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ccreg 11-02-1999 . . . REGULAR SESSION OF THE SCHERTZ CITY COUNCIL NOVEMBER 2, 1999 The Schertz City Council convened in Regular Session on Tuesday, November 2, 1999 at 7:00 p.m. in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin, presiding; Councilmembers Pia Jarman; Joe Potempa; Reginna Agee; Glyn D. Williams and Ken Greenwald. Staff present were City Manager Kerry Sweatt and City Secretary Norma Althouse. Mayor Baldwin asked everyone to rise and join him in the Pledge of Allegiance to the Flag. Following the Pledge, he welcomed students from Mrs. Blair and Ms. Briscoe's government classes. #1 APPROVAL OF MINUTES: Regular Session Special Workshop Session Regular Session Special Workshop Session 08-17-99 09-15-99 09-21-99 09-29-99 Mr. Greenwald moved to approve the minutes, as written for the Regular Session of 8-17-99, the Special Workshop Session of 9-15-99, the Regular Session of 9-21-99 and the Special Workshop Session of 9-29-99. Mrs. Jarman seconded the motion, which carried with the following votes: AYES: Councilmembers Jarman, Potempa, Agee, Williams and Greenwald. NAYS: None. #2 HEARING OF RESIDENTS: Those citizens wishing to speak on agenda items (other than public hearing items) or items not on the agenda, will be heard at this time. No one had signed up to speak. #3 BID AWARD: Consider and take action awarding bids for Remounted Type 1 Ambulance. Mr. Sweatt advised this is the second time around for these bids. Due to some problems, they were rejected the first time. New specifications were written when they were rebid and the second set of specifications asked for a 2000 chassis versus a 1999 one. After review, it is recommended the bid be awarded to San Antonio Ambulance Sales in the amount of $46,772.00. This is not the lowest bid by $284.50, but due to the same problems as before with Professional Ambulance Sales and their listing of a service center with which they do not have business dealings, it is felt the bid should go to San Antonio Ambulance Sales. -23- e . . Mrs. Jarman moved to award the bid for a Remounted Type 1 Ambulance to San Antonio Ambulance Sales in the amount of $46,772.00. Mr. Williams seconded the motion, which carried with the following votes: AYES: Councilmembers Jarman, Potempa, Agee, Williams and Greenwald. NAYS: None. #4 BID AWARD: Consider and take action awarding bids for Telephone System. Mr. Sweatt explained six bids were received ranging from $49,770 to $138,000. Based on terms and specifications, they are recommending the bid be awarded to Brice Systems, the second lowest bidder, in the amount of $49,995. Certain information was excluded by the lowest bidder which would have cost the City an additional $12,000, so that moved them out of the lowest bidder position. Mrs. Jarman asked if this price includes the current Municipal Complex and the three new emergency services buildings and Mr. Sweatt replied yes it does. Mr. Williams expressed some concerns about security because telephone use by computers is still in its infancy, about sophisticated multi-media software conflicts, and about fiber optics. He also stated he still has a problem with the consultant being allowed to bid on the contract. Mr. Sweatt, saying he understands his concern, pointed out if they hadn't let the consultant bid, they would have to spend more money. The lowest bidder didn't anticipate using fiber optics and hadn't included a separate server or licensing. Mr. Potempa mentioned he also has a problem with the consultant being allowed to bid. He feels the consultant is only an advisor. Mr. Potempa then asked how much is in the budget for this project and Mr. Sweatt replied $85,000. Mayor Baldwin asked how much we're paying the consultant and Mr. Sweatt answered $2,000 per month. He then asked how long the consultant is going to work for the City and Mr. Sweatt indicated for some time yet. Mayor Baldwin then commented he also has some concerns about the consultant being allowed to bid. After more discussion on the subject of the consultant, Mr. Williams asked if the bid price of $49,995 includes both the equipment and the installation of it. Mr. Sweatt answered it does. -24- . . . Mrs. Agee moved to award the bid for the Telephone System to Brice Systems in the amount of $49,995.00. Mrs. Jarman seconded the motion, which carried with the following votes: AYES: Councilmembers Jarman, Agee and Greenwald. NAYS: Councilmembers Potempa and Williams. #5 BID AWARD: Consider and take action awarding bid for Uniforms. Mr. Sweatt related four bids were received, but apparently there was some confusion and the specifications need to be clarified. They are suggesting the bids be rejected and be readvertised. Mr. Greenwald moved to reject all bids for Uniforms and readvertise. Mrs. Agee seconded the motion, which carried with the following votes: AYES: Councilmembers Jarman, Potempa, Agee, Williams and Greenwald. NAYS: None. #6 ORDINANCE Consider and take action on final reading of Ordinance regarding Community Center rates. Mayor Baldwin introduced an Ordinance and read the caption as follows: ORDINANCE NO. 99-M-23 BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING ATTACHMENTS 3 AND 4 TO ORDINANCE 92-M-8, WHICH AUTHORIZED THE USE OF THE MUNICIPAL COMMUNITY CENTER; PROVIDING AN EFFECTIVE DATE; AND REPEALING ALL ORDINANCES IN CONFLICT. Mr. Greenwald moved to approve the final reading of an Ordinance regarding Community Center rates. Mrs. Jarman seconded the motion, which carried with the following votes: AYES: Councilmembers Jarman, Potempa, Agee, Williams and Greenwald. NAYS: None. #7 ORDINANCE: Consider and take action on final reading of Ordinance regarding Food Establishment Rules. -25 . Mayor Baldwin introduced an Ordinance and read the caption as follows: ' ORDINANCE NO. 99-H-24 BY THE CITY COUNCIL OF TH.E CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, CHAPTER 7 %, HEALTH, ARTICLE IT, FOOD ESTABLISHMENTS, BE AMENDED BY REVISING SECTION 7 %-1, OFFICE OF HEALTH OFFICER; REVISING SECTION 7 %..11, DEFINITIONS; REVISING SECTION 7 %-14, PERMITS REQUIRED, ETC; ADDING SECTION 7 %-19, FOOD HANDLER SANITATION TRAINING COURSE; ADDING SECTION 7 %-20, PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND PROVIDING A REPEALING CLAUSE. Mr. Sweatt commented they feel this provides a good change from the Heal~h Card to the course on food handling. Also, the effective date is January 1,2000. Gary Davis pointed out that all entities have been required to adopt the new Texas Code and Mr. Sweatt added they also cleaned up some of the antiquated definitions as part of this Ordinance. Mr. Potempa remarked the Staff has done a good job on this Ordinance. . Mrs. Jarman moved to approve the final reading of an Ordinance regarding Food Establishment Rules. Mr. Williams seconded tRe motion, which carried with the following 'votes: AYES: Councilmembers Jarman, Potempa, Agee, Williams and Greenwald. NAYS: None. #8 APPOINTMENTS: Consider and take action regarding appointments to Schertz Economic Development Corporation Board. Mr. Sweatt noted that the terms of Pia Jarman, Glyn Williams and Johnie McDow had all expired on September 30th and they have expressed the desire to serve again. Mrs. Agee moved to appoint Pia Jarman, Glyn Williams and Johnie McDow to the Schertz Economic Development Corporation Board. Mr. Potempa seconded the motion, which carried with the following votes: . -26- . AYES: Councilmembers Potempa, Agee and Greenwald. NAYS: None. ABSTENTIONS: Councilmembers Jarman and Williams. After the vote, Mayor Baldwin questioned the legality of Councilmembers appointing themselves to a Board. Mr. Sweatt assured him this matter had been referred to the City Attorney and was verified it is legal. He will retrieve the letter from Michael Spain for the Mayor to read. #9 CITY MANAGER'S REPORT . Announced the Schertz Business Association has set December 3rd as the date for the Christmas Tree Lighting Ceremony. It begins at 6:30 p.m. #10 ITEMS BY COUNCIL Mrs. Jarman: . . Mentioned that the ceremony where Ruth Tienor will receive her Hometown Hero award is Wednesday, November 17th at the Marriott Rivercenter. So far, she is the only one invited from Schertz. She stated we need someone to go and she volunteered if she can get an invitation. Mayor Baldwin assured her he would get her an invitation. She then asked if it would be appropriate to honor Mrs. Tienor in December at a meeting. Mr. Sweatt suggested asking her to attend a meeting and having Council acknowledge her award. Mayor Baldwin liked the idea of a reception before the meeting in the Conference Room. Something could be read at the Regular meeting and we could invite the Library Board and some of her friends from the school district. . Remarked the Library Board unanimously loves the newly renovated building. It is classy and beautiful. The bookstore is doing very well in its new location. The only thing they don't like is the blue and yellow sign on Schertz Parkway. Mr. Potempa: . . Related that Channel 5 News this a.m. had a very interesting report on our Animal Control Department. Matt Braughton was on and he looked good. They showed some animals that had been mistreated. There are lots of cute animals up for adoption. .He didn't like what the Sheriff had to say about the situation where the animals that were confiscated from the people on 1-10 out in the County. -27- . . . Mr. Williams: . Reported someone dumped a cement mixer not too far from Tiger Tote on Woodland Oaks Drive and the cement is running down onto the asphalt. Mr. Sweatt promised they would take care of it. . Noted that in the ordinance book, there's "No Parking" on Woodland Oaks Drive only down as far as Cotton King. Mr. Sweatt said they will be submitting an ordinance to Council, which will bring that up-to-date. . Stated he has been gone for several weeks and is glad to be home. The City looks nice. Mr. Greenwald: . Commented he's had lots of questions about when they are going to sweep up the rocks from the overlay project. Mr. Sweatt acknowledged they have been out looking at the situation. #11 ITEMS BY MAYOR . Announced the Senior Citizen Christmas Bazaar is this Saturday at the Community Center and he needs some help with judging at 9:00 a.m. #12 ADJOURNMENT There being no further business to discuss, Mayor Baldwin adjourned the meeting at 7:58 p.m. <<L~ Mayor, City of Schertz, Texas ATTEST: X2~ ae~4-/U City Secretary, City of Schertz -28-