ccwks 08-21-1990
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SPECIAL WORKSHOP SESSION OF THE CITY COUNCIL
AUGUST 21, 1990
The Schertz City Council convened in Special Workshop Session
August 21, 1990 at 7:26 p.m. in the Conference Room of the
Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The
following members were present: Mayor Earl W. Sawyer, presiding;
Joe Potempa; Hal Baldwin; Barbara Stanhope, Mary Marsh and Ken
Greenwald. Staff present were City Manager Kerry Sweatt and City
Secretary June Krause.
#1 BUDGET WORKSHOP
Mr. Sweatt said that prior to going on with the various
departmental reviews, he wanted to bring Council up to date with
the most recent information received from the Appraisal District.
We received, last Friday, what was identified as final certified
values. The figures have been revised downward to $272, 171,741.
This would necessitate the revision of the tax rate from 35.84
cents per $100 value to 36 cents per $100 val ue. This changes
the effective tax rate calculation from 33.32 cents 34.13 cents.
It changes the roll back calculations from 36.59 cents to 37.595
cents. This is basically a $15,000,000 drop in assessed value
from last year, which is slightly over a 5% decrease.
He said that a couple of questions were asked last week, which he
would like to speak to. The first was Municipal Building Account
#61220 Printing & Binding - in previous years this included the
pr inting and binding from all departments. Gasol ine charges in
Street Department - he is continuing to research but the amount
in our budget predictions appear to be correct.
Mayor Sawyer said this session would commence with the A.nimal
Control pepa~~ment with a total recommended budget of $71,492.
It was brought out that the departmental positions were left off
the Position Authorization List. Also that
Conference/Travel/Training is way up. Mr. Sweatt advised that
this is because of having new personnel; and it is necessary that
they attend the training program under the Texas Department of
Health.
Mayor Sawyer advanced to the next Department which is S~imm~ng
P~ol - total budget of $64,238.
Mr. Sweatt said the design of personnel is about the same and the
hours of operation are also about the same; the Operating account
under Suppl ies is increased because previously these had been
furnished by the Park Department. Under the Minor Equipment in
Supplies are the floats, lane divider ropes, and fil ter sand
(which is the most expensive). The $1,080 under subscriptions is
mainly a pass through item as we purchase the Red Cross manuals
and then receive the money back from the students i and it will
show up as a revenue item. #63320 Minor & Other Equipment - we
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have budgeted for, but hope we do not have to purchase, a)1
additional board for the chlorinater. We have had quite a bit of
trouble with this board this summer. The Capital Outlay item is
for two diving boards that need to be replaced.
The next department is Administration for a total budget of
$86,015.
Mr. Sweatt advised that the account #64240 - Other Repair/Maint.-
was previously charged in two different accounts. This
department is rather a catch-alIi and this includes repair and
maintenance for the Check Signer, computer in the City Secretary
office, postage machine, copy machine and one typewriter.
Library Department - total of $93,728.
Mr. Sweatt said the County reimburses the City for certain kinds
of cost for the library. In years past, the County money was
not received by the City but by the Library and was expended as
the Board saw fit. He said the County payment is to reimburse
the City for portions of cost for operating the library for
citizens of the County. This past year the County paid $21,000
and that was brought into the General Fund and this year the
County has indicated they will fund up to $37,200. The City's
total library budget has progressed from 1985 to now from $29,000
to the 1990 recommendation of $93,728. We have never taken it
that the money was in addition to everything the City spent.
Council questioned the following expenditures:
Postage Mr. Sweatt said that in the past they have not
accounted for all of their postage and are anticipating more
postage in efforts to collect over due books.
Misc. Supplies - This includes about $400 worth of light bulbs as
part of our energy reduction efforts.
Rentals-Equipment, etc. - they proposed to rent data processing
services to update our system and tie into the Statewide system.
Building Maintenance - painting and miscellaneous repair work on
the bUilding.
Mr. Sweatt said, as for personnel, we have recommended the
addition of one half-time person. This person will be literally
going to the Seguin library and working to convert our
bibliographic information.
Economic Development - total projection $24,156.
Mr. Sweatt said this represents a request for hiring one half-
time Administrative Assistant/Economic Development Coordinator.
He added that we propose to use Mark Marquez, who has worked in
this area previously.
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AYES:
Greenwald.
NAYS:
Councilmembers Potempa. Baldwin. Stanhope,
Marsh ~y,/
None
# 2 HEARING OF RESIDENTS: A. Mr. Henry lG.6 t' rrez
introduced Mr. Efrain Gonzalez of Alamo Waste, Inc. \ \
Mr. Gonzalez said he and his brother had built up a id waste
collection business in Houston, which was very su' ssful. He
said he has now moved into this area; and, as a f . nd of Henry
Gutierrez, he would like to establish a business Schertz. He
said he would like to bid on the solid wa e b i ess in Schertz
and fel t they could handle any siz c ntr and at a very
competitive price.
AN ORDINANCE BY
OF SCHERTZ, TEltS,
ORDINANCES. CI SC
BY REVISING E ION 18-76
PROVIDING FO PEED LIMITS
ROAD.
mpany, said he has
or a long time. He
ez with garbage truck
e said Mr. Gonzalez is
e would make would be
B. Mr. Rudy Lozano, of the Houston
known and done business with Mr. Go
went on to say they had furnished Mr.
beds, trucks and all sorts of equipme t
a man of his word and any contrac
fulfilled.
#3 ORDINANCE: Mayor
read the caption as follows:
introduced an ordinance and
90-D-25
COUNCIL OF THE CITY
THAT THE CODE OF
TEXAS BE AMENDED
OF SAID CODE;
ON LOWER SEGUIN
AYES:
Greenwald.
NAYS: r
t approve the final reading of an ordinance
ts on Lower Seguin Road. Mr. Baldwin
which carried with the following vote:
Mr. Greenwald ~QV
providing speed
seconded the mot'o
Potempa, Baldwin, Stanhope, Marsh and
#4
read the
NANCE: Mayor Sawyer introduced an ordinance and
ion as follows:
/ AN ORDINANCE
~BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
I
/1 TEXAS PROVIDING THAT THE CODE OF ORDINANCES,
CITY OF SCHERTZ, TEXAS, BE AMENDED BY
/ REVISING SECTION 18-76 OF SAID CODEi
/ PROVIDING FOR SPEED LIMITS ON WARE-SEGUIN
/ ROAD.
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Non Departmental - total budget of $313,082.
Mr. Sweatt said this department covers those things that
indigenous to any other department. Our debt service,
liability insurance and the contingency includes the
fund's projected share of the data processing upgrade.
are not
general
general
Water Revenues - $1,821,227.
Mr. Sweatt explained that now, by State Law, the Capital Recovery
funds are in a separate fund and cannot be mingled with the Water
and Waste Water Funds. It has to be maintained separately. He
said our basic items in revenue are that we are expecting an
increase in the water rate based on our last sale of bonds. The
increase is 50 cents in the base rate and 10 cents per thousand
gallons for each thousand gallons over the minimum of three
thousand gallons. We are recommending that we notify our one
wholesale customer of our intent to increase the rate. It is
required that we give a ninety day notice of proposed increase.
Water/Waste Water Expenditures - $1,769,121.
Mr. Sweatt advised that the Capital Outlay item includes two
trucks, $2800 worth of installed air conditioning services and
equipment.
The salary
position -
with that,
last year.
line item increase is because of one additional
the mechanic and the benefits and supplies that go
plus bringing personnel up to the pay plan approved
Motor vehicle supplies - again we are doing everything possible
to allocate all the insurance into the proper departments. This
was paid from the General Fund Non-Departmental in past years.
Contractual Other Repairs/Maintenance - is down because we had
anticipated maintenance agreement on the new computer system that
operates the boardi but were not satisfied with the price and
have agreed to purchase at least one board and eliminated the
maintenance from the bulk of the system.
Judgments and Damage Claims - we do not anticipate claims and if
we have any it would be a transfer interdepartmentally.
Lease/purchase payments - this includes a copier plus the water
department's share of the new computer services.
Water Billina Department - budgeted $52,106.
Mr. Sweatt said this is a newly created
functions have been provided in other areas.
office operation of the water services.
department these
This is the utility
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The Radio/Comm. Equip. under Capital Outlay - Mr. Sweatt said we
propose to increase the capacity of the Merlin telephone system
to add 10 more extensions within the bUilding.
~AfE~LR~y~nue~ - $291,474.24
Mr. Sweatt explained that the per-capita charges remain the same
at $3.68 but were recalculated based on some population changes.
He said our basic fee is $100 per run, then the added charges of
oxygen, etc.. He then advised that in the weeks to come. Council
will be seeing a very large charge-off for years 1987-88 and part
of 1989. As for Selma's lower per capita, this is based on
population and they reported less numbers. In the past, we have
accepted the population estimates submitted by the entities.
Mr. Baldwin said that it was mentioned to him that no one went to
the County this year asking for additional funds; and the Seguin
EMS received a substantial increase and SAFES did not because
they did not ask. Mr. Sweatt said he understood that it was
based on districts served but he would check into it to be sure.
That having completed the departmental budget, Council wished to
discuss the manning document.
Mrs. Marsh wished to discuss the lieutenant position.
Mr. Sweatt said it is our intention to create this position to
assist the Chief. He said we feel the growth of the department
warrants a second-in-command. Any good personnel management
system will reflect that we cannot or should not ever design an
organization that would hinge excl usivel y on one position. We
believe the responsibilities in the police service include the
need for the lieutenant, but it could be identified by any title.
Because of our salary structure, there is no direct salary costs
in the change and we believe it is effective for the
organization.
Mrs. Marsh said she spent the better part of her life in manpower
and she said it takes a certain structure, a certain number and
certain circumstances to re-classify or set up your structure as
befits a particular situation. She said the situation of the
lieutenant position does not fit any formula of the manpower
equation. She did not see anything wrong with giving one of the
Sergeants a slash position. She said she felt the Chief has done
wonders with this Police Department and she would feel more
comfortable with the guidance coming directly from the Chief.
She felt with this structure, the lieutenant position would make
it too top heavy.
Mr. Sweatt said he differed with Mrs. Marsh in that the kind of
demands we have asked the police service to accommodate, we
simply are stretching the top command - and that is one person.
We are not setting up a staff, all are line function activities.
This position would simply add some assistance to the Chief.
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Mr. Potempa said he felt we need more patrolmen.
Council discussed this position at length, as well as the
addition of two patrolmen and the purchase of one vehicle. After
the discussion, Mayor Sawyer asked for a concensus of Council on
their feel ings. As there was a tie as to the position change,
Council said they would wait and check with Mr. Baldwin, who had
to leave the meeting, to break the tie.
Mayor Sawyer mentioned that Council was asked to check the budget
to see if they could find the money to finance the two patrolmen
and vehicle suggested as being needed.
Mr. Sweatt said that our recommended tax rate is 36 cents and the
roll-back rate is 37.59 cents, which is about 1.59 cents between
recommended rate and roll-back rate. He added that each cent
would produce about $26,000. He added that the approximation for
the two personnel and a patrol car would be about $60,000. Mr.
Sweatt reminded Council that we are not looking at a one-time
cost but recurring costs for these items.
Mayor Sawyer suggested going back over the budget to see if there
was some place to come up with the money and talk about it again
the following Wednesday at workshop.
#3 ADJOURNMENT: There being no further discussion at this
time, Mayor Sawyer declared the meeting adjourned at 9:44 p.m.
ATTEST:
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LMaYOr,
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Secrefary, City of Schertz
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