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REGULAR MEETING OF THE CITY COUNCIL
AUGUST 18, 1992
The Schertz City Council convened in Regular Session,
Tuesday, August 18, 1992 at 7:00 p.m. in the Council
Chambers of the Municipal Complex, 1400 Schertz Parkway,
Schertz. Texas. The following members were present: Mayor
Pro Tern Barbara Stanhope, presiding; Joe Potempa, Hal
Baldwin; Mary Marsh and Ken Greenwald. Absent: Mayor Earl
W. Sawyer. Staff present were City Manager Kerry Sweatt
and City Secretary June Krause.
Mayor Pro Tern Stanhope opened the meeting and asked that
everyone stand and join her in the Pledge of Allegiance.
#1 APPROVAL OF MINUTES: A.
B.
Regular Meeting 7-21-92
Special Meeting 7-29-92
Mr. Greenwald ~o~~g to approve the minutes of the Regular
Meeting of July 21st and the Special Meeting of July 29.
1992. Mrs. Marsh seconded the motion, which carried with
the following vote:
AYES: Councilmembers Potempa, Baldwin, Marsh and Greenwald
NAYS: None
#2 HEARING OF RESIDENTS: None
#3 BIDS: Consider and take action on awarding bid for
the Animal Shelter.
Mr. Sweatt advised that on July 7th bids were opened for
furnishing all labor and materials for the Animal Shelter.
Two bids were received, one from T. Crouch Construction Co.
in the amount of $183,211 and the other from Wunderlich in
the amount of $194,023. Both bids exceed our resources and
we are recommending rejecting both bids and go out for
individual bids with staff being the general contractor.
Mr. Baldwin moved all bids be rejected and for staff to
assume the general contracting for the Animal Shelter. Mr.
Potempa seconded the motion, which carried with the
following vote:
AYES: Councilmembers Potempa, Baldwin, Marsh and Greenwald.
NAYS: None
#4 E 9-1-1: Consider and take action on the E 9-1-1
Operating Budget for 1993.
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264
Mr. Sweatt called attention to the proposed E 9-1-1 budget
included in the Council packets. He reminded Council that
the City does not contribute to this budget and that the
Bexar Metro 9-1-1 Network District is funded by fees
collected throughout the entire district on the telephone
bills each month. We do receive some assistance from them
for education and some minators for the Fire Department.
Mr. Sweatt reminded everyone that this
charge of twenty two cents per residential
fifty one cents for commercial accounts,
as last year.
is funded by a
phone service and
which is the same
Mr. Potempa moved to approve the Bexar Metro
Network District budget for 1993. Mr. Greenwald
the motion, which carried with the following vote:
E 9-1-1
seconded
AYES: Councilmembers Potempa, Baldwin, Marsh and Greenwald.
NAYS: None
#5 TITLE: Consider and take action accepting title to
property located in Live Oak Hills Subdivision in lieu of
delinquent taxes.
Mr. Sweatt said this item was not brought to Council at a
prior workshop because it just came in. We have been
offered a Quit Claim deed to Lot 15, Block 47 Live Oak Hills
Subdivision. There is currently County taxes of $7.19,
school taxes of approximately $25 and City taxes of $9.32
and there is a recording fee of $10 due to acquire title.
As you know, the City has accepted title to other properties
in this subdivision in the past. We believe that while
there is no development in this area now, it is to the
City's benefit to accept title under these conditions.
After brief discussion, Mr. Greenwald moveg to accept Quit
Claim deed to Lot 15, Block 45 Live Oak Hills Subdivision.
Mr. Potempa seconded the motion, which carried with the
following vote:
AYES:
NAYS:
Councilmembers Potempa, Baldwin, Marsh and Greenwald.
None
#6 CITY MANAGER'S REPORT: A. Included in the
Information Activity Report there is information regarding
proposed changes to our telephone system. We are continuing
to experience overuse to our incoming telephone lines. We
propose to acquire five additional lines that would be
dedicated lines to high-use departments. That would free up
three lines in our current rotary system. Based on our
study, it appears that will more than meet our demands for
the year. We will also be changing the New Braunfels lines
to a 1-800 number and moving the old Fire Department
658-3333 line to the Police Department. The overall cost
will be about $1937 and we have funds available for that in
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the current Non-department budget. We would like to discuss
this with Council and then if there are no problems. we
would like to proceed.
Mr. Baldwin asked if there is any need to continue the Fire
Department 658-3333 number. Mr. Sweatt advised that there
is really no need for that number. it is just a carryover
from our old system. Now all of our area is covered by the
9-1-1 system. We plan to move this line to the police
department and give it a new number.
Mr. Marquez said that
but will be separate
citizens will still
Department.
line will not be on the Merlin System
so that if the Merlin goes down, the
be able to contact the Police
B. Most are aware that Jim Shriver is in Northeast Baptist
Hospital because of a severe heart attack. In talking with
Mrs. Shriver, she advises he is not in pain and will
probably be moving into Telemetry soon.
#7 ITEMS BY COUNCIL: Mr. Potempa asked if we had
received an answer from our letter to Bexar County Judge and
was advised we had not.
Mrs. Marsh asked when we were going to be able to
Cibolo off dead center regarding the right-of-way on
3009. Mr. Sweatt advised they have been working on
for fifteen months. He said we have talked with the
Manager almost weekly as this is delaying our project.
as of today is set for January 1993.
get
FM
this
City
which
#8 ITEMS BY MAYOR: None
At this time, Mayor Pro Tern Stanhope called a recess at 7:22
p.m., asking that the meeting be reconvened in the
Conference Room across the hall.
The Regular Meeting was reconvened in the Conference Room at
7:27 p.m.
#9 BUDGET WORKSHOP: Before continuing with the
departmental budgets, Mr. Sweatt called attention to some
corrections and answered questions from the last meeting.
On page 86 Water/Wastewater Summary Sheet Under
Contractual services, change the total to read $1,375,238.
Change Capital Outlay to $115,480. Total is the same.
Page 88 under contingencies, account number 75262,
the total to $68,387, then that changes the total
Contractual Services to $1,376,238. Account No.
change the total to $1,160. Under Account 75438 -
the amount to $3,175. - that will change the Capital
Total to $115,480. That completed the changes.
change
under
75412,
change
Outlay
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Mr. Sweatt then, in answer to questions raised at the last
meeting, advised that there are a total of nine vehicles in
the Water/wastewater Department, one of which is a tanker
truck.
There was also a question that dealt with cut-on/cut-offs
for non payment. Cut-offs, for non payment, over a ten
month period, amounted to about 3.2% of the time of the
personnel assigned to the meter reading positions. Turn-on
and offs for new customer changes, that is for customers
moving in, transferring accounts etc., accounts for another
20.5% of the time. Posting the notices regarding impending
cut-offs for non payment amounts to 4.4% of the time.
Mayor Pro Tem then referred to Fleet Services Department on
page 95.
Mr. Sweatt advised that this department began as a division
of the Water/wastewater Department. Because of the need to
separate accounting and the need to establish a responsive
department accounting wise, we felt it more appropriate to
set this up as a separate department. It's primary function
is reflected on page 95 for a total budget of $70,673.
Mrs. Marsh asked if the City Manager had the total of all
contingency accounts in all departments. Mr. Sweatt said
there are only three departments that have a contingency,
those being the Non-Departmental in General Fund, $31,800.
We have a small contingency in Economic Development of
$1,000 and a small one in the Planning Department of $200.
Those represent the total contingency accounts in the
General Fund. Then the Fleet Services has a contingency
account of $1,008. Water/Wastewater has a contingency of
$68,387.
Mr. Potempa asked what the Fleet Service Furniture &
Fixture amount of $1,300 was for. Mr. Sweatt advised that
is for lighting the shop so that separate areas can be
lighted, rather than the entire area.
Mrs. Stanhope asked about the Other Equipment items and was
informed that is for a 500 gallon waste products storage
tank for $600 and a drill press for $570.
Capital Recovery - Revenues of $185,995.
Mr. Sweatt said we are anticipating payments from Capital
Recovery in Water of $16,500; Capital Recovery - Wastewater
of $7,800 and interest of $12,000. The transfer from
reserves is $149,695 for total revenues in Capital
Recovery of $185,995.
Captial Recovery - Expenditures - $171,420.
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Mr. Sweatt said this is more of an account than a
department. The purpose of capital recovery fees was
established for the purpose of asking new customers to pay
their share of the capital costs of our water or wastewater
system that is required to serve them. This was redesigned
under the Senate Bill that required the City to go back and
recalculate capital recovery fees on a very specific
formula. That was done two years ago and has been recently
reviewed by the Planning & Zoning Commission, who has
recommended the rate be established for water at $550 per
living unit equivalent and for sewer our share is $150 per
living unit equivalent that is over and above those
capital recovery fees that are assessed by CCMA and New
Braunfels Utilities as they also collect capital recovery
fees.
S.A.F.E.S. - Revenues $380,723.
The revenues included projected increase of transport rate
of $15 per trip.
Mr. Baldwin asked how the County support is estimated and
was told this is on a per capita basis.
Mr. Baldwin also asked what the reserve fund of $21,000 is
for. Mr. Sweatt advised this is the second of three
payments on an ambulance purchased this year.
Mr. Baldwin asked about account 80420 Motor Vehicle.
Sweatt said that was to replace, with a used suburban,
Administrator' vehicle. The current vehicle is a
station wagon Chrysler and has over 185,000 miles on
That unit is from time to time called in to transport
haul medical gear and supplies.
Mr.
the
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it.
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Mr. potempa questioned account number
replacement - $12.344. Mr. Sweatt said we
$12,344 toward equipment replacement escrow
would be toward the ultimate purchase next
ambulance purchase.
80263 vehicle
plan to transfer
this year. This
year of the next
Mr. Potempa said the other item that really upsets him is
account number 80259 Uncollectible Accounts, in the amount
of $31,200. He said he questions this every year and the
amount keeps increasing. Mr. Sweatt said we collect all we
can and the rest you have to write off. He said we have
employed a Collection Agency. He reminded that this is an
accounting entry, we are not giving away money. This just
says we are not going to continue to bill and waste postage
and manpower on contacting these people day after day. We
will it set over in an uncollectible account and if we get
another opportunity to collect this, we will. We believe we
have done everything that should be done and that can be
done legally to collect these accounts. Our ratio of
collections is much higher to the City of San Antonio or any
other private agency you could compare it to.
268
Mr. Sweatt pointed out that on page 111 is our table of
organization, on page 113-119 our salary table, then
starting on page 121 is our compensation plan. Page 125
reflects the individual and recap pages for our bonded
indedtedness, giving the year's total and annual debt
service requirements for each bond issue.
Mr. Baldwin asked if the unissued 1987 bond monies could be
used to help build the animal shelter.
Mr. Potempa also asked if any unissued bond monies could be
used for water line replacement in Mobile Villa.
Mr. Sweatt said he would get our attorney's opinion on
these two issues.
Mrs. Marsh asked if Council would do like had been done in
the past. Now that they have finished going over the
budget, they would collect their thoughts and come back at
the next budget workshop with their recommendations.
Mayor Pro Tem Stanhope suggested that an Executive Session
be placed on the agenda to discuss personnel if needed.
Mr. Sweatt then went over the schedule once again for
Council action on the budget and tax rate.
this
8:35
with
#10 ADJOURNMENT: There being no further business at
time, Mr. Potempa moved the meeting be adjourned at
p.m. Mrs. Marsh seconded the motion, which carried
a unanimous vote.
ATTEST: