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ccspewksp 10-27-1999 . . . SPECIAL WORKSHOP SESSION OF THE SCHERTZ CITY COUNCIL OCTOBER 27, 1999 The Schertz City Council convened in Special Workshop Session on Wednesday, October 27, 1999 at 7:16 p.m. (following a tour of the new Emergency Services Buildings) in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Pro-Tem Joe Potempa, presiding; Councilmembers Pia Jarman; Reginna Agee and Ken Greenwald. Absent: Mayor Hal Baldwin and Councilmember Glyn D. Williams. Staff present were City Manager Kerry Sweatt and City Secretary Norma Althouse. Mayor Pro-Tem Potempa commented he was impressed by the tour of the new Emergency Services Buildings. He then introduced Gene Mays with the Guadalupe County Sheriff's Department who is running for Constable in Precinct 4. #1 HEARING OF RESIDENTS No one had signed up to speak. #2 Discuss remodeling plans for Municipal Complex. Mr. Sweatt reminded Council they have a memo from him in their packets giving some details of the remodeling. As Council will recall, the bond funds include $150,000 as estimated cost for the remodeling, including removal of existing jail cells and enclosure of the existing sally port. He then distributed copies of the remodeling plans for the Municipal Complex explaining that Norris Fletcher, the architect, is ill and could not be here this evening. Mr. Sweatt went on to say they will soon be soliciting proposals for the remodeling and are considering using a construction manager to expedite the bidding process. Mrs. Agee inquired if the City will be contracting, have a construction manager, and sub-contract it out. Mr. Sweatt indicated he thinks that has some merit. Mrs. Jarman asked when court is in session, where will they bring the prisoners in and Mr. Sweatt replied probably through the back door. Mayor Pro-Tem Potempa questioned how many times prisoners come before the Judge and Mr. Sweatt answered frequently, but normally, they are not violent. Mr. Greenwald added if they are violent, the Judge can go to them. Council had no further questions at this time. -18- . #3 Discuss Remounted Type 1 Ambulance bids. Mr. Sweatt reviewed for Council the fact they had taken bids on this project previously and there was a considerable amount of money difference between the bids from Professional Ambulance Sales and San Antonio Ambulance. There was also a problem with Professional Ambulance Sales not in business dealings with the service center they had listed, so both bids were rejected. The specifications were rewritten and they went out for bids again. This project is the remounting of a 1995 Chevrolet Ambulance with a 2000 chassis. After review of the bids received from both Professional Ambulance Sales and San Antonio Ambulance, it is recommended the bid be awarded to San Antonio Ambulance Sales in the amount of $46,772.00. This bid is higher by $284.50 than the bid from Professional Ambulance Sales, but the same problem still exists regarding the service center listed by Professional Ambulance Sales. This finding, along with a reference check provided to Council in their packets, should be sufficient information to default Professional Ambulance Sales. The consensus of Council was they want a reputable company and they indicated they were ready for this item to be included on next Tuesday night's agenda. . #4 Discuss final reading of Ordinance regarding Community Center rates. Mr. Sweatt commented this had been discussed at a previous workshop and Council approved the first reading of the Ordinance last week. There are no changes. Council agreed they were ready for this item to be placed on next Tuesday night's agenda. #6 Discuss final reading of Ordinance regarding Food Establishment Rules. Mr. Sweatt related this Ordinance eliminates the issuance of a Health Card and instead requires completion of a food handling class. It will be effective January 1, 2000, which gives Gary Davis time to set up the classes. Approval of the Ordinance is recommended. The first reading was approved by Council last week. Council indicated their readiness for this item to be included on next Tuesday night's agenda. #6 Discuss Telephone System bids. . Mr. Sweatt advised the City went out for bids on a new telephone system and six proposals were received. The two lowest proposals (Commserve Inc. and Brice Systems) were reviewed in depth to be sure they met all requirements and could -19- . . . deliver what was needed at the cost quoted. The difference was that one proposal offered a fiber solution and the other a copper wire solution. The fiber can easily handle both the phone and data requirement. To implement the copper system, it would cost an additional $15,000 to $20,000. Brice Systems offered the more cost effective fiber solution and is therefore recommended for award, even though their bid was not the lowest. Council felt they were prepared for this item to be included on next Tuesday night's agenda. #7 Discuss Uniform bids. Mr. Sweatt stated they solicited bids for uniforms and four were received. A number of exceptions and confusion of items occurred, and for this reason, they are recommending all bids received be rejected. Council had no problem with Mr. Sweatt's recommendation. #8 Discuss appointments to Schertz Economic Development Corporation Board. Mr. Sweatt explained the terms of Councilmembers Pia Jarman and Glyn Williams expired on September as well as the term of Johnie McDow. He has not discussed willingness with Mr. McDow to be reappointed, but expects he will be willing to serve if asked. It would be appropriate to consider appointments to this Board. When asked if they were ready to include this item on next Tuesday night's agenda, Council replied in the affirmative. #9 Consider and take action accepting statement regarding final tax roll. Mr. Sweatt, noting this is an unusual item, said in order to comply with the property tax code wording, they are requesting City Council formally approve an appraisal roll total assessed value of $647,874,941 and exemptions totaling $12,739,403, producing a net taxable appraisal roll of $635,135,538 which, based on the tax rate of 34.5572 cents per $1000 evaluation, produces total taxes due of $2,194,398. Mrs. Jarman moved to accept the statement regarding a final tax roll as presented by the City Manger. Mrs. Agee seconded the motion, which carried with the following votes: AYES: Councilmembers Jarman, Agee and Greenwald. NAYS: None. -20- . . . #10 CITY MANAGER'S REPORT . Announced he had received a letter from Paragon Cable stating they had chosen Ruth Tienor as the recipient of the Hometown Hero Award for the City of Schertz. The award will be presented at a ceremony on November 17th at the Mariott Rivercenter. #11 ITEMS BY COUNCIL Mrs. Jarman: . Related that at the Humane Society meeting there was a lot of discussion about the confiscation of the animals on 1-10 out in the County. There have been reports of both 17 animals and 24 animals --she has seen 17. Does our ordinance require an inspection? Mr. Sweatt, referring to the fact it was out in the County, said he didn't believe an inspection was conducted the last time and, as far as inspections, the City has no real authority. The case is being handled by the Sheriff's office. Mr. Greenwald wondered if the County could ask for an inspection by Schertz or Seguin or the Humane Society. Mayor Pro-Tem Potempa asked who called it in and was told by Mr. Sweatt it was based on a complaint and if it were in the City, they would have to be inspected. Mayor Pro-Tem Potempa then inquired if they have a permit and Mr. Sweatt replied they do not. Mr. Greenwald: . Reported that the BVYA meetings will now be held on the first and third Mondays of the month. He will now be able to attend. BVY A is running out of gyms - they are using every gym available. They are probably going to use the Community Center for practice. Also, they will probably come in with a letter regarding use of the property in back of City Hall for practice fields. Mayor Pro-Tem Potempa asked if the schools are free and was told they charge $1.00 per hour. . Commented that the APA Conference for the Planning and Zoning Commission members was held at South Padre this year. There were several sessions on annexation and will probably be some changes in the original annexation plan. The City needs to talk with Michael Spain for the real skinny. . Mentioned that the land for the car dealership has been purchased. -21- . . . Mrs. Aaee: . Inquired what other businesses the City is talking to about coming here. Mr. Sweatt replied there are some nationally known restaurants they have been pursuing. #12 ITEMS BY MAYOR . Stated he enjoyed the tour. . Asked the status of Bordertown and Mr. Greenwald said according to Steve Simonson, they came in with a new plan, which was downsized, from their original. . Noted there's a building for sale beside Slim's Automotive. #13 ADJOURNMENT There being no further business to discuss, Mayor Pro- Tem Potempa adjourned the meeting at 8:22 p.m. . ~A~ "Mayor P;o-Tem, C({y of Schertz, Texas ATTEST: ~~~ City Secretary, City of Schertz -22-