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ccswks 07-13-1988 190 \ SPECIAL SESSION OF THE CITY COUNCIL . JULY 13, 1988 D The Schertz City Council convened in Special Workshop Session, Wednesday, July 13, 1988, at 7:88 p.m. in the Conference Room of the Municipal Complex, 1488 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Pro Tem Adolph Aguilar; Earl Hartzog; Hal Baldwin; Ray Stanhope; and Ken Greenwald. Absent: Mayor Earl W. Sawyer. Staff present were Interim City Manager Steve Simonson and City Secretary June G. Krause. PUBLIC BBARIRG: The City Council to hold a public hearing on the proposed disannexation of approximately 3.98 acres of land out of Comal County. Said land is located in Northcliffe Country Club Estates, Section 2, on the north side of Charleston between Country Club Drive and Fairways Drive. Mr. Aguilar explained that earlier in the year the people had asked that their property be disannexed. They were only annexed when we were establishing our city limits along I35. We have had the first public hearing and this will be the last public hearing. Mr. & Mrs. Brown and Mr. & Mrs. Clark were present and reiterated their request for disannexation. There being no further comments from the public on this D disannexation, Mayor Pro Tem Aguilar declared the public hearing ; closed at 7:82 p.m. He announced that the first reading of the ordinance would be August 2nd and it would be finalized on August 16th, 1988. 11 BBAlURG OF RESIDBftS: A. Mr. Ed Mazian advised that the City had pu-t up stop - signs but they goofed. He took some pictures which he showed Council, showing the stop sign to be almost obscured by tree branches. Mr. Mazian requested that these branches be removed. B. Ms. DarIa Barrett, Acquatics Manager of the Schertz Pool, said she wanted to hold an Acquatics show on July 31st. There should be about 45 to 68 kids involved. She asked Council for money for plates, napkins, etc. for the refreshments. The parents are providing the food and it will be free to the public. Mr. Simonson explained that since Ms. Barrett took over, she has relieved Mr. Graham of a lot. He said he has received many favorable comments on the way the pool is now run. Mr. Baldwin suggested Ms. Barrett give an estimate of the costs for Council to consider at their nex~ meeting. Mr. Aguilar asked about liability and Mr. Simonson advised that D ~ t will be in the enclosed pool area and is already covered by our liab~lity pol~cy ,:" t'~"lIl;;;:,;; -:; "..-~":",,,~~-~~-~ ( 191 2. Audit: Discussion on auditors for fiscal year year 1988-89. I Mr. Stanhope stated that he would like to see the City stay with the present auditors. Mr. Greenwald admitted this would be a bad time to change auditors. He suggested having this item on the next agenda. Mr. Hartzog said he feltEd Thorpe made a good point on the timing. He said the auditors convinced him the City is probably getting the best for their money. Mr. Aguilar agreed, saying that in subsequent years the City should seek proposals early in the year. Mr. Baldwin said he did not have a problem staying with our auditors for another year; but he did think the City should take proposals next year. Mr. Hartzog said in talking about areas the auditors should concentrate on, he felt the auditors should canvass the Council. Mr. Stanhope said the auditors had met with the City Manager as to areas to look at - one time it was gasoline. ,-- I I Mr. Aguilar said that by the next Council meeting Council should have what they feel the auditors should look at most closely. Mr. Baldwin said the auditors had brought up the problem of the extra help they give our bookkeeper. Mr. Baldwin said maybe Council should look at hiring someone with more skill in accounting. When looking at the budget, perhaps Council should put more money in to hire an auditor or accountant. The auditors said that every year they have to come in and balance the books before they can start on the audit. Mr. Aguilar agreed that that position should be considered in the budget. #3 WARRANT POLICY: Discussion of a revised warrant policy. Mr. Aguilar said Council had copies of the revised policy that goes a little more in depth and asked if Council had any recommendations or changes. Mr. Greenwald asked if the City had received an answer on the pay. Mr. Simonson said it would be the same as working step - any off duty would have to be paid time and a half. He said he is trying to put numbers together now to see if it would pay the City to use off-duty off icers or get a war rant officer. This pol icy would at least give the City a day to day schedule or procedure. '~ 192 Mr. Baldwin said he did not understand an officer paying for stamps. He said anything that goes out in the mail should have City postage and any money that comes in as a result should go into the general fund. Mr. Aguilar suggested eliminated III and 14 under fees to take care of Mr. Baldwin's suggestion. Mr. Hartzog asked what happens to the money if the clerks send the letter and the people pay the fine. Mr. Simonson said the money would go into the general fund. Mr. Greenwald said he felt it should go into a police replacement fund- the fine money still goes into the regular general fund. n ........ Mr. Aguilar asked about the bonding of officers. Mr. Simonson said he had told the Chief the City would pay for the bond; but as the fees come in, the fees would pay for the bonds - Chief had no problem with that. Mr. Baldwin asked about the blanket bond the City use to have on all employees. Mr. Simonson said he would check that out. Mr. Aguilar said that officers could decline serving warrants. Mr. Hartzog suggested having those that did not want to serve D~ warrants to sign a paper saying so. Council discussed the policy at length and Mr. Hartzog asked if there was a problem having to look through a card file for names on warrants. Mr. Starr said he felt l.t was a problem - with proper filing and just finding the names. He said that is one of the reasons they elected to go with the TLETS computer. They are not looking at software to handle the card file problem. Mr. Hartzog said he felt the problem should be brought up to the new City Manager and take a look to see if it is feasible to hire a Warrant Officer. .4 CIn IIAMGBR' S RBPOJa': A. Mr . strange procedure'on the water line bids. and they came in a little below estimates. asked that this be on the next agenda. Simonson said it was a Only two were received Mayor Pro Tem Aguilar B. Received a call from Dale Stein of the Highway Department. We should have the right-of-way maps ready to start purchasing in October for Jack Hays widening. They are just starting to get into the PM 78 project - this is perhaps a couple of years down the road. ~' t:M::,j\>. ';".::-:.y o ( 193 C. The Medipure Company has approached us for a possible r-- location in our city. It is a medical waste disposal company. They seem to have all their requirements in order - the amount of paperwork and permits required by the State is impressive. They will be going to P&Z at the next meeting for a specific use permit. They are looking at property on the other side of 1-35. Mr. Simonson asked if Council would like a pre-briefing on this company prior to them going to P&Z. Council agreed to meet jointly with P&Z at their July 26th meeting for the briefing. #6 ITEMS BY COUNCIL: Mr. Hartzoq: A. Briefed Council on the the procedures he had compiled for the selection of a City Manager, as directed by the Mayor. In doing his research one of the questions was who would be doing the review of resumes. Mr. Hartzog suggested establishing a committee of citizens, who would also do the back ground research, and weed down to the ones for final interview. Mr. Hartzog presented a list of names he suggested for this committee. Council agreed that guidelines and criteria should be established. Council agreed to a committee of three people, with Councilmembers submitting names. At the next meeting these names would be collected and the three with the most nominations would make up the committee. Mr. Hartzog also suggested that when the candidates come for interviews, they should be made familiar with the City and perhaps the committee could show them around the - city. HJ.s suggestion was that Council have no contact with the applicants prior to interview. B. The United Suburban Cities met and Commissioner Lee said the City of Schertz is not in the Bexar County population classification. Richard Lopez of HUD suggested the City get into this. They will be glad to come out and talk to Council about this telling us why we would be better off going with Bexar County. The Schertz Water System is still tagged for $135,~~~ as a loan for the Rittimann system. They have not decided the percentage rate. August 15th is when the City needs to decide if they want to go into this. C. The Guadalupe County Commissioner's Court at 9: 3~ the next morning were to be discussing the fire, ambulance and library budget. Mr. Hartzog said he had attended a recent meeting where they were talking about funding for the library. There is some question about the way the Seguin library is beJ.ng funded. Mr. Stanhope: A. He wanted to know if anything is being done about the electr ic power in Schertz. GVEC had talked about a loop system but apparently it has not been done as yet. Mr. Simonson said he had talked to them but he suggested having the Mayor write a letter asking for a status report. --- Mr. Hartzog asked if the City had received any money from the outage. Mr. Simonson reported that we received a call this date saying they were sending the check. 194 B. The Schertz Humane Society would like to have the old cat cages back as they are no longer being used, so that they could sell them. The purchase money was donated to them and they in turn gave them to the city. Mr. Baldwin mentioned that Council had received a copy of the Housing Authority Emergency Plan. Mr. Greenwald: A. P&Z had received a package from the Department of Corrections and they are not accepting applications right now. Their first requirement is for 388 acres. i I I o B. Mr. Greenwald said that last week he spent three and one half hours inspecting police cars. He said he will get his report t~ed and give copies to council. He said preventative ma1ntenance is just not being done. He felt that provisions should be made in the budget to set up a mechanic to do this. He said he had asked Mr. Simonson to give him a figure of just how much has been spent on labor charges over the last six months. He said he felt we could start our own shop and do a lot better job. Mr. Hartzog mentioned that there is about $28,888 in self insurance that maybe could be used to purchase police cars. Another thought would be equipment replacement which has over $188,888 in it. Mr. Simonson said the equipment replacement is 0 in the Water & Sewer fund. ) Mr. Greenwald said we need a plan to replace a certain number of vehicles each year, based on mileage and use. Mr. Baldwin mentioned that we Replacement fund for several equipment but never police cars. Mr. Greenwald was asked to get his report back to Council at the next meeting. have years had and a Capitol Equipment have bought other .6 ITBIIS BY IlAYOR: Mr. Aguilar asked the status of the water tanks.. -Mr. Simonson said they have just about finished working on the foundations. B. What is the status of the Police Chief? reported that he had brought in another statement saying he could not return to work at least until still has 68 days sick leave after that. Mr. Simonson said the Rangers have gone to the Guadalupe County Distr ict Attorney and the information is being looked at right now. Mr. Simonson from his doctor August 1st. He The Mayor is sending a letter acknowledging the Lone Oak residents invitation to their picnic on July 16th at 6 p.m.. .....jj,....- .",- .,.. ;,:.-........ ~t'..... ,,~~;~'fu-_ -~",.... o r r--- r--- ~ l 195 Mr. Aguilar also reminded Council of the Real Estate invitation to the Tamolado on Friday from 3 - 6 p.m. .7 ADJOORRMENT: There being no further business, Mayor Pro Tem Aguilar declared the meeting to be adjourned at 9:24 p.m. ATTEST: ecretary, City of Schertz