ccswks 12-30-1987
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SPECIAL MEETING OF THE CITY COUNCIL
DECEMBER 30, 1987
The Schertz City Council convened in Special Workshop Session,
Wednesday, December 30, 1987, at 7:~~ p.m. in the Conference Room
of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas.
The following members were present: Mayor Ear 1 W. Sawyer,
presiding; Charles B. Sharpe; Hal Baldwin; Ray Stanhope; Adolph
Aguilar and Ken Greenwald. Staff present were City Manager Jimmy
G. Gilmore and City Secretary June G. Krause.
#1 BEARING OF RESIDENTS: None
#2 Discussion of BVYA request to revise two ballfields and e1, t:1(
the renewal of the BVYA contract for 1988. JS3
Mayor Sawyer said he felt the contract has worked well in the
past and was in favor of renewing. He also called attention to a
memo from the Assistant City Manager regarding the turning of the
ballfields. The memo states that while understanding BVYA' s
desire to rotate and revise two ballfields as quickly as
possible; in light of the City's pending application for park
grant, this request be referred back to staff for planning and
coordination with BVYA.
One of the BVYA representatives said they would like to turn the
adult field and make it into a Colt field; then make the pony
field into an Adult field by taking the grass out and filling in
with clay.
Mayor Sawyer said the City does not want to spend the money right
now for lighting until we know if we can get the grant as the
work done will be our portion of the in-kind contributions.
Jim Dixon of BVYA asked what time frame was being considered.
Mr. Gilmore said we should know by April.
Mr. Dixon said they hoped to have a significant number of
tournaments this year. However with this delay, they would
probably have to do the work after August. One member said they
really did not need the lights this year.
Mr. Gilmore explained that what work will be done was placed in
the grant, which goes toward matching funds. He said the City is
looking at $125,000 to $150,000 grant because we were able to put
the in-kind services into the grant.
Mr. Greenwald reminded BVYA members that any kind of work done by
them this year needs to be well documented for this purpose.
Mayor Sawyer said the City still does plan to turn the fields
around and put in new lights and do everything as originally
planned but just need to wait and see if the grant is approved.
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Refer ring to the contract renewal, Mr. Dixon said the Board is
working on new By Laws at present and some things might have an
impact on the contract. He said some of them would like to start
offering adult recreation for Schertz - that could change some
wording of the contract.
Mayor Sawyer suggested addressing the adult recreation on a
different contract rather than include in the Youth program. Mr.
Sawyer suggested Council wait on the contract until after the
Board had their new By Laws in place.
Mr. Dixon asked several questions on the contract, especially as
it affects the concession and restroom facilities. He indicated
they are in bad condition and should be torn down.
Mayor Sawyer said that vandalism and disrespect for property is a
big problem allover the park and suggested BVYA advise parents
and the small children of ways to help protect property. When
the concession stand is moved, this will all be addressed.
Mayor Sawyer also asked that the Board let Mr. Greenwald, the
Council's liaison, know when the meetings are taking place so
that he can answer some of their questions and bring their needs
to Council.
This item will be discussed again at the next workshop session.
Before proceeding with the next item, Mayor Sawyer introduced Mr.
John Ling, who wished to address Council but was not present at
the time of hearing of residents.
Mr. Ling, representing ACS (Academic Community Support), said he
is committed to helping raise needed funds for the local school
clubs and organizations, through sponsorship of the business
community by providing useful cover and shelters for children
waiting for transportation to school during normal and inclement
weather. He proposed putting up covered shelters at various
school bus stops with advertising. He went on to explain that he
would like to work with the City and appropriate organizations to
help fill these needs and in lieu of the normal City's fee,
provide the City a percentage as done in other communities.
Mayor Sawyer wondered how something like this would fit in with
the City's overlay districts.
Mr. Baldwin said in rural areas it would be good but we have a
problem now with kids standing in people's yards.
Mr. Ling said the stands would be plexiglas with the advertising
on the benches or on top. Mr. Ling said they do maintain the
structures.
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Mr. Gilmore asked Mr. Ling if he would get with the School Board
and establish areas and acquire the spots if the City agreed and
Mr. Ling said yes he would.
Mayor Sawyer thanked Mr. Ling for coming in, saying he felt there
was a need but just did not know where they could be placed and
comply with out sign ordinance.
#3 Consideration of Highway Department recommendation for
speed limit on Fm 1518 south.
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Council had no questions regarding this ordinance.
#4 Discussion of recommended speed limits for Schertz
Parkway.
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Mr. Gilmore explained
and a representative
several times and
established.
that he asked Jerry Graham, Steve Simonson
of Ford Engineering to tour the street
these are the suggested limits they
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Mr. Aguilar asked if we would also be putting a load limit on
this street and Mr. Gilmore said yes.
After Council discussion, it was agreed that the recommendations
should be changed to reflect that the speed limit should be 30
miles per hour from East Live Oak Road to Maske Road, then 40
miles per hour to 500 feet south of the 1-35 access road and then
back to 3~ mph to the access road.
#5 Discussion of the Randolph Metrocom Chamber of Commerce
contract.
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Mr. Gilmore said this is a renewal contract and will be the same
cost as last year.
Mr. Sharpe explained some of the things the Chamber does for the
communities. Mr. Gilmore said the City has had some referrals
from the Chamber of Commerce. Mr. Sharpe said they gather data
generated by the different cities to show what each city has to
offer. Then of course it is up to the business to decide what
they want.
Mr. Stanhope suggested at some workshop Council discuss what the
City can give businesses to corne into our city.
Council agreed they wanted to renew the contract.
#6 City Manager's Report: A. Mr. Gilmore informed Council
that one of the banks that holds some of our bond issues has lost
some of the certificates. For the last four months, we have been
working with Torn Anderlitch and Richard Harris to reissue these
bonds. We now need to pass an ordinance to allow the reissuance
of these bonds. This will be on the next agenda.
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B. Does Council want the recently discussed GVEC rate increase
on the next agenda. Council said yes.
C. We are working on the restriping of streets. They are now
grinding off the yellow lines.
D. We have gone out for bids on Schertz Parkway. The plans were
reviewed last Thursday and a few minor changes were made. We are
working with both Ackermann and Bindseil since they have to put
in their own water lines under the parkway. Bids will be opened
in January. Unless something comes up, we are looking at April
or May for completion.
E. We have not gone to court as yet with Bindse'il and Ackermann
but have put the money in Escrow for the completion of Schertz
Parkway.
#7 Itegs by Council:
Mr. Greenwald called attention to the memo in their packets from
Mr. Graham showing the number of traffic signs missing from the
Schirmerville area. Council discussed perhaps corning up with
some cheaper wooden traffic signs. Mr. Gilmore said that he had
given Mrs. Fenner a list of the missing signs so she could bring
it up to the association.
Mr. Baldwin asked if the New Braunfels water proposal would be on
the next workshop. Mr . Greenwald explained we are waiting for
some figures from Ford Engineering. Mr. Gilmore said he should
have the figures next week and also some information put together
on the sewer plant.
Mr. Stanhope said he felt the Bell Ringer should be updated.
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Mr. Sharpe: A. Concerning the meeting in Austin on the sewer
permit, there was no one there to contest it but it still took
about 2 to 2-1/2 hours ~f testimony. Will probably have a
decision in from 38 to 6~~aays.
B. Received a copy of a letter from Senator Benson to the Post
Office and they have acknowledged that Greenshire will be made a
part of the Schertz delivery system.
C. Guadalupe Appraisal Distr ict will have an open house on
January 4, 1988 from 2 to 6 p.m. in Seguin,
D. Had asked for names for the Appraisal Review Board but have
not received any names other than Earl Hartzog. Mayor Sawyer
said the people on there now have expressed a desire to continue
serving and have done a good jOb.
E. There was a law passed during the last legislature that
stipulates the Appraisal Distr icts must validate property that
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was purchased pr ior to January 1988.
support on this.
They will be asking for
If.
Mr. Aguilar: A. There is an erosion on that new area entering ,1/)16'
into Oak Forest that needs some work. Mr. Gilmore said the State "PiP g
is working on that now.
Mr. Sharpe said he got some negative feedback from a citizen when
they asked a City employee about the entrance of Deer Haven and 10, ;;J)
was told that was n&'" the City's problem but the State's. Mr. ,;; q
Gilmore said someone did tell him that and he has talked with the
employee.
B. East Live Oak Road seems to be having a lot of cracks and do <<',-~
not know if it is caused by the cold or not. ":,-~ f
C. Mr. Aguilar asked if the City Manager had found out what is
going on behind the car lot on FM 78. Mr. Gilmore said the man ,,(i,~?
is claiming these are cars that he is working on. Mr. Aguilar t . /.
said the City gave him permission to leave the trailer there but I',
now it is beginning to look like a dump yard.
#8
New Year,
City has
efforts.
Items by Mayor: Mayor Sawyer wished everyone a Happy
saying he has enjoyed Council's friendship and felt the
progressed a lot in the last year with Council's
#9 Adjournment.
adjourned at 9:19 p.m.
Mayor Sawyer declared the meeting
ATTEST:
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