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REGULAR MEETING OF THE CITY COUNCIL
JULY 7, 1987
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The Schertz Ci ty Council convened in Regular Session, Tuesday,
July 7, 1987, at 7 :00 p.m. in the Council Chambers of the
Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The
fOllowing members were present: Mayor Earl W. Sawyer, presiding:
Charles B. Sharpe: Hal Baldwin: Ray Stanhope: Adolph Aguilar and
Ken Greenwald. Staff present were. City Manager Jimmy G. Gilmore
and City Secretary June G. Krause.
PUBLIC HEARING: Mayor Sawyer opened the publ ic hearing held
jointly with the Planning & Zoning Commission and advised the
purpose of the hearing was to receive citizen input on the
request of Texas Construction Systems Inc, on behalf of the
Knlghts of Columbus, for a Specific Use Permit for three-phase
development located on Schertz Parkway. Mayor Sawyer then turned
the hearing over to Mr. Bob Andrews, Vice Chairman of the
Planning & Zoning Commission.
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Mr. Andrews outlined the procedures to be followed as being to
receive input from the interested citizens and after that there
will be no further comments received. The Planning and Zoning
Commission will take all comments into consideration and will
have ten days to make a recommendation to City Council. He then
asked staff for location and comments.
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Mr. Steve Simonson indicated the property in question is located
on Schertz Parkway directly across from the Fire Station and is
approximately three acres. Both the Police Department and Fire
Departments had no objections. Mr. Simonson said that 31 letters
were mailed to adjoining property owners and only one was
returned in favor of the permit and none returned opposed to it.
Mr. Andrews asked if the applicant for the permit would address
the hearing.
Mr. Patrick O'Connell, representing Texas Construction Systems
Inc. said they had applied on behalf of The Knights of Columbus.
He said this is a three-phase project on Schertz Parkway and they
need the permit to go forth on building the Assembly Hall. The
front portion of the property will be left for General Business
purposes, the hall on the middle portion and the rear would be
for a Day Care Center. There will be a 30 foot wide road from
Schertz Parkway to Pheil Street on the north side of the
property.
Mr. Sharpe asked how much parking would be provided. Mr.
O'Connell said for the 12,300 square foot building, there would
be 134 parking spaces.
~ Mr. Stanhope asked the build-out time on the three-phases. Mr.
O'Connell said they would go out for bids immediately and they
estimate six months for the hall.
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Mr.Andrews asked if they were seeking a Specific Use Permit for
the hall only. Mr. O'Connell said since the R-4 zoning does not
apply, they will also need the permit for the Day Care Center.
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'"Nr..~ Baldwin asked who would be using the hall. Mr. Marty
Martinez of the Knights of Columbus said that the hall will be
used for their meetings and will not be open to the public except
by rental. It will not be open every evening like the VFW, only
on meeting nights.
Mr. Andrews then asked for input from the citizens present.
1. Mr. Carroll of Brooks Avenue said he just wanted to know if
it would be open all the time and that has been answered.
2. Lorine Riffell of 716 Brooks Avenue inquired about the plans
for parking. In the summer there are three ball games going on
at the school grounds and parking is quite a problem.
3. . Mr. ado Riedel said he owns the property on both sides of
this property and asked what difference would it make if they
would put the building on either side and not split up the
property. He said it might be better to keep the big pieces of
property together.
Mr. O'Connell said they were commissioned to put the package
together utilizing the property to the best advantage.
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Mr. Andrews told Mr. Riedel that his comments really had no
bearing on this request for permit.
Mr. Baldwin asked Mr. Riedel if he wanted to swap his three acres
for the Knights of Columbus'. Mr. Riedel said yes he did.
Mr. Martinez said they would not consider trading because they
like the property they already have.
It was mentioned that in some cities there is an ordinance that
prevents selling of liquor within 300 feet of a school. Mr.
Andrews said that is a state law. Mr. Martinez said the Knights
of Columbus will abide by all laws of the state and city.
Mr. Andrews said the hearing would be closed and that all
comments will be considered and that Planning & Zoning has ten
days to make their recommendation to City Council.
Mayor Sawyer declared the hearing closed at 7:17 p.m. and called
for a short recess.
The regular meeting was reconvened at 7:22 p.m.
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IBOARD OF ADJUSTMENT: Mayor Sawyer explained that the City
Council also sits as the Board of Adjustment and they have had a
irequest from Mr. Hoover Edwards for a variance to place a mobile
Ihome on the old Starlight Theater property.
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IMr. Gilmore said the placement would be next to the proj ection
Ibooth. Mr. Edwards had talked with Planning and Zoning and Mr.
jGilmore said it was his understanding they had disapproved the
request: therefore it came to the Board of Adjustment. In the
ipackage request, there are several letters from adjoining
ibusiness men and they all favor this mobile home being placed
there to help the security of the area.
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I*r. Stanhope asked about the septic tank to be used. Mr. Gilmore
Isaid it had checked out okay.
IMayor Sawyer said it was checked by the Heal th Inspector and
Ithat Mr. Edwards knows that this is for this one time and that
!the variance will not automatically be extended.
jMr. Aguilar said a time should be established for the variance
'and then it would have to be renewed. Mr. Aguilar said this has
ibeen discussed two times and Mr. Edwards has not been present
lei ther time.
IMr. Greenwald suggested the sight should be inspected annually.
iMr. Sharpe said Mr. Edwards is just replacing a mobile home that
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iburbned.
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!Mr. Stanhope moved to approve the request by Mr. Hoover Edwards
'I 'for a variance on the mobile home placement to be renewable every
18 months. Mr. Baldwin seconded the motion.
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IMr. Sharpe asked it that would take him to January of 1989.
IMr. Greenwald asked if Council was going to ask Mr. Edwards to
Iremove the old movie screen.
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IMayor Sawyer called for a vote on the motion, which carried as
I follows:
AYES: Council Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
# 1 APPROVAL OF MINUTES: Mr.
minu tes of the regular meetings of
Special Meeting of June 10, 1987.
motion, which carried as follows:
Sharpe moved to approve the
June 2 and June 16 and the
Mr. Greenwald seconded the
r- AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
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#2 HEARING OF RESIDENTS: none
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#3 COUNCIL BRIEFING: Mayor Sawyer asked for a motion to
table this item as Mr. Rita Bullock was not present.
Mr. Greenwald moved to table item #3. Mr. Stanhope seconded the
motion, which carried with the following vote:
AYES: Councilmembers Sharpe, Baldwin, Stanhope, Aguilar and
,Greenwald.
NAYS: None
#4 BID AWARD: Mayor Sawyer explained that this is a three-
part item. The first to be considered is No. A - Computers.
Council received bid tabulation sheets in their packets.
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Mr. Aguilar moved to consider awarding bid that was discussed at
workshop on the Data Point equipment from Thomas Enterprises of
Texas. Mr. Greenwald seconded the motion, which carried with the
following vote:
AYES: Councilmembers Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
B. Consideration of awarding bid on Motor Grader.
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Mr. Gilmore reminded Council of the various bids discussed at
last workshop. He said he did consult with our legal advisor,
who said that unless there is an outstanding reason not to, the
Council should go with the low bid. Mr. Gilmore said he checked
with A&M about the Champion Motor Grader and they said for what
the City wants it for, the Champion will be sufficient. If
Council decides not to go with the low bid, then they should
reject all bids and go out again for bids.
Mr. Sharpe said information received seems to be contrary to what
was earlier discuss. Mr. Gilmore said the information we had
earlier was based on building a road from scratch and it is
doubtful if our men will be doing that.
Mr. Sharpe said that what would be the significant difference
here is that one has a one year warranty and the other a two-year
warranty.
Mr. Harris, legal advisor, that could be put in the
specifications. The problem is that when you put specifications
together and people bid and can comp.ly, they have a reasonable
right to believe they will get the Did. He went on to say that
it is his ~osition that Council take the low bid, if it meets all
the speciflcations, or reject all and go out again.
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Mr. Sharpe said he did not know what the bid specifications were
and he was very uncomfortable making a decision.
Mr. Gilmore said he had the specif ica tions and each of the
bidders had areas of non compliance.
Mr ._, Baldwin said that none of the bidders met all the
specifications.
Mr. Sharpe then moved to table this item and have the
Streets/Parks people come back with a recommendation and
comparison. Mr. Stanhope seconded the motion.
Mr. Greenwald said that if none meets the specifications, then
Council should rej ect all three and rewri te the specifications
and go out for bids again.
Mr. Sharpe said he had rather table this i tern until the next
meeting and see if staff could come up with a little more
information. He said he did not want to delay but just fel t
uncomfortable.
Mayor Sawyer then called for a vote on the motion before Council,
and the motion carried as follows:
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AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
C. Consideration of awarding bids on wheel loader.
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Mr. Gilmore suggested rejecting all bids as they came in for much
more than was anticipated.
Mr. Greenwald moved to deny all bids on the wheel loader. Mr.
Stanhope seconded the motion, which carried as follows:
AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
#5 RESOLUTION: Mayor Sawyer introduced a resolution
read the caption as follows:
RESOLUTION NO. 87-R-9
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A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS, SETTING A TIME, DATE AND
PLACE FOR PUBLIC HEARINGS PURSUANT TO THE
PROPOSED ANNEXATION OF APPROXIMATELY 383.4
ACRES OF LAND, OUT OF BEXAR COUNTY.
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I Mr. Sharpe moved to approve the resolution setting the time for
public hearings on annexation of the Boeck property. Mr. Baldwin
seconded the motion, which carried with the following vote:
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AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
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Mayor Sawyer said that the Boeck family requested this annexation
to bring this property under the wing of the Ci ty of Schertz
because they are not getting any services from the City of San
Antonio.
#6 CONTRACT: Consideration of a service contract for EMS
service with-Guadalupe County Commissioners.
Mr. Gilmore said our EMS provides service to unincorporated areas
of Guadalupe County. SAFES have gone to Guadalupe County
Commissioners saying we must be remunerated or we can not provide
these services to that area, which includes Northcliffe and
between Marion and Schertz. The Commissioners agreed to contract
with us for $34,000 per year.
Mr. Sharpe moved to approve the contract with Guadalupe County
for EMS service. Mr. Greenwald seconded the motion, which
carried with the following vote:
AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
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#7 RESOLUTION: Mayor Sawyer introduced a resolution and
read the caption as follows:
RESOLUTION NO. 87-R-10
A RESOLUTION OF SUPPORT,
NORTHEAST/IH 35 SPORTS STADIUM
Mr. Sharpe moved to approve a resolution supporting a Sports
Stadium. Mr. Stanhope seconded the motion, which carried with
the following vote:
AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
#8 P&Z RESIGNATION: Mayor Sawyer advised there is a letter
of resignation from Dave Allen in the Council packets.
Mr. Stanhope moved to accept the resignation of Dave Allen from
the Planning and Zonin~ Commission. Mr. Baldwin seconded the
motion, which carried wlth the following vote:
AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and
Greenwald.
NAYS: None
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Mayor Sawyer advised that the Council has also received a
resignation from Tom Yarling because he may be in violation of
the City Charter. This resignation was received Monday the 6th
of July, 1987.
#9 CITY MANAGER'S REPORT: A. There is a group of people
from Costa Rica supported by San Antonio that will be in the area
for two weeks. There will be 20 Municipal Mayors, Councilmen and
City Managers from August 1 through the 15th. They will be
interning with various Cities in the area. They are also looking
for hosts families, which would include room and two meals a day.
These people want to observe the way small cities work.
Mayor Sawyer, and Council agreed, that they did not object to
tha t .
B. In, regards to the street striper - the people that had sent
the 'striper did so without part of the equipment. They have
written saying they will provide the piece of equipment that was
left off at no additional cost if the city desires. They
apologized for any misunderstanding.
Mayor Sawyer and City Council said no - to go out for bids again.
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#10 ITEMS BY COUNCIL: Mr. Sharpe said he wanted to comment ~~
on the July 4th Jubilee as it was his first to attend and he had rt11 ~ '7,
a very enjoyable time. ~
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Mr. Sharpe said he will be out of town on vacation for the next
two weeks.
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Mr. Baldwin said he also enj oyed the Jubilee and he and Mr.
Sharpe both got blue ribbons for their beards.
Mr. Baldwin said he received
department saying they caught
Rose Garden School.
a phone call from U.C. pOlice
two suspects who broke into the
Mr. Stanhope said' he wanted to thank the Ci ty for mowing the
right of way on FM 78. He also said the sign is still down he
brought up once before. Mr. Gilmore said we have to go through
the State for that one and it is being worked on.
Mr. Aguilar said he felt most everybody enjoyed
perhaps Council should send a note to the VFW.
glad to see so many citizens participating in one
the Jubilee and
He said he was
way or another.
Mr. Aguilar announced the Library has a very successful reading
program in progress.
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Mr. Greenwald said he thought the Jubilee parade was the best one
yet. He also said Council should send letters to both the VFW
and the Business Club.
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#11 ITEMS BY MAYOR: Mr. Sawyer said the VFW has assured
him that they will be on hand in the future. It was pleasing to
see so many citizens out.
Mayor Sawyer said the only phone comment he had on the Specific
Use Permi t was concerning the increased traff ic because of the
ball games at the school nearby.
'Mayor Sawyer also recognized Mr. Freeman of the Housing Authority
and Mr. Jack Warren, the new Chairman of the Jaycees as being
present for the meeting.
Mr. Gilmore passed out copies of the proposed budget for fiscal
year 1987-88.
#12 ADJOURNMENT:
adjourned at 8:05 p.m.
unanimously carried.
Mr.
The
Greenwald moved the meeting be
motion was duly seconded and
ATTEST:
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