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ccreg 08-18-1992 .~-,: ~', Ji it REGULAR MEETING OF THE CITY COUNCIL AUGUST 18, 1992 The Schertz City Council convened in Regular Session, Tuesday, August 18, 1992 at 7:00 p.m. in the Council Chambers of the Municipal Complex, 1400 Schertz Parkway, Schertz. Texas. The following members were present: Mayor Pro Tern Barbara Stanhope, presiding; Joe Potempa, Hal Baldwin; Mary Marsh and Ken Greenwald. Absent: Mayor Earl W. Sawyer. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. Mayor Pro Tern Stanhope opened the meeting and asked that everyone stand and join her in the Pledge of Allegiance. #1 APPROVAL OF MINUTES: A. B. Regular Meeting 7-21-92 Special Meeting 7-29-92 Mr. Greenwald ~o~~g to approve the minutes of the Regular Meeting of July 21st and the Special Meeting of July 29. 1992. Mrs. Marsh seconded the motion, which carried with the following vote: AYES: Councilmembers Potempa, Baldwin, Marsh and Greenwald NAYS: None #2 HEARING OF RESIDENTS: None #3 BIDS: Consider and take action on awarding bid for the Animal Shelter. Mr. Sweatt advised that on July 7th bids were opened for furnishing all labor and materials for the Animal Shelter. Two bids were received, one from T. Crouch Construction Co. in the amount of $183,211 and the other from Wunderlich in the amount of $194,023. Both bids exceed our resources and we are recommending rejecting both bids and go out for individual bids with staff being the general contractor. Mr. Baldwin moved all bids be rejected and for staff to assume the general contracting for the Animal Shelter. Mr. Potempa seconded the motion, which carried with the following vote: AYES: Councilmembers Potempa, Baldwin, Marsh and Greenwald. NAYS: None #4 E 9-1-1: Consider and take action on the E 9-1-1 Operating Budget for 1993. \ "" '- 264 Mr. Sweatt called attention to the proposed E 9-1-1 budget included in the Council packets. He reminded Council that the City does not contribute to this budget and that the Bexar Metro 9-1-1 Network District is funded by fees collected throughout the entire district on the telephone bills each month. We do receive some assistance from them for education and some minators for the Fire Department. Mr. Sweatt reminded everyone that this charge of twenty two cents per residential fifty one cents for commercial accounts, as last year. is funded by a phone service and which is the same Mr. Potempa moved to approve the Bexar Metro Network District budget for 1993. Mr. Greenwald the motion, which carried with the following vote: E 9-1-1 seconded AYES: Councilmembers Potempa, Baldwin, Marsh and Greenwald. NAYS: None #5 TITLE: Consider and take action accepting title to property located in Live Oak Hills Subdivision in lieu of delinquent taxes. Mr. Sweatt said this item was not brought to Council at a prior workshop because it just came in. We have been offered a Quit Claim deed to Lot 15, Block 47 Live Oak Hills Subdivision. There is currently County taxes of $7.19, school taxes of approximately $25 and City taxes of $9.32 and there is a recording fee of $10 due to acquire title. As you know, the City has accepted title to other properties in this subdivision in the past. We believe that while there is no development in this area now, it is to the City's benefit to accept title under these conditions. After brief discussion, Mr. Greenwald moveg to accept Quit Claim deed to Lot 15, Block 45 Live Oak Hills Subdivision. Mr. Potempa seconded the motion, which carried with the following vote: AYES: NAYS: Councilmembers Potempa, Baldwin, Marsh and Greenwald. None #6 CITY MANAGER'S REPORT: A. Included in the Information Activity Report there is information regarding proposed changes to our telephone system. We are continuing to experience overuse to our incoming telephone lines. We propose to acquire five additional lines that would be dedicated lines to high-use departments. That would free up three lines in our current rotary system. Based on our study, it appears that will more than meet our demands for the year. We will also be changing the New Braunfels lines to a 1-800 number and moving the old Fire Department 658-3333 line to the Police Department. The overall cost will be about $1937 and we have funds available for that in ~ 1--"'" ~ "'-"to' a::'U:) the current Non-department budget. We would like to discuss this with Council and then if there are no problems. we would like to proceed. Mr. Baldwin asked if there is any need to continue the Fire Department 658-3333 number. Mr. Sweatt advised that there is really no need for that number. it is just a carryover from our old system. Now all of our area is covered by the 9-1-1 system. We plan to move this line to the police department and give it a new number. Mr. Marquez said that but will be separate citizens will still Department. line will not be on the Merlin System so that if the Merlin goes down, the be able to contact the Police B. Most are aware that Jim Shriver is in Northeast Baptist Hospital because of a severe heart attack. In talking with Mrs. Shriver, she advises he is not in pain and will probably be moving into Telemetry soon. #7 ITEMS BY COUNCIL: Mr. Potempa asked if we had received an answer from our letter to Bexar County Judge and was advised we had not. Mrs. Marsh asked when we were going to be able to Cibolo off dead center regarding the right-of-way on 3009. Mr. Sweatt advised they have been working on for fifteen months. He said we have talked with the Manager almost weekly as this is delaying our project. as of today is set for January 1993. get FM this City which #8 ITEMS BY MAYOR: None At this time, Mayor Pro Tern Stanhope called a recess at 7:22 p.m., asking that the meeting be reconvened in the Conference Room across the hall. The Regular Meeting was reconvened in the Conference Room at 7:27 p.m. #9 BUDGET WORKSHOP: Before continuing with the departmental budgets, Mr. Sweatt called attention to some corrections and answered questions from the last meeting. On page 86 Water/Wastewater Summary Sheet Under Contractual services, change the total to read $1,375,238. Change Capital Outlay to $115,480. Total is the same. Page 88 under contingencies, account number 75262, the total to $68,387, then that changes the total Contractual Services to $1,376,238. Account No. change the total to $1,160. Under Account 75438 - the amount to $3,175. - that will change the Capital Total to $115,480. That completed the changes. change under 75412, change Outlay q~h .'/~ ......../ '-,j Mr. Sweatt then, in answer to questions raised at the last meeting, advised that there are a total of nine vehicles in the Water/wastewater Department, one of which is a tanker truck. There was also a question that dealt with cut-on/cut-offs for non payment. Cut-offs, for non payment, over a ten month period, amounted to about 3.2% of the time of the personnel assigned to the meter reading positions. Turn-on and offs for new customer changes, that is for customers moving in, transferring accounts etc., accounts for another 20.5% of the time. Posting the notices regarding impending cut-offs for non payment amounts to 4.4% of the time. Mayor Pro Tem then referred to Fleet Services Department on page 95. Mr. Sweatt advised that this department began as a division of the Water/wastewater Department. Because of the need to separate accounting and the need to establish a responsive department accounting wise, we felt it more appropriate to set this up as a separate department. It's primary function is reflected on page 95 for a total budget of $70,673. Mrs. Marsh asked if the City Manager had the total of all contingency accounts in all departments. Mr. Sweatt said there are only three departments that have a contingency, those being the Non-Departmental in General Fund, $31,800. We have a small contingency in Economic Development of $1,000 and a small one in the Planning Department of $200. Those represent the total contingency accounts in the General Fund. Then the Fleet Services has a contingency account of $1,008. Water/Wastewater has a contingency of $68,387. Mr. Potempa asked what the Fleet Service Furniture & Fixture amount of $1,300 was for. Mr. Sweatt advised that is for lighting the shop so that separate areas can be lighted, rather than the entire area. Mrs. Stanhope asked about the Other Equipment items and was informed that is for a 500 gallon waste products storage tank for $600 and a drill press for $570. Capital Recovery - Revenues of $185,995. Mr. Sweatt said we are anticipating payments from Capital Recovery in Water of $16,500; Capital Recovery - Wastewater of $7,800 and interest of $12,000. The transfer from reserves is $149,695 for total revenues in Capital Recovery of $185,995. Captial Recovery - Expenditures - $171,420. -~ (, '. '~;' ,,,,,f Mr. Sweatt said this is more of an account than a department. The purpose of capital recovery fees was established for the purpose of asking new customers to pay their share of the capital costs of our water or wastewater system that is required to serve them. This was redesigned under the Senate Bill that required the City to go back and recalculate capital recovery fees on a very specific formula. That was done two years ago and has been recently reviewed by the Planning & Zoning Commission, who has recommended the rate be established for water at $550 per living unit equivalent and for sewer our share is $150 per living unit equivalent that is over and above those capital recovery fees that are assessed by CCMA and New Braunfels Utilities as they also collect capital recovery fees. S.A.F.E.S. - Revenues $380,723. The revenues included projected increase of transport rate of $15 per trip. Mr. Baldwin asked how the County support is estimated and was told this is on a per capita basis. Mr. Baldwin also asked what the reserve fund of $21,000 is for. Mr. Sweatt advised this is the second of three payments on an ambulance purchased this year. Mr. Baldwin asked about account 80420 Motor Vehicle. Sweatt said that was to replace, with a used suburban, Administrator' vehicle. The current vehicle is a station wagon Chrysler and has over 185,000 miles on That unit is from time to time called in to transport haul medical gear and supplies. Mr. the 1981 it. or Mr. potempa questioned account number replacement - $12.344. Mr. Sweatt said we $12,344 toward equipment replacement escrow would be toward the ultimate purchase next ambulance purchase. 80263 vehicle plan to transfer this year. This year of the next Mr. Potempa said the other item that really upsets him is account number 80259 Uncollectible Accounts, in the amount of $31,200. He said he questions this every year and the amount keeps increasing. Mr. Sweatt said we collect all we can and the rest you have to write off. He said we have employed a Collection Agency. He reminded that this is an accounting entry, we are not giving away money. This just says we are not going to continue to bill and waste postage and manpower on contacting these people day after day. We will it set over in an uncollectible account and if we get another opportunity to collect this, we will. We believe we have done everything that should be done and that can be done legally to collect these accounts. Our ratio of collections is much higher to the City of San Antonio or any other private agency you could compare it to. 268 Mr. Sweatt pointed out that on page 111 is our table of organization, on page 113-119 our salary table, then starting on page 121 is our compensation plan. Page 125 reflects the individual and recap pages for our bonded indedtedness, giving the year's total and annual debt service requirements for each bond issue. Mr. Baldwin asked if the unissued 1987 bond monies could be used to help build the animal shelter. Mr. Potempa also asked if any unissued bond monies could be used for water line replacement in Mobile Villa. Mr. Sweatt said he would get our attorney's opinion on these two issues. Mrs. Marsh asked if Council would do like had been done in the past. Now that they have finished going over the budget, they would collect their thoughts and come back at the next budget workshop with their recommendations. Mayor Pro Tem Stanhope suggested that an Executive Session be placed on the agenda to discuss personnel if needed. Mr. Sweatt then went over the schedule once again for Council action on the budget and tax rate. this 8:35 with #10 ADJOURNMENT: There being no further business at time, Mr. Potempa moved the meeting be adjourned at p.m. Mrs. Marsh seconded the motion, which carried a unanimous vote. ATTEST: