ccspecwksp 01-12-2000
.
SPECIAL WORKSHOP SESSION OF THE SCHERTZ CITY COUNCIL
JANUARY 12,2000
The Schertz City Council convened in Special Workshop Session on
Wednesday, January 12, 2000 at 7:00 p.m. in the Municipal Complex
Conference Room, 1400 Schertz Parkway, Schertz, Texas. The following
members were present: Mayor Hal Baldwin, presiding; Councilmembers Pia
Jarman; Reginna Agee and Ken Greenwald. Absent: Councilmembers Joe
Potempa and Glyn D. Williams. Staff present were City Manager Kerry Sweatt
and City Secretary Norma Althouse.
Before the meeting was called to order, Mayor Baldwin allowed candidates
Elizabeth Kolb, Tom Tannehill, and Jim Wolverton to say a few words.
#1 HEARING OF RESIDENTS
George Mower of 501 Brooks had signed up to speak about the proposed
annexation of some property in Comal County owned by the Comal ISO. Mr.
Mower wanted the location of the property pointed out to him, he wanted the
physical address of the property and wanted to know why it is being considered
for annexation. Mayor Baldwin advised him all that information would be covered
under Item #9 on the agenda.
. Mr. Mower then noted that the TIF Board has been in existence for over 6 years
and as yet, he hasn't seen a shovel of concrete. He volunteered to be on the
Board. Mayor Baldwin suggested he submit a letter to the City Manager to put in
the hopper.
#2 Discuss request from Smith and Sons, Inc. for well permit.
Mr. Sweatt reminded Council they have in their packets a copy of a letter from
Smith and Sons, Inc. requesting a permit to drill a well at 125 Pecan Drive. They
also have a copy of the appropriate sections of the City Code on this matter.
Due to the current situation with the Edwards Aquifer, they do not object to such
a permit being granted provided the terms of the ordinance and arrangements for
an approved back-flow prevention device and annual testing be stipulated. Also,
they would suggest a requirement that the permit be reviewed annually in case
changes are needed. The purpose for the request is irrigation for their nursery.
John Bierschwale, Public Works Director, indicated he had spoken with Mr.
Smith about all the concerns and recommends granting a variance to the
ordinance allowing him to obtain a well permit.
.
Mr. Smith stated they use lots of water. Mayor Baldwin asked him about the
depth of the well and Mr. Smith replied he had been told approximately 175 feet
to 200 feet. Mrs. Smith added they haven't done too much yet because they
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knew this was the first step. They are willing to spend the money necessary to
do it right.
Mr. Greenwald commented his real concern is about it being an Edwards well
and where the Smiths would need to go to obtain permits. Mr. Smith noted, if
City Council approves the request, they would have experts take care of those
kinds of things.
Council indicated they were ready for this item to be included on next Tuesday
night's agenda.
At this time, Mr. Greenwald suggested moving Item #6 on the agenda up as the
next item of discussion since Norris Fletcher has to catch a plane. Council had
no objections.
#6 Discuss bids on renovation and roofing work for Municipal Buildings.
.
Mr. Sweatt told Council they had a memo in their packets regarding the
recommendation from Mr. Fletcher on this matter. As Council will recall, the
1998 bond issue funds include $150,000 for proposed renovation work to the
existing police portion of the Municipal Complex in order to expand administrative
offices. Also, the FY 1999/2000 budget include $95,000 to accomplish re-roofing
of the Municipal Complex and the Community Center.
The low bid is approximately $30,000 greater than available funds. This leaves
the City with the following four alternatives: 1) re-bid the entire project; (2 delete
the Community Center roof from the project; (3 award the full project and fund
the overrun from general fund and water fund contingencies; and (4 fund the
overrun from available bond fund contingency account or earned interest.
Mr. Sweatt went on to say the Community Center re-roofing work could be
deferred, but they do not feel that a future bid for that work by itself could be
done at the current bid price. Based on available funds, they are recommending
award of the total project with funding of the overrun from the 1998 bond fund
contingency account, which has a current balance of $147,000. They had some
good bids and Mr. Fletcher is recommending the bid be awarded to V.W. Brooks.
.
Mr. Fletcher advised that originally they wanted to go above the existing roof, but
the contractor would rather remove the existing roof and start over for an extra
$500 per building. He recommends doing that. Mr. Sweatt stated the amount for
the two roofs and the remodeling of the police portion of the Municipal Complex
is $260,693. The letter sent to Mr. Sweatt from Mr. Fletcher suggested that,
contingent on level of available funding, the City go with either the full scope of
work at $260,693 or minus the re-roofing work on the Community Center for a
total of $226,957.
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Council's thinking was to go with the full scope of the work and they agreed they
were ready for this item to be included on next Tuesday night's agenda.
#3 Discuss appointment of Schertz Parkway Zone Board members.
Mr. Sweatt explained two City of Schertz appointments to the Schertz Parkway
Zone Board expired on December 31, 1999. They are the appointments of
Gerald H. Bethke, Chairman and Bill Pitts. Mr. Bethke serves a one-year term
and if re-appointed, his new term would expire on December 31, 2000. Mr. Pitts
serves a two-year term and if re-appointed, his new term would expire on
December 31, 2001.Council indicated their readiness for this item to be included
on next Tuesday night's agenda.
#4 Discuss appointment of Library Board members.
Included in Council packets was a list of the Library Advisory Board and when
their terms expire. Council agreed they were prepared for this item to be
included on next Tuesday night's agenda.
#5 Discuss bids for FM 78 Parking Lots.
.
Mr. Sweatt advised the City received four bids on this project and they were
opened on December 30, 1999. After review by both the City and Ford
Engineering, it is recommended the bid be awarded to Pronto Sandblasting &
Coatings, Inc. in the amount of $60,922.35. Mr. Greenwald asked if Pronto's
references had been checked and Mr. Sweatt replied yes they had. Council
agreed they were ready for this item to be placed on next Tuesday night's
agenda.
#7 Discuss recommendation regarding Stop signs at Savannah Drive and
Saratoga Place.
Mr. Sweatt reminded Council a petition had been received, signed by a number
of residents in the Carolina Crossing Subdivision, requesting an all-way Stop at
the intersection of Savannah Drive and Saratoga Place and a suggestion of a
change to the existing regulations at the Savannah Drivellnglewood Drive
intersection. Discussions with the Police Department and Public Works
Department indicate an all-way Stop at the intersection of Savannah Drive and
Saratoga Place would be appropriate. However, regarding the intersection at
Inglewood, they feel the present use and volume of traffic continues to justify the
need for the current three-way Stop. Council was prepared to have this item
placed on next Tuesday night's agenda.
.
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#14 ADJOURNMENT
There being no further business to discuss, Mayor Baldwin adjourned the
meeting at 8:05 p.m.
ATTEST:
~a~~
City Secretary, City of Schertz
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