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ccreg 05-16-1989 182 \ REGULAR MEETING OF THE CITY COUNCIL MAY 16, 1989 The Schertz City Council convened in Reqular Session, Tuesday, May 16, 1989, at 7:00 p.m. in the Council Chambers, 1400 Schertz Parkway, Schertz, Texas. The followinq members were present: Mayor Earl W. Sawyer, presidinq; Earl P. Hartzoq; Hal Baldwin; Barbara Stanhope; Adolph Aquilar and Ken Greenwald. Staff present were City Manaqer Kerry R. Sweatt and City Secretary June Krause. , 1 APPROVAL OF MIImTES: A. B. C. Reqular Meetinq 4-18-89 Special Meetinq 4-26-89 Reqular Meetinq 5-2-89 Mr. Aquilar moved to approve the minutes of the Reqular Meetinqs of April 18 and May 2, 1989 and the Special Meetinq of April 26, 1989. Mr. Greenwald seconded the motion. Mr. Aguilar asked that in item '2 of the minutes of the Reqular Meetinq of April 18th the word "far" in the second and fifth paraqraphs be corrected to read "for". Mr. Greenwald requested that B under item , 10 of these same minutes be corrected to show the Constitutional Amendment as "H.J." Resolution '2 instead of "J.J." as written. ,..-.. Mr. Hartzoq asked that the motion under C item '9 of the minutes of the reqular meetinq of April 18, 1989 be corrected to read: "Mr. Hartzoq moved to approve the loqo first presented as the logo of the City of Schertz." ~ Mayor Sawyer then called for a vote on the motion, which motion carried as follows: AYES: Councilmembers Hartzoq, Baldwin, Stanhope, Aquilar and Greenwald. NAYS: None ABSTAINING: Mr. Hartzoq for the minutes of May 2, 1989. 12 HEARIRG OF RESIDENTS: Mr. Steve Simonson, President of Cibolo Valley Alcohol and Drug Abuse Council, advised they have recently move from the 401 Oak Street, Schertz, location to 201 F.M. 78 in Cibolo. He said they would like to turn the tables on the City who is very qood about recoqnizinq people, and present a plaque to the City for over nine years of providinq them with a buildinq. Some 8,000 people went throuqh the doors of that buildinq last year. Mr. Simonson said they do not want to forqet the City that qave them their start. Mayor Sawyer accepted the plaque for the City. Mr. Simonson then said that Council Members sit on many boards that people do not know about and one of those Council Members is Ken Greenwald. He then presented Mr. Greenwald with a plaque for ( 183 his many years of serving as ex-officio member of their board and his assistance and support. Mayor Sawyer said the Council is well aware of the qood work done by CVADAC, with Mr. Greenwald's help, over the years. #3 ORDlIlARCE: Mayor Sawyer introduced an ordinance and read the caption as follows: ORDINANCE NO. 89-M-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES, CITY OF SCHERTZ, TEXAS, BE AMENDED BY REPEALING ARTICLE IV, INDUSTRIAL DEVELOPMENT COMMITTEE AND ADDING A NEW ARTICLE IV, ECONOMIC DEVELOPMENT TASK FORCE. Mr. Hartzog moved to approve the final readinq of an ordinance repealing the Industrial Development Committee and replacing it with the Economic Development Task Force. Mrs. Stanhope seconded the motion, which carried with the followinq vote: AYES: Councilmembers Hartzog, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None #4 BUDGET AMENDMEMT: Consider and take action on amending the budget to allow for Warrant Officer position. Mr. Sweatt said we propose creating an additional full-time position in the Police Department with the assiqned duties of Warrant Officer/Court Bailiff. We recommend amendinq the general fund budget by $3500 and the police department salaries by $3500. We believe that by creating this full-time position, we can deal more effectively with our warrants. We recommend this budget amendment be approved to be effective immediately. Mr. Hartzog moved to amend the budget to allow for a warrant officer position. Mr. Greenwald seconded the motion, which carried with the following vote: AYES: Councilmembers Hartzog, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None #5 SWEARIRG IR CEREMORIES: Mayor Sawyer swore in the newly elected Councilmembers - Place 3, Barbara Stanhope i Place 4, Mary Marsh and Place 5, Ken Greenwald. Mr. Aguilar then stepped down and said he had enjoyed working with several different councils over the years. He said he felt we have a very sound administration in the City of Schertz. After commenting about each of the Councilmembers, he thanked the \ ~ 184 Citizens of Schertz for giving him the privilege of serving on the Council. '6 MAYOR PRO TEN: Consider and take action on appointing Mayor Pro Tem for 1989. Mrs. Stanhope moved to appoint Mr. Hal Baldwin as Mayor Pro Tem for the coming year. Mr. Hartzog seconded the motion. Mrs. Marsh asked how the selection of Pro Tem is done because she understood it was by rotation. Mrs. Stanhope said she went back and looked at the records and to her it looked like a gentleman's agreement. Mayor Sawyer then call for a vote on the motion and the motion carried as follows: AYES: Councilmembers Hartzog, Baldwin, Stanhope, Marsh and Greenwald. NAYS: None '7 ORDIlIAlICE: Consider and take action on the first reading of an ordinance prohibiting the transportation of juveniles in an unenclosed truck bed. Mr. Greenwald moved to approve the first reading of an ordinance prohibiting transportation of juveniles in an unenclosed truck bed. Mr. Baldwin seconded the motion. Mr. Baldwin said he thought this was a good ordinance but maybe Council should discuss it at next workshop to consider including dogs. Mayor Sawyer called for a vote on the motion and the motion carried with the following vote: AYES: Councilmembers Hartzog, Baldwin, Stanhope, Marsh and Greenwald. NAYS: none '8 BIDS: Consider and take action on authorizing receipt of bids for hospital insurance/coverage for benefit program. Mr. Sweatt said he realized that normally Council liked to discuss items at workshop before bringing to regular meeting for a vote. However we have been notified of possible reorganization and/or rehabilitation activity of our current insurance, which is G.I.C.. We have been notified of action which we believe will make our coverage not available or limited. We understand current claims will be handled satisfactorily but do not know about future claims. We are going to look at a number of different alternatives. We are putting together some specifications and there are a number of companies that might be interested in bidding. He requested Council authorize us to advertise for proposals. ( ~85 Mr. Hartzog moved to authorize the City Manager to advertise for bid proposals for employee group insurance. Mr. Greenwald seconded the motion. Mr. Baldwin asked if the City Manager already had specifications. Mr. Sweatt said he has the ones used in October but we would like to broaden those. Mr. Baldwin then suggested discussing this at the next workshop as to what the current program is and what we would be asking for and what we can afford to spend. He said he would like to talk about deductibles and see what the City is paying for. Mr. Sweat said he was simply asking for authority to advertise and that we will not distribute specifications until Council has a chance to talk about them. Mrs. Marsh asked what will happen to the money paid in to this company that has gone bankrupt. Mr. Sweatt said claims will be settled by the State and it is a pay as you go program so coverage will be offered for a period of time but we do not know how long. Mayor Sawyer then called for a vote on the motion, which carried as follows: AYES: Councilmen Hartzog, Baldwin, Stanhope, Marsh and Greenwald. NAYS: None Mayor Sawyer took this opportunity to read a proclamation which proclaimed the week of June 8-14, 1989 as "Fraternal Week". #9 CITY MANAGER'S REPORT: A. Mr. Sweatt announced that this month is one of those unusual ones with an extra Wednesday. Therefore our next workshop meeting will be May 31, 1989. B. Just reminded everyone that the Fire Department Supper is to be June 3rd in the park. #10 ITEMS BY COUNCIL: Mr. Hartzoa: A. Concerning the pavilion lights, is there a plan to go out for bids. Mr. Sweatt said the overall cost estimate is $5400. Mr. Hartzog then asked about replacing the rims and baskets. Mr. Sweatt said he would check. B. Asked if Council wanted to set another date for the Goal s Program. Mr. Sweatt said the suggestion of having it at the Mayors and Councilmen Institute fell through, so he suggested an al ternate time. He said he saw this as goals and objectives program and not tied directly to the budget. I \ ~ 18(6 C. The SCUC ISD recently joined the Schertz Business Club, and Mr. Hartzog said he thought the City should be a member also. Mayor Sawyer said he thought we were but that would be taken care of. Mr. Baldwin: A. Concerning the City Code prohibiting the parking of commercial vehicles on streets, do we have a time limit. Mr. Sweatt said they would be given a period of time for them to be moved, then according to the ordinance we could ticket them. We have had problems at Windy Meadows with vehicles parking at night. We could take immediate action, but we opted to leave notices on the trucks. The last resort would be to tow the trucks; but that is time consuming and we have no place to put them. Mr. Baldwin said then we do have a valid ordinance and can act on receiving complaints or by observing the violations. Mrs. Marsh referred to the monthly financial report and asked when it is discussed. Mr. Sweatt said it is presented and then if Council has any questions, they give him a call. Also the Audit Committee has devised a format which we are developing. Mrs. Marsh said she assumed that quarterly, Council would be given a verbal report. Mr. Sweatt said no. Mrs. Marsh said she felt the Council should be intimately involved with the budget process and a quarterly report would be in order; and prepared in such a manner that the citizens would find it interesting. Mr. Sweatt suggested we might have some clarification on exactly what Council would like to cover. He asked for some guidance as to what they would like to see. Mayor Sawyer suggested Council think about this and bring their ideas to the next workshop for discussion. # 11 ITDIS BY MAYOR: He welcomed and congratulated the three newly elected councilmembers, saying he looked forward to working with them. #12 ADJ~: Mr. Baldwin moved the meeting be adjourned at 7:40 p.m. Mr. Hartzog seconded the motion, which carried unanimously. ATTEST: