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ccswks 12-15-1993 32 SPECIAL MEETING OF THE CITY COUNCIL DECEMBER 15, 1993 The Schertz City Council convened in Special Workshop Session Wednesday, December 15, 1993 at 7:00 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presidino; Joe Potempa; Hal Baldwin; Barbara Stanhope; Mary Marsh and Ken Greenwald. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. #1 HEARING OF RESIDENTS: None #2 Discuss final consideration of an ordinance amending the Subdivision Ordinance, Article II Procedures. Mr. Sweatt stated that this ordinance baSically establishes a two-year life for final plats that have been filed, unless there is a request for an extension. Mayor Sawyer asked if there were any questions concerning this ordinance. Mr. Greenwald added that Plannino & Zonino would be giving about six-month notice before the time would run out. Mr. Baldwin asked how much the developer could lose by this. Mr. Sweatt and Mr. Greenwald advised a developer could lose up to $200 but no more. #3 Discuss establishino a Road. final consideration of an load limit of 15,000 pounds on ordinance Ware-Seouin Mayor Sawyer havino there There being that this be said he thought Council knew the problem with trucks from Randolph tearino up the no comments from Council, Mayor Sawyer on the next action aoenda. we are roads. asked #4 Discuss final consideration of an ordinance approving a Tax Abatement and Tax Abatement Agreement with Rex Bornmann. Mayor Sawyer reminded Council they are familiar Bornmann's property; addino that this is a local man that is benefittino from the tax abatement. also to be on the next agenda. with Mr. business This is #5 Discuss Board of Adjustment hearing for Bulgrin's request for Special Exception to allow enclose her carport. Marianne her to - --------------~' 33 Mayor Sawyer referred this would obstruct however, consideration portion of her carport to P&Z's recommendation that, because the line of site, this be denied; be given to allow her to enclose that up to the front of her mobile home. Mrs. Marsh asked if there was anything in writing saying a mobile home cannot have a garage and was told there was not. Mrs. Stanhope said she did not understand the line of site objection. She had visited the site and could not see where there would be any problem. Mr. Potempa said he would go along with her security theory and he would go along with her request as he saw no problem with it at all. Mayor Sawyer said he would favor this also. He then asked for this to be set up for publiC hearing an December 21st. #6 Discuss Planning & Zoning Commission comments regarding timing of zoninq change recommendations. Mr. Sweatt referred to a memo Council received from Planning and Zoning suggesting that when both Council and P&Z were holding public hearings on a subject, sufficient time be given for P&Z to completely develop their recommendation. They recommend scheduling the hearings so that there would be at least one meeting between. Looking at the time frame involved, that would get to be onerous. Until a couple of years ago, we held simultaneous hearings, then we changed so that we run one publication but hold separate hearings. Doing this, we usually have thirty days between the publication date and our hearing. If we were to add the extra meeting into the schedule, you are looking at from 45 to 60 days from date of publication. P&Z's concern is having sufficient time to deliberate and make their recommendation. We suggest in those cases in which the P&Z did not feel a recommendation could be developed at their meeting, the City Council would hold their publiC hearing as scheduled but would take no action until a recommendation was forthcoming from the P&Z Commission. Mr. Greenwald said some times there are unanswered questions that come up from citizens that require research. He said they were looking at some way to work this out without changing the publication notice and this would work. Mr. Sweatt asked if a memo from Council would suffice to let the P&Z Commission know their recommendation and was told it would. #7 Discuss Mobile Villa improvement projects and status of CDBG Grant. il4 Mr. Sweatt reminded Council that we were offered a CDBG Grant from Bexar County for $100,000. We were required by Bexar County to take a survey and made contact with each property owner in Mobile Villa that we planned to do this survey. We scheduled three employees to solicit these forms. The forms are very personal in nature and although we were very cordially received, we did not receive sufficient numbers to meet Bexar County's requirement. We followed up with a second letter advisinq them of this and we still have not received sufficient numbers to qualify. Mr. Sweatt then recommended to Council that we abandon the CDBG project and proceed with the water project and do a portion of the sewer to eliminate some future paving cuts. It appears that with a $35,000 loan, we can bore I-35, run a collection main up 1-35 service road to Mobile Villa, and do the water project within the bond money available. This, of course, would mean that sewer service would not be available in Mobile Villa. Mrs. Marsh stated that she felt it is just terrible that we have to give away that $100,000 because a few people will not help to this extent. She added that if we do not qet this, we will never again get money from Bexar County. Mark Marquez said he has 16 forms completed that qualify and only needs about 5 more. Mrs. Marsh was of the opinion that we should not drop this but should let the people of Mobile Villa know that we stand to lose $100,000 expansion for this city. She suggested we might qet better response in a group meetinq. Mrs. Stanhope agreed and asked if there was a deadline for submitting these forms. Mr. Sweatt said there was a tentative date set but he did not think they would hold us to it. Mr. Baldwin said he was not in favor of laying a lot of line if they don't want it. He understood the reasons but if they are not going to cooperate, then he was not in favor of it. He added that we will fulfilled our obliqation to Mobile Villa with the water line and street improvements. Mayor Sawyer said we could have a meetlnq with those people and tell them exactly what has been said at this meeting and what we are up against. Mr. Sweatt said he would try to set it up for the first meetinq in January. #8 Discuss ordinance and related matters pertaining to the changes of the Economic Development Task Force. ~' 35 Mr. Sweatt advised this suggests revising the Task Force. He said that for some time they felt a need to change the focus and design of the Task Force. After much deliberation, they have recommended an Economic Development Commission organization with basically the same functions. We have included a proposed ordinance that would create the Commission and adopt By-laws. The Commission would consist of seven members with four serving two-year terms and three for one-year term. The also recommended a list of names of suggested members and thought maybe Council might have other names to add. Mrs. Marsh said she felt this was a good idea as it is time to change the focus. After Council discussion of the following list of names, Mrs. Marsh recommended keeping all the names with herself as Council ex-officio and Tony Moreno as P&Z ex-officio. The list includes W.J. Sweatt, Harold Smith, Charles McDonald, Harry Richburg, Michael Domgard, Bob Vallance, Sr., Jackie Jones, Eric White, Lew Borgfeld, Bruce Hammersla, Merwin Willman and Juan Thorn. The other Council members agreed and Mr. Sweatt said he would have the ordinance changed accordingly. #9 Discuss Alamo Waste increase. Inc. request for rate Mr. Sweatt mentioned that Mr. Gutierrez of Alamo waste was present and that he had included for Council perusal letters from Alamo Waste and from BFI concerning the rate request. He said staff has talked with Mr. Gutierrez on several occasions and think Council is well aware of what the EPA is doing. A part of our agreement for services states Alamo Waste can annually ask for an increase, providing back up to substantiate their request. Mr. Gutierrez said he knew this was a difficult time, coming on top of other utility increases. He said the toughest thing he deals with is rate increases. He related that when they started three years ago, the disposal fee at the landfill was $3.25 a yard and now it $5.75 a yard. This year's increase is 32% and last year it was 40%. The 32% relates to a cost increase of 67 cents additional per household for disposal. Of that, they hope for a rate increase of 52 cents and they would absorb the other fifteen cents. Since a year ago, San Antonio has closed their Nelson Gardens Landfill, Seguin has closed their Stagecoach Road landfill and the newly opened Waste Management Landfill opened at a rate 26% higher than the one that closed. The rate request would be from the current rate of $7.25 to the requested rate of $7.86 per month. 36 Mr. and rate area. Gutierrez said they have taken some waste up to Austin hopefully within a year they will be takinq more. This still makes Schertz one of the lowest rates in the Mr. Baldwin asked about public opinion of recyclinq in Schertz. Mr. Sweatt said we just don't feel the citizens are to pay the fee for curb-side recyclinq, even though are a lot of people who participate in the twice a Alamo Waste/City recyclinq. ready there month Mr. Sweatt said he and Mr. Gutierrez are still debating on the exact figure, whether it be $7.86 or $7.80 per month. Council suqqested lettinq Mr. Sweatt continue to negotiate with Mr. Gutierrez; and although no one likes a rate increase, the trash has to qo somewhere. The said they would be ready to vote at the next meeting. #10 Discuss Inter-Governmental Agreement with Bexar County reqardinq Community Development Block Grant for Economic Development Plan. Mr. Sweatt reminded Council that Schertz, alonq with the Cities of Live Oak, Kirby, Selma and Universal City, made an application to Bexar County for a CDBG qrant in the amount of $50,000, to be matched with $1,000 from each city, for the purpose of conductinq an economic development study and plan development. He went on to say each city is unique and their opportunities vary greatly 1 but each city sees the need to have a plan. We have been offered a grant and each city is reviewinq the plan now and we expect to have the final document by the next meeting date. We are asking Council to authorize us to enter into this aqreement with Bexar County. When Mr. Antonio, will be needs of Baldwin asked if this included Mr. Sweatt advised it did not. no small task for the consultant each city. the City of He added that to deal with San it the The Council had no objection to the Mayor requesting this item be on the next action aqenda. #11 Discuss appointments to the Schertz Industrial Foundation. Mr. Sweatt referred to his memo to Council stating that four members of the Foundation aqreed to serve another term, with Jackie Jones beinq nominated for the fifth position. These appointments require City Council action. ~. 37 Mayor Sawyer asked that this also be on the next action agenda. #12 CITY MANAGER'S REPORT: A. With Council's permission, he would like to place on the next agenda for action the awarding of bids for four police vehicles. It appears there is a clear low bid from the six bids received. Council agreed. B. Reminded Council of the City's Awards Dinner Friday night at the Community Center. #13 ITEMS BY COUNCIL: Mrs. Marsh: A. Reminded that the Trail Rider banquet is the first week in February and the Schertz Business Association will hold their silent auction at that time. She again asked for items for this auction. The funds from the auction go toward the fireworks display at the Jubilee. She also advised that the event has been relocated and the Trail Rider's Dinner, Dance and Auction will be at the VFW in Schertz. Mr. PotemDa advised the Schertz Tax Increment Financing Board met and are working on by-laws now. Mr. Greenwald: A. Had Regional Water Authority Bexar-Medina-Atascosa Water have copies made for Council. received letters from Canyon concerning the proposed Improvement District and will B. BVYA minutes will also be available at the next meeting. BVYA is coming along real well now. #14 ITEMS BY MAYOR: George Mower asked if Alamo Waste was just asking for an increase or a new contract. Mayor Sawyer assured him it is not a new contract the current contract allows for an annual negotiation for rate increase with proper back up. A. Mayor Sawyer had received a letter from the Bexar County Hospital District asking if we would like to hear what he has to say. B. The United Suburban Cities is still doing a pretty good job. C. Received an invitation from the Kirby Council to attend their City Hall dedication on Sunday. 38 #15 ADJOURNMA~~: meeting was declared Sawyer. There beinq no further business, the adjourned at 8:30 p.m. by Mayor ;{rd1{t~~~~xas ATTEST: $a,,~ Secretary, City of Schertz ...--'