ccswks 09-01-1993
240
SPECIAL MEETING OF THE CITY COUNCIL
SEPTEMBER 1, 1993
The Schertz City Council convened in Special Workshop
Session Wednesday, September 1, 1993 at 7:00 p.m. in the
Conference Room of the Municipal Complex, 1400 Schertz
Parkway, Schertz, Texas. The followino members were
present: Mayor Earl W. Sawyer, presidinOi Joe Potempai
Hal Baldwini Barbara Stanhopei Mary Marsh and Ken
Greenwald. Staff present were City Manager Kerry Sweatt and
City Secretary June Krause.
#1 HEARING OF RESIDENTS: None
#2 Discuss final consideration of an ordinance
amending the Zoning Ordinance by rezoning 86.6 acres of land
out of Guadalupe County.
Mr. Sweatt called attention to the
subdivision on the easel in the front of the
will be the final consideration of the
consolidating the five different zonings for this
into one, R-6 Zoning. The public hearings were
which testimony from residents of Silver Tree were
adjustments were made to the exceptions requested.
map of this
room. This
ordinance
property
held, at
heard and
#3 Discuss appointments as follows:
A. Member to the Housing Authority Board of
Directors.
Mayor Sawyer reminded Council that they had just appointed
one member and now another one had to resign. The Board is
recommendino the appointment of Regis Lynch of 2657 Cotton
King.
As Councilmembers were not familiar with this gentlemen,
Mrs. Krause advised that Mr. Bud Cyr had called sayino he
had appointed this gentleman, who had agreed to serve.
B. Appoint Donovan Butler, D.O. as Emeroency Medical
Services Medical Director.
Council had no objections to this appointment being on the
next action aoenda.
#4
proposal
hearing.
Consider
to adopt
and take action on voting
the tax rate on agenda and
to place a
set public
Mr. Sweatt reminded Council that this item is a requirement
of the law under the Uniform Tax requirements. Notices must
run in the newspaper that the City Council has voted to
place this item on the agenda and set the date of the public
hearing.
Mr. Sweatt advised that the new tax rate being recommended
is 42.84 cents, while the old rate was 42.55 cents, the
effective tax rate is 43.33 cents and the rollback rate is
48.15 cents.
Mrs. Marsh moved to set the public hearing on the proposed
tax rate for September 15, 1993. Mrs. Stanhope seconded
the motion, which carried as follows:
AYES: Councilmembers Potempa, Baldwin, Stanhope, Marsh and
Greenwald.
NAYS: None
#5 Discuss Paragon Cable presentation regarding FCC
Ruling on rates.
Mr. Sweatt said this was just to let Council know this will
be on the next agenda. BasicallY, they will be telling us
they will be having a decrease in the basic rate. This is
in compliance with the legislature. We will have the
option, after September 1st, to adopt an ordinance
establishing the City as a Rate Regulator. He advised that
council might want to ask questions of the Paragon
representative as to whether it is appropriate to ask for
this. As it is, our rate will always be the same as that of
San Antonio or the other cities on the system.
#6 Discuss policy regarding timing of subdivision
improvements by developer.
Mr. Sweatt said that we have in our subdivision ordinance
provisions that allows certain work to begin prior to all
improvements being made and accepted. At the present, we
require the subdivider to finish all improvements and have
them accepted by the city prior to acceptance by the
Council. In this subdivision, the developer has asked you
to consider allOWing them to "fast track" their subdivision.
We have reviewed this with our attorney, engineer and the
Planning & Zoning Commission and there is no problem as long
as the developer provides a performance bond in 100% of
estimated cost of all improvements and that we will not
issue any Certificates of Occupancy until improvements are
completed and accepted. Essentially, we are out of
development lots in the city.
Mr. Greenwald added that this development has a new concept
providing that all utilities will be in the front and there
will be no easements in the rear.
#7 Discuss recommendation from Planning & Zoning
Commission on Comprehensive Plan.
Mayor Sawyer commented that Council had been given a draft
of the plan and they made suggested changes. Now Planning &
Zoning Commission has corne back with those changes.
242
Mr. Sweatt summarized that P&Z had made
changes with the exception of No. 8 and
comments regarding GVEC transmissions feeds
originally submitted - Page 7, items B.4 of
the suggested
they feel the
should remain as
the Plan.
Mrs. Marsh regretted that her suggestion was not addressed;
however, Mr. Sweatt said that the department long range
plans will all be on file in the Planning office. Mrs.
Marsh said she would like to see a copy of all of them; but
asked that they all be called "Long Range Plans", rather
than the various names listed. She added that she felt this
was a very good piece of work.
Mrs. Stanhope agreed, saying it was a beautiful piece of
work by the Planning & Zoning Commission.
Mr.
that
that.
Baldwin questioned the chart on page 21;
it was in error, Mr. Simonson said he
and, agreeing
would change
Mr. Sweatt announced that the City had received an
invitation from the American Planning Association to attend
their 1993 Plan Award Luncheon on September 10, 1993 at the
Menger Hotel. Schertz will be given a Project Planning
Award for Schertz Parkway. He urged Councilmembers to
attend.
#8 CITY MANAGER'S REPORT: A. Paragon Cable has
contributed a check for $1,000 to the City for Fire hydrant
reflector location tiles. They will present the check at
the next meeting.
B.o Have received a request to purchase the park lot owned
by the City in Oak Forest. No action is required at this
time; but wanted Council to be aware. He said he had
advised the individual of the process involved - having to
go to a vote of the people. We have asked P&Z to review
this request.
C. Because of another act of the Legislature, in a couple
of days we will commence mailing water bills in a envelop
with a letter letting customers know that if they do not
wish their address, telephone number or social security
number to be given out, they will have to notify us in
writing. Instead of mailing the bills at bulk rate, we will
have to spend 29 cents for postage for each this month.
#9 ITEMS BY COUNCIL: Mrs. Marsh. A. Schertz
Business Association met August 24th, with only about 12
members present. Had a good but short meeting. Mrs.
Riedel was there to thank everyone for the tribute to Odo
Riedel. They made a couple of changes to the by-laws, one
concerned associate members and the other was to allow the
general membership to vote anyone out. They had some $605
donated from the family and friends of Jim Shriver.
..~' : ~-~,
Mr. Potempa said he was asked by Commissioner Brannon to
announce that Thursday night at 7:00 p.m. the
Commissioners' Court will hold public hearings on the County
budget. They invited Council to attend.
Mr. Baldwin reported the Humane Society had their Jamboree
the previous Sunday at the VFW. The dance and raffle were
both successful. They are accepting memberships, which are
$10.00 a year and will include a t-shirt this year.
Mr. Greenwald said he would like the Council to pass a
resolution in support of CVADAC, who had their funds cut
off. They are meeting on the 13th to formulate plans.
#10 ITEMS BY MAYOR - none
Mayor Sawyer called for a short recess at 7:28 p.m.
The Special Meeting was reconvened at 7:47 p.m.
#11 BUDGET WORKSHOP
Mr. Sweatt
distributed,
made.
called
which
attention to the change pages he
showed the latest changes Council
had
had
Mr. Sweatt then mentioned that during the last budget
workshop, there was a question raised regarding line item
#59316 in the Street Department budget. This was in this
year's budget to cover work on the wash rack and was a
one-time item. The same item in the Park Department was for
restroom repairs in the park.
ADMINISTRATION - $98,158
The breakdown for
Supplies - $6,282i
this is Personnel Services
Contractual Services $9,657.
$82,217:
Mrs. Stanhope asked why No. 64222 Office Copy Service was
zeroed out. Mr. Sweatt reminded that this is one of the
items that was distributed throughout the departments and
the amount for this department was included in #64240.
LIBRARY - $111,986
Personnel Services $70,910i
Contractual Services - $11,486i
Capital Outlay - $24,000.
Supplies $3,550;
Maintenance - $2,040 and
Mr. Sweatt recalled that two additional hours have been
added to the part-time clerks position for the last six
months of the year. He added that there was very little
deleted from the request of the Director.
244
Mr. Potempa wanted to know what the $240 for landscape
maintenance was for and was advised that the Library pays
for their own lawn mowing.
ECONOMIC DEVELOPMENT - $39,801
Personnel Services - $29,557; Supplies $1,300; Contractual
Services $8,924.
Mrs. Marsh said she felt the best thing Council ever did
was establish this department.
Mr. Sweatt acknowledged that we have a good, positive
business climate right now and that always produces results.
The Contingencies item of $1,000 is just what it says
contingencies in an emergency.
NON-DEPARTMENTAL - $351,204.
This includes Contractual Services of $341,505; Maintenance
- $8,000; and Capital Outlay of $1,800.
Answering questions, Mr. Sweatt advised that #67217
Medical Services was to pay the City's share of ambulance
services; #67256 Inter Fund Charges-Adm - this year the
General Fund will be paying the Utility Fund for part of the
personnel. We plan to transfer about $20,000 to pay
approximately 30% of the Public Works Administration costs.
When Mrs. Marsh asked about the Records Management item,
Mr. Sweatt said this is another of the State mandated
things. The work has to be done by 1995 and is quite
detailed. We plan to get a professional do this as they are
familiar with the state forms and requirements. There will
still be a lot of work to be done by our personnel.
Mr. Sweatt explained the two maintenance items were to
repair printers and terminals and for repair of air
conditioners - we have two that are in not too good shape.
The Computer and Support Equipment under Capital Outlay is
for a controller to add the Fire Department and Library to
our system.
WATER/WASTEWATER FUND REVENUES - $1,833,651
The $20,000 labeled PW Salary Adjustment is the same as
being transferred from General Fund under Non-Departmental.
We are estimating our sale of water will be $1,030,909 and
this is based on the inverted rate increase discussed
earlier. This is predicated on nine months of the fiscal
year, as the water rates will go into effect in January.
WATER SERVICE EXPENDITURES - $1,741,929
Personnel Services $289,839;
Contractual Services - $1,337,493;
and Capital Outlay - $10,400.
Supplies
Maintenance -
$62,543;
$41, 654
-~-
0'-
L~~
Mr. Sweatt explained that enqineerinq services was split
out from the Consultant/professional services of the
previous year. #75250 Annual Awards - in the past qeneral
fund has paid for all awards, and this is the water
department's share.
Answering Mrs. Stanhope's question, Mr. Sweatt explained
that the Other Equipment under Capital Outlay was for the
purchase of a pipe locater, jack hammer, portable air
compressor, lowboy trailer, automatic crane and heavy duty
chain saw.
Mrs. Marsh asked about the Memberships and
Conference/travel/traininq items. The memberships are for
professional organizations that deal with water/wastewater
and the training item is primarily traininq for our
personnel to keep their certifications and maintain
professionalism.
WATER BILLING - $73,190
Personnel Services - $17,720; Supplies 14,297; Contractual
Services - $19153 and Capital Outlay - $2,020.
There are two utility billinq clerks covered in this
department's personnel item. The Computer Fees and Licenses
is merely the Water Billinq's share of the costs.
FLEET SERVICE - $66,562
Personnel Services $22,115; Supplies $30,307;
Contractual Services - $13,365; and Maintenance - $775.
Mr. Sweatt explained that this is the second full year of
operation for our fleet service. We have one person that
does overall maintenance throuqhout the municipal fleet.
Certain kinds of services have to be contracted out. They
bill the other departments just like a maintenance shop
would.
The clothinq item is for safety equipment for the mechanic.
Mr. Potempa asked why the motor vehicle supplies item
increased when we have the new vehicles. Mr. Sweatt
reminded him that only some police and water vehicles are
new and the rest are always in need of batteries, tires,
carburetors, starters alternators, fuel injectors, etc. Mr.
Potempa also wanted to know what type of printing this
department would have done and was told that was for work
orders.
CAPITAL RECOVERY - $152,844.
The revenues are
Wastewaterj $12,000
reserves.
$16,500 from water;
interest and $116,544
$7,800
transfer
from
from
94(1
Under expenditures, Supplies are $50; Contractual Services
are $2,650 and Capital Outlay are for $150,144.
The transfer from the reserves is simply the amount needed
to fund the proposed projects at this time. As you will
recall Capital Recovery is a system by which new customers
are charged their share of the cost of the overall system.
That money may only be used for extension of the system or
enhancing the system. This year's projects are projects
one is the extension of our third phase Schermirville
Project of a four-phase system. The second job is work on
FM 1103 to extend the 12' line to serve our boundaries in
our Certificate of Need and Necessity. We have some
customers in that area that are served by another entity and
we need to serve them just as we do others in our city.
SAFES - Revenues are $467,093.
Mr. Sweatt advised that we propose an increase in our
Schedule of Charges that will be in addition to our basic
charge. In the past, we did not itemize for consumable
items and we are also increaSing our per capita charges to
each of the contracting entities. Guadalupe County has said
that they will not increase their portion and will pay a
flat rate.
Mrs. Marsh expressed her opinion as that not being right or
fair. Mrs. Malone, SAFES Director, said that 7.9% of their
calls are from unincorporated Guadalupe County and 30% are
from Schertz. They are recommending increasing the base
rate from $125 to $140 per run.
Mr. Sweatt then reported the SAFES Expenditures as being
$467,093.
Personnel Services $230,974; Supplies $44,189;
Contractual Services $102,480; Maintenance - $22,450; and
Capital Outlay - $67,000.
Mrs. Marsh questioned several line items - 80216 Other
Consult/Prof Services - this is for the medical director.
80224 City Insurance Commercial - is the full alignment of
costs for this department. 80259 Uncollectible Accounts
this is the amount we charge off for uncollectible, the
auditor reserves 25% of billing for uncollectible. 80314
Other Motor Vehicle Maintenance - this is to payoff the
vehicle loan and one new vehicle on a lease/purchase
agreement. Mr. Sweatt said we really wanted to buy two
ambulances but could not this year.
Mr. Potempa asked if there was anything new on the proposed
agreement between the City and Randolph Air Force Base. Mr.
Sweatt advised there has been one meeting and we are still
working on it.
------
Mr. Sweatt advised that this concluded the departmental
budget items. The balance of the budget includes the
organizational chart, Position Authorization, Pay Tables,
the Compensation Plan and bond tables.
Mrs. Marsh related the dire need of the Fire Department for
additional personnel now, rather than to wait six months.
Mr. Sweatt advised that we included in this budget the
change to a 24-hour shift for the Fire Department and really
wanted to implement it October lsti but because of cost, we
deferred it to mid year. It would take roughly $20,000 to
do this on October lst.
Mr. Greenwald said the fence for the park was discussed at
the BVYA meeting and they have an offer to make. He
introduced Mr. Bill Moore of BVYA.
Mr. Moore listed many of the advantages of having the
fencing such as keeping the number of animals out and
enhance the appearance of the ballfield areas. He said that
this year, because of the increase in tournaments and
participants, they were able to make a little more money to
put back into their program. After talking with the Public
Works Director, their Board decided to donate $2,000 a year
with a five-year payout toward the fencing. It will help
with crowd control at the tournaments. He added that they
are able to have so many tournaments because of the very
good facilities available.
Mayor Sawyer told Mr. Moore the Council really appreciated
their offer to help with the fencing and suggested he get
with the City Manager and John Bierschwale to draw up an
agreement, adding that we really do need a written
agreement.
Mayor Sawyer requested Council to be thinking about what can
be done to commence the 24-hour shift with additional
personnel for the Fire Department on October lst.
#12 ADJOURNMENT. There being no further discussion,
Mayor Sawyer declared the meeting adjourned at 9:27 p.m.
ATTEST:
6~L~/~~
. ~ayor, "City of S6he~ Texas
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City s~etarY~~Ci y of Schert:z