ccswks 03-11-1987
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SPECIAL MEETING OF THE CITY COUNCIL
MARCH 11, 1987
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The Schertz City Council convened in Special Workshop Session,
Wednesday, March 11, 1987, at 7:00 p.m. in the Conference Room of
the Municipal Complex, 1400 Live Oak Road, Schertz, Texas. The
following members were present: Mayor Pro Tern Ken Greenwald,
presiding; Charles B. Sharpe; Hal Baldwin; Ray Stanhope; Adolph
Aguilar. Absent: Mayor Earl W. Sawyer. Staff present were
City Manager Jimmy G. Gilmore and City Secretary June G. Krause.
PUBLIC HEARING: A. Mayor Sawyer explained the purpose of this
public hearing was to receive citizen input on the proposed
annexation of approximately 60.911 acres of land out of Comal and
Guadalupe Counties. This land is located off 1-35 on Eckhart
Lane for one mile, 500 feet wide.
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There were approximately 14 people in attendance for the two
public hearings.
One citizen asked what is to be gained by the annexations.
Mayor Sawyer advised that the annexations would allow for further
annexations and extend the City's extraterritorial jurisdiction.
Mr. Gilmore added that it would establish boundary lines and
prevent other cities from surrounding Schertz.
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The citizen then asked if Schertz was being forced to this by New
Braunfels. He was told no, that was not true.
Mr. Baldwin explained it would also give the City control of the
area.
Mr. Greenwald mentioned that there would be a second public
hearing on this property on March 17th.
There being no further questions, this public hearing was closed
at 7:12 p.m.
B. Mayor Sawyer explained that this public hearing was also to
receive citizen input on the propose annexation of approximately
107.63 acres of land out of Bexar County located on Lower Seguin
Road.
Mr. Gilmore advised that the City had received a letter from the
City of Cibolo stating that they have some letters of intent in
this area. This poses questions that we do not have answers to
at this time. Also part of this land is in San Antonio's E.T.J..
Letters of intent have no bearing if the property is in another
city's E.T.J. In the Letter of Agreement with San Antonio this
area was assigned to the City of Sdhertz E.T.J..
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Mayor Sawyer asked if there were any citizens ~ishing to speak on
this proposal and there were none at this time.
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One woman asked if there is a break-in in her shed which is not
in the city limits, but her house is in the city limits, who will D
answer the call. Mr. Gilmore explained that Schertz would handle
the call because the pOlice can answer calls within 1000 feet of
the city limits. We do not intend to take in any area that we
cannot service.
Mr. Baumann asked about road maintenance. Mr. Gilmore said the
Citizens have passed bonds and with that money the City would be
obtaining equipment to maintain roads, as well as water. The
whole area is being planned for service.
Mr. Baumann asked the time frame for water service to his
property. Mr. Gilmore said within three to five years.
Mayor Sawyer explained that the Water Superintendent and engineer
are now working on plans and until they are complete, Council
cannot give a definite time frame.
Another citizen asked that if the City is
lines, why did they skip over Schaefer Road.
Lakewood Acres and has had problems with his
times.
going to lay main
He said he lives in
water line numerous
Mr. Scharpe said that if the citizen outside the city would pay
for it, we could possibly get a water line to his property soon.
You can not solve all the problems at once, that comes with D
growth.
Mr. Baumann asked the Council to really consider the problems
they will be facing in that area, especially if the landfill goes
in they feel it would pollute their shallow wells.
Mr. Aguilar reminded the citizens that this public hearing was
just to determine if the citizens do or do not want to be
annexed. All input will be considered before action is taken.
Mayor Pro Tern Greenwald said that if there were no further
questions, he declared the public hearing closed at 7:43 p.m.
#1 HEARING OF RESIDEN'I'S: Mr. Willman said that at the last
workshop a question Came up about the approval of the street
plan. He showed a copy of resolution 84-R-14 where the Council
had approved the street plan.
#l-A Approval of Official Notice of Sale :of Water Bonds.
Mr. Chuck Hall said he was sitting in for Tom Anderlitch, who had
previous engagement. He said that when investors bid on bonds,
they will not wait for two readings of ordinances with
publication in between the readings. Therefore, these issues
need to be on the next workshop agenda for vote.
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They were sent to 250 to 300 banks for bidding. Mr. Hall said
they have applied to Moody to increase the City's credit rating.
The City has B aa on General Obligation and Baal on Revenues.
The difference in a better rating would be from 1/2% to .65%.
Mr. Hall said he commends Council for passing the water rate
increase when they did. It will enhance chances for an up-grade
in ratings.
Mr. Baldwin moved to approve the form and content of the Official
Notice of Sale, the Official Bid form and Official Statement and
authorized the use thereof in its initial offering of the bonds.
Mr. Aguilar seconded the motion, which carried as follows:
AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
Mayor Sawyer called for a short recess at 8:16 p.m.
The Special Meeting reconvened at 8:22 p.m.
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#2 Consideration of appointment of officers to the Library (" ,
Advisory Board. ' ) :3 I
Mr. Aguilar recommended appointing the officers as recommended by
the Board at the next regular meeting.
#3
Discussion of building expansion for the Library.
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Mr. Earl Hartzog, Library Board member, explained that the Board~; ': ~:,' .
had been discussing bricking the building and received an '3"'"
estimate that was rather high. They decided that bricking the
building was not the highest priority. They have decided, with
Council approval, to go out for bids for expanding the building.
They had two recommendations one for a 60 x 25' expansion and one
for a 60 x 50' expansion. There is a great need for space to
store their books and they are considering having a used book
sale daily or weekly - depending on volunteers to operate it.
Mr. Fred Ross said the Library does not need the larger of the
two suggested expansions at one time. They realize there is a
need for additional storage for other departments of the City and
thought the extra space could be used for that until such time as
it is needed for the Library. The building expansion would be
unfinished on the inside7 however they did suggest adding a 60'
full height common stud wall 25' from existing building including
painted gypboard finishes and a 3-1/2" bat insulation for an
additional cost of $2,818.00. The 60x50' expansion would cost
about $28,742.00. If you added a 10 ton alr conditioner for
$11,600, the total would come to $43,160
70'
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Council then discussed the parking and was told that there would
be no loss of parking. The City could extend the gravel parking
in back. Also it was determined that this expansion would not 0
interfere with the helipad, which is in back of the fire station.
Mr. Gilmore emphasized the need for storage for all departments
of the City.
After further discussion, Council concurred to go out for bids
for a 60x50' building with the common stud wall.
#4 Presentation of the 1985-1986 Audit by Ed Thorpe of
Melick, Thorpe and Armstrong.
Mr. Thorpe passed out draft copies of the audit saying that the
Bond people said they could get by with that for the time being.
The auditors want to go over it again with a fine tooth comb
because of the application for a Certificate of Performance. He
explained that their firm has a different auditor every year to
go over the books and since each one does it a little
differently, it is like changing auditors every year. Mr. Thorpe
then went over the Manager's Report. He explained that the City
has a significant amount of consumable supplies. Alice Austin
has designed a system of inventory - in fact she has done a lot
of remarkable work which would have cost the City a large amount
of money if they had to contract out for this. The system needs
to be on-going during the year and Alice has devised a form for
this purpose. One of the things checked was the value of
inventory on gasoline. The City improved this some years ago by
going to a key box on the pumps 1 however in checking, it was
found that there is really no control on delivery of gasoline.
We have just required the company to meter the fluid that goes
into our tank, which should help considerably. Mr. Thorpe then
went over the statistical pages briefly. He then asked Council
to let him know if they had any questions when he formally
presents the audit at the next regular meeting.
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Mr. Greenwald thanked Mr. Thorpe for his efforts ~n the City's
behalf.
#5 Discussion of a noise nuisance ordinance.
Copies of the Animal Control ordinance were in Council packets
for their perusal.
Mr. Gilmore said there were several areas marked in the ordinance
that Mr. Harris says need to be strengthened. This item was on
the agenda because of a complaint made by one of our citizens
concerning a dog that continually barks.
Council discussed the various areas of the ordinance and felt it 0
did not need strengthening. They also discussed Animal Control
tickets and those that are being dismissed by the judge. Mr.
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Gilmore was asked to get a list of the AIC tickets that were
dismissed and why.
#6
Addition.
Discussion of animal control problems in Rittimann
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Mr. Gilmore advised that he had contacted the County and they
will' not contract with us for animal control. Also they will
answer only dog bite or rabies calls.
#7 Discussion of newsletter insert in the Herald News
newspaper.
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Mr. Gilmore said that Councilman Sharpe had asked for this item. ) 00
The Herald would like to have all articles by April 15th to be
published in the last paper of the month.
Mr. Sharpe asked what assurance do we have that it will go in all
the papers in our area.
Mr. Baldwin said the school district had had good luck with their
inserts. Two of the Councilmen said they had never received one
in the school inserts.
All in all, Council thought this was a good idea.
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#8 Discussion of P&Z recommendation on Zoning Change #85.
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Mr. Greenwald explained this is the rezoning of the I-10
frontage. As there were no questions, Mr. Greenwald asked that
this be on the next agenda.
#9 Discussion of proposed annexation along Schaefer Road
from FM 1518 to Cibolo Creek.
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Mr. Gilmore
annexations.
Road.
said this was a continuation of the requested
This is taking in a 500 foot strip along Schaefer
Mr. Baldwin said the only thing that worried him is taking over
the maintenance of Schaefer Road, especially with the traffic
generated if the landfill goes in. Why do we want to annex if it
is going to be a problem.
Mr. Gilmore said one thing is that Council had asked for this.
But we do need to get out to Lost Meadows and along Schaefer Road
to have some control over what is being built and how it is being
built. They are building nice homes in Lost Meadows but have no
building codes. There are some people in the area that don't
want to be annexed but these are the same people that do not want
mobile homes or shacks next to them either.
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Mr. Sharpe asked how many more
take care of these annexations.
people in the next three years,
and possibly 2 pOlice officers.
they cover these areas right now.
people will be have to hire to
Mr. Gilmore said two more water
3 or4 in the Streets and Parks
Fire and SAFES are okay because
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Mr. Greenwald said if we don't step out and take control, it is
going to deteriorate further.
Mr. Sharpe said he also has reservations because we are already
putting a burden on the Street and Parks departments.
Mr. Greenwald asked if we should press on with the scheduling of
public hearings and Council said go ahead.
#10 Discussion of Ordinance to increase the franchise fee
paid RogersCablesystems of the Southwest.
Mr. Baldwin asked how much we received from Rogers per year and
Mr. Gilmore said about $12,000. Mr. Baldwin then said he did not
know why the City was considering increasing the franchise fee at
this time. The time to do this would be when Council is working
on the next budget and if it is needed.
Mr. Aguilar said that since it was brought up about costing the
citizens more, maybe the service fee covers this and if we raise
this their service fee would go up. Mr. Aguilar said he called
Rogers and asked them what the fees were and they said the
package fee is $12.45 in any and all cities they serve. There is '
a profit covered in that fee so they should be able to pay us
what we ask with no more fees. If a person w~ts extra service,
then of course they pay for the extra service.
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Mr. Baldwin said that if we could establish that the franchise
fee is out of the $12.45, then he would have no objection.
Mr. Gilmore said that is what they told him also. Mr. Baldwin
said in that case he would vote for it but he would also call
Rogers.
Mr. Greenwald received a favorable concensus of Council for this
item to be on the next agenda.
#11 City Manager's Report: A. The Randolph Metroplex
Chamber of Commerce has submitted their contract agreement for
renewal for the coming year. They are asking for an increase to
$1400 year, which does fit in with the scale based on sales tax.
Mr. Sharpe explained the guide lines that had been set up based
on sales tax but had not been followed the last few years.
Mr. Greenwald asked that the contract agreement be on the next 0
agenda.
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B. Mr. Gilmore announced that there would be a meeting the next ~?)' r ~
day with San Antonio Councilman Hasslocher, their City Planner ~(
and Mayor Cisneros to discuss some of the land in the r ~; .
Schirmerville area to bring Mrs. Boeck's property into the city
of Schertz. As there are several conflicting meetings, Mr.
Sharpe said he would attend on the City's behalf.
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C. Council should be receiving an invitation to the Ground
Breaking of Schertz Parkway on the 17th of March. It will be a
catered affair. Do not have the time as yet but they really plan
on a big event.
D. Received some very good news at a meeting yesterday. The
State Highway Department set new policy of participation by
cities on farm-to-market roads. It seems Schertz will not have
to pay for curbs and gutters for FM 3009, which means we would
have money for Schertz Parkway. We are also working with them on
FM 1518. Mr. Gilmore said he had asked for this in writing.
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Mr. Gilmore said we would be going to court on Ackermann and
Binseil in April. The Binseil property is totally in the 100
year Flood Plain and Ackermann's is about 1/2 in the Flood Plain. A'\ ~J ;};;
We are hoping that the damages will be offset by the improved l6' f. "
value of the land. We are looking at $20,000 to $25,000 for both II I
properties. We have gone ahead with the preliminary plans and
have talked with the Highway Department of extending Schertz
Parkway across FM 78 and tie back into FM 1518. We are working
with Beck, who owns 95% of the property. The State is not sure
yet about their participation. Regardless of what we do, so much
money has been spent on their By-Pass plans they will not drop
it. If we show interest in a loop, we stand much better chance
of them also looking at FM 78.
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E. Mr. Gilmore passed out revised bid specifications on the 1/2 fJ ,,:..1"""
ton truck for the Water Department. Council agreed to go out for (~?
bids.
#12 Items by Council: Mr. Baldwin received a letter from a
citizen concerning a situation involving a theft of a vehicle and
this lady's son. Most Councilmembers received the same letter.
Mr. Gilmore said he had Mr. Aguilar review all the information he
had on the occurrence. Council then discussed at length the
situation and how it was handled by the Chief of Police. Mr.
Gilmore said he felt is was handled properly.
Mr. Sharpe announced the Chamber Open House for Friday from 4:00
to 6:00 o'clock.
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#13 Items by Mayor: Mayor Pro Tern Greenwald said he had'/; Ill/fI-
talked with Mayor Sawyer about Comal County having a flood tax or 111
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drainage tax and perhaps we should start looking at something
like that.
#14 Adjournment: There being no further discussion, Mayor
Pro Tern Greenwald declared the meeting to be adjourned at 12:03
p.m.
ATTEST:
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