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ccreg 02-18-1997 REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 18, 1997 The Schertz City Council convened in Regular Session on Tuesday, February 18, 1997 at 7:00 p.m. in the Council Chambers of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Hal Baldwin, presiding; Councilmembers Charles McDonald; Joe Potempa; Earl Sawyer and Ken Greenwald. Absent: Councilmenber Timothy Swinney. Staff present were City Manager Kerry Sweatt and City Secretary Norma Althouse. Mayor Bald~in asked everyone to rise and join him in the Pledge of Allegiance to the flag. Mayor Baldwin then presented a Proclamation to a representative of the Buffalo Valley Lions Club stating that on Saturday, February 22, 1997, from 10:00 a.m. to 2:00 p.m. at the Knights of Columbus parking lot, 509 Schertz Parkway, a Mobile Eye Screen Unit will be available for free eye examinations for everyone 14 years of age and older. #1 APPROVAL OF MINUTES: Regular Session 12-03-96 Mr. Sawyer moved to approve the minutes, as written, for the Regular Session of 12-03-96. Mr. Greenwald seconded the motion, which carried with the following votes: AYES: Councilmembers McDonald, Greenwald. Potempa, sawyer and NAYS: None. #2 HEARING OF RESIDENTS: Raymond Koch of 913 Dimrock expressed appreciation for the Inspection Department's efforts on his behalf. He had some work done on his house and the contractor neglected to get a permit. He reported it to the City and they made sure he obtained one and was fined. The work was properly supervised and administered with the help of the inspectors. If the City continues it's zoning practices, they will keep things on the right tract despite a growth pattern. Mr. Koch once again thanked the City for their help and asked that it be passed on to the Inspection Department. Mayor Baldwin thanked Mr. Koch for his comments and Mr. Greenwald pointed out that permits are important for the protection of the City even though they are not a big money generator. #3 POLICE RESERVE: Consider and take action appointing three new members to the Police Reserve Force. Mr. Sweatt deferred to Police Chief Jerry Smith. Chief Smith introduced Guadalupe Facundo, Craig Jones and Joseph -172- Cavanagh, applicants for appointment to the Police Reserve Force. Chief Smith reported they are currently trying to build the Reserve Force as they had one resignation and one promotion to a full time officer. These three applicants have gone through extensive testing and rated extremely high. Ms. Facundo is currently with the United States Air Force and is looking to retire in August, Mr. Jones has two years experience with the Tyler Police Department, and Mr. Cavanagh is currently a reserve officer at Marion. Mr. Potempa moved to approve the appointment of Guadalupe Facundo, Craig Jones and Joseph cavanagh to the Police Reserve Force. Mr. Sawyer seconded the motion, which carried with the following votes: AYES: Councilmembers McDonald, Greenwald. potempa, Sawyer and NAYS: None. Mayor Baldwin congratulated the three new reserve officers and welcomed them to the City of Schertz. #4 EAA: Consider and take Irrigation Suspension Program. action regarding EAA Mr. Sweatt stated, as Council will recall from earlier discussion, the Irrigation Suspension Program was developed by the EAA to encourage farmers to participate in a suspension of their annual irrigation activity. When the Council voted for the City to participate it was at a rate of $1.00 per active water meter account. At the beginning of the program there was no set formula for participation. However, as the program developed, EAA recommended participation from each purveyor based on their percentage of pumpage from the Edwards in 1995. That means the total participation by the City would amount to $22,800 instead of the original $4897. The City would be eligible, during summer curtailment times, for an additional 10% of water pumpage. If it rains, it is of no benefit. If however it does not rain, then we are buying a form of insurance for the extra 10%. The money wll be coming out of capital recovery funds. Approval is recommended. Mr. Sawyer moved Irrigation Suspension Mr. McDonald seconded following votes: to approve participation Program in the amount of the motion, which carried in the $22,800. with the AYES: Councilmembers McDonald, Greenwald. Potempa, Sawyer and NAYS: None. #5 IMPACT FEE REPORT: Consider and take action to approve the Semi-Annual Water/Wastewater Impact Fee Report. ~173- Mr. Sweatt advised the Planning and Zoning Commission currently serves as the Advisory Board to the utility department for the establishment and periodic review of our impact fees. They have recommended the fees be retained at the current level. The water fee is $750 per living unit equivalent, the sewer fee is $315 per living unit equivalent, and the CCMA fee, which the City collects and gives to CCMA, is $985 per living unit equivalent. Mr. Greenwald forth by the water/wastewater current level. carried with the moved to approve the recommendation sent Planning and Zoning Commission that the capital recovery/impact fees remain at the Mr. Potempa seconded the motion, which following votes: AYES: Councilmembers McDonald, Greenwald. Potempa, Sawyer and NAYS: None. #6 APPOINTMENTS: Consider and take action appointing members to the Library Advisory Board. Mr. Sweatt listed John Grosskopf, Juan Thorn, Barbara Ricks and Pattie Lovelady as members who have agreed to continue serving on the Library Advisory Board and recommended approval of their appointments. Mr. Sawyer moved to approve the appointments of John Grosskopf, Juan Thorn, Barbara Ricks and Pattie Lovelady to the Library Advisory Board. Mr. McDonald seconded the motion, which carried with the following votes: AYES: Councilmembers McDonald, Greenwald. Potempa, Sawyer and NAYS: None. #7 APPOINTMENTS: Consider and take action appointing members to the TIF Board. Mr. Sweatt apologized for failing to place this item on Council's workshop last week. Mr. Lewis Street serves as the City representative and has agreed to serve an additional two-year term. His new term will expire on December 31, 1998. Councilmember Potempa currently serves as the Board President and while his term will expire on December 31, 1997, his term as President is due to be renewed. Approval of both appointments is recommended. Mr. Sawyer moved to reappoint Mr. Lewis Street to the TIF Board for a two-year term and to renew the term of Councilmember Potempa as President of the TIF Board. Mr. McDonald seconded the motion, which carried with the following votes: -174- AYES: Councilmembers McDonald, Sawyer and Greenwald. NAYS: None. ABSTENTIONS: Councilmember Potempa. *8 WATER STUDY: Consider and take action to revoke the existing contract and act on a new agreement. Mr. Sweatt asked that Council revoke the existing contract with HDR and authorize perfection of a new agreement with Crockett camp and Clay Roming for the water study. Mr. Potempa asked if any money had been paid yet Sweatt replied no. Council agreed in October to with HDR, but since that time, they discovered a conflict of interest and asked to be released contract. and Mr. contract possible from the Mr. Sawyer moved to revoke the existing contract with HDR and authorize negotiation of a new contract with Crockett Camp and Clay Roming for the water study. Mr. Greenwald seconded the motion, which carried with the following votes: AYES: Councilmembers McDonald, Greenwald. Potempa, Sawyer and NAYS: None. #9 BID AWARD: Consider and take action on awarding the following bids: A. Backhoe (Loader) Tractor B. Portable TV Inspection System C. Utility Terrain Carts A. Backhoe (Loader\ Tracto~ Mr. Sweatt advised this is a budgeted item. Bids were solicited and only one bid was received from Texana Machinery in the amount of $42,796.00. Several contractors were interviewed to see how that price compares. The bid is $796.00 over the budget estimate, but seems to be a fair price. After review, it is recommended the bid be awarded to Texana Machinery in the amount of $42,796.00. Mr. Greenwald moved to award the bid (Loader) Tractor to Texana Machinery in $42,796.00. Mr. McDonald seconded the carried with the following votes: for a Backhoe the amount of motion, which AYES: Councilmembers McDonald, Greenwald. Potempa, Sawyer and NAYS: None. -175- B. Portable TV Insue~tion Svstem Mr. Sweatt reported this is also a budgeted item. Bids were solicited and a total of seven bids were received. This TV inspection system has a variety of uses, primarily the inspection of manholes and wastewater lines. Secondary uses consist of inspection of air conditioning duct systems, inspection of abandoned and active wells, etc. The visual inspection can be video taped for a permanent record of the inspection. After review, it is recommended the bid be awarded to the best and lowest bidder of U. S. Rentals in the amount of $6,019.00. Mr. Sawyer moved to award the bid for the Portable TV Inspection System to U.S. Rentals in the amount of $6,019.00. Mr. Potempa seconded the motion, which carried with the following votes: AYES: Counci1members McDonald, Greenwald. Potempa, Sawyer and NAYS: None. C. Utilitv Terrain Carts Mr. Sweatt related they had budgeted for a total of four utility carts at $4400.00 each. Bids were solicited and four were received, with the lowest one, not even meeting specifications, being $4450.00. It is recommended all bids be rejected and they will modify their specifications and go out for bids again at a later date. Mr. Potempa moved to reject all bids received for Utility Terrain Carts. Mr. Sawyer seconded the motion, which carried with the following votes: AYES: Councilmembers McDonald, Greenwald. Potempa, Sawyer and NAYS: None. #10 CITY MANAGERS'S REPORT: There was none. #11 ITEMS BY COUNCIL: ~r. McDonald: A. Reported attending the Berry Creek grand opening last week and said the lunch was very good. He mentioned he thought, according to the ordinance, gated communities were required to put a fence all the way around the community. Berry Creek has not done this. They are tying onto the fences of property owners in Woodland Oaks. Mr. Sweatt recalled that Carolina Crossing, Berry Creek, Forest Ridge and Woodland Oaks Village were all approved before the UDC was completed. Mr. McDonald thought they had all agreed to comply with the UDC Ordinance and in that case should be required to put a fence all the way around. Mr. Sweatt promised to look into it. -176- B. Stated he went to the AACOG Economic and Environmental Impact Review Committee meeting. One interesting thing was that the City of Marion is asking for grant assistance to build a school. It seems that the USDA has funds available and they would buy the Marion School District's bonds at a guaranteed 5% interest rate under rural development authority. It might be something worth looking into. Mr. Sawyer: A. Commented he is happy to see Margaret Riley came back to the Library Board. B. Referred to up on February sponsored by the Mr. Sweatt's notes about the dance coming 28th. Mr. Sweatt mentioned it will be Lion's Club for young teenagers. C. Inquired if Animal Control is out in the morning. Mr. Sweatt replied they have varied hours - some early morning, some late afternoon. Mr. Greenwald: Remarked about an article in the Herald-Zeitung regarding an 830 telephone exchange in some of the outlying areas of Comal and Guadalupe Counties to become effective the 7th of July this year. Mr. Sweatt told him he has been assured Schertz will still be in the 210 exchange. #12 ITEMS BY MAYOR: A. Noted the public hearing on FM 78 right-of-way went well. Mr. Greenwald observed we at least have a workable plan now. B. Indicated there was a really good article in the Express News on the history of GBRA. C. Asked Mr. Potempa if he could make a meeting tomorrow in San Antonio at 2:00 p.m. for the AACOG Bexar County Council of Cities. Mr. Potempa could not attend and neither could anyone else. They all had previous commitments. *13 ADJOURNMENT: On a motion by Mr. potempa and seconded by Mr. Greenw.'d .nd U~~SIY carried, the meeting w.s sd'ourned .t 7,40 p~ .~~ Mayor, City of Schertz, Texas ATTEST: ~~.~ City Secretary, City of Schertz -177-