ccswks 07-13-1988
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SPECIAL SESSION OF THE CITY COUNCIL
. JULY 13, 1988
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The Schertz City Council convened in Special Workshop Session,
Wednesday, July 13, 1988, at 7:88 p.m. in the Conference Room of
the Municipal Complex, 1488 Schertz Parkway, Schertz, Texas. The
following members were present: Mayor Pro Tem Adolph Aguilar;
Earl Hartzog; Hal Baldwin; Ray Stanhope; and Ken Greenwald.
Absent: Mayor Earl W. Sawyer. Staff present were Interim City
Manager Steve Simonson and City Secretary June G. Krause.
PUBLIC BBARIRG: The City Council to hold a public hearing on the
proposed disannexation of approximately 3.98 acres of land out of
Comal County. Said land is located in Northcliffe Country Club
Estates, Section 2, on the north side of Charleston between
Country Club Drive and Fairways Drive.
Mr. Aguilar explained that earlier in the year the people had
asked that their property be disannexed. They were only annexed
when we were establishing our city limits along I35. We have had
the first public hearing and this will be the last public
hearing.
Mr. & Mrs. Brown and Mr. & Mrs. Clark were present and reiterated
their request for disannexation.
There being no further comments from the public on this D
disannexation, Mayor Pro Tem Aguilar declared the public hearing ;
closed at 7:82 p.m. He announced that the first reading of the
ordinance would be August 2nd and it would be finalized on August
16th, 1988.
11 BBAlURG OF RESIDBftS: A. Mr. Ed Mazian advised that
the City had pu-t up stop - signs but they goofed. He took some
pictures which he showed Council, showing the stop sign to be
almost obscured by tree branches. Mr. Mazian requested that
these branches be removed.
B. Ms. DarIa Barrett, Acquatics Manager of the Schertz Pool,
said she wanted to hold an Acquatics show on July 31st. There
should be about 45 to 68 kids involved. She asked Council for
money for plates, napkins, etc. for the refreshments. The
parents are providing the food and it will be free to the public.
Mr. Simonson explained that since Ms. Barrett took over, she has
relieved Mr. Graham of a lot. He said he has received many
favorable comments on the way the pool is now run.
Mr. Baldwin suggested Ms. Barrett give an estimate of the costs
for Council to consider at their nex~ meeting.
Mr. Aguilar asked about liability and Mr. Simonson advised that D
~ t will be in the enclosed pool area and is already covered by
our liab~lity pol~cy
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2. Audit: Discussion on auditors for fiscal year
year 1988-89.
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Mr. Stanhope stated that he would like to see the City stay with
the present auditors.
Mr. Greenwald admitted this would be a bad time to change
auditors. He suggested having this item on the next agenda.
Mr. Hartzog said he feltEd Thorpe made a good point on the
timing. He said the auditors convinced him the City is probably
getting the best for their money.
Mr. Aguilar agreed, saying that in subsequent years the City
should seek proposals early in the year.
Mr. Baldwin said he did not have a problem staying with our
auditors for another year; but he did think the City should take
proposals next year.
Mr. Hartzog said in talking about areas the auditors should
concentrate on, he felt the auditors should canvass the Council.
Mr. Stanhope said the auditors had met with the City Manager as
to areas to look at - one time it was gasoline.
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Mr. Aguilar said that by the next Council meeting Council should
have what they feel the auditors should look at most closely.
Mr. Baldwin said the auditors had brought up the problem of the
extra help they give our bookkeeper. Mr. Baldwin said maybe
Council should look at hiring someone with more skill in
accounting. When looking at the budget, perhaps Council should
put more money in to hire an auditor or accountant. The auditors
said that every year they have to come in and balance the books
before they can start on the audit.
Mr. Aguilar agreed that that position should be considered in the
budget.
#3 WARRANT POLICY: Discussion of a revised warrant policy.
Mr. Aguilar said Council had copies of the revised policy that
goes a little more in depth and asked if Council had any
recommendations or changes.
Mr. Greenwald asked if the City had received an answer on the
pay.
Mr. Simonson said it would be the same as working step - any off
duty would have to be paid time and a half. He said he is trying
to put numbers together now to see if it would pay the City to
use off-duty off icers or get a war rant officer. This pol icy
would at least give the City a day to day schedule or procedure.
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Mr. Baldwin said he did not understand an officer paying for
stamps. He said anything that goes out in the mail should have
City postage and any money that comes in as a result should go
into the general fund.
Mr. Aguilar suggested eliminated III and 14 under fees to take
care of Mr. Baldwin's suggestion.
Mr. Hartzog asked what happens to the money if the clerks send
the letter and the people pay the fine. Mr. Simonson said the
money would go into the general fund.
Mr. Greenwald said he felt it should go into a police replacement
fund- the fine money still goes into the regular general fund.
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Mr. Aguilar asked about the bonding of officers.
Mr. Simonson said he had told the Chief the City would pay for
the bond; but as the fees come in, the fees would pay for the
bonds - Chief had no problem with that.
Mr. Baldwin asked about the blanket bond the City use to have on
all employees. Mr. Simonson said he would check that out.
Mr. Aguilar said that officers could decline serving warrants.
Mr. Hartzog suggested having those that did not want to serve D~
warrants to sign a paper saying so.
Council discussed the policy at length and Mr. Hartzog asked if
there was a problem having to look through a card file for names
on warrants. Mr. Starr said he felt l.t was a problem - with
proper filing and just finding the names. He said that is one of
the reasons they elected to go with the TLETS computer. They are
not looking at software to handle the card file problem.
Mr. Hartzog said he felt the problem should be brought up to the
new City Manager and take a look to see if it is feasible to hire
a Warrant Officer.
.4 CIn IIAMGBR' S RBPOJa': A. Mr .
strange procedure'on the water line bids.
and they came in a little below estimates.
asked that this be on the next agenda.
Simonson said it was a
Only two were received
Mayor Pro Tem Aguilar
B. Received a call from Dale Stein of the Highway Department.
We should have the right-of-way maps ready to start purchasing
in October for Jack Hays widening. They are just starting to get
into the PM 78 project - this is perhaps a couple of years down
the road.
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C. The Medipure Company has approached us for a possible
r-- location in our city. It is a medical waste disposal company.
They seem to have all their requirements in order - the amount of
paperwork and permits required by the State is impressive. They
will be going to P&Z at the next meeting for a specific use
permit. They are looking at property on the other side of 1-35.
Mr. Simonson asked if Council would like a pre-briefing on this
company prior to them going to P&Z. Council agreed to meet
jointly with P&Z at their July 26th meeting for the briefing.
#6 ITEMS BY COUNCIL:
Mr. Hartzoq: A. Briefed Council on the the procedures he had
compiled for the selection of a City Manager, as directed by the
Mayor. In doing his research one of the questions was who would
be doing the review of resumes. Mr. Hartzog suggested
establishing a committee of citizens, who would also do the back
ground research, and weed down to the ones for final interview.
Mr. Hartzog presented a list of names he suggested for this
committee. Council agreed that guidelines and criteria should be
established. Council agreed to a committee of three people, with
Councilmembers submitting names. At the next meeting these names
would be collected and the three with the most nominations would
make up the committee. Mr. Hartzog also suggested that when the
candidates come for interviews, they should be made familiar with
the City and perhaps the committee could show them around the
- city. HJ.s suggestion was that Council have no contact with the
applicants prior to interview.
B. The United Suburban Cities met and Commissioner Lee said the
City of Schertz is not in the Bexar County population
classification. Richard Lopez of HUD suggested the City get into
this. They will be glad to come out and talk to Council about
this telling us why we would be better off going with Bexar
County. The Schertz Water System is still tagged for $135,~~~ as
a loan for the Rittimann system. They have not decided the
percentage rate. August 15th is when the City needs to decide if
they want to go into this.
C. The Guadalupe County Commissioner's Court at 9: 3~ the next
morning were to be discussing the fire, ambulance and library
budget. Mr. Hartzog said he had attended a recent meeting where
they were talking about funding for the library. There is some
question about the way the Seguin library is beJ.ng funded.
Mr. Stanhope: A. He wanted to know if anything is being done
about the electr ic power in Schertz. GVEC had talked about a
loop system but apparently it has not been done as yet. Mr.
Simonson said he had talked to them but he suggested having the
Mayor write a letter asking for a status report.
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Mr. Hartzog asked if the City had received any money from the
outage. Mr. Simonson reported that we received a call this date
saying they were sending the check.
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B. The Schertz Humane Society would like to have the old cat
cages back as they are no longer being used, so that they could
sell them. The purchase money was donated to them and they in
turn gave them to the city.
Mr. Baldwin mentioned that Council had received a copy of the
Housing Authority Emergency Plan.
Mr. Greenwald: A. P&Z had received a package from the
Department of Corrections and they are not accepting applications
right now. Their first requirement is for 388 acres.
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B. Mr. Greenwald said that last week he spent three and one half
hours inspecting police cars. He said he will get his report
t~ed and give copies to council. He said preventative
ma1ntenance is just not being done. He felt that provisions
should be made in the budget to set up a mechanic to do this. He
said he had asked Mr. Simonson to give him a figure of just how
much has been spent on labor charges over the last six months.
He said he felt we could start our own shop and do a lot better
job.
Mr. Hartzog mentioned that there is about $28,888 in self
insurance that maybe could be used to purchase police cars.
Another thought would be equipment replacement which has over
$188,888 in it. Mr. Simonson said the equipment replacement is 0
in the Water & Sewer fund.
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Mr. Greenwald said we need a plan to replace a certain number of
vehicles each year, based on mileage and use.
Mr. Baldwin mentioned that we
Replacement fund for several
equipment but never police cars.
Mr. Greenwald was asked to get his report back to Council at the
next meeting.
have
years
had
and
a Capitol Equipment
have bought other
.6 ITBIIS BY IlAYOR: Mr. Aguilar asked the status of the
water tanks.. -Mr. Simonson said they have just about finished
working on the foundations.
B. What is the status of the Police Chief?
reported that he had brought in another statement
saying he could not return to work at least until
still has 68 days sick leave after that.
Mr. Simonson said the Rangers have gone to the Guadalupe County
Distr ict Attorney and the information is being looked at right
now.
Mr. Simonson
from his doctor
August 1st. He
The Mayor is sending a letter acknowledging the Lone Oak
residents invitation to their picnic on July 16th at 6 p.m..
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Mr. Aguilar also reminded Council of the Real Estate invitation
to the Tamolado on Friday from 3 - 6 p.m.
.7 ADJOORRMENT: There being no further business, Mayor Pro
Tem Aguilar declared the meeting to be adjourned at 9:24 p.m.
ATTEST:
ecretary, City of Schertz