ccswks 04-28-1993
14h
SPECIAL MEETING OF THE CITY COUNCIL
APRIL 28, 199Z
The Schertz City Council convened in Special Workshop
Session Wednesday, April 28, 1993 at 7:00 p.m. in the
Conference Room of the Municipal Complex, 1400 Schertz
Parkway, Schertz, Texas. The followinq members were
present: Mayor Earl W. Sawyer, presidinq; Barbara
Stanhope; Mary Marsh and Ken Greenwald. Absent: Joe
Potempa and Hal Baldwin. Staff present were City Manaqer
Kerry Sweatt and City Secretary June Krause.
Mayor Sawyer welcomed Mayor Jay Millikin from Garden Ridqe
and Tom Weaver, CCMA,to our meetinq.
#1 HEARING OF RESIDENTS: A. Mavor Jav Millikin
expressed his appreciation for beinq allowed a few minutes.
He said the Garden Ridqe Water Company requested that he
discuss with Council a potential workinq aqreement between
the City of Schertz and Garden Ridqe for them to be a user,
under certain circumstances, of Schertz water. He related
that they have one major water well and last September when
the well went down, it effected about 85% to 90% of their
citizens. The Garden Ridqe City Council wanted to ascertain
if it was at all feasible for them to use Schertz water.
Mayor Millikin went on to say their estimate to lay a line
for the connection would be about $63,000 and his Council
wanted him to explore the possibility of this.
Mayor Sawyer requested that he qive Council the opportunity
to have the City Manaqer work out some pros and cons. He
said he felt the Council would be happy to approve this
agreement if it does not affect our system. He indicated to
Mayor Millikin that we would qet back with him in two or
three weeks.
B. Bill Nell~r said he had talked with Representative
Kuempel and had invited him to come out for Flaq Day
Ceremonies on June 14, 1993. He had been assured by
Randolph AFB that they would collect the flaqs for the
disposal ceremonies. He invited everyone to come out on
June 14th at 7:00 p.m., sayinq that he was disappointed in
the turn-out last year.
#2 Discuss request to
property.
purchase portion of City
Mr. Sweatt referred to the memo in Council packets, sayinq
he had received a follow up to the oriqinal request. He
pointed out the location as beinq at I-35 at the
intersection of FM 482 and FM 2252. The land is trianqular
in shape and has a drainaqe easement; and at present, has a
pile of concrete rubble on it. The City acqUired this
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property in settlement of a tax suit. The Advertising
Company wants the property to install a large freeway type
two faced sign, which does meet the ordinance requirements.
We asked the company if they would be interested in a lease
and they would prefer ownership.
Mayor
company
time.
Sawyer said that since the representative of the
was not present, this item should be tabled at this
#3 Discuss request by Rev. Perales for use of the
large pavilion for youth activities.
Mayor Sawyer recalled that at the last meeting Rev. Perales
asked for use of the pavilion for a youth program. While he
does not have many young people in his church, he would like
to start a program for all youth in Schertz.
Mrs. Marsh had several questions for Rev. Perales. First
she asked if it would be open to everybody and was told it
would be. Also the ages of the youth would be from 12 to 18
years of age and the hours from 6:00 p.m to 8:30 or 9:00
p.m. Mrs. Marsh then asked what type of program would they
have.
Rev. Perales said in the early part of the evening, they
would have different types of games and entertainment, then
some songs and about fifteen minutes of discussion on such
topics as gangs, drugs, etc. Answering further questions,
Rev. Perales said he planned on haVing about 35 adults to
help supervise and coordinate activities. He said he had
been checking with other churches in the area for help. He
had contacted several businesses and they seemed excited to
participate with donations of food or money.
Mrs. Marsh said, while she had no objections to letting
Rev. Perales try this program, she did think there should
be a written agreement with Schertz.
Mr. Sweatt said they would have the same agreement that
everyone else has to complete, except that it would be a no
fee permit. He said the only issue is security and there is
no way to plan for that other than to make provisions that
there will be adequate supervision.
Mr. Greenwald
pavilion area.
spread out, at
and then all get
asked if they planned on using the entire
Rev. Perales said they did, as they would
first, in small groups with supervision
back together.
Mayor Sawyer advised there was Council concurrence to allow
Rev. Perales to use the large pavilion on May 7th.
1 ,n
#4 Discuss audit report.
Mayor Sawyer advised the Audit Committee had met and Mr.
Baldwin seemed to be very pleased with the audit. He added
that the City has. about a 2-1/2 month hold over, which means
manaqement is fantastic. He mentioned that Debbi Kline,
Finance Officer for the City was present to answer
questions, along with our auditor Barney Ortiz.
Mr. Ortiz reminded Council that the only thing they would
get from the auditors was their opinion. Everything else is
from the City Manager and Finance Department. He then gave
a short explanation of the changes in Fund Balances, showing
we have approximately 2-1/2 months of operating funds, which
is almost the goal of three months set out two years ago.
Mr. Ortiz then explained a little about the Capital
Projects Fund. Last year the capital recovery fund and fees
were in the Water and Sewer fund. This year they were taken
out and put into the Capital Projects Fund. This fund is
make up of two items, first is capital recovery and the
other is unspent money from previous bond issues.
Mr. Ortiz then briefly described the Enterprise Fund,
especially in the Water and Sewer fund, mentioning the
$345,000 transferred that was owed to debt service. He said
that if everything continues to track like it should, we
will probably not have the reserve and our fund balance will
go into a deficit. He added that somewhere along the line,
we will have to look at fees.
He then d~scussed the SAFES fund, saying the biggest expense
was the loss of $41,374 bad debts. He said they went back
about 3 or 4 years and found that the trend was that we were
not collecting about 25% of everything billed. Now, of
everything that is billed, twenty five cents goes to the bad
debts. This year we sent bad debts to a collection agency
but they have not returned any at this time.
Mr. Ortiz asked Council to look through the complete report
and if they have any questions at all, to contact him at his
office and he will be glad to discuss their questions.
Mrs. Marsh expressed her opinion that it is a pleasure to
be able to read this audit report.
Mayor Sawyer advised this will be formally present at the
next meeting.
*5 Discuss CCMA/City of Schertz Waste Water Program.
Mr. Tom Weaver said that they recently met to discuss
problems they now face as a result of the new permitting
procedures. He showed some slides giving a Toxic Control
Overview. He said that CCMA receives a permit every five
years and they are now in the third stage, which is the most
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stringent permit possible. Their big problem'is that they
discharge into the Cibolo Creek and dry creek bed and the
toxic level is unacceptable to aquatic life. They have to
do the Biomonitoring test quarterly. He discussed the 64
toxic pollutants they have to remove. The have two choices,
to remove the toxics at the source or build a new treatment
plant. Their plant is an excellent plant and is good for
years of the growth they expect. The have until April 25,
1995 to remove the toxants.
Mr. Weaver said they took samples in Schertz, Cibolo,
Garden Ridge, Universal City and Selma. The results showed
Selma to be the best, Cibolo - strong, Randolph AFB
moderate, the main part of Schertz - moderate to strong and
the FM 3009 area of Schertz - low, Universal City
moderate. He said they do not know what kind of toxants are
involve.
He said they need the support and public awareness for this
permitting. Their Board has said they do not feel there is
any reason they should charge the cities. They will cover
the costs of all the tests; but one year from now, if they
did have a problem, they would identify the source and
charge that entity only. He said once they isolate and
identify the source, they will have to have the cooperation
from the City Manager and the Water/Waste Water Department
people. Mr. Weaver said they do not plan any increase in
fees at this time and will keep Mr. Sweatt posted. He
said, at some time, they may be asked to talk to
neighborhood groups and would be glad to.
'6 Discuss preliminary CDSO projects applications to
Sexar County.
Mr. Sweatt advised staff asks Council to agree in concept
with the five projects and applications they will refine and
present to Bexar County. While we have petitioned the U.S.
Department of Housing and Urban Development to be removed
from the Bexar County CDBG program, we are not yet out and
feel we should submit proposals.
The five projects are: 1. Rebuild Pfeil Road - $262,000
2. Matching grant for Water and Sewer construction in
Mobile Villa - City's share $180,000/CDBG $100,000.
3. Dietz Creek Drainage Area #1 from FM 3009 to Elbel Road
- $470,000.
4. IH-lO water line, from FM 1518 to Scenic Lake Drive
$304,000.
5. The Schertz Development Foundation will aoain request a
grant of $50,000 for a Revolving Loan Fund. This was
submitted last year and turned down.
149
Council consensus was to go with these projects.
#7 Discuss
application.
endorsement
of
Housino
Authority
Mr. Sweatt referred to draft of a letter to the Housing
Authority Executive Director Donna Lackey in response to her
request for the City's support in their endeavor to obtain
additional housing for the elderly, handicapped and
disabled. He said he tried to make it clear that we would
only speak to the request for senior citizens.
Mrs. Stanhope said she was at a meeting where this was
discussed and they will put in another project just like the
one they have now. She said we have people on the
Commission now who are aware of Council's desire for senior
citizen housino only. She relayed to them that the Council
is very proud of what we have and only want senior citizen
housing.
Mayor received a consensus from Council to proceed with the
letter, changing the word elderly to senior citizen.
#8 Discuss election canvass, Swearino in of officers
and designation of Mayor Pro Tem.
Mayor Sawyer mentioned that this is routine and will be like
it always is, with the Mayor Pro Tern being Place 5 this
year.
#9 CITY MANAGER'S REPORT. A. Advised that he would
have a memo in next weeks packet concerning. '.the in.formation
on curfew. He said that since the ordinance was adopted, we
have issued 26 warnings, with the highest age being 16, and
average age of 15. That is not all that were stopped, some
had valid reasons for being out and some were older. A very
positive aspect is that the officers are not seeing these
kids a second time.
B. We
Flambeau
category.
for other
have a video tape of the entry of our float in the
Parade, where we were fourth out of 44 in our
We are still looking for drivers and chaperons
parades.
C. Received a call this date concerning a meeting we
attend regarding the most recent regulations dealino
the Edwards. We understand all of Guadalupe County is
part of the Edwards.
will
with
now a
D. P&Z has approved the Master Plan for the remainder of
development proposed for Woodland Oaks, containing 252 lots.
We have seen more development in the last week than we did
all of last year. If things continue, we will be out of
platted lots by the end of the year.
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#10 ITEMS BY COUNCIL:
Mrs. Marsh - reported on the Schertz Business Club meeting
of April 27th, advising that the City float received a 4th
place out of 44 in our category in the Flambeau Parade in
San Antonio. Mr. Sweatt gave the City Hall update, mention
was made they had received three applications for
scholarship and discussed the May 23 Jamboree at the VFW
where they will have a silent auction. The deadline for the
Schertz Sweetheart is May 21st, with selection being made in
June. They had a long executive session on the JUly 4th
Jubilee. They will have tIckets thIs year for everythIng.
Kountry Kitchen will have food on the 3rd of July and Abel's
on the 4th, Randolph Country Roundup is going to set up with
hamburgers on the 4th. They plan on Nashville Sounds
playIng on the 3rd wIth the Hillert Band and the cloogers on
the 4th. The fireworks will start about 9:30 p.m., with the
rain date being Veteran's Day. The City float will be in
about 15 parades this year and is one of the best marketing
tools. It had to be redone this year and there will be a
request to add to the budget this year for 1/2 the cost of
the float.
#11 ITEMS BY MAYOR: A gentleman from the audience
said he had just brought in fifty RVs to the Stone Creek RV
Park and it is very dangerous trying to get out onto 1-35
access. He said there are usually cars parked and a wrecker
which cuts the view of on-coming traffic. Mayor Sawyer
assured him we are aware of the problem and that the City
Manager was having the inspectors look into it right now.
# 12 ADJOURNM61_.I.:
meeting was declared
Sawyer.
There being no further business, the
adjourned at 8:45 p.m. by Mayor
ATTEST:
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