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ccsks 06-01-1988 (- ---- ----- 155 ,r- " ,1 1 , SPECIAL MEETING OF THE CITY COUNCIL JUNE 1, 1988 The Schertz City Council convened in Special Session, Wednesday, June 1, 1988 at 7:~~ p.m. in the Conference Room of the Municipal Complex, 14r;,~ Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Earl P. :Hartzog; Hal Baldwin; Ray Stanhope; AdOlph Aguilar and Ken Greenwald. Staff present were City Manager Jimmy G. Gilmore and Deputy City Secretary Alice Austin. #1 HEARING OF RESIDENTS: None #2 4TH OF JULY JUBILEE: Mr. James M. Shriver, Jr., President of the Schert~ Business Club advised that their first concern was police services and emergency medical services. They would like to have the police services from 12 noon to l:~~ a.m. las they would be collecting monies and keeping it in one location and that they would also be selling alcoholic beverages. Another of their concerns was communication from along the parade route with the Grandstand. He also requested the city fund the final cleanup ie. putting tables and chairs away he advised that the club members had done this the year before. He also pointed out a change in the schedule of events. From 5-7 p.m. there would be one band, from 7-8 p.m. a magic' act and from 8 on ~ another band. Mayor Sawyer advised that the city has always furnished police and ems services and that communications could be furnished. He also advised that City Manager could check on tables. #3 WATER MAIN EXTENSION: Paul Denham of Ford Engineering pointed out on- city map the water mains projected to tie in with the ground storage tanks. He advised that this would allow the lower zone to be more independent and relieve the upper zone where there is more building going on. He advised that the route of the lines to the Live Oak Road storage were projected along existing right of ways and easements since the attempt to obtain right of way for a straight line was unobtainable without condemnation proceedings. He also advised that the lines in the lower zone could be done inhouse saving approximately $3~,~~~. He advised that cost for the lines to the Live Oak Road tank was approximately 31~ thousand dollars and approximately 8~ to 85 thousand for the pumps. Approx imate cost for inhouse construction of the lower zone line would be approximately 5~ thousand for the pumps and 8~ thousand for the lines. With consensus of Council, Mayor Sawyer advised this item should be placed on the June 7, 1988 regular meeting Agenda to authorize the going out for bids. r-- l 156 14 MAIL DROP BOXES: Mr. Greenwald advised that after Mr. Aguilar had brought up' the traffic hazard created by the current location of the mail drop boxes, P & Z had looked into the matter and had come up with two possible solutions. One would move the drop boxes to the other side of the parking lot where they are currently installed but with an entrance at the current exit point and exit at current entry point. The other would move the boxes to an area in the parking lot behind the post office with entry off of Lindbergh and exit into Exchange. Mr. Hartzog ask if these plans had been shown to the post office or the traffic engineer as the traffic would- be crossing each other. Consensus of Council was to have traffic engineer look at plans and talk with the Post office. 15. REGULAR AGBRDA ITBKS: A. Discussion of final consideration of Ordinance - amending Sign Ordinance, Article VI Signs permitted in all business, Commercial and manufacturing districts, and Section 7. Main Street special sign district. Mr. Greenwald advised that these areas were missed when P & Z originally worked on the sign ordinance. B. Discussion of Resolution to call public hearing concerning the Deannexation of approximately 5 acres out of Comal County. \ I o C. Discussion of Planning and Zoning recommendation for rr appointment of Joe Potempa as a member. LJ A concensus of Council was to place the above items on the Agenda for the Regular Meeting of June 7, 1988. '7. CIn IlAllAGBR'S REPOR1': Mr. Gilmore advised that each Council member -had received a letter from Mrs. Sabo concerning a request by the Senior Citizen group of Schertz for $588.88 to help fund a bus driver for their van. Mrs. Sabo advised that the van was a necessity for the seniors and they-had lost some of their fundin9. Mayor Sawyer advised Mrs. Sabo they would defer this and consl.der toe request at budget time. Mr. Gilmore advised that AACOG would be holding a workshops for newly elected officials on June 8 and requested anyone interested to advise Alice Austin so she could notify AACOG of their intent to attend. Mr. Gilmore advised that he had checked with TML and cpecked into several consulting firms. He advised that most firms had only dealt with business but there was one who had performed this type of service for Boerne and Live Oak. Dr. Rogers of UTSA. Dr. Rogers fee would be $8588 and he would be available for one extra year for any assistance in implementing recommendations. Mr. Hartzog said that he was under the impression that the Texas Rangers were supposed to be contacted. Mr. Gilmore advised that -'I' .. -,.JI'I,'il \'~, ~.ltf~' 1 o ( 157 i he had been contacted by the Rangers this date and they needed r- I full council approval before they started their investigation. j Consensus of Council was for Mr. Gilmore to contact Captain Dean 1 and advise him that the council was unanimous. , , r-- Mr. Hartzog said that he felt that hiring a consulting firm was jumping ahead and that he felt they should wait until after the Rangers had conducted their investigation. Consensus of Council was to place item on June 7, 1988 agenda for consideration of hiring consulting firm for $85~~.~~. i 8. ITEMS BY COUNCIL: Mr. Aguilar said that he hoped Mr. Gilmore would reconsider his resignation and asked councils opinion. Mr. Greenwald advised that he felt Mr. Gilmore's leaving would hurt the City. Mr. Stanhope advised that he would like to wait until after the investigation. Mr. Baldwin advised that he could not support Mr. Gilmore withdrawing his resignation. Mr. Hartzog advised he was in agreement with Mr. Baldwin. Mayor Sawyer advised that he would like to see Mr. Gilmore Stay. Mr. Hartzog advised that he had a number of things he would like to bring up. If the city is interested in being considered for a prison we were supposed to have something in to AACOG by the end of May. Mr. Greenwald advised that the P&Z commission had been , attempting to get further information on requirements. Mr. Hartzog also advised that He had been placed on a committee at the last United Suburban Cities meeting but that the city was not a member. Mayor advised that he thought the city had passed a resolution concerning this and requested staff do research. Mr. Hartzog advised that he had been contacted in regards to the fence between Windy Meadows and the residential area. Mr. Willman advised that our ordinances did not require fencing except where a business was next to a residential area. Mr. Hartzog that the citizens of Lone Oak were still concerned about getting a light but were agreeable to having it located at River Road. At certain peak traffic time it is impossible for the residents in this area to get onto FM 78. He also advised that the property owners of Lone Oak have been tak ing care of there local park and would like the city to give them some hose and spr ink1ers. He wanted to know what the cost would be to install a sprinkler system since there was one there that was in a deteriorated condition. Mr. Hartzog said that he thought the Industrial Development Committee was supposed to meet one a month but that they had not been doing so. He said he felt that they should resume meetings and compose some bylaws. He also advised that there was nothing in the ordinances pertaining to agendas. He advised that he felt something should be drafted on how to put things on the agenda. 158 Mr. Stanhope advised that several citizens on the Lone Oak side of FM 78 had expressed their concern over how fire trucks and ambulances would be able to reach them when a train was going through. He asked if the railroad company would be opening up the street under the tracks after they nad completed their work. Mr. Gilmore advised that they would be opening it back up but any repairs would be the responsibility of Universal City. Mr. Gilmore also stated that he had spoken to Universal City and they were going to be opening it up. He also asked if something could be done about the light at the low water crossing. Mr. Baldwin requested that and Executive Session be placed on the agenda for the meeting of June 7 with Mr. Spain in attendance to brief the members on the law suits the city is currently involved in. Mr. Greenwald asked Mr. Baldwin if a bus tour for council and P&Z could still be set up. Mr. Baldwin advised that he would look into a time and date. 19 ITBIIS BYIlAYOR: Mayor Sawyer advised that after Monday Mr. Gilmore would no longer be working for the city and that an interim city manager should be appointed. Mayor Sawyer said he suggested Steve Simonson as he' is currentl~ Assistant City Manager. Consensus of council was to place an ~tem on the June 7 agenda considering the appointment of an interim city manager. Il~ ADJOORlK~: On a motion made and duly seconded the meeting was adjourned at 8:40 p.m. ATTEST: ~~ t::2~L Deputy City Secretary, City of Schertz ._ .n!lI; ~1 :::1;.,;. ~ o o o