ccswks 09-28-1988
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SPECIAL MEETING OF THE CITY COUNCIL
SEPTEMBER 28, 1988
The Schertz City Council convened in Special Workshop Session,
Wednesday, September 28, 1988, at 7:00 p.m. in the Conference
Room of the Municipal Complex, 1400 Schertz Parkway, Schertz,
Texas. The following members were present: Mayor Earl W.
Sawyer, presiding; Earl P. Hartzog; Ray Stanhope; Adolph Aguilar
and Ken Greenwald. Absent: Hal Baldwin. Staff present were
city Manager Kerry R. Sweatt and City Secretary June G. Krause.
#1 Discussion with Bob Sohn of Rew Braunfels Utilities
concerning service aore~nts between City of Schertz and Rew
Braunfels Utilities.
Mr. Sohn said it was a pleasure to be present to talk about a
cooperative program. He said he wanted to present to Council
again a project discussed previously. In 1985 we received word
from GBRA and the City of Schertz of a common need of sewer and
that the City had applied for a permit. He said they also wanted
to supply sewer in that area and contacted both entities to
discuss this. Out of that came the feasibility report of the
engineers. He reiterated that they then came to Schertz Council
with the idea that by cooperating, money could be saved by both.
He said he advised Council at that point that Schertz and New
Braunfels enter into a Memo of Understanding. Mr. Sohn said
their plans are moving ahead rapidly. The are in the process of
obtaining the right of way and hope to be out for bids and ready
for construction in the spring of 1989. They have money
allocated from bonds. Mr. Sohn said they could bring the line
down to Schertz ETJ. The Letter of Agreement would have two
major points - one would be some type of metering device; the
other would be the 1, 2, 3, 4 points of connections. The cost
would be broken down - they would treat Schertz like one of their
developing customers, with a pro-rata cost, which they would
allocate Schertz part of the oversizing of the line to
. accommodate 300,000 gallons per day average. The estimates are
, that that would be a little less than $300,000. They also said
that could be paid as a service fee to them over a ten year
period at the same interest rate as they have on their 1987 bond
issue, which is something less than 7.5%. Next would be the
Operation and Maintenance cost, which is based on normal everyday
costs but would not include areas of heavy administration.
Previously they had said it would be something like 30 cents but
it may be a little more than that. That can be developed later.
There would also be a central facility cost that helps to pay for
capacity for that customer when Schertz would put on a large
industr ial plant. Schertz would be responsible for all sewage
piping systems above their system.
One of the controversial things that was brought up before was
the moving of Schertz ETJ line. Mr. Sohn said he thought at the
time that would be rather generous; however, when this was
discussed with Council in December, he got a rather heavy feeling
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about that from Council. It has never been their position in a
cooperative aqreement with Schertz to obtain anythinq like this.
He said he would qo back and recommend to the New Braunfels City
Council that that not be a basis for the aqreement. Mr. Sohn
said what he was really present for was to see if anyone had any
type of problems with Kerry Sweatt and him continuinq to develop
a Memorandum of Understandinq and put this thinq toqether in a
way that the two bodies could aqree.
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Mr. Sam McKenzie, Consultinq Enqineer, then pointed out on a map
the areas beinq discussed, and review their previous report. He
first pointed out New Braunfel's service area. There is a major
divide in this area that is a drainaqe area. At the present time
they plan to build an outfall line to serve that drainaqe area to
a lift station somewhere in the area of Wick's Lumber Yard. From
this station, a force main will be necessary to pump sewaqe over
the divide into the 1044 Outfall line. A major sewaqe outfall
main will be installed parallel to the riqht of way of the MKT
railroad southwesterly to the New Braunfels ETJ. Smaller
connection mains will be installed in the residentail areas.
Mr. McKenzie said, based on the area to be served, it is
estimated that an averaqe daily flow of one million qallons per
day can be expected. For the desiqn of the system, the peak
daily flow of 2,500,000 qallons will be used. The trunk sewer
will be an 18" diameter pipe for the first 4,000 feet from the IUI
lift station and continue the remaininq distance of 10,000 feet
to the ETJ with 12" pipe. The sewaqe lift station will be of the
dry well-wet well type, with at least 3 sewaqe pumps to meet the
peak flow of approximately 1740 qpm. The force main will be 12"
diameter, for a distance of 6,000 feet. It will be necessary to
cross 1-35 by borinq.
Mr. McKenzie said as to what would be required to enter into this
aqreement with Schertz, the trunk sewer would be increased from
an 18" pipe to a 21" pipe for 4,000 feet and the 12" main would
have to be 15" for 10,000 feet. The lift station and pumps would
be expanded in capacity and pumps installed to pump 2,170 qpm.
The force main would have to be increased to a 14", instead of
the 12" pipe. Table II of the previous report shows the cost to
be $1,100,000 and they are proposinq for Schertz to pay for the
oversizinq, for an initial cost to Schertz of about $287,000.
Table III shows cost estimates for future expansion for a total
of $3,375,000, with Schertz share beinq $371,150.
Mr. Roqer Biqqers explained a little about the Operations and
Maintenance cost, breakinq it down into four cateqories. First
would be the job cost, second treatment cost, third transmission
costs and fourth would be A&G (administration and qeneral).
Mr. Greenwald asked if based on what they now have at the Keeler ~I
Road Plant, how lonq before expansion would be necessary. Mr. U
Sohn said probably not until 1997 or 1998.
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Hr. Stanhope asked about cost from CCMA about pumpinq uphill and
Mayor Sawyer advised that it would be cost prohibitive.
Mr. Ford said that with the dollars we have available riqht now,
it looks as if it will be more economical to qo with New
IBraunfels Utilities. He said he needs to qo over the fiqures but
with New Braunfels, we would not have to fiqht the up hill flow;
but would be qoinq with the natural confiquration of flow.
Mr. Sohn said he was not tryinq to sell Schertz; but would like
to set a deadline for about six weeks.
Mr. Hartzoq asked when they expected to qo out for bids. Mr.
Sohn replied probablY the early Sprinq of 1989.
Mr. Sohn suqqested qettinq the enqineers and financial people
toqether to qo over the fiqures.
Mayor Sawyer qot concurrence from Council for the City Manaqer to
further study this matter.
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Mr. Brown of Forbes Company said he had three parcels of land on
1-35 and have Qone out with a brochure. He said they had talked
with 3M about the larqer site and as soon as they were told there
was no sewer, 3M did not want to wait. Mr. Brown said with the
kind of support he was hearinq, he felt they could attract that
type of facility; but time is critical.
Mr. Sweatt said there is a biq need to move forward and this is
the first step.
Mayor Sawyer called for a short recess at 7:42 p.m.
iThe Workshop Session was reconvened at 7:48 p.m.
Mr. Hartzoq referred to Mr. Brown sayinq he had lost
Council had talked about a packaqe sewer plant before.
if someone needs sewer r iqhtaway, could we set up a
plant since we already have a permit.
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3M and
He said
packaqe
Council said if Mr. Brown comes in and says we will lose the deal
,without sewer, they would be willinq to look at a packaqe plant.
, Mr. Sweatt said he had talked with Mr. Sohn and Schertz could
; probablY pay their part over a ten year period.
#2 Discussion of Plannino and Zonino Co..ission
recommendations:
r A. Amendment to Mobile Home Ordinance.
Mayor Sawyer advised that P&Z has recommended approval of this.
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Mr. Hartzog asked for staff comments. Mr. Sweatt said he agreed
and thinks this will answer some of the needs.
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B. ReGardinG EmDtv lot next to 2620 Kline Circle.
Mayor Sawyer said P&Z said the lot belongs to the City and
therefore the City's responsibility and should be brought up to
standards and maintained adequately.
Mr. Sweat said he had discussed this with Streets/Parks
Department and they feel increased maintenance will take care of
the problem.
C. ChanGe to Schertz Master Plan.
Mayor Sawyer said that P&Z recommends the Master Plan be changed
to show Antler Drive and Fawn Drive connected. Right now if
someone drives up Fawn they would have to turn in someone's yard.
.3 Discussion of City Secretary Salary.
Mayor Sawyer reminded Council that this is one of the things that
needs to be addressed by Council. A survey of area salaries was
provided and the Mayor recommended a 51 increase.
Mr. Hartzog suggested putting this position on the pay schedule I :'1
and recommended a grade 17-A.
Mayor Sawyer asked this item be on the next agenda after
receiving affirmative comments from Council.
.4 Review of Oniforll Service AGr_nt.
Mr. Sweatt said he included in Council packets proposals to
provide uniforms for a number of city departments. Proposals
were received from three companies and staff recommends the
Dickies proposal of five uniforms a week for an annual cost of
$228.80 per person with $301.60 for supervisors uniforms.
'5 Discussion of authorizing City Manager to participate in
Insurance progr...
Mayor Sawyer said as everyone knows our employees have to wait
for completion of the six month probation period to be eligible
for insurance and retirement. He suggested that the City Manager
being an at-will employee of the Council, should be placed on
insurance and retirement immediately. Council concurred.
'6 Review of Annexation it_ PM 1103.
Mayor Sawyer said that at one time, Council was going to annex D
this area and were taken to court. He asked Council if they now
wanted to go ahead with the annexation of this 30.63 acres in
Comal and Guadalupe Counties. It would mean that we had to start
completely over.
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Mr. Greenwald said they were told at the time that the court
action would just put it on hold and we could take up from where
we left off.
Mayor Sawyer said that Mr. Sweatt had informed him that it has to
be started over again.
rMr. Aguilar said the city needs that section to control what goes
in there.
Mr. Greenwald said there had been some talk of activity in the
iarea and he felt we should go ahead. Council agreed.
i #7 CITY MANAGER'S REPORT: Mr. Sweatt asked Council if they
iwould step outside for a moment. He showed Council and citi2ens
,the newly painted police cars - white with dark green stripe and
'the new uniforms for the department.
:On returning to the conference room, Mayor Sawyer stated he felt
iMr. Sweatt was gOing in the right direction and thanked him for
,his quick decision.
Mr. Hart20g asked the cost for the uniform change for each
officer. Mr. Sweatt advised since the change was minimal it
:would cost very little. The revised summer weight shirts are
cheaper and they will keep the same pants and it will only cost
$2.50 to put the stripe down the sides.
,B. We did have the police auction on vehicles and got better
;prices for the five vehicles than expected.
C. The Fire Convention will be this Sunday beginning at 1: 00
,p.m.. We will be closing Aero Avenue from Oak to FM 1518.
'Everyone is encouraged to attend.
Mayor Sawyer said this is the first time in over ten years that
Schert2 has hosted this event.
#8 ITEMS BY COUBCIL:
~r. Aauilar: A. Asked how finances look as far as the end of
the year is concerned. Mr. Sweatt said we are hoping to end the
year in the black. He had asked all Departments to cut back.
Mr. Hart20g said that last year the auditors critici2ed because
of over expending in certain line items. Mr. Sweatt advised that
some changes are being made and will be brought back to Council.
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Mr. Hart20a: A. There was a letter asking for pri2e money before
the Home Coming Game and the Business Club had given $150.
B. There will be a meeting on September 29th at Leon Valley of
the United Suburban Cities. Basically they are asking for money
for legal expenses to fight CPS.
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C. When Council hired Mr. Sweatt he said he wanted Council to
give him an evaluation after six months. Both the City Manager
and City Secretary need evaluating and Council needs work sheets
for these evaluations. Mr. Sweatt said he had something from
ICMA and felt it would work and be a good communication tool.
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D. Is there a need to have the Bell Rinoer list all the time.
Mayor Sawyer said it is mainly to remind Council of these items
in case they need to talk about them. Mayor Sawyer said he would
like to continue oetting it.
Mr. Greenwald: A. Asked Mr. Sweatt to 00 to a BVYA meetino with
him to meet the Board and they had a pretty frank discussion. He
said he told them they need to communicate more with Council. A
new Board take over the 13th of October and some of the new
people have plans. Rioht now they have a deficit problem. He
felt Mr. Shriver would work with them to help in this area. Mr.
Greenwald said he explained the City is going to continue work on
the park improvements. The Board will be meetino on Thursday
niOhts now so Mr. Greenwald will be able to attend. The meetinos
will be the second and fourth Thursdays at 7:30 p.m. Mr. Sweatt
said Council should be getting a financial statement within two
to three weeks.
E. Mr. Greenwald said he and Mr. Graham had been working on the
position of mechanic for maintainino vehicles.
fl9 ITDIS BY MAYOR: Mr. Sawyer asked Mr. Hartzog to
represent the City at the Leon Valley Meetino. He said the only
thing about money is as lono as they do it on a per capita basis
for citizens served.
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fl10 ADJOORBMBBr: There beino no further business, Mayor
Sawyer declared the meetino to be adjourned at 8:37 p.m.
ATTEST:
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