ccswks 01-13-1988
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SPECIAL MEETING OF THE CITY COUNCIL
JANUARYI3, 1988
The Schertz City Council convened in Special Workshop Meeting,
Wednesday, January 13, 1988, at 7:~8 p~m. in the Conference Room
of the Municipal Complex, '1498 Schertz Parkway, Schertz, Texas.
The following members were present: Mayor Earl W. Sawyer,
presiding; Charles B. Sharpe; Hal Baldwin; Ray Stanhope; Adolph
Aguilar and Ken Greenwald. Staff present were City Manager Jimmy
G. Gilmore and City Secretary June G. Krause.
11 BEARING OF RESIDENTS: None
#2 Discussion of awarding bids for the library addition.
Mr. Aguilar said the Library Board had discussed bricking the
outside of the library as their priority but because of the
increase in population, they have decided to use their money for
this addition. However, they still have the bricking project in
mind.
Mr. Hartzog, president of the Library Advisory Board" advised
there were 13 bids received ranging in pri~e from $45,351 to a
low bid of $25,983 from Kirchner Construction Co., Inc.. The
Board met with Mr. Hense of Kirchner Construction on January 5th
and he gave them handouts identifying projects he had
constructed. Mr. Hartzog said he had visited some of these
projects and they seemed to be good jobs. The Board is
recommending going with the low bidder. He mentioned that the
Board had asked for some additional things; one being an
additional door into the present building - $359 and weather
stripping. The Board would like these things included in the
bid.
Mayor Sawyer asked if there was a reason that Mr. Ross did not
bid the job. Mr. Hartzog said he had moved and did not have the
equipment in this area to give a low bid. Mr. Hartzog said they
also talked about repainting the front sign and Kirchner said
they would do it for $3~~, but there is the possibility that this
could be done cheaper.
Mr. Gilmore asked if these things mentioned now are in addition
to the original bid.
Mr. Sharpe said it would be better to award the original bid as
it is and handle the additional things separate.
Mr. Hartzog said the Library has funds set aside to cover this
construction cost.
Mr. Aguilar said he had talked to the contractor and he seemed to
be very cooperative and would be willing to handle the additional
items the Library wanted. Mr. Aguilar also announced the ground
breaking ceremonies for this project would be on January 3~th at
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l~:~~ a.m. He said that even if the Library does have the funds
available, it would be wise if the City would co-sign for this.
Mr. Gilmore said the City accepts the bid and by doing so accepts
the responsibility.
B. Discussion of appointing Marge Smith to fill vacancy on the
Library Board.
Mr. Hartzog said that Mr. Fred Ross has suggested contacting
Marge Smith and see if she would be willing to serve on this
Board. She was contacted and consented to serve if appointed.
She would be filling the unexpired term of Mr. Ross.
MR. BALDWIN ARRIVED AT 7:12 P.M.
#3 Discussion of BVYA contract for 1988.
Mr. Greenwald advised that at the last meeting of BVYA Board, the
items that were discussed with Council were resolved and the only
changes requested were the addition of the Gene Anderson Field
and the wording "and surrounding area" in place of Western
Guadalupe County.
i4 Discussion of proposal by Mr. Ling for advertising
covers for school bus stops.
Mayor Sawyer said Mr. Ling was at the last workshop and discussed
these bus-stop covers for the children. Mr. Sawyer said he did
not know the City had bus stops.
Mr. Baldwin said there really were not any but mostly in front of
their homes.
Mayor Sawyer asked if the school had given any input on this.
Mr. Baldwin said Mr. Ling had not contacted the School
Administrative offices. Mr. Baldwin also said that he was not
sure if the new businesses in this area were interested in paying
out this much money for this type advertising.
Mayor Sawyer suggested waiting to get some input from the School
District before making a decision.
i5 Discussion of adopting a City of Schertz logo & shield.
Mayor Sawyer explained that Mr. Graham had submitted a suggested
logo and the City Manager had displayed it in the entrance hall
of the Municipal building to see if we could get some citizen
input on a logo.
Mr. Aguilar said he felt the idea was sound but the submitted
design is really too bland - should have more color.
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Council discussed the proposed logo at length. Mayor Sawyer then
suggested getting the local newspapers to publish a picture of
the logo and request input.
#6 Discussion of purchase of a chipper machine.
Mayor Sawyer reminded Council of the problems involved in the
last Clean Up Week sponsored by the City where tree limbs and
shrubs were placed outside the containers creating a mess.
Council had literature on several types and sizes of chipping
machines. Mr. Gilmore advised that $5HJ~ had been budgeted for
this purpose.
Mr. Sharpe suggested going out for bids and he felt it would pay
for itself.
Mr. Gilmore said he would have Mr. Graham get with the State to
write generic specifications and then go out for bid.
Mr. Greenwald reminded Mr. Gilmore that Council wanted one that
is self contained.
.7 Discussion of regular agenda items:
A. ordinance setting speed limits on FM 1518.
Mayor Sawyer explained the reason for this ordinance is to allow
our officers to give citations on the speeds set by the State.
B. ordinance setting speed limits on Schertz Parkway.
Mr. Sawyer said the City needs to get the signs up on Schertz
Parkway as soon as possible to help stop some of the speeding out
there.
Mr. Gilmore reminded that we need to get the dedication from the
private owners first.
18 Discussion of surface water and sewer hook-up with Hew
Braunfels;
Mr. Gilmore announced that on January 26th at l~: ~~ a .m. in
Austin, the Water Commission will discuss our permit. The
Hearing Examiner recommended that the permit be issued.
Mr. Gilmore advised that if we commit to Canyon Lake, as new
lakes are built for surface water, whatever the price is will
extend to Canyon Lake as well. If they build the Cuero Reservoir
they would have to bring the line through here. At this stage,
it is not too promising.
Mr. Stanhope said he head something on TV about San Antonio
releasing their interest in getting water from Canyon Lake. Mr.
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Gilmore said the amount of acre feet left in Canyon Lake would
not even make a drop in the bucket for San Antonio.
Mr. Sharpe advised that that day's paper said that by the year
2~2~, the acquifer would be in deficit situation. Mr. Sharpe
said he did not see how we could keep from making arrangements
for water from some other source. Mr. Sharpe said that if San
Antonio does not do something, whatever we do is not going to
make any difference.
Mayor Sawyer said he did not feel we should go with New
Braunfels. The last paragraph in Mr. Bierschwale's memo states
that New Braunfels has increased the percentage from 14% to 24%
sinceG.B.R.A. has withdrawn from the proposal. The memo went on
to say that the City of Schertz should not stand for a percentage
increase when dealing in construction costs and possibly
releasing City limits and ETJ rights.
Mayor Sawyer said we should not give up our frontage on 135.
Mr. Sh~rpe said he would like to have the cost to run the water
line. Mr. Gilmore said he was suppose to have them but did not
get the figures.
Mr. Baldwin said this may not affect us but it will affect our
children and grandchildren. Whatever is decided now better be
the right one. Why not ask someone from the Acquifer to come and
talk with us.
Mr. Sharpe mentioned that the Acquifer people are having regional
meetings allover the area that are open to the public. One of
the concerns is that New Braunfels-San Marcos and San Antonio are
primarily concerned for recreational water.
Mayor Sawyer said Council is interested in water planning for the
future and suggested staff make arrangements for someone to come
out and brief Council.
Concerning the sewer, Mayor Sawyer said it looks as if the City
is going to get their permit.
Mr. Gilmore said he should have figures to show compar isons of
the two systems soon. The cost of the service line we would have
to put in would be about $173,~~~ to accommodate the area they
want us to give up.
Mr. Baldwin reminded that that would only be the beginning cost.
Mr. Gilmore said then Council would have the cost of helping them
with their plant and cost of recovery fee for each tie-in.
Mr. Baldwin said the value of the permit is that we can show New
Braunfels that we can do it without them and pump into the Dry
Comal.
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Mayor Sawyer said he really
territory on 1-35.
Mayor Sawyer then called a recess at 8diHIJ p.m.
would hate to give up such valuable
19 EXECUTIVE SESSION: Mayor Sawyer called an Executive
Session at 8:~5 p.m. under Article 6252-17, Vernon's Texas Civil
Statutes, Section 2 (g) to discuss Personnel matters.
The Special meeting was reconvened at 9:35 p.m.
Mayor Sawyer advised that the City Manager was to be given a 5%
pay increase and is to be evaluated at the end of July each-year,
at which time Council will discuss salary to be included in the
budget.
110 CITY MANAGER'S REPOIa': A. Went out for bids on
Schertz Parkway~ We -ar'e looking at a completion date of May 1st.
The bids will be opened Thursday, January 14th.
B. Had a meeting with GVEC to discuss getting power to Schertz
Parkway. They do not think they can do it underground and are
talking about needing a sub-station because of the amount of
power that will be generated in the area. GVEC is suppose to put
together a plan that will be presented to Council.
Mr. Sharpe mentioned there is a letter in their packet from GVEC
to CPS asking it CPS would back off to 1-35 and were turned down.
C. The Sewer Permit hearing will be held on January 26th.
D. Kountry Kitchen is getting a new roof on, they got their
permit today. Mr. Riedel has taken over the park back to the
bridge. We are suppose to have a meeting with the bank out of
Austin that has the back portion on the 28th. We have made
arrangements for any type of emergency to get across the bridge
even though it is closed off.
Mr. Sharpe said he had received a complaint about a dump over
there. Mr. Gilmore said he is working with Bexar County on ,this
now.
Mr. Sharpe also reported a truck went into Beck Concrete that had
things on it other than construction materials. Mr. Gilmore
would check this out.
E. Henry Gutierrez has purchased the permit but not the land for
the proposed new landfill. The Hearing will start again on April
5th.
III ITEMS BY COORCIL: Mr. Aquilar: A. Glad to see the
letter from inspection regarding the drive-in vehicles.
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B. The road going into Pecan Grove may be a private road but it
is full of potholes and is getting dangerous. Mr. Gilmore said
this was brought up with his meeting with the new owner and he
has asked for time to correct this.
c. where are the garbage vehicles coming from. Mr. Gilmore said
Waste Management is using trucks they use in other parts of their
ter r i tory. The City is getting complaints about them starting
early and working late, as well as scattering garbage.
D. Keep in mind the Library and Humane Society will have their
annual dance and auction on February 13th.
Mr. Sharpe:
A. in packets is a copy of a resolution requested by the
Appraisal Distr ict. A law was recently passed author izing the
Appraisal Distr ict that purchased property prior to January l,
1988 to validate the purchase. To be valid the resolution must
be passed by 75% of the entities.
B. Put on next workshop the discussion of procedures of police
property recovered.
Mr. Stanhope: A. Owner of Kountry Kitchen has asked why the
police don't go in there for breakfast or supper. Are they
restricted from going in certain places. Mr. Gilmore said no.
Mr. Sharpe said he had also been asked that and other complaints.
He was told that some police got repr imanded for eating there.
Mr. Gilmore gave Mr. Sharpe information on this, which shows
there is no policy as to where they can eat and no police officer
was ever reprimanded for eating there. As far eating out of the
city, only the mid shift can take a vehicle out of town to eat.
Mr. Stanhope said he has been going in there for years and never
sees a police officer in there.
Mr. Aguilar said he goes by the Pizza Hut and see several police
vehicles there at one time.
Mrs. Krause said from her own experience, employees do not like
to eat at Kountry Kitchen because they get hassled about city
business every time they go in there from both the owner and her
employees.
B. Mr. Stanhope reported a sign down on Dartmore that has been
down since October. The pole is gone also.
Mr. Baldwin: A. Will the discussion of the resolution approving
the participation in the Southwestern Bell Franchise Steering
Committee be discussed. Mayor Sawyer suggested this be discussed
at the next workshop.
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Mr. Greenwald: A. Announced there is a public hear ing at the
Community Center on February 3rd on Jack Hays.
B. Has Mr. Graham taken any action to get someone to prune the
tree out front. Mr. Gilmore said Mike DeLeon is working on that
now.
Mayor Sawyer asked Council if they wanted to discuss decorating
the City Hall for next holiday season.
Mr. Sharpe said he read where the Supreme Court had ruled that
San Antonio's portable sign ordinance is valid.
Mr. Greenwald said this was discussed at the last Planning &
Zoning meeting and it was recommended that our ordinance be left
as it is written.
112 I'l'BIIS BY MAYOR: There will be a Council of Mayors
meeting the next day where they will discuss the proposed
landfill. They will also introduce the new Universal City City
Manager.
#13 ADJOURRMERT: There being no further business, Mayor
Sawyer declared the meeting to be adjourned at 19:15 p.m.
ATTEST:
Secretary, City of Schertz