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ccswks 03-14-1990 f r:;'7 <'. 'c...J SPECIAL SESSION OF THE CITY COUNCIL MARCH 14, 1990 The Schertz City Council convened in Special Workshop Session, Wednesday, March 14, 1990, at 7:00 p.m. in the Council Chambers of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Earl P. Hartzog; Hal Baldwin; Barbara Stanhope; Mary Marshi and Ken Greenwald. Staff present were City Manager Kerry Sweatt and Deputy City Secretary Alice Austin. PUBLIC HEARING: To receive comments on the Land Use and Planning Assumption that will be used to develop a Capital Improvements program and impact fees. Mayor Sawyer opened the Public Hearing and turned the meeting over to Ty Brisgill, Chairman of the Planning and Zoning Commission. Mr. Br isgill advised the following: tl According to Senate Bill 336, the Schertz City Council must appoint an advisory committee to work with the consulting engineering firm to make recommendations to the Council on utility impact fees. The Council appointed the Planning and Zoning Commission to act in this advisory capacity in developing water and wastewater impact fees. By law the advisory committee must contain at least five(5) members. The Planning and Zoning Commission has seven(7) members that represents most areas within the city. At least one member of the advisory committee must be a real estate-type representative. Planning and Zoning is fortunate to have Mr. Bob Andrews fulfilling that requirement. Since these fees are going to be developed for use in Schertz 's ETJ, one committee member must be from the ETJ area, unfortunatel your ETJ member has resigned and we are now in the process of acquiring a new member from that area. The function of the committee is as follows: 1. Advise and assist the City Council in adopting land use assumptions. 2. Review capital improvement plans regarding water and wastewater capital improvements. 3. Monitor and evaluate implementation of the program. 4. Advise the City Council if updating or revision of the program or fees are necessary. 5. File semi-annual reports evaluating the progress of the City in achieving the program and identifying any problems. 158 6. File written comments with the City on the plan and/or fees not less than five(5) days prior to the public hearing addressing the same. To complete these responsibil i ties, the committee has been and will continue to meet with the consulting engineering firm, city staff members as well as any interested citizen of Schertz, in formulating this program. Our meetings are held every 2nd and 4th Tuesday, at 7:00 p.m. here at City Hall. " Mr. Brisgill then introduced Steve Simonson, Assistant City Manager. Mr. Simonson advised that staff's part had mainly been administrative support, coordination of the material that has been brought forth, insuring that the proper maps and other things were made and coordinating between the administrative people that are needed, the consulting company and the engineers that we are working with. Mr. Simonson then introduced Micki Fishback of Rimrock Consulting Company. Ms. Fishback introduced Mr. Ford of Ford Engineering. She advised that in 1987 the Texas Legislature had passed Senate bill 386 which is now Section 395 of the Local Government Code which regulates the manner in which cities may charge individuals for utility services for water, sewer and local roadways and drainage in terms of both fees and dedication requirements. The law requires cities to go through a detailed technical procedure and a detailed public process in order to adopt those fees, and those cities that currently have those fees as defined under the law will no longer be able to charge those fees under the current ordinances after June 20 of this year. She advised that this is a two-step process with the first step being the development of the land use or planning assumptions for the fee, the second step being a more detailed part of the process which is the development of a capital improvements program to provide services for the next ten years and the development of costs and fees from that capital improvements. She advised that the subject tonight was Land Use Assumptions and that under the law that takes five parts. Part 1 is the definition of a service area, part 2 has to do with growth assumptions and the others have to do with land use, density and population. Ed Ford said the water service area is tied to the Public Utilities Commission. They designated the City of Schertz with a specific water service area which is landlocked. The sewer service area is predominantly the service area of CCMA. We have two small areas that are outside the CCMA service area. The area along the Dry Comal Creek in the Dry Comal Creek water shed. The third area would be the area south of Schertz going out FM 1518 where we would use the Cibolo Creek as a boundary line to I 35. i. ) l' ~-.. (- L {~ ~-j Ms. Fishback advised that the other aspect of the land use assumptions had to do with growth projections. She advised that the historical growth rate was approximatel y 6.08% which would make the city reach its buildout in the year 2010. She advised that they had projected growth at 1.50%, 2.50% and 3.50%. She advised that that had made conservative assumptions. She advised that the way they had arrived at the land use estimates was to look at an array of land uses for every 100 people that would occur to buildout. They had also looked at some inventory information of subdivisions that was available. The have projected a 2.5% growth rate and the land uses are projected on that growth. Mary Marsh asked if this was all we would see on land use assumptions and what they would see on the CIP. Ms. Fishback advised that this was all on land use assumptions and the capital improvements program would be an inventory of existing utilities to provide water and sewer services, an anal ysis of how much capacity is there and how much is currently being used and how much excess capacity there is and the future utilities that will be needed for future growth. Mrs. Marsh asked what they had used to project future growth and this would make a difference. Ms. Fishback advised that land use was broken due to population. Ms. Fishback advised that the land use assumptions were based on certain types of use per acre per 100 persons. She advised that for each different type of service area assumptions were made on a certain number of residential units per acre, on commercial, industrial, public/quasi-public and agricultural/residential units. They projected these based on 100 population. Mr. Sweatt asked with the difference between 1989 and ul timate what made the change. Ms. Fishback advised that the land use was agricultural/residential and vacant. She advised that that number changes and reduces over a period of time due to growth. Earl Hartzog asked what density they were using for single family per acre. Mr. Ford that they were looking at 3 to 4 units per acre. Mr. Ford advised that commercial growth had been between nine and twelve people. He also advised that they were taking a very conservative growth rate for the next ten years and that after this is adopted the city can update the process every three years. Ms. Fishback advised that the most important thing was the population growth. Mr. Sweatt advised that this is not necessar il y population in people; this is living units that tax your system. Mark Marques asked if household size is a factor in the process. Ms. Fishback advised that it was not. Mayor Sawyer closed the Public Hearing at 7:42 p.m. 160 Mayor Sawyer advised that the item under consideration at this time is for Consideration of the Council action on the resolution adopting land use assumptions to be used on SB 336 fee development. Mr. Sweatt advised that we would suggest that the Council consider placing on the next regular Council meeting agenda a resolution that would consider adopting these particular land use assumptions in order to compl y with the various time frames. Mayor Sawyer asked for a concensus of Council. Yes: Councilmember Hartzog, Stanhope, BaldWin, Marsh and Greenwald None Nays: WORKSHOP RECONVENED IN THE CONFERENCE ROOM AT 7:50 P.M. '1 HEARING OF RESIDENTS: Mr. Joe Potempa advised that the parade committee had met and the General Chairman would be Anita Clark, Mr. Brisgill would be the MC and Mr. Nolan Edwards would be in charge of the parade portion. He advised that they would be back with Council with more details. '2 Discussion of an ordinance amending the Code by adding a Chapter 15 1/2 Sexually Oriented Businesses. Mr. Sweatt advised that this was just a housekeeping ordinance to include this ordinance in the Code. Mayor Sawyer requested this Item be placed on the Tuesday March 20 Agenda. '3 Ordinance. Discussion of an ordinance amending the Sign Mr. Sweatt advised that this was a recommendation from the Planning and Zoning Commission regarding the Sign Ordinance. This is basic housekeeping. Nothing changes in the overlay ordinance. This clarifies what the eXisting ordinance says. Mayor Sawyer requested this Item be placed on the Tuesday March 20 Agenda. Mayor Sawyer advised that they would consider Item #5 next . , 5. Discussion of ENTEX cost of service increase. Nelda Juarez advised that the increase they were requesting was only to the basic service. She advised that basic service was used to cover expenses. The total increase would be 15 cents per customer bill. She advised that this would not affect the pass through billing. ) #8. Discussion of recycling plans. Mike Moore introduced Steve Moore and Henry Gutierrez. Mike Moore advised that there had been a lot of interest in recycling. He advised that they had proposed at the symposium that the Chamber of Commerce had put on to establish one or more community recycling centers in the Randolph Metrocom area. He advised that this was onl y one approach and that there were others. He advised that they had pledged some of their money up, if some others come forward that are interested. He advised that a community recycling center is envisioned as being convenientl y located with a fence and manned. The recycled material would be transferred to a broker. Mary Marsh materials. asked if Moore would be paid Mr. Moore advised that they would. for the recycled Mayor Sawyer asked what the cost for this project would be. Mr. Moore advised that it would be in the vicinity of ten to fifteen thousand dollars. Mayor Sawyer asked how long it would take to saturate the San Antonio market. Mr. Steve Moore advised that all of the recyclables would be shipped out of the immediate area. Mayor Sawyer advised that a committee would be appointed and with staff would do a study on recycling. #4 Discussion of a resolution adopting a revised Personnel Policy Manual. Mr. Sweatt advised that the changes are in the area of holidays and injury leave. He advised that Martin Luther King Day would be added to holiday schedule. He advised that the current Personnel Pol icy Manual allowed unl imi ted salary continuation. The proposed change would be to limit this to 60 calendar days. He also advised that the per diem allowance for hotels would change to $45.00. Mr. Baldwin asked if the IRS ruling concerning reembursement for meal where the person is not gone over night had been read. Mr. Sweatt advised that he was not familiar with this ruling. Mrs. Stanhope asked what happened to employees with prolonged illness who ran out of leave. Mayor Sawyer advised that Council had previously approved the transfer of vacation leave from other employees in this type of situation. Mayor Sawyer requested this Item be placed on the Tuesday March 20 Agenda. 162 16 Discussion of the Freeport Goods Tax. Mr. Sweatt advised that the implementation of the Constitutional amendment on this subject provided two trigger dates regarding determining Freeport tax pOlicy. Council action on December 19, 1989 provided to continue the exemption for 1990. A decision has to be made for 1991 and future years no later than April 1, 1990. Mrs. Marsh advised that she wanted to see what would happen in surrounding communi ties. Mr. Sweatt advised that most have allowed the exemption to go into effect. Mr. Hartzog advised that he was in favor of the exemption and felt it would be a good tool for economic development. Mr. Baldwin advised that he was against giving up ad valorem taxes which then cause homeowners to pick up the difference. Mrs. Stanhope advised that we needed this as a marketing tool and that we were not gaining or losing any funds at this time. Mr. Greenwald advised that he also sees this as a marketing tool but he knows we cannot sustain the city on single famil y tax base. Mr. Sharp advised that if a company was in the market for property and the tax exemption was not in effect at the time they may not locate here. Having the exemption in effect may give the city an edge. Mayor Sawyer requested this item be placed on the Tuesday March 20 agenda. '7 Discussion of awarding bids on Painting and Repairing of Elevated and Ground Storage Water Tanks. Mr. Sweatt advised that A-Way Tank Service was apparant low bid. Paul Denham of Ford Engineering advised that this was a very good company and recommended the bid be approved. Mayor Sawyer requested this item be on the March 20 Agenda. 19. Discussion of amending code relating to SWimming Pool Operations. Mr. Sweatt advised that they were requesting Changes in some pool rates. Propose to proVide for a 10 % discount for passes sold pr ior to 25 May and change the word in current ordinance from fifty cents per day to fifty cents per entry. Another change would be to sWimming lessons. Residents would go from $18.00 to $17.00 and Non-residents would go from $20.00 to $21.00. Another change was to set the dates for lessons. A consensus of Council was to change this paragraph to allow the City Manager to set these dates without coming before Council each year. Mayor Sawyer requested this item be placed on the March 20 Agenda. ) " ,:1 '10. EXECUTIVE SESSION: Called under Article 6252-17 Vernon's Texas Civil Statutes, Section 2(g) for the purpose of considering City Manager's evaluation. Mayor Sawyer called an executive session at 9:29 p.m. BACK IN SESSION AT 10:17 p.m. '11. Consider any action as a result of '10 above. Mayor Sawyer advised that the meeting was back in session after Executive session called under Article 6252-17, Section 2(g) for the purpose of evaluating the City Manager, and at this time the City Manager's evaluation was complete. He advised that he would at this time entertain a motion under Item #11. Mr. Baldwin made a motion that after reviewing the City Manager's past year's performance that we vote him a $3,000 annual salary increase retroactive to the beginning of the fiscal year. Mrs. Marsh seconded the motion which carried with the following vote: NAYS: Councilmember Hartzog, Baldwin, Stanhope, Marsh and Greenwald. None AYES: Mary Marsh left at 10:25 p.m. '12 CITY MANAGER' S REPORT: 1. Legislative Conference, in New Braunfels on March at the Civic Center. Texan of the presented to First Lady Barbara Bush. 24th Annual Texas the 22nd and 23rd of Year award will be 2. The Appraisal District now has a fax machine available in their offices. 3. Received a thank you note from the family of Alyssa Smith. 4. Rope Foundation meeting on March 28, open house at the SRC building on Main Street from 4-7 p.m. 5. Chamber of Commerce is jointly sponsoring a legis lators breakfast at the Rotama Club on March 19, from 7:30 to 10:00 a.m. 6. Public Hearing cable TV matters on April 3 at 7:00 pm at the regular meeting. 7. Training for census volunteers will be the 21st of March in the conference room. 8. Texas Lutheran College is having a South Texas and the Economy Third Annual Conference to discuss community profile on March 20 at 8:45 am through lunch. 164 9. Problems with Spring Cleanup. Have had complaints about locations of dumpsters. Will Henry Gutierrez to try to use his property on FM fenced. Suggested dates to be April and May. problems and be contacting 3009 which is 113 ITEMS BY COUNCIL: Barbara Stanhope. Mrs. Stanhope showed some of the brochures that were available at the rodeo. She advised that she would love to see the City have a table at the rodeo. She advised that she had ordered a full colored book put out by the Highway Department about Texas. The book contains many cities of lesser size than Schertz, but contains no information on Schertz. She said she felt we should try to get information on Schertz in the book. Earl Hartzoa. Advised that he had received his census package and that he had talked to the gentleman who had passed it out who said that he had already talked to the people at City Hall. He had a prepared speech telling how important the census was. Hal Baldwin: meeting. Advised that he would not be at the Tuesday Ken Greenwald: Attended the VFW meeting Monday and they have some problems. They need new members. If you go in Saturday from 7:30 to 11:00 a.m. and pay your dues yoU will receive a free breakfast. Free tickets to South Texas Industrial Show on 21st and 22nd. Tentative opening days for baseball is 14 April at 9:00 am. They have had approximately 300 sign up. '14. ITEMS BY MAYOR: Advised that everywhere he went people were asking about reCYCling. He will appoint a committee on Tuesday night. Kerry Sweatt advised that the Schertz Business Cl ub would be naming the employee of the quarter soon. '15 ADJOURNMENT: On a motion dUly made and seconded the meeting was adjourned at 10:49 pm. ATTEST: ~~ ,~~~ Deputy City Secretary, City of Schertz ).