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ccspecwksp 08-30-2000 . SPECIAL WORKSHOP SESSION OF THE SCHERTZ CITY COUNCIL AUGUST 30, 2000 The Schertz City Council convened in Special Workshop Session on Wednesday, August 30, 2000 at 7:00 p.m. in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin, presiding; Councilmembers: Norma Head; Joe Potempa; Reginna Agee; Glyn Williams and Ken Greenwald. Staff present were Interim City Manager Steve Simonson and City Secretary Norma Althouse. #1 HEARING OF RESIDENTS Larry Aiken of Jonas Wood, Ltd. and Don McCrary of Don McCrary & Associates were granted permission by Mr. Simonson and Mayor Baldwin to make a brief presentation regarding the concept for improvements to Green Valley Road. Mr. Aiken had a drawing, which he put on the easel for Council to see. He stated this plan is erroneously thought of as setting a perception as a developer subsidy. Actually it is to preserve the Besch property. They will be coming to the next Council meeting to officially present the plan for the first phase of road improvements. Approval will be subject to the normal hearing and approval process. . Mr. Aiken showed two outlets to Wiederstein Road. They might need additional help with the right-of-way and they might want to take the kink out of the comer by the church. Mayor Baldwin advised Mr. Aiken he could get him on the next City Council agenda if he could submit a formal package by the deadline of 9:00 a.m. Thursday morning. The Mayor then told Mr. Aiken they appreciate his time and thanked him for coming. George Mower of501 Brooks Ave. stated he was here again to find out what happened in the death of Jack Stomackin and to see if he can get it on the agenda. When, in an open meeting, can he get a report? Mayor Baldwin reminded Mr. Mower he had told him he would give him a report as soon as he is granted permission to do so. He suggested Mr. Mower speak to Mr. Stomackin's son. He is the only person who could give him some of the information. Mayor Baldwin then asked Mr. Mower to put his request in writing. Earl Hartzog, Chairman of the Board of Adjustment, asked that Council consider appointing members to the Board of Adjustment because their terms expired in August and they have a meeting September 5th. Those he is requesting be appointed are James Harris, Kathy Hill and Norman Slocum. He is also requesting James Harden be moved from an alternate to a regular and Peggy Brown be moved from a regular to an alternate. . #2 Discuss final reading of Ordinance regarding rezoning of approximately 3.5 acres from NS to R-1 (Tim & Sheila Fetter prop~{iY). 286 . Council agreed they were ready for this item to be included on next Tuesday night's agenda. #3 Discuss final reading of Ordinance designating a Three-Way Stop at Woodland Oaks Drive and Wild Cherry. Council indicated they were prepared for this item to be included on next Tuesday night's agenda. #4 Discuss bid award for 2000 Street Repair Project. Mr. Simonson reported the City received three bids on this project. The money for the project was approved in the FY 1999/2000 budget. After review, they are recommending the bid be awarded to Clark Construction in the amount of $47,515. Mr. Potempa asked if they had worked for the City previously and was told they are the ones who built Mobile Villa. Council was ready for this item to be included on next Tuesday night's agenda. #5 Discuss bid award for Emergency Notification Software System for Police Department. . Mr. Simonson explained this system is for better notification to citizens in an emergency. It has lots of capabilities. Chief Smith is recommending the bid be awarded to Avtex, Inc. in the amount of$21,400. He is here to answer any questions Council may have. Mr. Williams inquired if this program has a remote administrative warranty. In other words, it is monitored and maintained from a different area. Chief Smith acknowledged that's true. Mr. Williams then asked if it's going to work and Chief Smith answered he had spoken with several different cities and they said it works fine. Mayor Baldwin commented he sees a lot of good uses for it. Chief Smith admitted it doesn't replace knocking on doors, but it can notifY 600 homes in an hour. It is also capable of doing a mapping system. For example, if there's a missing child, it can map out a three-block area. Mr. Potempa asked if the bid price includes training and Chief Smith answered it includes training and installation. Upgrades to the phone data bank will be an ongoing budgeted item. Council agreed they were ready for this item to be included on next Tuesday night's agenda. #6 Discuss first reading of Ordinance regarding Food Establishment Permit Fees. . 287 . Mr. Simonson related this Ordinance was suggested .by the Sanitarian, Gary Davis. Obviously the fees are going up. Council indicated they were prepared for this item to be included on next Tuesday night's agenda. #7 CITY MANAGER'S REPORT . Stated they will be working out different sounds for the siren. . Advised they will send a letter to Waste Management about their early morning pick- ups and that it's a violation of the Franchise Agreement. . Remarked they need to contact the people from Woodland Oaks and Greenshire regarding the landscaping for the new public safety buildings. They will have a community weekend. Mr. Williams related there's a letter in the Woodland Oaks Newsletter about the project. Mr. Simonson said okay, let's get started. He was given the number for Dee McGee, who is a Homeowners Association manager Mark Marquez commented there's a web site out there for Homeowners Associations. #8 ITEMS BY COUNCIL . Mr. Williams: . Asked Mr. Simonson if he found out anything about the trailer in the HEB parking lot. Mr. Simonson apologized, saying he had been so busy he just forgot it. . Inquired if the food inspection reports are going to be in the Newsletter and Mr. Simonson replied they're in the next one coming out. Mrs. Head: . Gave the information about Mary McAllister (nominee for Paragon Hometown Hero) to the City Secretary to be typed. Mr. Potempa said he is getting his for D.C. Morgan typed. It was recommended they both be submitted. #9 ITEMSBYMAYOR . Reported he was asked by Gordon Dunkley if he could make a presentation to Council regarding Schertz joining the Metrocom Chamber of Commerce. If Council has no objections, it will be scheduled on next Tuesday night's agenda. Council did not object. At this time Council took a short break. . 288 . #10 BUDGET WORKSHOP John Bierschwale's departments were reviewed by Council. Those included Water/Sewer, Streets and Parks, Swimming Pool, Fleet Services and Animal Control. Mr. Bierschwale also presented a couple of his Capital Outlay projects to Council. Mr. Simonson stated the City is recommending they stay with last year's tax rate of 0.34557. They will be adding revenue enhancements from the Southwestern Bell and GVEC Franchise Fees and from his Asst. City Manager salary. He will come back to Council later with a suggestion for the City Manager's payout. There was a brief discussion about a liability account. Mr. Simonson advised he and Mr. Guerrero are working on the figures requested by Council regarding the SAFES budget and will provide them as soon as possible. Mayor Baldwin reminded Council they have several items to vote on this evening regarding the budget schedule. The first is a vote to place the proposal to adopt the tax rate on the agenda. Mr. Greenwald moved to place the proposal to adopt the tax rate on the agenda. Mrs. Agee seconded the motion, which carried with the following votes: AYES: Councilmembers Head, Potempa, Agee, Williams and Greenwald. . NAYS: None. After the vote, Mayor Baldwin mentioned they had discussed putting the notices for the tax rate and the public hearings in both newspapers (Seguin Gazette-Enterprise and the Herald). It was requested that this be done. The next item Council had to vote on was scheduling a public hearing for the tax rate. Mrs. Agee moved to schedule a public hearing for the tax rate on September 13, 2000. (According to law, this has to be the only item on the agenda.) Mr. Williams seconded the motion, which carried with the following votes: AYES: Councilmembers Head, Potempa, Agee, Williams and Greenwald. NAYS: None. The last item Council had to vote on was scheduling a date for the public hearing on the budget. Mrs. Agee moved to schedule a public hearing for the budget on September 19, 2000. Mr. Potempa seconded the motion, which carried with the following votes: AYES: Councilmembers Head, Potempa, Agee, Williams and Greenwald. . NAYS: None. 289 . Mr. Potempa commented he would like the City to go out for bids on a new garbage franchise agreement. Mayor Baldwin noted they would have to check the current contract and Mr. Marquez agreed, saying the current franchise agreement should be reviewed first. Mrs. Head indicated she would like something in the new contract about hazardous waste pick-up. Mr. Potempa mentioned they also need to look at recycling. He feels the commercial establishments should also have recycling. Evelyn Boggess pointed out the recycling profits have been used to buy down the garbage rate. #11 ADJOURNMENT There being no further business to discuss, Mayor Baldwin adjourned the meeting at 10:12 p.rn. ~ Mayor, City of Schertz, Texas ATTEST: . ~~ City Secretary, City of Schertz . 290