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ccss-ccwks-ccbwks- 08-15-1990 x 296 SPECIAL MEETING OF THE CITY COUNCIL AUGUST 15, 1990 The Schertz City Council convened in Special Session, Wednesday, August 15, 1990 at 7:00 p.m. at the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Joe Potempa, Hal Baldwin; Barbara Stanhope; Mary Marsh and Ken Greenwald. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. *1 The Council members toured the Water/Waste Water and the Streets/Parks Departments. *2 The tour having been completed, Mayor Sawyer declared this meeting adjourned at 7:43 p.m. ATTEST: SPECIAL SESSION OF THE CITY COUNCIL AUGUST 15, 1990 The Schertz City Council convened in Special Workshop Session, Wednesday, August 15, 1990, at 7:45 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Joe Potempa; Hal Baldwin; Barbara Stanhope; Mary Marsh and Ken Greenwald. Staff present were City Manager Kerry Sweatt and City Secretary June Krause. #1 HEARIBG OF RESIDERrS: Mr. Willman asked if the City was still in Stage 1 of the Water Conservation Plan. Mr. Sweatt said yes, it is, as we have not heard from the Edwards Acquifer Commission. 297 #2 Discussion of the final reading of an ordinance amending the Code of Ordinances Section 18-76, providing speed limits on Lower Seguin Road. Mr. Baldwin asked if these speed 1 imi ts were up or down. Mr. Sweatt said actually the speed limits were set by Council some time ago; but for some reason, we did not get them into ordinance form. There being no further discussion, Mayor Sawyer asked that this item be on the action agenda for the next Tuesday. #3 Discussion of first reading of an ordinance amending the Code Section 18-76, providing speed limits on Ware-Seguin Road. Mr. Sweatt advised that he had asked Mr. Graham and Chief Agee to research the 30 miles per hour speed on this road. While there are some almost 90 degree turns, it is fel t there is justification that the 30 MPH is too low a speed limit. There is no cross traffic. He said staff feels that the suggested 40 miles per hour speed limit is justified and recommend the increase. As no one on the Council had any problems with this, Mayor Sawyer asked that this item be on the next action agenda. #4 Discussion of setting a Board of Adjustment hearing for August 21, 1990 on a request from Arnold Miller of 808 Colony Drive for a 7 foot side yard and 3 foot back yard variance. Mr. Sweatt said included in Council packets was a sketch of what prompted the request for a variance. It is not a structure but for decking. Mr. Greenwald added that Mr. Miller wants to put decking 18 inches off the ground around his pool up to the property line. Mr. Sweat said one of his concerns is that he will be all the way to the rear property line and we require a minimum of 3 feet. After further Council discussion, Mr. Sweatt said he would get clarification as to whether the rear was a property line or an easement and who the fence belongs to. Mr. Greenwald said the man has talked with GVEC and knows he has to maintain eighteen feet between the deck and the overhead electric lines. Mr. Sweatt will have the answers by the 21st of August, the date of the BOA hearing. ~ ^ ~98 \ #5 Discussion of a resolution to the Texas Municipal League regarding the Texas Racing Act. Mr. Sweatt reminded Council that the deadline for submitting resolutions to TML is September 19th, so we need to decide on the wording and consider this resolution soon. Mr. Potempa asked if we are asking for the 3% or 5%. Mr. Sweatt said we left that out of the resolution, only asking that the Act be amended by lowering the State Take Out fee. Mr. Baldwin said the only thing that bothers him about this is that the people voted in pari-mutuel racing so that we would have addi tional means of raising revenues; and now we want to turn around and give it to the track owners. He said he is not against the resolution but would like to know that the numbers are real. Ms. Leanna Lake said she had talked with Joe Strause and he said they would be working on a sliding scale. It would be 3% if they make so much money; and if they make more, it would push it up to 4% or 5%. Mayor Sawyer received concensus from Council to place this resolution on the next action agenda. #6 Discussion of acceptance of resignation from Chairman of the Planning & Zoning Commission. Mayor Sawyer informed Council that Mr. Ty Br isgill has just decided to resign, the only reason being that it was not any fun anymore. He added that he would 1 ike to give Mr. Br isgill a plaque for his long years of service to the City. He has done a real good job as Chairman and will be hard to replace. Mr. Greenwald advised that a letter would be coming to Council regarding Planning & Zoning's recommendation for Chairman and Vice-Chairman. #7 CITY MANAGER'S REPORT: A. Included in Council packets is a proposed letter regarding the relocation of the MAST operation. We learned that this decision has been postponed for about nine months; but we think it would still be appropriate to send the letter in support, as hardly a month goes by without our using the MAST unit. B. The Newsletter deadline is August 20th. 299 .--- C. He said he would like concurrence of approval of his action. Under the new Uniform Truth in Taxation Law, as we understand it, the City has to designate someone to calculate the effective tax rate and he designated Tom Dovey. Council concurred. D. He called attention to the large logo, that is used on our float, and would like some direction from Council as to where to keep it in between parades. E. He showed a sample of our new Garage Sale Permit form that will be used, effective the first of September. #8 ITEMS BY COUNCIL: Mr. Potempa: A. Asked if City Manager had heard anything from the Chamber of Commerce. Mr. Sweatt said he had not but Mr. Shriver said the City should be getting a letter the following day. B. It is time to go up on the interstate and mow. The weeds are getting very high. Mrs. Stanhope: A. Attended the Housing Authority meeting and Ri ta Sabo is getting things set up for their Christmas Bazaar. She said Council will remember that last year Council agreed to provide the prizes and they want three Council people to be judges. It will be on the 17th of November. Hal Baldwin and Joe Potempa agreed to join Mrs. Stanhope to judge. She said that last year they purchased hams for prizes and it went over real well. B. They are starting a lot of their CIAP projects - such as replacing the sinks and faucets, they are going to be getting a computer system, and there will be parking lot and sidewalk repair done. They have requested 25 additional Section 8 Certificates, and they will be for Cibolo in the Northcliffe area. This was done with Dave Walker's approval. C. They are still having trouble with speeders at the Housing Author ity. They commended one of our female officers who was there. D. She asked how our park ordinance is coming. Mr. Sweatt said it has been reworked twice and it is now in the final preparation stages. #9 ITEMS BY MAYOR: Mr. Sawyer announced that he would not be present for the next two meetings, he will be on vacation. \~ x 300 \ #10 ADJOURNMENT: 8:24 p.m. Mayor Sawyer adjourned the meeting at ATTEST: SPECIAL SESSION OF THE CITY COUNCIL AUGUST 15, 1990 The Schertz City Council convened in Special Workshop Session, Wednesday, August 15, 1990, at 8:28 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Joe Potempa; Hal Baldwin; Barbara Stanhope; Mary Marsh; and Ken Greenwald. Staff present were City Manager Kerry R. Sweatt and City Secretary June G. Krause. #1 BUDGET WORKSHOP: Mr. Sweatt advised that at the last meeting Council went to the Inspection Department; however first he had an announcement. He said that late this same date, he received a second supplementary appraisal roll information from the Appraisal District. He said the good news is that it adds substantial supplemental value to the roll. The result of that will be to change our effective rate calculation; so, at this time, he could not tell Council what our recommended rate would be. He said it appears the results of this supplemental roll may be to lower our rate to produce the same amount of dollars for the budget. He asked Council to proceed with the budget recommendations with the understanding that the tax rate recommended is subject to change based on this supplemental roll. Mr. Sweatt handed out some charts and graphs he thought might give Council some comparisons. The first one reflected the General Fund 1990-91 Budget Expenditures. It showed that $1,442,768 or 60.626% of the budget represents Personnel Servicesi Supplies represents 6.485%; Contractual 28.101%; ^ 1 Maintenance 2.21% and Capital Outlay 2.57%. Just for information this compares with last year's budget as Personnel - 56.46% of budget; Contractual representing 28.58%, down .4%; Capital Outlay represented 5.4% of budget, whereas this year it represents 2.57%; Supplies last year represented 6.28% as opposed to this year's 6.49%; Maintenance last year represented 3.17% - this year representing 2.21%. The second chart or table shows the General Fund as $2,379,771, with Police Service representing 26.531% Fire Department 8.172%; Street Department 11.795%; Inspection 2.194%; Muni Court 1.816%; Parks 4.402%; Animal Control 3.004%; Swimming Pool 2.699%; Non-Departmental 13.156%; Library 3.939% and All Other Departments 22.292%. He went over the comparisons with last year, saying the largest single change was in Non-Departmental, which represents debt service, and that has increased since 1989- 90. Mr. Sweatt said an interesting comparison was the tax rate and tax collections. He showed a chart giving these comparisons from 1982 through 1990 proposed. The last chart showed the overall General Income of $2,382,685 and where it comes from. Ad Valorem taxes represents 40.255%; Sales Tax 19.875%; Franchise/Contractual 8.092%; Permits/License 1.970%; Miscellaneous 16.805%; Muni Court 13.003%. Mr. Sweatt asked if there were any questions on the supplemental tax roll received this date, which shows an increase of about $16,000,000 in valuation. Mr. Dovey did his calculations on the first roll received and that is the basis of our budget. Mr. Baldwin asked if Mr. Dovey had already published the effective rate notice. Mr. Sweatt said it was to be in this week's paper. Council decided it would be wise to continue with the figures we already have, since everyone was uncomfortable with this supplemental roll. Mr. Sweatt then called attention to the various dates for the budget process. September 4th will be the vote to place a proposal to adopt the tax rate on the agenda and to schedule a public hearing; September 11th is the date of the public hearing on the tax rate and September 18th is the public hearing on the budget and the vote on both the tax rate and budget. Council then continued their examination of the departmental budgets, starting with the Inspection Department. When asked why the salaries were down somewhat, Mr. Sweatt said this was caused by us having a new Inspector at a lower salary. The total Inspection Department budget is $52,216. Street Department - Total budget is proposed at $280,695.00 H 2 Council noted that there is also a drop in the salary line item in this department. Mr. Sweatt said that is primarily caused by re-aligning the Streets and Parks personnel. Chemical/Medicine/Lab is down drastically - Mr. Sweatt said we made a major cut in weed killer in this year's budget. Clothing has increased - that is caused by the purchase of safety gear. Powered equipment under Maintenance - Mr. Sweatt said we have attempted to separate out motor vehicles from other powered equipment, such as maintainers, front end loaders, etc.. As for lowering of Building Maintenance, they are moving into a newer bUilding and we feel there will be less maintenance. Street Maintenance is zeroed out. Mr. Sweatt said that is reflected in another account expense number, such as purchase of material, supplies, etc.. Motor Vehicle Fuel - Mr Sweatt advised we are getting a better handle on Park use as opposed to Street use. For several years we had kind of a lump funding for this and the Parks department on several items. Parks Department Mr. Sweatt explained the increase in salary is due to the more accurate re-alignment of Streets and Parks personnel. Of course, when a project necessitates, all personnel will work together on that one project, be it Streets or Parks. Mr. Sweatt explained that we have added open space property to our inventory and now have about 45 acres that we maintain and the latter part of this year we will adding addition open space. When asked about the reduction in the BVYA Support monies, Mr. Sweatt said we anticipate them doing more of the work themselves and some work has been completed. Also the $825 in Other Equipment under Capital Outlay is for a weed eater, air blower and 4-door file cabinet. Mr. Sweatt said there would be no major work on the pavilion this year, Council agreed the pavilion needs painting badly. Mayor Sawyer asked the City Manager to get estimates on painting' and sand blasting of the pavilion. Municipal Buildinq - The salary item includes re-classification of an employee and addition of a part-time employee. They take care of the Community Center, Library and in fact all city bUildings. The library space has increased substantial I y this year. There was considerable discussion on the re-classification of the Custodian to a BUilding Maintenance Supervisor. Mr. Sweatt had J /. 3 recommended this position be re-classified from a Service Grade 8 to a 12. After discussion, Council concurred that this position should be re-classified only to a Service Grade 10 as various certificates are required for most supervisory position and may not be required for this one. Mr. Sweatt said that a good many line items in this department have been disbursed to other departments in our efforts at more accuracy. Mr. Sweatt said that rather than go on to another department, Chief Melton was present to help answer questions about maintenance of the fire station building. Also Chief Agee was present to discuss additional personnel. Mayor Sawyer called attention to the list of repairs to the Fire Station that would cost approximately $8,000. Mr. Sweatt said that since the list was made, we have been able to accomplish some of the repairs. Under the hot water heater, estimated at $50, that heater element has been replaced. Under the shower water leaks, estimated cost $1500, repairs have been made and it appears it has corrected the problem. The item on building rust - rear panels and painting bUilding, estimated at $2750 - we have had a different price and now should be at $3,446. The gas heater has been out since 1979 and we see no value in replacing that. Mr. Baldwin suggested using whatever money this department had left over in their current budget to take care of these repairs; or if needed, transfer left over money from other departments. On being canvassed by the Mayor, Council concurred with this suggestion. The next item from last meeting is the request to add one more patrolman to each shift in the Police Service. This would require the addition of two people to develop the manning. Two officers would cost about $45,628, a patrol unit ad additional $15,000, with equipment, for a total of about $60,000. Council discussed receiving complaints from citizens saying they want more patrols in neighborhoods. Chief Agee advised that the Reserve Officer program is not effective. He said we are running about 70 miles per unit per shift. In 1989, our reported offenses were 2430 as opposed to 2007 in 1988. Arrests are up 247 to 461 - calls for service from 5309 up to 6648 - citations went up from 4503 to 5644. Our mileage driven only went up a couple of thousand over the year. Mayor Sawyer said this only proves Chief Agee is dOing exactly just what he was hired to do; and we were not getting that prior to his being hired. Chief Agee said we have a bunch of dedicated young people (young in profession) and he said he had never seen a group as dedicated as these people; and they are still learning. i \ ',,- 4 \ Mr. Sweatt said al so incl uded in the packet was the additional cost of providing uniform allowance for Communications Personnel. This is estimated at $1200 per year. There is no projected addi tional cost in the recommended changes in the sergeant and 1 ieutenant positions, as the incumbents would be moved up in grade. Council agreed the uniform allowance is very needed but agreed to discuss the lieutenant position another time. #10 ADJOURNMENT. 10:24 p.m.. Mayor Sawyer adjourned the meeting at ATTEST: Texas / tz )