ccswks 08-21-1989
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SPECIAL SESSION OF THE CITY COUNCIL
AUGUST 21, 1989
The Schertz City Council convened in Special Session, Monday,
August 21, 1989, at 7:00 p.m. in the Conference Room of the
Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The
following members were present: Mayor Earl W. Sawyer, presiding;
Earl Hartzog; Hal Baldwin; Barbara Stanhope; Mary Marsh and Ken
Greenwald. Staff present were City Manager Kerry Sweatt and City
Secretary June Krause.
#1 HEARING OF RESIDENTS: None
#2 BUDGET WORKSHOP:
Mr. Sweatt said he would first like to answer some questions
Council had at the last workshop.
1. Cable Franchise - there is latitude in both the Federal
Regulations and our contract so that we could increase the tax
from 3% to 5%, a number of cities have already done this. It
would require a vote of the Council to increase the percentage.
This could net an increase of approximately $12,500 annually over
and above our current amount.
2. Does the franchise from Southwestern Bell cover New
Braunfels? Yes, it does; but there are a couple of problem areas
in which there may have been an oversight.
3. Possibility of Telecommunications Tax. This is possible,
there exists some exemptions; however the City of Schertz has the
option to remove those exemptions. Mr. Sweatt said were we to do
this, it is estimated there could be as much additional revenue
as $10,000 annuall y. Because of the time involved of having a
full quarter elapse before it becomes effective, we could only
expect 8/12 of that this corning year.
4. Mr. Sweatt said he tried to give a lot of thought to what
Mrs. Stanhope had said about the contingency. He then gave a
short synopsis of capital items in the General Fund that could be
delayed until the third or fourth quarters. There are $127,466
of capital items in the General Fund. Out of that, $20,000 is
for books for the library and those can be purchased in three or
four quarters. $12,500 is grant money and is a wash, leaving
$94,900. There is first quarter money between purchase of
programs in the City Manager's office in the amount of $300,
Police expenditures for $20,200, Parks expenditures in the amount
of $8200, Tax in the amount of $9350, bringing the first quarter
down, leaving the beginning of the second quarter to $56,916. In
the second quarter, there would be Parks $11,000, Streets
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$18,350, Planning $4100, Fire $4500 to be phased to the second
quarter, leaving $18,966 remaining for contingency. During the
third quarter there would be Parks $3500, Street $1260, Animal
Control $1095 that would leave remaining at the end of the third
quarter $13,171 until the beginning of the fourth quarter. In
trYing to look at other types of expenditures, Pool equipment is
not due until the last month of the third quarter. It would not
be available unless the pool was closed. Most of the other
expenditures are just line item activities. Mr. Sweatt said he
had not done anything with Water /Sewer or SAFES because those
funds stand alone. He then reminded Council that as far as an
effect on the tax rate, it takes one cent to produce $25,000.
At this point, Mayor Sawyer directed Council back to the budgeted
items, gOing rirst to the Inspection Department where Counci 1
left off at the last meeting.
Inspection - $50,012 - this includes two inspectors, who not only
do bUilding, plumbing and electric inspections but other types of
code enforcement, including supporting the health and food
handling.
Street $292,429 Personnel, $191,3439; Supplies $48435;
Contractual Services $17,270; Maintenance $15675; and Capital
Outlay $19610. They have 66.53 miles of paved roads and 6.7
miles of unpaved roads, pl us 54.66 curb miles to maintain; mow
about 29.29 acres of road right of way and 17.94 acres of
drainage ditches. This department has a decrease of one position
since we have removed the mechanic position for this year but it
will reappear in the future.
Parks and Recreation - $116,556 - Mr. Sweatt said that next year
we wi II be dOing some more refining of this and the Street
departments. One of their high maintenance items is the Rest.
Area Facility.
Municipal BUilding
department are the
department. There
bUildings, custodial
$137,032 some of the items
broad based type not just
are two employees responsible
as well as maintenance.
in
for
for
this
this
six
Animal Control $66,881 this department consists of three
persons. At budget preparation time, they had impounded 515
animals, 68 of those were returned to their owners and 85 were
adopted. They traveled over 4,000 miles responding to calls.
Mayor Sawyer called a recess at 8:30 p.m.
The Special Session was reconvened at 8:35 p.m.
SWimming Pool - $51,396 - Mr. Sweatt mentioned that there was
included in this department money for non-wave maker for the swim
team. He mentioned that the pool is getting older and would
require more maintenance in the next couple of years.
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Administration $81,373 this department consists
personnel, with Personnel expenditures being $64,145;
$9,229; and Contractual Services $7,999.
of three
Supplies
Library $90,391 consists of three persons, with one
additional part-time person this year. This part-time employees
will enable the library to increase the open hours from 42 to 52
hours per week. We expect approximatelY $21000 from Guadalupe
County. One of the things we have talked about is violation of
ordinance for failure to return books and fines.
Economic Development Task Force
$18,393 from reserve. This is
general fund the Schertz
Industrial Development. It is
for about two years.
_ $19,400 - we will carry forward
funded from resources outside the
Housing Finance Corporation and
our hope this will be self-funded
Non-departmental expenditures - $263,549 - this is exclusivelY
Contractual Services. We had previouslY prepared a $6,000
contingency; however we left out the $3,000 for printing the
newsletter. Also included in the department is the projected
allocation of the cost of longevity program, number of insurance
and bond items and debt service.
SAFES - $250,136 - this year the per capita costs were increased
from $3.48 to $3.68 and transportation fees from $70 to $80. The
reimbursement rate and collection rates are suffering. We are
going to be more aggressive in collections as there is about
$30,000 in unpaid bills this year.
Water IWaste Water Department - contractual is the largest at
$1,258,230, Capital outlay next at $263,872; Personnel $229,471;
Supplies $100,463; Maintenance $26,200. Mr. Sweatt then gave a
general synopsiS of revenues as being Water Sales $815,000; Sewer
$527,000; Penalties $24,150; Cash Forward $147,850; Transfer from
Capital $243,525; and Reimburse from projects $45,347 for total
revenues of $1,896,432.
Expenditures include Personnel $229,47l; Supplies $100,463;
Contractual $1,258,230; Maintenance $26,200 and Capital Outlay at
$263,872. This year we have a separate Water Department
function, that is the Utility Billing, which consists of the
billing function in the City Hall. Personnel amounts to $28,647,
Supplies is $10800; Contractual $4925; Maintenance of $2350; and
Capital Outlay of $3874. This will be combined with the
Water /Wastewater for a total of $1, 928,832. Counci 1 then went
over the department expenditures by line item. Mr. Sweatt said
we need to substantiate our existing Capital Recovery Fee or
change it to comply with the Legislature.
Mr. Sweatt reminded Council they would be holding a public
hearing on the budget the next night.
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#4 ADJOURNMENT: Mayor Sawyer declared the meeting to be
adjourned at 10:08 p.m.
ATTEST:
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