriucm consed ofLessm, which consent " mm be unmemo-bly wilbbal(L ff—,� 1-77 WMT.-Trl r7rr-.7.777271 r7l.) B Piwawi-ii", A F il MQ�AIII mw"—�-- IAHOW. Hanson Agpndes AX 300 E. John Carpenter ftwway, Suite 1645 kviug, Texas 75602 Altantion: Lalit Bhatnaw, Pegional Director Copy to, Charles Zcch Denton Novarro Roche Band Hyde & Zech, P C. 2517 N. Main Ave San Antonio, Texas 78212 17-Mir. M-- . . ....... . Ublli�,W �t li"W � Now, KI. Vill " vall'o". - j—, [Sig-ft— o-follo-ingpasel V iravi I t D10-PAMININ IRly"i8i i IV, This !Mmcnt was wimowlcdged befim me on the _ day of 2019. by Mark Bffownc, City Mm=Lw of the City orSchem on behalf of City. fq�—Pdbfic,— State ofTcm UUMH *0 - bo oo, di- Eli I "I a-my al 507131211 FxlubitB-1 Iffill"'i Br. Name: Mark Bmww he: City manaw STATE OF TEXAS § C•URN OF GUADALUPE § nis jna� wu ukwwledpd befm me on the _ day of -, 201% by Mmk Emma, City amqM of the City of chem onbehalfofft City. • Likelgh 4 swati I � . me an tba _ day of _, blic. Stan 'T 507131212 Exhibit B-2 96713121.2 Exhibit C A. Tmuhrorldwrowift; C)M, 12-07-ILID-- jElEmFilar _Perm-TTfI-; Groundwator Lfw Information farTranskme Initial Reptifer Perrelt 0 Reposed purpose alfuse: ■ MunicipalUse 0 Industrial Use ■ Irrigation Use Name at Perot HoMer.'s-ay of schar!?� . .... Do you intend to wthdmw thlo ~ M Yes ■ No Atwhatrale?_.., _,gollampermInule U YES, please deseft Yjbat this waler A lbe used bO Melling Addmss.1 sahenl!�F" y S!he- TX 78154 (StroacrPOW4 (CM r. Meter Sedd Numbsi��� Reading: phyoWAdfta,.j0 Corn-rdal Plao, Bldg. 2_ Schertz TX 78154 goal PP) Adhoibed Repmsard*N'!!!— A. H-h Water and Wastewater Manager (210)610-180 PIRM) Malling Addrmw_s!— os_ehova (3wdffPGBMO Has any of the aboys irdoonallon mcardly changed? a Yes a No IL Tumsferee information: Nw*ofTnm,W ,Hanson AggnagaI-LLC_ Mating GO E. John Carpenter Freeway, Suds 1645 Irving Te 75OW (ft" CUP Phys" Ad*= Some - Above Pull PM (91311) Ow- TotephOW"(972) 853-3735 —_E-mail Addmaw_ Authortred R@pmwWw Laut (LB) Bhaftger Regional Direckw EnvironmenL SWeV & Halth (972) 6534735 IRM) WNW") (Tdwhm) folaft Address: ___ Same 08 above (Sh.dupow law 01310) PP) aYas a No :'W� ', M t" Currantpurposeofuse: 9 Munkipal Use 0 Industrial Use El Irrigation Ur -Amount of groundwater used to daW ,_ ame4ed Meter Serld Nurnberz�� Readmg: 379,"T-DOO 6 624-71 8-000�' C)M, 12-07-ILID-- jElEmFilar _Perm-TTfI-; Groundwator Lfw Information farTranskme Initial Reptifer Perrelt 0 Reposed purpose alfuse: ■ MunicipalUse 0 Industrial Use ■ Irrigation Use Do you intend to wthdmw thlo ~ M Yes ■ No Atwhatrale?_.., _,gollampermInule U YES, please deseft Yjbat this waler A lbe used bO Meter readings (Note., readings must be taken vftlo on week of subaftslon of apokaVen): ■ Nol;Appr-We(nowv� a Meter Sarial Nurnber,�-!'Paul AtT_ Reatfing: r. Meter Sedd Numbsi��� Reading: Daft (amb addAftnWabeeft Nawdoo Part III - T r lnfofrnadon 1,111h IF 111' At I'll[ I 11ka Sig abn of TmnsfwworAgent STATE OF TOM COUM OF and mm bdm = Us_ ft of 2g®,, ei IRIUM City Council December 10, 2019 Meeting: Department: City Secretary Agenda No. 6. Subject: Ordinance No. 19 -T -29 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2019 -20 Budget to encumber unused funds from FY 2018 -19, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. (M. Browne /J. Walters)Finalreading. With Ordinance 19 -T -23 the City Council of the City of Schertz approved the annual budget for FY 2019 -20. Staff is proposing to amend the budget to encumber unused funds from FY 2018 -19 for use in FY 2019 -20. Unspent funds at the end of the fiscal year are added to the fund balance. Due to time restrictions on equipment delivery and project delays some departments weren't able to spend the funds allocated to them in the previous fiscal year and those funds were add to the fund balance instead. In order to use these funds, staff recommends council approve a budget adjustment to move these funds out of the fund balance to be spent this fiscal year instead. This action will prevent the current year's budget being used up on purchases and projects left over from last year. The items requested to encumber from the previous fiscal year are as follows: The Fire Department is requesting to encumber from reserves $7,937 for 5 vehicle repeaters and cable. These are items needed in conjunction with the opening of the new fire station. The Parks Department is requesting to encumber from reserves $50,000 for the Senior Center parking lot renovation and $16,089 for maintenance to the Veteran's Memorial. The parking lot enhancements will provide better layout for parking and the Veteran's Memorial needs regular maintenance for the remembrance pavers. The Streets Department is requesting to encumber from reserves $20,514 for the North Schertz Sidewalk projects and $30,555.00 for the Mid Schertz Sidewalks projects. The City has begun sidwalk maintenance and extensions. The processes for area selection, engineering, and construction bid award pushed these projects in FY 2019 -20. The Facility Maintenance Department is requesting to encumber from reserves $16,515 for the replacement of the YMCA air conditioner unit. The City is responsiblef or structural repair including air conditioners on the Recreation Center leased to the YMCA. The funding was identified at the end of FY 2018 -19 but the work invoices didn't arrive until FY 2019 -20. The Human Resources Department is requesting to encumber from reserves $50,000 for Wellness Programs and $15,000 to set up insurance provider links to the Human Resources Management system. These amounts were granted to the City by Blue Cross Blue Shield in FY 2018 -19 and is proposed to be used in FY 2019 -20. To complete these purchases and projects without impacting the current year budget, the budget needs to be increased by the stated amounts. Council approved this on December 3, 2019. GOAL To adjust the budget to provide funding to complete all fo the anticipated FY 2019 -20 projects and the remaining FY 2018 -19 projects. IVA 105 1 NO 16118 111 9N SUMMARY OF RECOMMENDED ACTION Approve the adjustment to complete the remaining purchases and projects from FY 2018 -19. FISCAL IMPACT This adjustment will decrease the projected fund balance in the General Fund by $206,610. These funds were original expected to be spent in FY 2018 -19 and by encumbering them for FY 2019 -20 it will not have an impact on the City's 5 year plan. RECOMMENDATION Staff recommends approval of Ordinance 19 -T -29 on final reading to encumber unused funds from FY 2018 -1.9 for use in FY 2019 -20. Attachments Ordinance 19 -T -29 ORDINANCE NO. 19 -T -29 CONSIDERATION AND /OR ACTION APPROVING AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FY 2019 -20 BUDGET TO ENCUMBER UNUSED FUNDS FROM FY 2018 -19, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 1.9 -T -23, the City of Schertz (the "City") adopted the budget for the City for the fiscal year 2019 -2020 (the `Budget), which provides funding for the City's operations throughout the 201.9 -2020 fiscal year; and WHEREAS, the City needs to increase the General Fund Budget in the amount of $206,61.0.00 for purchases and products remaining from fiscal year 2018 -2019; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to declare an emergency and approve the budget increase for the General Fund, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall increase the budget by $206,610.00 to be funded by fund balance between the following departments: Department Amount Accounts Purpose Fire Department $7,937 Equipment Vehicle Repeaters and cable Parks $66,089 Maintenance Senior Center parking lot and Veteran's Memorial maintenance Streets $51,069 Maintenance North and Mid Schertz sidewalk projects Facility Maintenance $16,515 Maintenance YMCA air conditioner replacement Human :Resources $50,000 Human Wellness Services Programs Human Resources $15,000 Professional Link to Services insurance providers Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. APPROVED ON FIRST READING on this 3rd day of December 2019. CITY OF SCHERTZ, TEXAS Mayor Ralph Gutierrez ATTEST: City Secretary Brenda Dennis ei 10um City Council December 10, 2019 Meeting: Department: Executive Team Agenda No. 7. Subject: Resolution No. 19-R-170 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas on a request for a Schertz Main Street Local Flavor Economic Development Grant for 816 Main Street and related matters in connection therewith. (B. James) BACKGROUND The owner of the property at 816 Main, PKM Ventures LLC, has applied for a Schertz Main Street Local Flavor Economic Development Grant. This is the third application for this program the City has received since it was created in late 2018. The owner is proposing to fully renovate the building. Work will include complete facade renovation with new brick and paint, new inside AC units, new outdoor electrical lighting, new clear garage doors and plumbing work. The total work is going to exceed $40,000 for these items which are considered site, facade and systems items.The program allows for grants of up to $20,000 for facade, $20,000 for site improvements, and $15,000 for systems. The program allows an applicant to receive grants in multiple categories, but in no case the total amount of Local Flavor Grants received in one year exceed $20,000. As such the applicant is requesting a maximum grant of $20,000. At the last Council meeting, council requested a work session to review the grant programs - both historic and local flavor, staff is anticipating that worksession in early Janaury 2020. GOAL Promote and enhance commercial activity along Main Street to promote the economic, cultural, and general welfare of the public. The area around Main Street in Schertz once served as the commercial and social hub of the community. The City seeks to improve the image of the area around Main Street through the inducement of public money to promote local economic development and stimulate business and commercial activities in the City. COMMUNITY BENEFIT Encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street. Promote commercial development. Stabilize and improve property values. Foster civic pride. Strengthen the economy of the City by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support to local. businesses. Staff recommends approval of Resolution 19 -R -1.70 approving a Schertz Main Street Local Flavor Economic Development Grant for up to $20,000 for 816 Main Street subject to the applicant entering into the incentive agreement. FISCAL IMPACT Up to $20,000 for the grant. RECOMMENDATION Approval of Resolution 19 -R -170. Attachments Schertz Main Street Local Flavor Economic Development Program Section UPurpose The City of Schertz finds that promotion and enhancement of commercial activity along Main Street is necessary to promote the economic, cultural, and general welfare of the public. The area around Main Street in Schertz once served as the commercial and social hub of the community. The City seeks to improve the image of the area around Main Street through an inducement of public money to promote local economic development and to stimulate business and commercial activities in the City. The program is intended to: a) Encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street; b) Promote commercial development; C) Stabilize and improve property values; d) Foster civic pride in the beauty and accomplishments of the past, and to promote the use of the historic structures for the culture, education, and general welfare of residents, and: e) Strengthen the economy of the city by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support and stimulus to businesses. In order to facilitate the promotion and enhancement of commercial activity, the City of Schertz is offering grants that will serve to help new and existing businesses and properties within this area. The program will be administered by the City Manager and or his/her designee. Section 1.3 Eligibility Criteria All of the following eligibility criteria must be met: a) The business and property must be located along Main Street between Schertz Parkway and Aviation Boulevard. b) All taxes and government fees must be current on the property. C) The business and property owner has acquired and maintained all necessary rights, licenses, permits, and authority to carry on its business in the City of Schertz and will continue to use its best efforts to maintain all necessary rights, licenses, permits, and authority. MUM= Funding for this program is provided annually through the City of Schertz General Fund in accordance with Chapter 380.001 of the Texas Local Government Code. The amount of money allocated each year shall be at the discretion of the City Council. Funds are made available on a first-come-first-serve basis. Grants will not be provided for work already completed unless it is a repair or replacement and for which the grant is applied for within 14 days of beginning the work or which has begun prior to submittal of the grant application. Funds are provided on a 50150 matching basis, in-kind contributions may be counted toward the matching requirement. No more than $20,000 in grants may be received per property per year. All improvements must conform to City regulations and building codes and receive approval by the City Council. All grants are paid out upon completion of the project or increments of the project. a) Signage Improvement Grant — grants are available for both new signs and the renovation of existing signs. Signage Improvement Grant recipients may receive up to $5,000 per property. b) Faqade Improvement Grant — grants are available for faqade improvements that help improve the curb appeal of the property. Qualifying faqade improvements include: painting, roof, windows, foundation, facade restoration including replacing windows, wall repairs, brick re-pointing, replacing and exposing transom windows; and improvements necessary to stabilize a structure. Facade Improvement Grants recipients may receive up to $20,000 per property. C) Site Improvement Grant — grants are available for site improvements that help add visual appeal and functional use of the property. Qualifying site improvements include: landscaping, exterior lighting, sidewalks and driveway improvements, parking lot improvements, and outdoor seating areas. Site Improvement Grant recipients may receive up to $20,000 per property. d) Capital Equipment Grant — grants are available for capital equipment. Qualifying capital equipment are durable items used to produce a good or service and has a life expectancy of more than five years. Capital Equipment Grant recipients may receive up to $2,500 per property. e) Systems Grant — grants are available for upgrades to wiring, plumbing, HVAC, insulation, etc. Systems Grant recipients may receive up to $15,000 per property. At the start of the fiscal year, the city will promote the amount of funding available. Applications will be received throughout the fiscal year, subject to the availability of funds. a) Property owner submit an application along with any required supporting documentation (i.e. drawings, total project cost estimate, photographs, contactor bids, tax certificates, etc.). Applications will be reviewed by the City Manager's Office for completeness. b) After submittal of a grant request, a preliminary site visit will be made by a representative of the City Manager's Office, C) City Council will decide which entities qualify for assistance based on the perceived value of their proposed projects to the City of Schertz, the compatibility of the proposed projects with the Main Street Area, and the cost effectiveness of the proposed project in relation to the proposed amount of the grant. d) The property owner and City will execute a Grant Agreement detailing the obligations of the grantee, the method and timing of reimbursement, and outlining the scope of work eligible for reimbursement. e) Work must be completed within one year from the date of execution of the Grant Agreement, however; the City Manager may grant an extension of up to one year. 1 40 r k• Im City of Schertz N 10 Main Street Incentive Area W E Schertz Main Street Area Preservation Incentive Program S 0 100 200 400 600 800 1,000 Feet RESOLUTION NO. 19 -R -170 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A REQUEST FOR A SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOMENT GRANT FOR 816 MAIN STREET IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH WHEREAS, The City of Schertz desires to protect, enhance, and preserve the historic resources and landmarks which represent distinctive elements of Schertz' historic, architectural, economic, cultural, and social heritage by providing property owners and incentive for protecting their property; and WHEREAS, the City of Schertz desires to encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street; WHEREAS, the City of Schertz desires to stabilize and improve property values; and WHEREAS, Foster civic pride in the beauty and accomplishments of the past, and to promote the use of the historic structures for the culture, education, and general welfare of residents; and WHEREAS, Strengthen the economy of the city by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support and stimulus to businesses. WHEREAS, the City Council approved the Schertz Main Street Local Flavor Economic Development Grant; WHEREAS, staff is in support of this program and recommended approval of the grant request for 81.6 Main Street for up to $20,000; NOW THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby approves the Schertz Main Street Local Flavor Economic Development Grant request for 816 Main Street subject to the approved criteria of the program and execution of a funding agreement generally as outlined in Exhibit "A ". Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 10th day of December, 2019. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) Exhibit A STATE OF TEXAS § COUNTY OF BEXAR § FUNDING AGREEMENT BETWEEN THE CITY OF PKM Ventures •• EXPENDITURE OF • •• GRANT This Local Flavor Development Program Funding Agreement (AGREEMENT) is made and entered into by and between the City of Schertz, Texas (CITY) and PKM Ventures LLC, (ENTITY). WHEREAS, the ENTITY has developed a proposal to Make improvements and repairs, including shell /exterior renovations including new brick and paint, AC units, new electricallighting, new clear garage doors, and plumbing work to 816 Main (the "Project "); and WHEREAS, Section 380.001 of the Texas Local Government Code, as amended, allows the governing body of a municipality to establish and provide for the administration of one or more programs to promote state and local economic development and to stimulate business and commercial activity in the municipality; and WHEREAS, the Schertz Main Street Local Flavor Economic Development Program is intended to encourage and expansion and attract small businesses that create local charm and help develop a sense of place in and around Main Street, promote commercial development, stabilize and improve property values, foster civic pride, and protect and enhance the attractiveness of the Main Street area to residents and visitors; and WHEREAS, funding for the Schertz Main Street Local Flavor Economic Development Program will be provided annually through the City's General Fund; and WHEREAS, the Schertz Main Street Local Flavor Economic Development Program will enhance other city efforts to improve, beautify, and promote economic development in the Main Street area. WHEREAS, the area around Main Street in Schertz once served as commercial and social hub of the community; and WHEREAS, the City seeks to improve the image of the area around Main Street through restoration and rehabilitation of structures in the Main Street area to serve as a commercial, social, cultural and tourism hub of the City; and WHEREAS, the City Council of the City of Schertz desires to provide funds to PKM Ventures LLC (ENTITY). NOW, THEREFORE, it is mutually agreed by and between the CITY and ENTITY as follows: GENERAL PROVISIONS Section 1. Purpose. The purpose of this Agreement is to provide funding to the ENTITY for the project identified in the attached Exhibit "A" (the "Project "), the intent of which is to promote state and local economic development and to stimulate business and commercial activity in the municipality to encourage and expansion and attract small businesses that create local charm and help develop a sense of place in and around Main Street, promote commercial development, stabilize and improve property values, foster civic pride, and protect and enhance the attractiveness of the Main Street area to residents and visitors. Section 2. Obligation of the ENTITY. The ENTITY shall use all of the awarded funds provided by the CITY in accordance with Chapter 351 of the Texas Tax Code, the ENTITY'S funding application, and the attached Exhibit "A ". Section 3. Reporting Requirements of the ENTITY. The ENTITY shall deliver a detailed accounting of the expenditures for the Project within thirty (30) days after completion of the Project (the "Post Event Report"). The Post Event Report shall include copies of receipts and other documents establishing the expenditures for the project. The CITY shall not make reimbursements for expenditures where no receipt or invoice is provided. Partial or incomplete reports will not be accepted. Section 4. Authorization of Payment. Subject to the ENTITY'S satisfactory performance and compliance with the terms of this AGREEMENT, the CITY agrees to pay the ENTITY up to fifty percent (50 %) of the Project. The Project is estimated to be over $40,000.00 and fifty percent of which, is capped at 20,000.00 for work falling within the criteria for facade, site and systems grants. Payment will be made within forty -five (45) days of acceptance of the complete Post Event Report. Partial or incomplete reports will not be accepted. Only expenditures that meet Chapter 351 of the Tax Code and this AGREEMENT shall be reimbursed. Section 5. Appeal Process. Any ENTITY wishing to appeal the decision of the CITY must present their appeal in writing within ten (10) business days of funding denial. Section 6. Rights. The City of Schertz has the right, at any time, to inspect the books or records of the ENTITY that may relate to performance of this AGREEMENT. The CITY, at its sole expenses, has the right to conduct an audit of the ENTITY or Project. Section 7. Term. The AGREEMENT shall become effective as of the date entered below. The AGREEMENT shall terminate one year from its effective date or once the terms have been met, whichever occurs first. Section 8. Indemnification. The ENTITY agrees to defend, indemnify and hold harmless the CITY, its officers, agents and employees, against any and all claims, lawsuits, judgments, cause of action, costs and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by the ENTITY's breach of any of the terms or provisions of this AGREEMENT, or by any negligent act or omission of the ENTITY, its officers, agents, servants, employees, contractors, or subcontractors, in the perfonnance of this AGREEMENT; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of the CITY, its officers, agents, employees or separate contractors, and in the event of joint and concurrent negligence of both the ENTITY and the CITY under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Both parties expressly agree that this AGREEMENT does not assign any responsibility for civil liability to the City of Schertz that may arise by virtue of this AGREEMENT. Section 9. Termination. A party may terminate this AGREEMENT in whole or in part if the other party fails to comply with a term of the AGREEMENT, including the inability of the ENTITY to conform to any change required by federal, state or local laws or regulations; or for the convenience of either party. The terminating party shall provide written notification to the other party of the decision to terminate this AGREEMENT within thirty (30) days before the effective date of termination. A party may terminate the AGREEMENT for breach of any provision of this AGREEMENT, upon written notice of the breach and the breaching party shall have ten (10) days after receipt of the written notice in which to cure the breach to the satisfaction of the non - breaching party. Section 10. Notice. All notices required or permitted under this AGREEMENT shall be in writing and shall be delivered in person or mailed as follows: to the CITY at: City of Schertz Attention: City Manager 1400 Schertz Parkway Schertz, TX 78154 (210) 61.9 -1000 To PKM Ventures LLc: Attention: Nicholas Marquez PO Box 284 Cibolo, Texas 78108 MISCELLANEOUS Section 11. Entire Agreement. This AGREEMENT constitutes the entire agreement of the parties regarding the subject matter contained herein. The parties may not modify or amend this AGREEMENT, except by written agreement approved by the governing bodies of each party and duly executed by both parties. Section 12. Approval. This AGREEMENT has been duly and properly approved by each party's governing body and constitutes a binding obligation on each parry. Section 13. Assignment. Except as otherwise provided in this AGREEMENT, a parry may not assign this AGREEMENT or subcontract the performance of services without first obtaining the written consent of the other party. Section 14. Non - Waiver. A party's failure or delay to exercise right or remedy does not constitute a waiver of the right or remedy. An exercise of a right or remedy under this AGREEMENT does not preclude the exercise of another right or remedy. Rights and remedies under this AGREEMENT are cumulative and are not exclusive of other rights or remedies provided by law. Section 15. Paragraph Headings. The various paragraph headings are inserted for convenience of reference only, and shall not affect the meaning or interpretation of this AGREEMENT or any section thereof. Section 16. Attorney fees. In any lawsuit concerning this AGREEMENT, the prevailing party shall be entitled to recover reasonable attorney's fees from the nonprevailing party, plus all out-of-pocket expense such as deposition costs, telephone, calls, travel expenses, expert witness fees, court costs, and their reasonable expenses, unless otherwise prohibited by law. Section 17. Severability. The parties agree that in the event any provision of this AGREEMENT is declared invalid by a court of competent jurisdiction that part of the AGREEMENT is severable and the decree shall not affect the remainder of the AGREEMENT. The remainder of the AGREEMENT shall be in full force and effect. Section 18. Venue. The parties agree that all disputes that arise of this AGREEMENT are governed by the laws of the State of Texas and venue for all purposes herewith shall be in Milam County, Texas. Section 19. Certificate of Insurance. The ENTITY agrees to provide a certificate of insurance for liability and worker's compensation insurance or letter of self - insurance on its letterhead indicating its self - insured status before any event awarded funding under this AGREEMENT. The cost of the insurance herein mentioned to be secured and maintained by the ENTITY shall be borne solely by the ENTITY. IN WITNESS HEREOF, the CITY and ENTITY make and execute this AGREEMENT to be effective this day of 12019. CITY OF SCHERTZ, TEXAS ENTITY City Manager r:I (Title) City Secretary (Title) [Describe the project to be performed] PAGE 6 OF 5 (n 0 W Z LU M w io i; LU > L 1. AV tljN f "7 1 i3 ti l .2� y a: ° ] /� 4 \ \ \ ° ] /� r-I 6 S It o0 v rcF $ I oil i e t If 1 r $I I g� o I I � �E T T g i 4 Agenda No. 8. ei Olum City Council Meeting: December 10, 2019 Department: Parks, Recreation & Community Servic Subject: Schertz Area Senior Center Operations Update. (B. James /L. Shrum) The Schertz Area Senior Center was established in 2010. It is owned by the City of Schertz and managed through a public facility license agreement with the YMCA of Greater San Antonio. The City of Schertz contracted with the YMCA to manage the Schertz Area Senior Center in September 2015 and that contract cost is $145,235 per year. Membership to the Senior Center is open to anyone age 50+ and there are no residency requirements to join. Membership dues are $36 per year or $62 per couple. Membership dues were set by council at the inception of the Senior Center and the YMCA has kept the membership dues the same. The membership dues go to the YMCA to help operate the center. Membership dues netted per year are approximately $40,000. In 2017 . the city funded an $850,000 renovation project to encompass the adjacent Well Med space which added approximately 1,500 sq. ft. of usable space. A group exercise room, a meeting room, and ADA accessible restrooms were developed out of this additional space. A parking lot renovation project to gain more spaces, is budgeted at $50,000 and is planned for FY 19 -20 but not yet constructed. Additionally, since the YMCA has taken over the management of the facility, the membership has grown from 399 members to 1,756 members, and the program numbers have grown from 104 activities offered per month to 488 activities offered per month. The city also funds a congregate meal program where lunch is provided Monday — Friday free of charge for seniors 50+ at a budgeted cost of $114,000 per year (FYI 8-19 Actual = $102,717.75.) To recoup some of the costs of the meal program, the city applied for federal funds through the Alamo Area Council of Governments ( AACOG) that disseminates the federal funding. The federal funds only reimburse meals for participants aged 60+ and those participants have to go through an intake process. The city began receiving reimbursements in September 2019 and so far is reimbursed approximately 12 -14% of the city's total cost of the meals per month depending on the number of meals purchased. The city is continuing to collect intake forms for eligible participants and working with AACOG to get our program reassessed each year in hopes that additional funding will be allocated to the Schertz Area Senior Center. Additional expenses to operate the Senior Center include approximately $3,200 per year for facility maintenance, $3,000 per year for Landscaping services, $3,600 per year for water & sewer, and $1,800 for electric service for a total cost to the city of $11,600 per year. In November 2018 Schertz staff approached City of Cibolo staff about establishing an Interlocal Agreement (ILA) with the City of Cibolo to share the costs of the Schertz Area Senior Center. Schertz and YMCA staff gave a presentation to the Cibolo City Council regarding the Senior Center operations and the membership breakdown. Approximately 20% of the participants in the congregate meal program at that time were residents of the City of Cibolo, thus a $50,000 contribution was proposed as part of the ILA which equated to 20% of the total annual cost of the congregate meal program and the YMCA contract management fee for operation of the Center. The Interlocal Agreement did not come to fruition at that time. Since that time, the Schertz Area Senior Center has continued to gain in popularity and several group exercise classes have become very popular with the members which has resulted in some attendance caps being initiated in some classes. The attendance caps have caused some members to express concern as to capacity issues and some additional requests to look at expanding the facility in the future. To address the issue of capacity for some classes, the YMCA added an additional class to the schedule at the Schertz Area Senior Center and opened an additional class to Schertz Area Senior Center members at the Cibolo YMCA location. This has alleviated the capacity issues for now but some members have continued to express concern that the continued growth in the area will contribute to more members in the future, and they would like to start the conversation now about future facilities. Thus, the Schertz Area Senior Center Advisory Board passed a resolution at their meeting on November 25, 2019, . to ask the City Council to investigate the feasibility of facilities expansion of the Schertz Area Senior Center. The existing 5 -year contract with the YMCA expires September 30, 2020, so a new Request for Proposal (RFP) process will be initiated in the Spring of 2020. In preparation for this RFP process, this operational efficiency evaluation is timely and necessary. Staff is presenting this update to City Council to inform them of all the facets of the Schertz Area Senior Center operations. While the center has grown in total membership, as well as program membership, staff does not believe we have hit full capacity of the facility yet. A particular group exercise class happens to be very popular due to a popular instructor, but there are other exercise classes available as well that are not at capacity. Additionally, we have not considered expanding operating hours, creating multiple lunch shifts, and /or a number of creative solutions that would expand our ability to maximize the facility space and still provide a quality program for our seniors. Given the cost implications of expanding and/or building a new facility, and given the other many priorities (park maintenance needs, trail development) staff recommends exploring these other operational efficiencies first while also maintaining that planning ahead for growth is a prudent thing to do for the Schertz Area Senior Center and should be explored. Attachments Senior Advisory Board Resolution SCHERTZ AREA SENIOR CENTER ADVISORY BOARD RESOLUTION WHEREAS, the Schertz Area Senior Center has experienced a 340 percent ' r' membership •i i'. the four years of .•' current WHEREAS, the designated area unable to accommodate the numi` of participants; over- crowding • . U lie IFIT11 I nt;`I# III INTUST. Im-no i` .• i i • ii THEREFORE, RESOLVED • E. r Senior Board does request the Schertz City Council take action to • feasibility i r . expansion of . Area Senior ADOPTED this� day of November, 201 a t -r • . • �� - • M�II i IMI Board r vi'fi es Co wdiKA4&;- K& C o a V-A i Agenda No. 9. ei IRIUM City Council December 10, 2019 Meeting: Department: City Secretary Subject: City Council Liaison Appointments - Discussion and possible action regarding various City Council liaison appointments. (Mayor /Council/B. Dennis) Traditionally, after the conclusion of each fiscal year and following the local November election. City Council reviews their liaison assignments on various committees, groups, boards and corporations. The purpose for this annual review is to fill any vacancies that may occur due to the results of the election and /or consider re- assignments by any Councilmember who may wish to transfer from one board to another. The following committees currently have vacancies: -- Audit Committee (I vacancy) (Previously held by Councilmember Gutierrez) -- Investment Advisory Committee (I vacancy) (Previously held by Councilmember Gutierrez) -- Interview Committee for Boards and Commissions (2 vacancies) (Previously held by Councilmember Gutierrez and Councilmember Edwards) -- Cibolo Valley Local Government Corporation (I vacancy) (Previously held by Councilmember Edwards) - -Main Street Committee (1 vacancy) (Previously held by Councilmember Edwards) Current City Council liaison assignment committees are as follows: 1. Schertz Animal Services Advisory Committee 2. Schertz Housing Authority Board 3. Schertz Seguin Local Government Corporation (SSLGC) 4. Interview Committee for Appointments to City Boards and Commissions 5. Cibolo Valley Local Government Corporation (CVLGC) 6. Audit Committee 7. Investment Advisory Committee Board 8. Hal Baldwin. Scholarship Committee 9. TIRZ II Board 10. Main Street Committee GOAL To re- appoint vacancies for liaison positions. SUMMARY OF RECOMMENDED ACTION N/A FISCAL IMPACT None Staff recommends Council discuss the following City Liaison Assignments: 1. Schertz Animal Services Advisory Committee (No vacancy) - (Councilmember Heyward currently serves). • Meets four (4) times a year or as often as needed. • Location of Meeting: Schertz City Council Chambers Conference Room, Building 4, Schertz, TX, usually around 6:00 p.m. • Consists of four (4) members which include: 1) a municipal official, 2) a licensed veterinarian, 3) a shelter operator and 4) a member of an animal welfare organization. The members visit the animal shelter at times selected by the committee and make any recommendations concerning animal care services and shelter operating procedures to maintain compliance with guidelines found in the Health and Safety Code Chapter 823. Animal Shelters. 2. Schertz Housing Authority Board (No vacancy) - (Councilmember Davis currently serves). • Meets once a month on the second Monday. • Location of Meeting: 204 Schertz Pkwy, Schertz, TX at 6:30 p.m. • Consists of five (5) City Mayoral Appointed Board Commissioners responsible for establishing policies for the Housing Authority and overseeing program compliance as required by the State of Texas and HUD -US Dept. of Housing and Urban Development. The Schertz Housing Authority administers both a public housing and Section 8 housing voucher program. The housing authority owns and manages one project which contains 76 affordable rental units. It also administers 153 Section 8 housing vouchers. Also, according to the Department of Housing and Urban Development (HUD), the housing authority is designated as 'Small', meaning it administers 50 - 249 Section 8 vouchers. 3. Schertz Seguin Local Government Corporation (SSLGC) (No vacancy) - (Councilmember Scagliola currently serves as a regular member and Counclmember Brown currently serves as an alternate). • Meets once a month on the third Thursday. • Location of Meeting: 1.08 W. Mountain Street, Seguin, TX at 1:30 p.m. • Consists of five (5) Directors and two (2) ex officio non - voting member - one from Seguin and one from Schertz. SSLGC is not a committee of the City of Schertz, but a separate corporation owned equally by the cities of Schertz and Seguin. The Schertz- Seguin Local Government Corporation (SSLGC) was created as a whole -sale water supply system. The Carrizo Aquifer is utilized for this purpose to benefit the cities of Schertz and Seguin. SSLGC was formed in December 1998 under Subchapter D of Chapter 431 of the Texas Transportation Code. It is governed by a board of five directors and two ex- officio appointed by the City Councils of Schertz and Seguin. SSLGC began actual production in September 2002 and has continued to grow to serve the cities of Schertz and Seguin as their primary water source. SSLGC maintains a strong wholesale water customer base including contracts with the Cities of Selma and Universal City as well as Springs -Hill Water Supply Corporation and the San Antonio Water System. 4. Interview Committee for Appointments to City Boards and Commissions (Councilmember Davis currently serves as a regular member and Councilmember Scagliola currently serves as an alternate; Councilmembers Gutierrez and Edwards served) • Meets annually during late April or early May. • Location of Meeting: 1400 Schertz Pkwy, council. Chambers (Bldg. 4) conference room at 6:00 p.m. • Consists of five (5) members, one (1) Planning & Zoning Commission, one (1) Economic Development Corporation and three (3) Councilmembers and one (1) alternate Councilmember. The Interview Committee is responsible for reviewing applicants from residents of the city who have expressed an interest in serving on a City board, committee, or commission. After review of all the application on file and/or doing personal interviews, recommendations are submitted to the City Secretary office for notification and processing. 5. Cibolo Valley Local Government Corporation (CVLGC) s (Councilmember Edwards served as a regular member and Councilmember Scagliola serves currently as an alternate). • Meets quarterly on the fourth Thursday of October, January, April, July at 9:00 a.m. • Location of Meetings: Alternating locations: City of Schertz Council Chambers, 1400 Schertz Pkwy, and City of Cibolo Council Chambers, 200 S. Main St. at 9:00 a.m. • Consists of four (4) directors. Cibolo Valley Local Government Corporation filed as a domestic nonprofit corporation in the State of Texas on July 11, 2011. The purposes for which the corporation was organized were to aid and assist the cities (Schertz, Cibolo, Selma, Seguin, and Converse) in acquiring, constructing, leasing, improving, enlarging, extending, repairing, maintaining, and operating a water utility system pursuant to the provisions of Chapter 552 of the Texas Local Government code. The current official office is located at 108 W. Mountain Street in Seguin, TX. The organization is now a separate corporation owned equally by the cities of Schertz and Cibolo. 6. Audit Committee (Councilmembers Davis and Brown currently serve and Councilmember Gutierrez served). • Meets annually in February or March (or as otherwise needed) • Location of Meeting: Bldg. #2 - Administration Conference Room • Consists of seven (7) members to include three (3) councilmembers The Audit Committee reviews the City's annual financial statement submitted by the auditors and recommend acceptance to the City Council. This committee also reviews proposals/bids for auditing firms when the City looks for new auditors. The seven members usually consist of the three Councilmembers, Assistant City Manager, City Manager, Finance Director and the Assistant Finance Director. 7. Investment Advisory Committee (} (Councilmember Heyward currently serves and Councilmember Gutierrz served). • Meets twice annually: in December and April. • Location of Meeting: Bldg. #2 - Administration Conference Room. • Consists of nine (9) members: Two Councilmembers, two (2) Assistant City Managers and one (1) Executive Director EDC, City Manager, Finance Director, Assistant Finance Director and a Financial Analyst. The Investment Advisory Committee reviews the City's investment portfolio, processes, and practices to ensure adherence to the Public Funds Investment Act and to the adopted Investment Policy. They meet twice per year and will need to be certified on the Public Funds Investment Act every other year. The Investment Policy is reviewed by Council annually and the Committee will review changes proposed by staff to make sure it is in compliance with the Public Funds Investment Act and in the best interest of the City. 8. Hal Baldwin Scholarship Committee (No vacancy) (Councilmember Seagliola currently serves). • Meets as needed. • Location of Meeting: city Council. Chambers (Bldg. 4) Conference Room. • Consists of seven members (but this varies, the committee decides who is on it, but (one Councilmember is on the Committee). The City of Schertz established the Hal Baldwin Scholarship to encourage high school seniors who are residents of Schertz to consider public service as a career path in education, local, state and /or federal government. The scholarship honors Hal Baldwin, who served the City for more than 30 years as a civic volunteer, an employee, a Councilmember, and Mayor. The Scholarship is awarded annually on a competitive basis and is open to any currently enrolled high school senior who reside in Schertz. The Scholarship Panel reviews each complete application package and submits their recommended Scholarship reeipient(s)' name(s) to the Schertz City Council. The final selection is announced later during the year at a regular council meeting and checks are presented to the students. The City Manager's office serves as the liaison for this committee. 9. TIRZ II Board (No vacancy) (Councilmember Davis currently serves) • Meets on the 2nd Tuesday's months of February 1 lth, April 14th, July 14th, and October 13th - Bob Andrews Conference Room 4:00 p.m. • Consists of 11 members. In Ordinance No. 06 -T -61 dated December 19, 2006, the City created the Tax Increment Reinvestment Zone Number Two, generally referred to as the Sedona or Crossvine TIRZ. The TIRZ allows for the reimbursement of costs associated with the development of the project from property tax revenue generated by the increase in value of properties within the TIRZ. In 2008 the City Council authorized the original Development Agreement. The project, originally named Sedona was constructed, but with the downturn in the economy, development did not continue. The project was revived by the new developer, Chris Price, as The Crossvine and construction resumed. Staff has been in discussions with the developer about the need to update documents associated with the project as a result of the changes being proposed to the project. Initially the project, as evidenced by the first phase of Sedona, was envisioned as more standard suburban subdivision with a grid pattern of lots. As is proposed now, the development includes a mix of lot and product types, curvilinear streets, drainage areas integrated as open space into the development, and unifying design elements such as fencing, open space, signage, and landscaping. the City Council of the City of Schertz designated TAX INCREMENT REINVESTMENT ZONE NUMBER TWO CITY OF SCHERTZ, TEXAS the Zone to enable the development of approximately 825 acres of land which may contain up to 2,200 residential units pursuant to the PUD described below with estimated average sales prices of $140,000 -- $240,000 per single family home and approximately 130 acres of open space including but not limited to public parks and trails to be known as the Sedona development. The project will result in a primarily residential development located in the southern portion of the City. The Zone was established pursuant to the provisions of the Tax Increment Financing "TIF" Act, Chapter 311, Texas Tax Code as amended. The developer of the project is Schertz 1518 LTD. The developer is requesting the City of Schertz, Bexar Couty and the San Antonio River Authority (SARA) participate in the tax increment financing to help fund public infrastructure improvements to be located within the development. The duration of the Zone is projected to be twenty -one (21) years with the Zone being in existence through calendar year 2027. 10. M`d121 Street C011llllltiee 5 t y�� (Counciimembers Davis and Larson currently serve and Councilmember Edwards served) • Meets as needed. • Location of Meeting: 1400 Schertz Pkwy, Bldg. 4, Council Chambers Conference Room, generally right after the regular Tuesday City Council meeting. • Consists of 4 Councilmembers and the Mayor. Agenda No. 10. ei 1011W City Council Meeting: December 10, 2019 Department: City Secretary Subject: SEDC Annual Report FY 2018 -2019. (M. Browne /D. Vincent) The Annual Report covers the SEDC's fiscal year (October 1, 2018 to September 30, 2019) and includes an overview of our recruitment and retention efforts, data covering city demographics and the business community, details on active Projects, an explanation of the SEDC Reserves Strategy, an overview of development in Schertz, and the SEDC's annual financial summary. The Annual Report is being presented to City Council for information purposes. GOAL N/A COMMUNITY BENEFIT The Annual Report offer details that inform readers on economic development activities occurring throughout the community during the fiscal year. Highlights include: (1) Staff exceeded their number of inquiries recruitment goal by 24; (2) Twelve recruitment events were held in locations ranging from California to New York; (3) SchertzEDC.com saw a 55% increase in pageviews compared to the previous fiscal year; (4) Staff produced thirteen blogs as part of marketing efforts to better tell the SEDC's story; (5) Business Retention & Expansion hosted 7 industry Roundtables, exceeding the annual goal of 6, bringing together manufacturing, logistics, and human resource professionals; (6) The SEDC doubled the number of hiring fairs this year from two to four, with these events bringing in 450 job seekers; (7) The SEDC, in partnership with Caterpillar, focused this year's Manufacturing Day efforts on connecting local junior high school girls and STEM; (8) The SEDC entered into an incentive agreement with Nexus Enterprises, a company which is currently constructing their new headquarters in Schertz; (9) The SEDC Board developed a Reserves Strategy to guide the use of current and future SEDC reserve funding; and (10) Ten major developments were completed, accounting for the addition of over half a million square feet of new space being added to the Schertz real estate market. SUMMARY OF RECOMMENDED ACTION N/A FISCAL IMPACT None The Annual Report is presented to City Council for your review. Attachments SEDC Annual Report 18/19 -MIN SEDC Annual Report Fiscal Year 2o3-8-3.9 0 a) Overview of recruitment &retention efforts b) City demographic &business community data c) Details on active Projects d) Overview of development in Schertz e) SEDC's annual financial summary 2 -MIN i 1) Exceeded inquiries recruitment goal by 24 2) Attended 12 recruitment events, ranging from CA to NY 3) Increased SchertzEDC.com pageviews by 55 % 3 -MIN i 4) Produced 13 blogs to better tell SEDC's story 5) Exceeded BRE Roundtables goal by 1 6) Hosted 4 Hiring Fairs, bringing in 450 job seekers 0 i w Agenda No. 11. ei Olum City Council December 10, 2019 Meeting: Department: Executive Team Subject: Presentation on UDC Requirements Relating to Nonconforming Billboards. (B. James /L. Wood) A few months ago City Council requested a presentation on the UDC as it relates to prohibitions on relocating billboards. Billboards are generally considered off - premise signs in that they advertise something other than the business located on the same property as the sign. The UDC does not allow them to be relocated. Currently, the UDC only allows for some signs (on- premise) to be relocated in some circumstances (when necessitated by government acquisition of land). The UDC could be amended to modify the current provision to also include off - premise signs. It could also be amended to expand the reasons signs are allowed to be relocated, beyond government acquisition of land on which the sign is located, such as to allow for development or redevelopment of the property. All ordinances amending the UDC must be considered by the Planning and Zoning Commission prior to being considered for adoption by Council. Attachments Billboard Presentation �" ! ! 11 on 1! • Schertz City Council December 3.o,2019 LTE 89 W, fam, FAN I •" *sw�W 3 51 Some additional a \ »> w to the code would ul a ld 4 be wuway d= The 2(«y portion of the City's }DC is fin of the sections of the UDC most in need of a do m ple e review, but staff could make the above \h a %g e fairly easily. As a reminder, h a d «e to the . \D are reviewed b y the }add }d4 and Zoning Commission h make recommendation on the proposed changes City Council. � Q and Discussion 0 Agenda No. 12. ei 10UM City Council December 10, 2019 Meeting: Department: Executive Team Subject: Information on 2020 Master Calendar and Boards /Commissions. (M. Browne /S. Gonzalez) Each year staff drafts a Master Calendar that serves as a planning tool for the upcoming year. There are a couple items to note which are the dates of the Council on the Go series and the Special Called Council meetings /retreats, which are planned as follows: • January 24th — Council Teambuilding Retreat — location TBD • January 30th — Joint City Council Meeting with Cibolo and CVLGC — Schertz Civic Center • February 18th — Council on the Go — Ray Corbett Jr. High • March 17th — City Council & HOA Presidents Meeting — Schertz Civic Center • March 20th — Council Pre- Budget Retreat — location TBD • May 19th — Council on the Go — Scenic Hills • August 7th — Council Budget Retreat — location TBD • November 16th — Council Meeting to Canvass Results of November 3rd Election All above dates are reflected on the 2020 Master Calendar. Staff is still working to finalize the dates for the Music and Movies in the Park series and the Hal Baldwin Golf Tournament. Once the dates have been secured, staff will provide an amended calendar to reflect that information. RECOMMENDATION: As in year's past, staff recommends Council approval of the Master Calendar with the following considerations in regards to the City Council meetings: • Cancel the October 6, 2020 Council Meeting due to Texas National Night Out • Cancel the October 13, 2020 Council Meeting due to Annual TML Conference • Cancel the November 3, 2020 Council Meeting due to Election Day • Cancel the November 24, 2020 Council Meeting due to Thanksgiving Holidays • Cancel the December 22, 2020 Council Meeting due to December Holidays If Council has concerns with these considerations, please contact the City Secretary's office. Additionally, with this item staff has provided detailed information regarding when the various Boards /Commissions meet throughout the year. Attachments City of Schertz Master Calendar 2020 2020 Boards and Commission City of Schertz Master Calendar 2020 1 New Years Day (office closed) S M T w T F S S 1v T w T F S 6 Trail Rider Lunch 11 Polar Bear Plunge 1 2 3 4 1 8 Swim n S'mores 20 MLK Holiday (office closed) 5 ��. z 9 10 11 2 >' 4 ';.„ 7 s .. 14 Valentines Day 25 Chinese New Year (Year of the Rat) 12 13 14 1fa. i 16 17 18 9 10 11 13 14 15 17 Presidents Day Holiday (office closed) 19 + 20 21t`t,''3 25 16 17 19 20 21 22 21 Daddy Daughter Dance 26 - 27 28 29 `� 31 _ 23 24 26`, v TI 28 29 26 Ash Wednesday 29 Selma - Schertz 5K Run 2 Texas Independence Day 7 Wilenchik Walk for Life 8 Daylight Savings Begins 9 -13 SCUCISD Spring Break 17 St. Patrick's Day 19 Employee Remembrance Day 19 Spring Begins 7 Schertz Sweetheart Coronation 10 Mother's Day 16 Armed Forces Day 25 Memorial Day Holiday (office closed) ��nnnnnnnnnnnnnnnnnnnnn m i i � � o i S M ' T WF S' j 4 3 4_. 5 8-,: 7 9 10 11 12 13 14 16 17 18 �ts1 19 20 21 ,, 4 25 26 27 28 29 30 1 Daylight Savings Time Ends 3 Election Day 11 Veterans Day (office closed) 26 Thanksgiving (offices closed Nov. 26 & 27) SCUCISD HoNdays are in red s `r M T W T F S 1 2 3 };,`r <s 6 7 8 9 10 11 12 13 14 15 1e1 17 20 21 22 23 24 25 25 27 28 29 30 Council Meeting Council on the Go MeetinglRetreatlSpeclal City Holidays (office closed) SSLGC Animal Services Advisory Committee ** *Dates are subject to change. Check www.schertz.com for updated information * ** Approved 12.10.19 3 Underwater Egg Hunt 5 Movin on Main 5 Palm Sunday 8 -16 Passover 10 Good Friday 12 Easter 16 Community Volunteer Fair 16 -26 Fiesta Weeks 22 Administrative Professionals' Day 23 April - 23 May Ramadan 14 Flag Day 20 Summer Begins 21 Father's Day 3 National Watermelon Day 3 Dunkin' for Pumpkins 6 Texas National Night Out 8 -11 Guadalupe County Fair 12 Columbus Day Holiday (office closed) 14 -16 Annual TML Conf. - Grapevine 16 Boss's Day 31 Trunk or Treat 31 Halloween 5 Holidazzle 10 -18 Hanukkah 11 Swim with Santa 21 Winter Begins 25 Christmas Day (office closed) 26 Dec. -1 Jan. Kwanzaa 2 P &Z Comm "T$I3(i} Trans Safety Adv Comm S .u_ M Tv .T 11-11----11-11 F CVLGC S' �� { ` Committee of Committees Advisory Board S 4 Independence Day (office closed Jul.3) 1 2 3 4 4 Float & Fireworks 5 6 7' # 9 10 11 12 13 14» 16 17 18 19 20 21 �41 ` }l F a ��.0 24 25 26 27 28 29 30 31 5 Paws in the Pool 7 Labor Day Holiday (office closed) w 10 Board /Commission Appreciation Banquet 1 2`;a,r� 4 5 11 Patriot Day 6 ! 7 8 10 11 12 18 -20 Rosh Hashanah 13 t4 15 16 17 18 19 22 Fall Begins 20 'G 21 22 25. 26 23 -27 Comal County Fair 27 28 29 30 27 -28 Yom Kippur 1 Daylight Savings Time Ends 3 Election Day 11 Veterans Day (office closed) 26 Thanksgiving (offices closed Nov. 26 & 27) SCUCISD HoNdays are in red s `r M T W T F S 1 2 3 };,`r <s 6 7 8 9 10 11 12 13 14 15 1e1 17 20 21 22 23 24 25 25 27 28 29 30 Council Meeting Council on the Go MeetinglRetreatlSpeclal City Holidays (office closed) SSLGC Animal Services Advisory Committee ** *Dates are subject to change. Check www.schertz.com for updated information * ** Approved 12.10.19 3 Underwater Egg Hunt 5 Movin on Main 5 Palm Sunday 8 -16 Passover 10 Good Friday 12 Easter 16 Community Volunteer Fair 16 -26 Fiesta Weeks 22 Administrative Professionals' Day 23 April - 23 May Ramadan 14 Flag Day 20 Summer Begins 21 Father's Day 3 National Watermelon Day 3 Dunkin' for Pumpkins 6 Texas National Night Out 8 -11 Guadalupe County Fair 12 Columbus Day Holiday (office closed) 14 -16 Annual TML Conf. - Grapevine 16 Boss's Day 31 Trunk or Treat 31 Halloween 5 Holidazzle 10 -18 Hanukkah 11 Swim with Santa 21 Winter Begins 25 Christmas Day (office closed) 26 Dec. -1 Jan. Kwanzaa 2 P &Z Comm "T$I3(i} Trans Safety Adv Comm Library Adv Bd Parks & Recreation Adv Board 111,11` >I1} Econ Dev Corp Historical Preservation Comm CVLGC S' �� { ` Committee of Committees Advisory Board TIRZ Board City of Schertz City Council Calendar 2020 S M T W 7-7 S S M T W T F S 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 = 25 16 17 811! 19 20 21 22 26 27 28 29 I= 31 23 24 25 26 27 28 29 ®® S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 = 18 19 = 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 3 4 5'r 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 20 21 22 23 21 22 23 24 25 26 27 24 ! 25 31 26 27 28 29 30 28 29 30 S M T W T F a` S S M T W T F S 1 2 3: 4 1 5 6 7! 8 9 10 11 2 3 4 5 6 IM 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 30 24 31 25 26 27 28 29 IIUYIIUYIIUYIIUYIIUYIIUYIIUYIIUYI r i i 00 1� O I O�f0�f0�f0�f0�f0�f0�f0�f IfWfIfWflfWflfWflfWflfWflfp. I l i it I IfWfIfWflfWflfWflfWflfWflft. S z M T W `,' T F S S M i! T W T F S 1 2 3 4 5 1 2 3, 6! 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 ! 27 28 29 30 31 S? M T W T F' S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 = 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Council Meeting Council on the Go Meeting Council Workshop /Retreat/Special Called Meeting ** *Dates are subject to change. Check www.schertz.com for updated information ** Approved 12.10.19 2020 Council /Boards /Commissions Citv Council Meetinas Day: 1st 2nd and 4th Tuesdays of the month (see calendar for proposed cancelled meetings) Time: 6:00 pm Location: Council Chambers NOTE: On the Tuesday of the following months, Council will hold "Council on the Go" meetings: February 18th and May 19th Economic Development Corporation Day: 4th Thursday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, EDC will meet on the following date: November 19th (the 3rd Thursday) December 17th (the 31 Thursday) Library Advisory Board Day: 1st Monday of the month Time: 6:30 pm Location: Library - Meeting Room 1 NOTE: There will be no meeting in July During the following months, the Library Board will meet on the following date: September 14th (the 2nd Monday) Parks & Recreation Advisory Board Day: Bi- monthly on the 4th Monday of the month (beginning January) Time: 5:30 pm Location: Bob Andrews Conference Room NOTE: During the following months, the Parks Board will meet on the following date: May 18th (the 31d Monday) November 16th (the 31 Monday) Planning and Zoning Day: 2nd and 4th Wednesdays of the month Time: 6:00 pm Location: Council Chambers NOTE: During November and December, P &Z only meets once a month: November 18th (the 31 Wednesday) December gth (the 2nd Wednesday) Transportation Safety Advisory Commission Day: 1 It Thursday of the month Time: 5:30 pm Location: Council Chambers Conference Room NOTE: There will be no meeting in January, July or December Committee of Committees Advisory Board Day: Quarterly on the 31d Wednesday of the month: January 15th, April 15th, July 15" and October 21st Time: 3:00 pm Location: Council Chambers Conference Room Historical Preservation Committee Day: Quarterly on the 4th Thursday of the month: January 231, April 23rd, July 231 and October 22nd Time: 6:30 pm Location: Bob Andrews Conference Room TIRZ Board Day: Meets on the 2nd Tuesdays for the following months: January 14th, April 14th, July 14th and October 13th Time: 4:00 pm Location: Bob Andrews Conference Room Animal Services Advisory Committee Day: Quarterly on the 1St Wednesdays for the following months: February 5th, May 6th, August 5th and November 4th Time: 6:00 pm Location: Council Chambers Conference Room Schertz- Seauin Local Government Corporation Day: 3rd Thursday of the month Time: 1:30 pm Location: SSLGC Admin. Office Building — 108 W. Mountain Street, Seguin TX 78155 Cibolo Valley Local Government Corporation Day: Quarterly on the 4th Thursday of the month: April 23rd, July 231d and October 22nd Time: 9:00 am Location: Alternates between Schertz & Cibolo — contact Jennifer Jones "ones schertz.com NOTE: CVLGC will meet on the following dates: January 30th Board Meeting — 5:30 pm in Schertz January 30th Joint (Schertz and Cibolo) City Council Meeting — 6:30 pm in Schertz Board of Adiustments NOTE: Will be held on an as needed basis — Planning and Community Development will work with City Staff, Board Members and the Applicant to coordinate the meeting Buildinq and Standards Commission NOTE: Will be held on an as needed basis — Planning and Community Development will work with City Staff, Board Members and the Applicant to coordinate the meeting