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ccwks 08-21-1990 /~ -<" h 1.-,-- SPECIAL WORKSHOP SESSION OF THE CITY COUNCIL AUGUST 21, 1990 The Schertz City Council convened in Special Workshop Session August 21, 1990 at 7:26 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Joe Potempa; Hal Baldwin; Barbara Stanhope, Mary Marsh and Ken Greenwald. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. #1 BUDGET WORKSHOP Mr. Sweatt said that prior to going on with the various departmental reviews, he wanted to bring Council up to date with the most recent information received from the Appraisal District. We received, last Friday, what was identified as final certified values. The figures have been revised downward to $272, 171,741. This would necessitate the revision of the tax rate from 35.84 cents per $100 value to 36 cents per $100 val ue. This changes the effective tax rate calculation from 33.32 cents 34.13 cents. It changes the roll back calculations from 36.59 cents to 37.595 cents. This is basically a $15,000,000 drop in assessed value from last year, which is slightly over a 5% decrease. He said that a couple of questions were asked last week, which he would like to speak to. The first was Municipal Building Account #61220 Printing & Binding - in previous years this included the pr inting and binding from all departments. Gasol ine charges in Street Department - he is continuing to research but the amount in our budget predictions appear to be correct. Mayor Sawyer said this session would commence with the A.nimal Control pepa~~ment with a total recommended budget of $71,492. It was brought out that the departmental positions were left off the Position Authorization List. Also that Conference/Travel/Training is way up. Mr. Sweatt advised that this is because of having new personnel; and it is necessary that they attend the training program under the Texas Department of Health. Mayor Sawyer advanced to the next Department which is S~imm~ng P~ol - total budget of $64,238. Mr. Sweatt said the design of personnel is about the same and the hours of operation are also about the same; the Operating account under Suppl ies is increased because previously these had been furnished by the Park Department. Under the Minor Equipment in Supplies are the floats, lane divider ropes, and fil ter sand (which is the most expensive). The $1,080 under subscriptions is mainly a pass through item as we purchase the Red Cross manuals and then receive the money back from the students i and it will show up as a revenue item. #63320 Minor & Other Equipment - we x 12 have budgeted for, but hope we do not have to purchase, a)1 additional board for the chlorinater. We have had quite a bit of trouble with this board this summer. The Capital Outlay item is for two diving boards that need to be replaced. The next department is Administration for a total budget of $86,015. Mr. Sweatt advised that the account #64240 - Other Repair/Maint.- was previously charged in two different accounts. This department is rather a catch-alIi and this includes repair and maintenance for the Check Signer, computer in the City Secretary office, postage machine, copy machine and one typewriter. Library Department - total of $93,728. Mr. Sweatt said the County reimburses the City for certain kinds of cost for the library. In years past, the County money was not received by the City but by the Library and was expended as the Board saw fit. He said the County payment is to reimburse the City for portions of cost for operating the library for citizens of the County. This past year the County paid $21,000 and that was brought into the General Fund and this year the County has indicated they will fund up to $37,200. The City's total library budget has progressed from 1985 to now from $29,000 to the 1990 recommendation of $93,728. We have never taken it that the money was in addition to everything the City spent. Council questioned the following expenditures: Postage Mr. Sweatt said that in the past they have not accounted for all of their postage and are anticipating more postage in efforts to collect over due books. Misc. Supplies - This includes about $400 worth of light bulbs as part of our energy reduction efforts. Rentals-Equipment, etc. - they proposed to rent data processing services to update our system and tie into the Statewide system. Building Maintenance - painting and miscellaneous repair work on the bUilding. Mr. Sweatt said, as for personnel, we have recommended the addition of one half-time person. This person will be literally going to the Seguin library and working to convert our bibliographic information. Economic Development - total projection $24,156. Mr. Sweatt said this represents a request for hiring one half- time Administrative Assistant/Economic Development Coordinator. He added that we propose to use Mark Marquez, who has worked in this area previously. ) ]3 AYES: Greenwald. NAYS: Councilmembers Potempa. Baldwin. Stanhope, Marsh ~y,/ None # 2 HEARING OF RESIDENTS: A. Mr. Henry lG.6 t' rrez introduced Mr. Efrain Gonzalez of Alamo Waste, Inc. \ \ Mr. Gonzalez said he and his brother had built up a id waste collection business in Houston, which was very su' ssful. He said he has now moved into this area; and, as a f . nd of Henry Gutierrez, he would like to establish a business Schertz. He said he would like to bid on the solid wa e b i ess in Schertz and fel t they could handle any siz c ntr and at a very competitive price. AN ORDINANCE BY OF SCHERTZ, TEltS, ORDINANCES. CI SC BY REVISING E ION 18-76 PROVIDING FO PEED LIMITS ROAD. mpany, said he has or a long time. He ez with garbage truck e said Mr. Gonzalez is e would make would be B. Mr. Rudy Lozano, of the Houston known and done business with Mr. Go went on to say they had furnished Mr. beds, trucks and all sorts of equipme t a man of his word and any contrac fulfilled. #3 ORDINANCE: Mayor read the caption as follows: introduced an ordinance and 90-D-25 COUNCIL OF THE CITY THAT THE CODE OF TEXAS BE AMENDED OF SAID CODE; ON LOWER SEGUIN AYES: Greenwald. NAYS: r t approve the final reading of an ordinance ts on Lower Seguin Road. Mr. Baldwin which carried with the following vote: Mr. Greenwald ~QV providing speed seconded the mot'o Potempa, Baldwin, Stanhope, Marsh and #4 read the NANCE: Mayor Sawyer introduced an ordinance and ion as follows: / AN ORDINANCE ~BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, I /1 TEXAS PROVIDING THAT THE CODE OF ORDINANCES, CITY OF SCHERTZ, TEXAS, BE AMENDED BY / REVISING SECTION 18-76 OF SAID CODEi / PROVIDING FOR SPEED LIMITS ON WARE-SEGUIN / ROAD. t i" 14 Non Departmental - total budget of $313,082. Mr. Sweatt said this department covers those things that indigenous to any other department. Our debt service, liability insurance and the contingency includes the fund's projected share of the data processing upgrade. are not general general Water Revenues - $1,821,227. Mr. Sweatt explained that now, by State Law, the Capital Recovery funds are in a separate fund and cannot be mingled with the Water and Waste Water Funds. It has to be maintained separately. He said our basic items in revenue are that we are expecting an increase in the water rate based on our last sale of bonds. The increase is 50 cents in the base rate and 10 cents per thousand gallons for each thousand gallons over the minimum of three thousand gallons. We are recommending that we notify our one wholesale customer of our intent to increase the rate. It is required that we give a ninety day notice of proposed increase. Water/Waste Water Expenditures - $1,769,121. Mr. Sweatt advised that the Capital Outlay item includes two trucks, $2800 worth of installed air conditioning services and equipment. The salary position - with that, last year. line item increase is because of one additional the mechanic and the benefits and supplies that go plus bringing personnel up to the pay plan approved Motor vehicle supplies - again we are doing everything possible to allocate all the insurance into the proper departments. This was paid from the General Fund Non-Departmental in past years. Contractual Other Repairs/Maintenance - is down because we had anticipated maintenance agreement on the new computer system that operates the boardi but were not satisfied with the price and have agreed to purchase at least one board and eliminated the maintenance from the bulk of the system. Judgments and Damage Claims - we do not anticipate claims and if we have any it would be a transfer interdepartmentally. Lease/purchase payments - this includes a copier plus the water department's share of the new computer services. Water Billina Department - budgeted $52,106. Mr. Sweatt said this is a newly created functions have been provided in other areas. office operation of the water services. department these This is the utility ) I ( 1'r:::. .-y The Radio/Comm. Equip. under Capital Outlay - Mr. Sweatt said we propose to increase the capacity of the Merlin telephone system to add 10 more extensions within the bUilding. ~AfE~LR~y~nue~ - $291,474.24 Mr. Sweatt explained that the per-capita charges remain the same at $3.68 but were recalculated based on some population changes. He said our basic fee is $100 per run, then the added charges of oxygen, etc.. He then advised that in the weeks to come. Council will be seeing a very large charge-off for years 1987-88 and part of 1989. As for Selma's lower per capita, this is based on population and they reported less numbers. In the past, we have accepted the population estimates submitted by the entities. Mr. Baldwin said that it was mentioned to him that no one went to the County this year asking for additional funds; and the Seguin EMS received a substantial increase and SAFES did not because they did not ask. Mr. Sweatt said he understood that it was based on districts served but he would check into it to be sure. That having completed the departmental budget, Council wished to discuss the manning document. Mrs. Marsh wished to discuss the lieutenant position. Mr. Sweatt said it is our intention to create this position to assist the Chief. He said we feel the growth of the department warrants a second-in-command. Any good personnel management system will reflect that we cannot or should not ever design an organization that would hinge excl usivel y on one position. We believe the responsibilities in the police service include the need for the lieutenant, but it could be identified by any title. Because of our salary structure, there is no direct salary costs in the change and we believe it is effective for the organization. Mrs. Marsh said she spent the better part of her life in manpower and she said it takes a certain structure, a certain number and certain circumstances to re-classify or set up your structure as befits a particular situation. She said the situation of the lieutenant position does not fit any formula of the manpower equation. She did not see anything wrong with giving one of the Sergeants a slash position. She said she felt the Chief has done wonders with this Police Department and she would feel more comfortable with the guidance coming directly from the Chief. She felt with this structure, the lieutenant position would make it too top heavy. Mr. Sweatt said he differed with Mrs. Marsh in that the kind of demands we have asked the police service to accommodate, we simply are stretching the top command - and that is one person. We are not setting up a staff, all are line function activities. This position would simply add some assistance to the Chief. H 16 Mr. Potempa said he felt we need more patrolmen. Council discussed this position at length, as well as the addition of two patrolmen and the purchase of one vehicle. After the discussion, Mayor Sawyer asked for a concensus of Council on their feel ings. As there was a tie as to the position change, Council said they would wait and check with Mr. Baldwin, who had to leave the meeting, to break the tie. Mayor Sawyer mentioned that Council was asked to check the budget to see if they could find the money to finance the two patrolmen and vehicle suggested as being needed. Mr. Sweatt said that our recommended tax rate is 36 cents and the roll-back rate is 37.59 cents, which is about 1.59 cents between recommended rate and roll-back rate. He added that each cent would produce about $26,000. He added that the approximation for the two personnel and a patrol car would be about $60,000. Mr. Sweatt reminded Council that we are not looking at a one-time cost but recurring costs for these items. Mayor Sawyer suggested going back over the budget to see if there was some place to come up with the money and talk about it again the following Wednesday at workshop. #3 ADJOURNMENT: There being no further discussion at this time, Mayor Sawyer declared the meeting adjourned at 9:44 p.m. ATTEST: .~ i/_ LMaYOr, .~ Secrefary, City of Schertz )