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ccreg 08-17-1993 ..) t .... ~ " "~')"-' REGULAR MEETING OF THE CITY COUNCIL AUGUST 17, 1993 The Schertz City Council convened in Regular Session on Tuesday, August 17, 1993 at 7:20 p.m. in the Council Chambers of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Joe Potempa; Hal Baldwin; Barbara Stanhope; Mary Marsh and Ken Greenwald. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. #1 APPROVAL OF MINUTES: A. B. C. BOA Meeting 7-20-93 Regular Meeting 7-20-93 Special meeting 7-28-93 Mr. Greenwald moved to approve the minutes of the BOA Meeting of 7-20-93, the Regular Meeting of 7-20-93 and the Special Meeting of 7-28-93. Mrs. Marsh seconded the motion, which carried with the following vote: AYES: Councilmembers Potempa, Baldwin, Stanhope, Marsh and Greenwald NAYS: None ABSTAINING: Mrs. Stanhope on the minutes of 7-20-93. #2 HEARING OF RESIDENTS: A. Mr. Steve Simonson, speaking for Cibolo Valley Alcohol and Drug Abuse Council, informed Council that they had just been informed that the state agency has de-funded CAVADAC for the coming year. He said they will not receive any more money and do not really know where they are going. He wanted to thank the Council for being so supportive of them over the years. He advised this decision was made without taking into consideration the unique situation out here, our people do not have the transportation to go to either Bexar County or Seguin for counseling. B. Mr. George Moore, SOl Brooks Avenue, related that the previous Friday night there was a water main break on Lindbergh Avenue between Winburn and Brooks Avenues. The men worked into the night to get it repaired. When he got up at 4:00 a.m., all the equipment and personnel were gone but his water was not on. He waited until 7:00 a.m. and the water was still not on. He said he called the emergency number and the person answering was not responsive to him, she just related the problems the Water Department was having, then put him on hold and never came back to him. He said that since he could not talk to the lady, his wife called and the same lady answered. She was courteous but you could not communicate with her. They then called the Mayor and Councilman Potempa and between the two of them, they got a man to go out about a quarter to 8:00 a.m. and he said that when they were turning the valves back on, they missed the one for Brooks Avenue. 2:i4 Mr. Sweatt, who had been asked by the Mayor to investigate, apologized to Mr. Moore for any inconvenience he encountered. Some of the work crews did not communicate with the other crews and one valve was not turned on. We will also instruct our dispatchers to try to stop and listen to customers. We plan to use this experience as a good teaching tool. Mayor Sawyer advised Mr. Moore the City has taken steps to correct this and will train our dispatchers to be more responsive to customers. #3 ORDINANCE: Mayor Sawyer introduced an ordinance and read the caption as follows: AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE ZONING ORDINANCE NO. 87-S-1 BY REZONING 86.6 ACRES OF LAND OUT OF GUADALUPE COUNTY AND REFLECTING SUCH CHANGES ON CERTAIN ZONING MAPS IN ACCORDANCE WITH THE SCHERTZ ZONING ORDINANCE. Mr. Greenwald moved to approve the first reading ordinance amending the zoning ordinance by rezoning acre tract out of Guadalupe County. Mrs. Stanhope the motion, which carried with the following vote: of an an 86.6 seconded AYES: Councilmembers Potempa, Baldwin, Stanhope, Marsh and Greenwald. NAYS: None Mr. Sweatt informed that this area, which discussed several times, is known as Dove Meadows Borgfeld Road and Dietz Road. The request is from several types of zoning to a R-6 zoning, single family with larger lot sizes. has been and faces to rezone which is #4 APPOINTMENTS: Consider and take action on the the following appointments: A. Members to the Board of Directors to the Tax Increment Financing Reinvestment Zone. Mayor Sawyer advised that he had talked with both Gerry Bethke and Lewis Street and they are willing to serve. Mr. Greenwald moveg to appoint Gerry Bethke and Lewis Street as members of the Board of Directors to the Tax Increment Financing Reinvestment Zone, with Mr. Joe Potempa as Chairman. Mrs. Marsh seconded the motion, which carried with the following vote: AYES: Councilmembers Baldwin, Stanhope, Marsh and Greenwald NAYS: None ABSTAINING: Mr. Potempa ~ 'I; B. Member to the Housing Authority Board of Commissioners. Mrs. Stanhope moved to appoint Jackie Avenue as a new member to the Housing Commissioners. Mrs. March seconded carried as follows: Jones of 508 Brooks Authority Board of the motion, which AYES: Councilmember Potempa, Baldwin, Stanhope, Marsh and Greenwald. NAYS: None Mayor Sawyer related that he had received a letter stating that David Barker has also resigned, so the Housing Authority will be requesting another appointment soon. #5 CITY MANAGER'S REPORT: A. The Mayor and Councilmembers are invited to attend the Chamber of Commerce Mixer on Friday night at the Kountry Kitchen, which will be co-sponsored by Colonial Funeral Home. B. Reported that the next meeting will not be until September 1, 1993. #6 ITEMS BY COUNCIL: None #7 ITEMS BY MAYOR: The New Braunfels Herald-Zeitung ran an article in their paper announcing the plans for Technos Corporation to move into Schertz. Technos Corporation has purchased property on FM 3009 and Interstate Highway 35 in Schertz. The company will be building a 25,000 square foot plant which will employ 25 people. He added that in the same paper, it was announced that Vestal Steel Specialities Inc. has announced plans to relocate its facilities from San Antonio to Schertz. At 7:37 p.m., Mayor Sawyer called for a short recess in order for Council to move to the Conference Room for the remainder of the meeting. The Regular meeting was reconvened at 7:40 p.m. Conference Room of the Municipal Complex. in the #8 BUDGET WORKSHOP: During the last budget workshop, Mr. Sweatt reminded Council there was a question raised about the Revenue line item on Tax-alcoholic beverage of $500. That line item should be zero as we did not have any income so far in the 1992-93 budget and none is expected for this budget. 236 POLICE DEPARTMENT - $792.624 Mr. Sweatt enumerated the budget figures as Personnel Services $599,730; Supplies #38,750; Contractual Services $92,244; Maintenance $7,400; Capital Outlay $54,500 for a total departmental of $792,624. He related that included in the personnel, there are two that have been reclassified - the Office Manager from a Service Grade 8 to a Grade 10 and the Chief from SG 19 to SG20. The lieutenant position has been upgraded from a SG 14 to a SG 15, with no additional cost involved. Also included in personnel is the addition of one dispatcher for the last six months of the year. With the current work load and responsibility to provide time off, sick, vacation and holidays, it is virtually impossible to man the 24-hour service. The Capital Outlay item is for four new police vehicles at a cost of $53,000. We propose to borrow $38,975 at a three-year payout. The $56,260 will make the payment in full for the units purchased this fiscal year. Mr. Sweatt advised that our department heads were asked to budget and then were asked two times to make adjustments and we believe this represents good numbers. When asked what was cut prior to getting to Council, Mr. Sweatt advised that, from the five-year plan, three additional patrol officers were cut at a cost of about $65,000 and some other minor capital outlay items, plus delaying for six months the additional dispatcher. He added that our ratio to population is not what we would like it to be, but he handed kudos to the Chief and department for their handling of crime in relation to other communities. Mrs. Marsh asked what one additional patrol officer would cost. Mr. Sweatt replied that it would cost about one cent of taxes. FIRE DEPARTMENT - $251.620 Personnel Services, Contractual Services Capital Outlay $8,750. $187,238; Supplies $19,509; $23,833; Maintenance $12,290; and Mr. Sweatt advised that in Personnel, there is proposed salary changes involving upgrading the Chief from SG 15 to SG 17 and the addition of 1-1/2 persons in the fire service to establish a 24-hour shift for the last half of the year. He said the single biggest deletion was adding two firefighters to begin the 24-hour shift at the beginning of the fiscal year. He said under the Fair Labor Standards Act, we are required to set them up on a 56 hour/27 day cycle. Based on this, there will be a slight amount of ~' / ~ I overtime for one shift each cycle. We looked at going to three 8-hour shifts but the cost was prohibitive. Mr. Potempa asked if by going with this concept, would the individual home owner realize a decrease in their insurance. Mr. Sweatt said that in the long run, it would affect our key rate but that does not happen over night. Mrs. Stanhope asked about the large Compensation. Mr. Sweatt informed her figuring our part-time personnel on actual the $100 per week, for a great savings. drop in Workers that we are now hours, instead of There was some discussion about the age of most of the equipment in the fire service and the need for replacement, which would take a bond issue. Mayor Sawyer and the Council agreed that we need to start working on a Public Safety Bond Issue right now, hopefully to be on the next May election ballot. The major things cut from this budget was the need for addi tional personnel to start October 1, 1993 for the 24-hour shift service; but that would cost about $20,000. Mr. Sweatt announced that Chief Woodward will be completing his first year and has done an outstanding job. We have put money in this budget for building maintenance to complete the job started last year and to put up a wall for sleeping arrangements. The fire service has done an amazing job and the volunteers and auxiliary have contributed greatly also. INSPECTION - $55.949 Personnel Services $42,071i Supplies $1,800; Services $10,228; Maintenance $1,850. Contractual Mr. Sweatt advised this has been an extremely busy year and there are no capital outlay items in this budget. He said there was very little cut from this bare-bone budget. ~J'RE;,ET D~J)A.RTJ1ENT - $ 2 8 3..l,J,9~ Mr. Sweatt advised that the deductions have to do with the reorganization, bringing the Street Department under the Public Works Supervisor. Personnel Services $191,464: Supplies $46,950; Contractual Services $17,989; Maintenance $23,193 and Capital Outlay $3,512. He then gave some statistics of this department, adding the reductions are in street maintenance materials - requested about $5,000 more than is budgeted. We planned some bond projects that will alleviate some of need for this. Not only was personnel reassigned but of the equipment and we are not trying to heat or cool that they have the some that 238 entire bUilding now that there is no need as personnel have been moved to 10 Commercial Place. PARK DEPARTMENT - $106.703 Personnel Services $53,834; Supplies $12,098; contractual Services $13,702; and Capital Outlay $14,077. The Capital Outlay items include a lawn sweeper and deck for a mower and the $11,000 is to place a fence in the park to separate and provide ballfield fencing around the BVYA fields. We plan to charge $0.50 admission for tournaments only to recapture this cost. Mr. Greenwald meeting, BVYA this fencing. advised that at the previous nights BVYA mentioned contributing $2,000 a year toward The items deleted were mainly sandblasting and repainting the large pavilion, an estimated $4,500 for a sound system and additional restrooms. He advised that staff proposes to submit for a CDBG grant for restrooms next year and to enlarge the parking lot, as well as sheet metal Skirting for the top of the pavilion. Mrs. Marsh reminded everyone that Council had agreed to use the $4,000 saved on insurance for the sound system. Mayor Sawyer and the majority of Councilmembers agreed to this. MUNICIPAL BUILDING - $146,830 Personnel Services $46,375. Services $50,180; Supplies $9,188; Contractual $32,187; Maintenance $8,900 and Capital Outlay One item that might impact the Personnel Services is the proposed change in grade for the part-time custodian from a SG 4 to a SG 5. Mrs. Stanhope asked about the large increase in Operating Supplies - Mr. Sweatt said that was diesel fuel for the new auxiliary generator, which will be tied to peak time of GVEC. Concerning the Architectural Services, Mr. Sweatt said that during the coming year, we propose to employ a architect to study this building and the Community Center for expansion. The $46,375 in Capital Outlay is for the generator to supply backup power for the police department dispatching and the community center in times of emergency. This generator would supply all of this and this building where the Emergency Operating Center is located in times of emergency. ANIMAL CONTROL - $86.709 Personnel Services - $57,655; Supplies $7,936: Contractual Services $17,155; Maintenance $2,998 and Capital Outlay $965. Answering questions, Mr. Sweatt explained that the Operating Supplies was for animal food and supplies (that not furnished by the Humane Society). The item listed as "Library Books" refers to reference books and two community education films they would use in the elementary schools. It was suggested that this name should be changed to "Educational Material". SWIMMING POOL - $57.934 Personnel Services - $36,121; Supplies $8,083; Contractual Services $9,542; and Maintenance $4,188. Mr. Sweatt advised that up until now, we have reserved one night a week for reservations for a private party. We may consider cutting back the public hours and renting the pool for private parties more nights. Mr. Sweatt reported that the diving board is now fixed and safe for use; but we will give some thought to taking it down and may come back and ask for a large slide. #10 ADJOURNMENT: Mr. Potempa moved the meeting be adjourned at 9:35 p.m., with Mrs. Marsh seconding the motion that carried unanimously. /, '" /n/ xl ClMr-<.u'_ ~, City of SChertty'Texas ATTEST: ..flL~L~ . Cit7j;:;tary, --eity of Schertz l'