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ccswks 04-13-1994 l22 SPECIAL MEETING OF THE CITY COUNCIL APRIL 13, 1994 The Schertz City Council convened in Special Workshop Session, Wednesday, April 13, 1994 at 7:00 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Barbara Stanhope, Mary Marsh and Ken Greenwald. Absent: Joe Potempa and Hal Baldwin. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. #1 HEARING OF RESIDENTS: Bill Neller announced that next month the flags will be out on Main Street three times in observance of VE Day on the 7th, Armed Forces Day on the 21st and Memorial Day on the 30th. He also thanked the Public Works Department for fixing the streets and flag poles. #2 Consider and take action regarding SAFES-EMS services with Randolph Air Force Base. Mayor Sawyer reminded that we have tried for many years to bring Randolph Air Force Base back under the protective Wing of SAFES. Mr. Sweatt referred to the draft contract submitted for review. The contract provides for Randolph Air Force Base' payment in advance of the first six months per capita payment at the same rate other contracting entities are charged of $4.18 per capita based on a military and civilian personnel census of 8,300. It is a simple contract for a minimum of six months time, and we will have to go through the same process for next fiscal year. We have an arrangement where the 12th Medical Group or the Fire Service will serve as first responder same as the civilian entities we serve. This will require that we amend the budget eliminating 2 part-time and adding one full time employee. Mrs. Marsh moved to approve the contract for EMS service with Randolph Air Force Base and Mrs. Stanhope seconded the motion. Mr. Greenwald asked if he understood that the Fire Service would be the ones to call us out. Mr. Sweatt advised that no, the Fire Service will be the first responder and take care of minor emergencies but will continue to be governed by the medical service. Mr. Greenwald said he brought it up because the hospital locks the door at 5:00 p.m.; and if the base housing calls, who pays the bill? Mr. Sweatt related that the individual would pay if they are transported, just as it is now. If there is no transport, there is no charge. 123 Mr. Greenwald stated that if we respond to base quarters and say for them to pay, they will say no - that is the Air Force' responsibility and the individual will not pay. Mr. Sweatt reminded that we have potentially the same thing in the civilian contracts and related instances. Mayor Sawyer advised that long ago we had a ten year verbal agreement with Randolph to back up our calls and when they decided they would not respond, we quit serving them. Mrs. Marsh asked if they had any type education out there. Mr. Greenwald said they sent flyers around saying that if help is needed call SAFES. Mrs. Marsh and Mr. Greenwald agreed that without some education, the base residents will not pay. Mayor Sawyer decided contract, they need residents have to pay. that before to let the Council approves base know that this their There was then some discussion regarding the 8,300 number for both military and civilian personnel, thinking it was low. Mr. Sweatt advised they gave us the total number of residents and total number of employees on the base. After more discussion, Mrs. Marsh withdrew her motion and Mrs. Stanhope withdrew her second to await further information. #3 Discuss low water crossing warning and alarm system. Mr. Bill Dunn, representing Remote Operating Systems, related that his company was a San Antonio based business for 8-1/2 years. He said they were just awarded the contract with the Edwards Underground Water District using this same type of system with 100 sites over about 10.000 square miles. He indicated they look forward to working with the City on this project because they feel it is important to the area. He went on to say what they proposed, in talking with Mr. Sweatt and Mr. Thorpe in Universal City, was to install a level sensor that would measure the water level before it reaches the crown of the road on the low water crossing. As the water increases in height, it would show on a small computer on site, installed on the corner across from the Middle School, tied into electrical power and with a back-up battery. The sensor would be located up stream in order to anticipate the water level as it would go over the bridge. The proposal would have a sign and some appropriate blinking lights on either side of the crossing far enough away so that they could be seen by the motorist to make the decision not to cross. This would give an automated way of knowing that the water was rising. The other part of it is a little RTU on site that would have a radio system that would bring data back to 124 the Emergency Operating Center or the police Department that is manned 24 hours a day. This would let the City know at all times and would not have to be manually monitored. Another aspect talked about is, with the installation of the Edwards Underground System, which will include several sites up Cibolo Creek across I-35 and beyond that up to Bulverde, that will be radio linked to the Tower in San Marcos that would be utilized to gather that data for the Edwards Underground. Then you could access that data so you could actually see the flood water on the Cibolo as they generated all the way to Bulverde. By the phone connection, with the software, you would be able to get the text data - meaning the level and rainfall accumulation at sites up the Cibolo Creek. He said for an additional $900, you could add a rain gage on our site here so we would have automatic rainfall accumulation and rainfall intensity due if that would be something that would be of use. Mr. Dunn then demonstrated on one of our PCs the system he had discussed. Mr. Sweatt said the other application we felt would be appropriate was the two elements of monitoring and alarming the low water crossing and secondly predicting the flood stage further up stream. Additionally, this basic system would allow us to put in similar monitors at a couple of other low water crossing in the future. Mr. Dunn explained by showing pictures of the components of the system and how they would work. He explained it is designed to be vandal proof and the ones shown had been in operation for a long period of time without any vandalism. Mrs. Stanhope asked if the PC is down, would the RTU still be operational and was told yes, that it is a stand alone unit. Mrs. Stanhope asked their experience with the towers being down. So far, they have not had any problems. Mrs. Stanhope then asked if the all things go wrong, with the loss of the tower and the PC is down, would that unit at the creek handle the whole thing regardless. Mr. Dunn said absolutely. Mrs. Stanhope asked the experience attention to the flashing lights attention to the barricades. Mr. experience reflects that they work. of people really paying when they do not pay Dunn explained their Mr. Greenwald asked if the data was retrievable for printout and was told that it was. Mr. Sweatt advised that the total for this system including our sign work is about $7500 with two year full maintenance agreement. / 125 Mr. Mower asked if there was any money in the current budget for this project. Mayor Sawyer advised that we do have the contingency fund. Mr. Sweatt advised that Mr. Dunn would be making this same presentation to Universal City on the 19th and after that we will have it at another workshop. #4 Discuss proposed ordinance amending swimming pool charges and regulations. Mr. Sweatt stated we are proposing reducing the total operating days from 100 to 90 and add that a maximum of six (6) family members be admitted under one season pass. Then he related the changes in the season pass rates being: Individual Rate - the same; 2 member rate - same; 3 member rate down $2; 4 member rate - down $2.50; 5 member rate would be $40.00 and 6 member rate - $45.00. These are in-city rates. The Out-of-City rates are proposed to be: Individual Rate up $5.00; 2 member-same; 3 member - down $5; 4 member - down $5; 5 member - $50.00 and 6 member rate - $55. We also propose to add an adult night from 5:00 p.m to 9:00 p.m on Monday, with reservation night still on Wednesday, but add Sunday, with the reservation times being from 6:00 p.m until 10:00 p.m.; if no reservations, then the pool will close at 8:00 p.m. He then itemized the reservation rates. We also have reduced the number of swim lessons from five sessions to three (due to poor attendance); have added a minimum of five students necessary to conduct a class and there will be no discounts given for early purchase of pool passes. Mr. Sweatt said that these changes would allow operate more efficiently and reduce the deficit. The anticipates approximately $26,000 difference between and expenditures. us to budget income MR. POTEMPA ARRIVED AT 8:00 P.M. Mrs. Marsh said she would like to see the rates raised on the Out-of-City rates, especially the group of 101-200 patrons, making it $150.00 and the 201-293 group should be $200. Other members of the Council agreed with this. #5 Discuss proposed BVYA fence construction agreement. Mr. Sweatt said we discussed at budget time the loan of $9,000 for a fence at the ballfields to be repaid by BVYA over five years. We have drafted an agreement with BVYA and they have reviewed it and are prepared to sign. They have agreed to repay $2,000 this year and 4 additional installment payments including interest. 126 Mr. Greenwald advised that BVYA has agreed to this agreement and will take action at their meeting the following night and will be ready to write the City a check. #6 Discuss ratification of Schertz Parkway Tax Increment Financing Zone Board of Directors By-Laws. Mr. Sweatt recalled that this is the result of several meetings, in which they reviewed their role. He added that the group is off and running with a great start and is a good enthusiastic Board. #7 CITY MANAGER'S REPORT: A. The CDBG grant that was made to the consortium of six cities for Economic Development Study has been selected - the firm was Fantis Corporation. It is anticipated that on May 24th all of the City Councils will meet jointly with the Economic Development Commissions and related people and kick off this study with the consultant. This will be a posted meeting, and is proposed so that each of the City Councils can hear the same presentation. This will be a go and listen to meeting with no action required. B. We have received notices that the Post Office has denied the request for south of Randolph to consider an address change. We have a letter from the San Antonio District Customer Service saying they will not do this because the increased cost is approximately $7,000 a year. He said his understanding is that an appeal is being developed. #8 ITEMS BY COUNCIL: Mrs. Marsh announced that Saturday morning the VFW will be having their breakfast followed at 11:00 o'clock by the dedication of the tank. Mr. Potemoa: A. Announced that as of this date, were thirty signatures received saying they wanted gas in Mobile Villa. there natural B. The City crews did an outstanding job clearing out all the brush in Mobile Villa. Mrs. went light out. Stanhooe: Referred to an incident where a fire truck onto Schertz Parkway, right in front of someone and the never turned red. Mr. Sweatt said he would check it Mr. Greenwald: A. Announced that P&Z met and recommends going with the name change for FM 78 to John E. Peterson Parkway. B. Monday night he went to the Canyon Regional plant and it looks as if it is ready to come on line next week. A gentleman from GBRA was there to brief them and indicated they would perhaps have problems. He had information he wished copied for Council. ----/' 127 #9 ITEMS BY MAYOR: He went to the VFW they elected Dave Mazoch Commander and Mary Vice Commander. meeting and Marsh Senior #10 ADJOURNMENT: There being no further discussion, the meeting was declared adjourned at 8:27 p.m. by Mayor Sawyer. ATTEST: ",/ /J ? lJt"~~/Y/~ /luvh1) - ~ayor, City Of-sc~tz, Texas ~ . G- ~ , Secretary,