ccreg 08-16-1994
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REGULAR MEETING OF THE CITY COUNCIL
AUGUST 16, 1994
The Schertz City Council convened in Regular Session
Tuesday, August 16, 1994 at 7:00 p.m. in the Council
Chambers of the Municipal Complex, 1400 Schertz Parkway,
Schertz, Texas. The following members were present: Mayor
Hal Baldwin, presiding; Charles McDonald; Joe Potempa;
Barbara Stanhope; Mary Marsh and Ken Greenwald. Staff
present were City Manager Kerry Sweatt and City Secretary
June Krause.
Mayor Baldwin welcomed everyone to the meeting and asked
them to stand and join him in the Pledge of Allegiance.
#1 APPROVAL OF MINUTES: A. Regular Meeting 6-21-94,
B. Special Meeting 6-29-94, C. Special Meeting 7-13-94, D.
BOA Meeting 7-19-94 and E. Regular Meeting 7-19-94.
Mrs. Stanhope moved to approve the minutes listed above
with Mr. Greenwald seconding the motion, which carried with
the following vote:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh
and Greenwald.
NAYS: None
#2 HEARING OF RESIDENTS: SUE McBRIDE said she had
been to all the council meetings and workshops and had not
heard what she considered adequate discussion on item #5.
She got the impression Council members felt they were giving
employees a benefit, but it only benefits 7 people. She
mentioned that Council admitted that salaries were too low
and she felt Council would be better off addressing that.
Council has said they would take each case separately but
she felt once they had set the precedent, Council would do
it for all. She mentioned that to buy back military time,
an employee has to have ten years with the City of Schertz;
however, to pay back the withdrawal, they only have to have
served two years. The City of Schertz will have to pay for
time they spent in another city. She ended by saying that
if Council wanted to do something for the employees, they
should do it for all employees, not just a few.
#3 POLICE RESERVE: Consider and take action on
appointment to the Police Reserve Force.
Chief Agee introduced Steven Guttridge, who is presently
serving with the USAF at Randolph Air Force Base. He does
have permission through Legal and the Base Commander to
serve on the City force. He received his certification
through San Antonio College. He said he did not recall
anyone who went through the Reserve Review Board with a
higher rating than Steven. Chief Agee urged Council to
appoint him to the Schertz Police Reserve Force.
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Mr. Potempa moved to appoint Steven Guttridge to the Police
Reserve Force. Mrs. Marsh seconded the motion, which
carried with the following vote:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh and
Greenwald.
NAYS: None
Mayor Baldwin congratulated and welcomed Steven to the
Police Reserve.
#4 ORDINANCE: Mayor Baldwin introduced an ordinance
and read the caption as follows:
ORDINANCE NO. 94-M-19
AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF
THE CITY OF SCHERTZ, WHO PERFORMED OR
HEREAFTER PERFORM ACTIVE SERVICE IN THE
ARMED FORCES (OR THEIR RESERVES OR
AUXILIARIES) OF THE UNITED STATES UNDER
HONORABLE CONDITIONS, TO APPLY AND MAKE
DEPOSITS FOR, AND TO RECEIVE SPECIAL CREDIT
WITH, THE TEXAS MUNICIPAL RETIREMENT SYSTEMS
FOR LIMITED PORTIONS OF SUCH MILITARY
SERVICE; AND PROVIDING FOR PAYMENT BY THE
CITY OF SCHERTZ ITS SHARE OF THE COSTS OF
ALLOWING SUCH CREDIT.
Mrs. Stanhope moved to approve the final consideration of
an ordinance allowing employees to apply for a Special
Credit for limited Military Service with TMRS. Mr.
Greenwald seconded the motion, which carried as follows:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh
and Greenwald.
NAYS: None
#5 ORDINANCE: Mayor Baldwin introduced an ordinance
and read the caption as follows:
ORDINANCE NO. 94-M-20
AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF
THE CITY OF SCHERTZ, TEXAS WHO HAVE
TERMINATED PREVIOUS MEMBERSHIPS IN TEXAS
MUNICIPAL RETIREMENT SYSTEM, TO DEPOSIT THE
SUMS SO WITHDRAWN, PLUS ANNUAL WITHDRAWAL
CHARGES, AND ALLOWING SUCH EMPLOYEE CREDIT
IN SUCH SYSTEM FOR ALL SERVICE TO WHICH SUCH
EMPLOYEE HAD BEEN ENTITLED AT DATE OF SUCH
WITHDRAWAL, WITH LIKE EFFECT AS IF ALL SUCH
SERVICE HAD BEEN PERFORMED AS AN EMPLOYEE OF
THE CITY OF SCHERTZ.
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Mrs. Marsh moved to approve the final consideration of an
ordinance allowing employees who have terminated previous
membership in TMRS to deposit the sum of withdrawal and
receive credit. Mrs. Stanhope seconded the motion.
Mr. McDonald answered Mrs. McBride's comments by saying he
had done a lot of research, going through AACOG and several
other entities. An interesting fact he found out is that
most of the twenty cities are putting in more than the City
of Schertz toward their employee's retirement and most are
allowing buy back. The reasons most employees left the
system were not their fault. They went to another city for
job improvement, and that city did not have TMRS. He said
we are not doing anything that other responding cities are
not doing. He felt this is a good program that would cost
about $3500. He said he understood Mrs. McBride's concernj
but we need to offer our employees more than we have in the
past.
Mayor Baldwin added that this allows us to retain some good
employees who could go to other cities and get just what we
are offering here. This is not unusual almost any
retirement system will allow you to buy back. This is an
opportunity for the Council to provide some small incentive
to hold some employees.
Mayor Baldwin then called for a vote on the motion on the
floor and the motion carried as follows:
AYES: Councilmembers
Greenwald
NAYS: Mr. Potempa
McDonald, Stanhope, Marsh and
#6 WAIVER: Consider and take action on the waiver of
Capital Recovery Fees for qualified customers located in
Mobile Villa Subdivision.
Mr. Sweatt recalled that Council has discussed the
completion of the utility improvements in Mobile Villa
Subdivision. As a part of the CDBG grant, it was necessary
to survey for low to moderate income for Bexar County. We
have done so and received a sufficient number to receive the
grant. We have asked, and CCMA has agreed, to waive the
Capital Recovery Fees for those low to moderate income
families. We recommend the City also waive our $150
connection fee to those low to moderate income residents for
a period of ninety days. After the ninety days, the regular
fees would apply.
Mr. Greenwald moved to waive the Capital Recovery Fees for
qualified customers located in Mobile Villa Subdivision.
Mr. McDonald seconded the motion.
Mrs. Marsh asked for clarification and was told that the
capital recovery fees for both Schertz and CCMA will be
waived for a period of ninety days to those who qualified
under the low to moderate income criteria.
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When Mayor Baldwin called for a vote on the motion, it
carried with the following vote:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh
and Greenwald
NAYS: None
#7 INTERLOCAL AGREEMENT: Consider and take action on
a Public Library Interlocal Agreement between the city of
Schertz and Guadalupe County.
Mr. Sweatt recalled that we have operated a number of years
with an informal agreement between the City and Guadalupe
County for services for those patrons outside the City of
Schertz but in Guadalupe County. We have suggested that be
formalized in an Interlocal Agreement. This agreement has
been executed by Guadalupe County and we recommend approval.
Mrs. Stanhope moved to approve a Public Library Interlocal
Agreement between the City of Schertz and Guadalupe County.
Mr. Potempa seconded the motion, which carried as follows:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh
and Greenwald
NAYS: None
#8 POLICY: Consider and take action on adopting a
policy regarding disposition of Council Meeting and
Executive Sessions tapes.
Mr. Sweatt recommended the adoption of a policy that
provides that tapes of open meetings for which written
minutes are prepared, be retained for a 90 day period after
approval of the minutes of such meeting by the governing
body, provided no request by the City Council is made to
retain any specific recording for special circumstances;
and tape recordings of the closed portion of any meeting be
preserved as provided by State law - two years unless there
is pending litigation.
Mr. Greenwald
disposition of
Mrs. Stanhope
follows:
moveq to approve the policy regarding
council meeting and executive meeting tapes.
seconded the motion, which carried as
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh
and Greenwald
NAYS: None
#9 WATER LINE PROJECT: Consider and take action
regarding water line relocation project on FM78.
Mr. Sweatt advised that TxDot has asked that the City
consider a portion of water line relocation near FM 78 to
run 830 feet up from the intersection. We have an 8" water
line there that serves telephone, cable TV, etc. Because of
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the extension of their road project, they would like us to
lower this line, but it appears it would be more
advantageous to put in a new line in privately secured right
of way. If we can work in the confined space, it may be
possible to lower the line at a cost of approximately
$20,000 (from the 1990 bonds). This will help TxDot to
finish their storm sewer on the project.
Mr. Potempa moved to relocate this water line if that
proves to be more advantageous. Mr. McDonald seconded the
motion, which carried with the following vote:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh
and Greenwald
NAYS: None
#10 RESOLUTION: Mayor Baldwin introduced a resolution
regarding authorizing participation in Class Action Suite
pertaining to underpayment of Franchise Fees by Southwestern
Bell Telephone Company.
Mr. Sweatt said the resolution is clear and Council action
would be to authorize joining approximately thirty other
cities in a Class action suit to make determination in the
Southwestern Bell Telephone Company payments to the City of
Schertz. It has been questioned for some time as to what
those franchise fees apply to. This would be at no cost to
the City of Schertz - any costs would be paid from the
proceeds.
Mr. Greenwald moved to approve the resolution authorizing
participation in Class Action Suite pertaining to
underpayment of franchise fees by Southwestern Bell
Telephone Company. Mrs. Marsh seconded the motion, which
carried with the following vote:
AYES: Councilmembers McDonald, Potempa, Stanhope, Marsh and
Greenwald
NAYS: None
#11 CITY MANAGER' REPORT: A. We presented a
resolution to TML Region 7 members that was endorsed by
those present and is to be sent to TML regarding urging
Congress to modify legislation and regulations of the
Endangered Species Act. With Council permission, we will
place this on a future agenda.
B. We had significant damage to one of our new police cars
which was involved in an accident. The officer had only
minor injuries.
#12 ITEMS BY COUNCIL:
Mr. McDonald reported on attending his first Housing
Authority meeting. The contractor doing the remodeling job
should have finished in June and has not finished and is not
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doing
back
was
apply
have a
any work. He was given until the next Friday to get
on the job or they will revoke his bond. His excuse
that he could not hire carpenters. They are going to
for approximately fifty more Section 8 houses as they
huge waiting list.
There are a couple of contractors who are going to build
elderly housing and asked the Housing Authority for
information on their Section 8 listing.
Mr. Potempa asked that someone check out the school zone on
FM 78. Mr. Sweatt advised that is the State's
responsibility but he would check it out.
Mr. Greenwald announced the grand opening of the Knights of
Columbus Hall on Saturday. He mentioned that if anyone is
looking for a pretty hall to rent, this one is available.
#13 ITEMS BY MAYOR: He had received a letter from
Judy Olson of the VFW inviting everyone to attend a meeting
on POW/MIA on Monday September 12th at 8:45 p.m. This
meeting should last about one hour. Please RSVP,
Mayor Baldwin then recessed the meeting at 7:37 p.m. and
asked that everyone move to the Conference Room for the
remainder of the meeting.
The Regular Meeting was reconvened in the Conference Room at
7:48 p.m.
#14 BUDGET WORKSHOP
Mr. Sweatt advised that in accordance with Council wishes,
staff had revised the Manager's budget by deleting $2500 and
have taken steps to purchase a high speed printer for
bookkeeping.
He also said the Operating Water Department budget is to
include one additional person. Facility Maintenance is
assigned to the Planning budget and unfortunately some of
Jim Stapp's equipment was stolen and has to be replaced.
Page 49 - Municipal Building - total $135,317.00
Mrs. Stanhope asked if there is a time limit on the mandate
to expand the police department. Mr. Sweatt advised we
have satisfied the immediate mandates but are looking at a
public safety bond.
Mr. Potempa asked if there was any plans for an auxiliary
Fire/EMS station on I-35. Mr. Sweatt said this had been
discussed but our immediate plans are for a centralized
station. We have done some preliminary work on plans for
expanding. These will be brought to Council in the future.
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This Department consists of one Supervisor, one custodian
and one part-time custodian.
#61260 Lease/purchase payments is one half the loan payment
to the bank for the generator.
Mr. Sweatt explained the capital items included carpet
cleaning equipment and hand held radios for communications.
Page 53 - Animal Control Department - total $91,362.00
Mr. Sweatt explained that this is a division of the Public
Works, consisting of a foreman, Animal Control Officer and
Shelter Operator. This year we propose to buy uniforms as
opposed to just laundry service.
#6222 Office copy service - we have moved a copier from the
Public Works to them since they are so isolated.
#62114 - we propose doing in-house euthanasia, one employee
is now qualified to do this.
#62128 this consists of animal food, clean up supplies,
trash bags, etc.
When asked by Mrs.
program, Mr. Sweatt
operating this program.
Stanhope about the
said the Humane
spay and neuter
Society would be
Page 57 - Swimming Pool - total $58,477.00
Again, this is a division under the Public Works
There is 1 pool manager, 1 shift chief, and 6
with pay differential for teaching.
Director.
lifeguards,
#63228 - electricity. The drop is a result of charging less
for security lights.
Page 61 Administration - Total $98,101.00
Consists of the City Secretary, Office
Receptionist. There will be some changes as
Mrs. Krause leaving at the end of the year.
discussed earlier will effect this department
of $1,000 additional for the extra employee.
Manager and
the result of
The module
at a net cost
#64240 - increase due to purchase/lease of new copier.
Page 65 - Library - total cost $137,974.00
One librarian, 2 clerks and 2 part-time clerks.
#65310 Building Maintenance. We anticipate the need to
renovate the restrooms to comply with ADA and the cost of
roof repairs and air conditioner.
_/
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#65423 Computer & Support Equip. This is a two-year
program to automate the library system consisting of both
hardware and software.
Page 69 - Economic Development - total $58,150.00
Manned by the current Administrative Assistant. The
proposed module changes the title to Director of Management
Services to include personnel services.
Mrs. Stanhope wanted to be sure that this would not be
taking too much away from Economic Development. Mr. Sweatt
said that right now we just did not have anyone else and
with the addition of one clerk, we feel we can do it without
effecting economic development.
Page 73 - Non-departmental - Total 355,189.00
Mr. Sweatt reminded that we have continued, this year, the
$4000 for unemployment liability.
#67258 - debt service - this is general fund's portion.
#67214 - medical services - the city's per capita share of
SAFES.
#67268 - records management - This is another state mandated
item, with a deadline for compliance.
#67423 computer & support equip. Purchase color jet
printer, if present printer cannot be repaired.
#67436 - other equipment - this is for the upgrading of the
lighted welcome sign at Cibolo Creek.
Page 77 - Water/Wastewater Revenues - Total $1,961,172.00
Mr. Sweatt advised that we have met our estimate on sale of
water based on current rates; however, Council has
requested we go back and review rates but we do not believe
it will have a lasting effect on the rates.
#48031 PW Salary Adjustment. Receipt of transfer from
general fund for portion of PW Director salary.
Page 79 - Water/Wastewater Expenditures - total $1,877,162.
#75210 - CCMA Expense - The more we take in the more we pay
CCMA.
Capital Outlay includes the purchase of two vehicles - one
1-3/4 ton truck and replacement of a 1/2 ton truck.
#75259 - Raw Water Purchase. As mentioned before this is to
purchase 1,000 acre feet of raw water.
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Mr. Greenwald said he felt the City should purchase at
least 1,500 acre feet for an additional $25,000.
Mr. Sweatt recommended purchasing 1,000 acre feet and ask
GBRA to set aside at least another 500 acre feet.
Mayor Baldwin suggested having a special workshop to discuss
water only.
MR. POTEMPA HAD TO LEAVE AT 9:31 P.M.
#75330 street maintenance. Slight decrease in estimated
repairs.
#75432 Water, Mains, Valves etc. - The reason this is zero
is that in 1992-93 this line was added to fund a water line
in Schirmerville.
Page 83 Water/Wastewater Billing - total $77,889.00
To cover personnel that are paid from Water fund, includes
two utility clerks.
#76260 lease/purchase payments. The other half of the
copier listed in general fund.
#76423 - computer & support equip. This is the purchase of
a free standing PC to be used as a teaching tool.
Page 91 Fleet Service - total $68,484.00
There is one mechanic in this division of Public Works, who
does in-house repair work.
Page 97 Capital Recovery - total $124,669.00
Funds received from new customers to buy their share of the
system.
#78211 - engineering services. We are mandated by State law
to have an engineering study made.
#78432 - water, Mains, Valves, etc. This is to extend the
water line from Tri County area to Lookout Road - a 12'
water line for future development.
Page 101 - SAFES Revenues - total $554,307.00
Consists of 1 director, 1 assistant director, 3 attendants
and 19 part-time employees.
Mr. Greenwald brought up about
when we get no monetary support
sticking our neck way out by
giving Bexar County a date that
service.
our supporting Bexar County
from them. He said we are
responding. He suggested
we would discontinue backup
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MRS. MARSH HAD TO LEAVE AT 10:03 P.M.
Mr. Sweatt mentioned that SAFES as a volunteer unit has one
function and as a city department another.
There being no further comments on the budget, Mr. Sweatt
advised that the following pages were the bond pages. He
then reiterated that the Effective Tax Rate was$.4184, the
rollback tax rate would be $.4396, the 3% rate is $.4309.
He then recommend a tax rate of $0.4275 be adopted. This
rate is below the 3% rate and the rollback rate.
Mayor Baldwin reminded Council there would not be another
workshop on the budget until August 31st.
#15 ADJOURNMENT. Mrs. Stanhope moved the meeting be
adjourned at 10:23 p.m., with Mr. Greenwald seconding the
motion which carried.
Mayor, City of Schertz, Texas
ATTEST:
City Secretary, City of Schertz