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ccswks 10-09-1991 SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 9, 1991 The Schertz City Council convened in Special Workshop Session Wednesday, October 9, 1991 at 7:00 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Pro Tern Joe Potempa; Hal Baldwin and Barbara Stanhope. Absent: Mayor Earl W. Sawyer and Councilwoman Mary Marsh. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. #1 HEARING OF RESIDENTS: Mr. Kenneth Brown asked if the video that is used to promote Schertz has been brought up to date as far as taxes are concerned. Mr. Sweatt said it would be in the near future. Mr. Ed Mazian: A. Advised that the school crossing at Corbett Junior High looks terrible and needs to be painted. The memorial area that the school has looks real nice and our crossing needs to be repainted. Mr. Sweatt explained that the paint originally used for school crossing lines was less expensive paint and it did not hold up so we are going back and repaint the crossing. This is on a priority list. He also mentioned that the crossing on FM 1518 is the responsibility of the State since it is a State highway. B. Mr. Mazian pointed out that there are a lot of chuckholes on Oak Street. Also in Deer Haven the holes are washed out again and the stump, where the fatal wreck occurred, is a hazard. Mr. Sweatt was asked to look into these items. #2 Discussion of BOA hearing regarding a request from Thomas A. Nelson, 503 Aero, for a 4' exception to the side-yard setback of the Zoning Ordinance. Mr. Sweatt said this item was on the last workshop so that Mr. Nelson could be present to discuss it, but was advertised for public hearing on October 15th. This request is for the purpose of constructing a carport on his property at 503 Aero. #3 Discussion of BOA hearing regarding a request from Harold Bauman, 1545 Circle Oak, for two exceptions to the side-yard setback requirement of the Zoning Ordinance. Mr. Sweatt explained that Mr. Bauman originally had requested two exceptions. One, for a deck, has been removed from his application. The one remalnlng is for a 5' exception to the side-yard setback for a pool. Mr. Bauman said the only thing he had to add is that the pool is considered a bUilding or permanent structure so he needed an exception. 30 Mr. Baldwin asked if a pool is considered a permanent structure, does it follow that if a person wanted to lay a slab right up to the property line, it would take a variance? Mr. Sweatt said that is right. #4 Discussion of final consideration of an ordinance on the proposed establishment of the Schertz Business Park as a Reinvestment Zone. Mr. Sweatt reminded Council that this ordinance had been favorably considered at the last regular meeting. It was placed on this agenda in case Council had additional questions. Mr. Brown asked what a reinvestment zone was. Mr. Sweatt advised that it is something that indicates the Community is interested in causing an area to be set out as possible consideration for special economic development incentives. #5 Discussion of final consideration of an to grant a tax abatement to Robert Vallance, Sr. property located at #3 Commercial Place. ordinance for the Mr. Sweatt said this ordinance was also favorably considered at the last Regular Meeting and will be up for final consideration at the next regular meeting. Mayor Pro Tem Potempa advised that he has understood that Mr. Vallance has hired two people from our community. Mr. Sweatt agreed, adding that we understand he is closing on the property and will move forward to getting his agreement from both the School District and Guadalupe County. Our action was required to be first and we believe the County will act favorably on his request because it will also benefit them. He added that we believe this is an exceptionally good agreement for both parties. #6 Discussion of nomination to the Guadalupe County Appraisal District. Mr. Sweatt recalled that we have received a letter from the Chief Appraiser discussing the calculations and the date the nominations will be received by them, which is October 15th. The Chief Appraiser must then prepare a ballot, and deliver it to each of the voting taxing jurisdictions by October 30, 1991. The Governing bodies must determine their vote by resolution, and submit it to the Chief Appraiser on or before November 15th. The votes will then be counted, the results will be declared and will be submitted to each entity by December 1, 1991. The City of Schertz has 195.5 votes to cast in this election. It will probably take at least 1000 votes to get someone elected to the Board. Our representative, Mr. Charles Sharpe, has indicated he is not willing to serve again. ~ ~ Mrs. Stanhope said she has talked with Mr. J.L. and he indicated he would be willing to serve if and elected. Stewart nominated Mr. Mr. said told When very Baldwin said he thought it had been discussed to ask Brown and he had assumed someone had spoken to him. He he discussed this with the City Secretary in Cibolo and her he thought our nomination would be Mr. Brown. this information came out in the paper, Mr. Brown was surprised because no one had approached him. Mr. Brown said that yes, he was surprised: however it would not hurt his feelings if he was not nominated. Mr. Greenwald said that he thought this was the first time it was on the agenda but in informal discussion, the Mayor had said he would contact Mr. Brown but apparently did not. Mr. Baldwin said of course Council could nominate as many as they wanted to. Mr. Greenwald suggested the Mayor Pro Tem to jurisdictions because no have enough votes to get with other entities. going with Mr. Stewart and asked talk with some of the other matter who we nominate, we do not someone elected. We need to work Mr. Sweatt advised that, because of the deadline, he would notify the Chief Appraiser of their informal nomination and will forward the nomination the morning of the 16th of October - right after our October 15th meeting. #7 Discussion of awarding uniform service contract. Mr. Sweatt advised that proposals were solicited from several firms, as Council could see by the tabulation sheet enclosed in their packet. After review by all those involved in the uniform service contract, staff recommends accepting the proposal of Dickies Uniform Service and the bid be awarded for twenty-four months. They are our current contractor; but this agreement will save the City approximately $330 per year from the current contract. After discussion, Council agreed they would be ready to vote at the next meeting. #8 Discussion of acceptance of conveyance of lot in Live Oak Hills Subdivision. Mr. Sweatt pointed out the general location of the lot, saying we currently own four lots in this subdivision. Now we have been offered a fifth lot if we will pay the current taxes due, which is approximately $200. He said we believe this is a fair price. Mr. Sweatt said it may be best, in the future, to try to trade lots to consolidate our property in one area or even to sell the lots. r'2 6 Council agreed and would be ready to vote on Tuesday. #9 Discussion of BVYA contract. Mr. Sweatt advised the contract with BVYA has been revised somewhat. We brought to a lower threshold on the electric service for ball fields. The primary change is the termination of the contract is extended to October 1st through September 30th. This will allow BVYA the means to pursue a second season, as out fields are not being utilized to the optimum and BVYA is willing to take this one. Mr. Greenwald said BVYA has had groups and other leagues who have a give BVYA a chance to rent out the some money. inqulrles from church fall season. This will fields and maybe make Mayor Pro Tern Potempa said at the same time it would more of our youth busy. BVYA would be overseer of entire operation. keep the Mr. Sweatt added that Section 4 speaks to the 4th of July Jubilee. We felt they should not schedule any activities for that week. #10 Discuss agreement with Bexar County for CDBG Urban County designation. Mr. Sweatt said this is still complicated because of the unique location - our city being in three counties. It is a benefit that a certain county be designated to make them available for CDBG grants. In the past, we have given Bexar County our population count for this purpose, and this year they are asking for a similar commitment for three years. We have asked for a determination and have not received that yet as to how our population would be committed. If we commit our population, we would not be eligible for any but Bexar County grants. We have asked that the City of Schertz be split so that we could commit that portion in our city in Bexar County to them and the rest to the State. We believe HUD will finally agree and hope by October 15th we will be in a position to take action. Mayor Pro Tern called for a break at 7:58 p.m. #11 EXECUTIVE SESSION: Mayor Pro Tern Potempa an Executive Session at 8:00 p.m. under Article Vernon's Texas Civil Statutes, Section 2 {f} to acquisition of land for an animal shelter. called 6252-17 discuss The Workshop Session was reconvened at 8:48 p.m. #12 CITY MANAGER'S REPORT: A. We have received the resignation of the City Inspector, effective October 18th. He has accepted employment in Universal City for a higher salary. He added that we have a request for transfer from an employee of the City and think that is the best way to -~ {>: go. We will offer him the opportunity of promotion. Mr. Baldwin and Mr. Greenwald both expressed concern about this being a very sensitive position and suggested that it might be best to advertise this position. Mr. Sweatt said that perhaps he could find the money to pay a more qualified person but did not feel it would be fair to the other department heads. B. Would like to place on the next action agenda an item to ratify the recommendation of the Planning & Zoning Commission on Capital Recovery Fees. #13 ITEMS BY COUNCIL: Mr. Greenwald - A. Planning & Zoning are recommending changes on some Zoning along FM 3009 and later on Schertz Parkway. Nothing great big but making it more in line with what it really should be. B. Council will be receiving the P&Z annual report and have a recommendation attached to the effect that all long Council receives copies of their minutes, which the annual report duplicating work. will year make #14 ITEMS BY MAYOR: A. Mayor Pro Tern Potempa asked when the City tax bills would be mailed. Mr. Sweatt advised that we have had problems with CPS data process but expect to have the statements out by the end of the week or early next week. B. He asked if the selections have been made for the Police Academy. Mr. Sweatt said he would check on that. So far thirty applicants have been received. Mr. Sweatt the Garden concerning Stop order going to be advised that there is some conflict regarding Homes on Schertz Parkway under construction the right of way width for Schertz Parkway. A has been placed on the construction and this is a very difficult situation. Mr. Sweatt also showed everyone the Certificate of Achievement plaque the City received from Municipal Finance Officers' Association. #15 ADJOURNMENT: There being no further Mayor Pro Tern Potempa declared the meeting to be at 9:25 p.m. business, adjourned S\,~o,~__ ... .......... ... Ma~r Pro T~~~(r City of Schertz ATTEST: ~:e ary, Schertz