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ccswks 09-30-1987 / 243 , ! SPECIAL MEETING OF THE CITY COUNCIL SEPTEMBER 30, 1987 The Schertz City Council convened in Special Workshop Session, Wednesday September 30, 1987 at 7:00 p.m. in the Conference Room of the Municipal Complex, 1400 Schertz Parkway, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe, Hal Baldwin, Ray Stanhope, Adolph Aguilar and Ken Greenwald. Staff present were City Manager Jimmy G. Gilmore and City Secretary June G. Krause. 11 HEARIBG OF RESIDEBTS: two members of. the Planni'ng resigned had been recognized. the October regular meeting. Mr. Merwin Willman asked if the and Zoning Commission that just Mayor Sawyer said they would be at at 411131 I / ~ last 12 Consideration of an ordinance regulating enclosure of junk or Salvage Yards. Mr. Gilmore advised that the changes requested workshop had been made to this proposed ordinance. the r I I l Mr. Stanhope asked if fencing in dumpsters was feasible. Mr. Greenwald replied that Section 9 procedures for a variance. go ing to explains be the Mr. Ag u i I a r period has compliance. asked if the penalty is continuous been passed and the business is Mr. Gilmore said that it was. when the grace still not in After discussion, Council agreed the time limit for compliance in Section VII should be extended to six months. Mr. Baldwin asked Henry Gutierrez, manager of Waste Management, what problems he envisions in enclosing dumpsters. Mr. Gutierrez said that it would increase the time of collection by 20 to 25%. He said he had addressed this question to their Houston office and they feel it would be a real bad situation. Mr. Gutierrez said there are a few isolated cases that do not maintain their dumpsters that cause the problems. He said they try to keep their dumpsters fresh looking by changing them out periodically. ~ Mr. Gilmore asked about how many put trash outside the dumpster. Mr. Gutierrez said that some do but they try to get them to enlarge the size of their dumpster or increase times of service when this happens. He said the side loading is a lighter truck and they like to use them especially in apartment areas. Mr. Gutierrez said that one apartment complex has eight dumpsters and asked if they would have to have eight enclosures. Mr. Gilmore said he felt the intent was to enclose those visible from the street. 244 ~~ ~~\ ~ ~ Mr. Baldwin said he could imagine that people will see the enclosures and then just throw garbage into the enclosure rather 0 than the dumpster. Mr. Gutierrez said there are some problem areas on Main Street. Mayor Sawyer suggested taking that section out of the ordinance regarding enclosing dumpsters and pass the rest of the ordinance. Mr. Gutierrez said that Universal City has an ordinance that food establishments should have their waste removed at least two times a week. Again Mayor Sawyer suggested taking out Sections 5, 6 and 7, leaving the parts in about junk and savage yards in order to get that part passed because it is needed now. Mr. Stanhope said he feels there residential areas. People put their the wind blows, it goes everywhere. put them out on garbage days. should be more control in garbage out in bags and when Our ordinance says they only Mr. Sharpe asked if we had ordinance where builders must Gilmore said he would check. put something in have an on-site the subdivision dumpster. Mr. Mayor Sawyer ask that the question of enclosing dumpsters be put on the Bell Ringer list. #3 Consideration of bids received on Kotor Grader, Pneuaatic-tired Loader, Dua. Truck, Utility Tractor and Flez-Win& Kower. o Mr. Gilmore said we have gone out for bids according to specifications approved and Council were furnished with tabulation sheets and recommendations from staff. He Council will notice that the bids came in quite a bit lower expec ted. Mr. Gi 1more sa id if Counc i 1 had any ques t ions, Graham was present to answer any technical question. the bid said than Mr. Mr. Sharpe said he understood the attorney said you must accept the low bid. Mr. Graham said the attorney said you must accept the lows bid if it meets the specifications and no outstanding reason can be shown why it is not the best bid. On the motor grader, staff recommended accept ing the bid of Cooper Equipment in the amount of $58,658. Mr. Greenwald asked why they did not recommend taking extended warranty. Mr. Graham said it was too expensive every bidder they talked with said the extended warranty is day one and the equipment already has a six month warranty. said they also talked with mechanics and did not have one said it was worth that kind of money. {~.;;3~~ the and from He that o ( 245 r- After discussion, Council decided they would prefer going with the extended warranty. B. Pneumatic-tired Loader staff recommended going with Waukesha-Pearce Ind. for $46,413. After discussion, Council agreed with their recommendation and to accept both option 1 and option 2. C. Dump truck - Mr. Graham said they asked for bids on both gas and diesel engines. The gas will be cheaper and much less expensive to repair. Council agreed to go with the gas engine. Mr. Stanhope said he did not remember advertising for two trucks and he would like to see the notes on that. Council's decision was to go with the low bidder - San Antonio Truck, in the amount of $20,394.25 each. i D. Utility Tractor - Although Brookside Equipment of Houston is the lowest bidder, they apparently do not meet the requirements to be within 75 statue miles of Schertz. Additionally, the machinery they bid, although meeting all other specifications except draft sensing - therefore staff feels their bid does not meet specifications and are ineligible for consideration. He said there is a local dealer of this equipment in the area who would have to honor the warranty but they have said that the repairs would go to the bottom of their repair list. Staff recommended going with Dietz Tractor in Seguin on both the Utility Tractor and the Flex Wing Mower, even though neither is the low bid. Council decision was to reject all bids on the Utility Tractor and Flex Wing Mower and go out again putting both these pieces of equipment under one bid. 14 Consideration of an ordinance amending the sign ,g1 139 ordinance~ Article IX, Permits; Article VI Sign Permitted in all I~I Businesses and Article III Definitions. Council agreed with the recommendations of the Planning and Zoning members on this ordinance and asked that it be on the next agenda. #5 Consideration of an Qrdinance amending the Subdivision Ordinance, Article II Procedures. l Council agreed with the recommendations of the Planning and Zoning members on this ordinance and asked that it also be placed on the next agenda. 16 Consideration of rezoning of Schirmerville Area. &1, 1~D C 1 F . h h . . f /t3-r ora ee enner, represent1ng t e ome owners assoc1at10n or area, said a poll of their people requested that the area on Mrs. tbat 246 ~~ ~l\~ ~ ~ ~ {\~, ~ V\J ~ ~ ~' ~ ~ After discussion, Council decided they would prefer going with the extended warranty. o B. Pneumatic-tired Loader staff recommended going with Waukesha-Pearce Ind. for $46,413. After discussion, Council agreed with their recommendation and to accept both option land option 2. C. Dump truck - Mr. Gra~am said they asked for bids on both gas and d iese 1 eng ines . The gas wi 11 be cheaper and much les s expensive to repair. Council agreed to go with the gas engine. Mr. Stanhope said he did not remember advertising for two trucks and he would like to see the notes on that. Council's decision was to go with the low bidder - San Antonio Truck, in the amount of $20,394.25 each. D. Utility Tractor - Although Brookside Equipment of Houston is the lowest bidder, they apparent ly do not meet the requirements to be within 75 statue miles of Schertz. Additionally, the machinery they bid, although meeting all other specifications except draft sensing - therefore staff feels their bid does not meet spec if ica t ions and are ine 1 ig ib Ie for cons idera t ion. He said there is a local dealer of this equipment in the area who would have to honor the warranty but they have said that the repairs would go to the bottom of their repair list. Staff D recommended going with Dietz Tractor in Seguin on both the Utility Tractor and the Flex Wing Mower, even though neither is the low bid. Council decision was to reject all bids on the Utility Tractor and Flex Wing Mower and go out again putting both these pieces of equipment under one bid. #4 CODsideration of an ordinance aaendin. the si.n ordinaDce, Article II, Peraits; Article YI SiaD Peraitted iD all BusiDesses aDd Article III DefiDitioDs. Council agreed with the recommendations of the Planning and Zoning members on this ordinance and asked that it be on the next agenda. #5 CODsideratioD of aD ordiDaDce aaeDdiD, the Subdi.isioD OrdinaDce, Article II Procedures. Council agreed with the recommendations of the Planning and Zoning members on this ordinance and asked that it also be placed on the next agenda. #6 Consideration of rezonin. of Schiraer.ille Area. Mrs. Cora lee Fenner, representing the home owners association for that area, said a poll of their people requested that the area on o ~ ...1,.., r (/ 247 r-- Lower Seguin Road from the Randolph AFB boundary be zoned residential/agriculture. Bexar County will look at the commercial va lua t ion accord ing 1 y. Counc i 1 ag reed recommended zoning. property to the west They were afraid that zoning and raise their to this change in the Mr. Aguilar suggested this zoning be defined by metes and bounds and then say with the exception of the listed business and commercial zoned areas. 17 Consideration of appointiBg a Secretary to the & Zoning Co..ission. Planning ~11 114 J ~I Mayor Sawyer said that P&Z has recommended Keith Van Dine for this position. Council had no objection to this appointment. #8 CITY KAIAGER'S REPORT: A. Have received a letter from ~~ 11~ the State ~ighway Department asking that Schertz obtain addition~ /~ A right of way from FM 3009 to Cibolo City limits on FM 78 for /3t1 widening. Mayor Sawyer said the touncilis plans has always been to widen FM 78. Council agreed. I B. We need to pass a tax rate for the coming year. With the 3% J~ ?f( increase that we are allowed, the rate would be $0.24705. He 'OI! Ie" handed out examples showing what this rate would be for Council's )~LI property plus two businesses. Mr. Baldwin asked if this amount would fund the budget and Mr. Gilmore said it would. Mr. Sharpe asked if that included debt service and was told yes. C. Mr. Gilmore said he would like for Council resolution on mutual aid between our police department in the area. He said from what he hears, this is the the area police departments have sat down and talked they are now communicating. to pass a and others first time together - C{1, 7t/ J /0 C) D. About the middle of exercise. Randolph needs holding it in Schertz. somewhere and will involve November, we wi 11 have a fu 11 blown 1,1,14 f t 0 h old 0 n e and wet a 1 ked the m in t 0 !& 9 It will be a T38 crash in our park all departments of the City. E. Mr. Gi Imore asked if give for street repairs. Council all agreed Council agreed. on the priorities co~ 14q /0 F. We have a suggested ordinance by Judge Finley authorizing the Municipal Court to collect a fee to cover cost of administering e~?SO Article 6701D, Section 143A, of Vernons. Council agreed. 11~ - I Mayor Sawye r brough t out t ha t the Guadalupe County Appraisal Board. City He has said 159 votes on the ,g?,1S( Council needs to ;L/4- 248 f) ^,Vj"r ~ ''v; \ \ '6 Db ~ \~0 00 \ ~0~ tbf\' (b \r'f lb~';~~ r I\t}~ 'tQ\ I /) \A, , ...)' ~~ \~"J 1 \ t;; l, ~ ~ \~0Cl \'b~ approach possible. the School District Board and go along with them if He said he would like to get Mr. Sharpe on this board. o Mr. Baldwin said they were not suppose to send out the number of votes until every entity has set their tax rates. Mayor Sawyer suggested getting with the School District, Cibolo and Marion to be assured of getting someone from this end of the County of this Board. #9 on the brought brought ITEKS BY COU.CIL: Mr. Greenwald said a question came up "Welcome to Schertz" sign. He asked ,if. Mr. Sharpe had this up to the Business Club. Mr. Sharpe said he had not it up but that he would soon. Mayor Sawyer said we either need to fix it or to tear it down. Mr. Greenwald also called attention to the tentative agenda for the Joint meeting with the Planning and Zoning Commission scheduled for later in the month. Mr. Baldwin said he had waited until this meeting to gripe about the looks of the Cibolo Creek at the low water crossing but it is beginning to look a little bit better. Mr. Gilmore said the whole thing has to be redone. They are moving all the utilities in order to redo the railroad bridge. Mr. Baldwin said he had received another pbone call from Barbara Wright of the Canvas Shoppe concerning the condition of Eckard Road. Mr. Gilmore said the City had mowed ~he bamboo and filled some of the pot holes. D Mr. Sharpe said Mr. Brannon of the County is going to come back to Council with their proposal because they are going to pave up to our city limits. From what Mr. Brannon says, it might behoove Council to take them up on their o'ffer to pave our portion of this road. Mr. Gilmore said if Council would like him to he can ask Mr. Brannon ~o send us a letter to this effect. Mr. Baldwin said an article in the Light newspaper had an article saying the Pit Bull Dog Show in Guadalupe County Fair Grounds had been mo~ed tb so~e ~iivat~ property in Schertz because they did not have the right kind of insurance. Mr. Baldwin suggested that the City look into this. Mr. Stanhope asked Mr. Gilmore to give Council an update of the water tanks. Mr. Gilm.ore ,said we ,are working with the people in Schermirvi11e area for land. It is looking very good - they are deciding if they want to charge for it, donate the land or participate in the road for it. We have not done anything on the East Live Oak pr~perty because we are trying to find out how we are going to bring water line to the property. We need an easement for the 20 inch line. D ,& / 249 r- Mr. Stanhope then asked how property for the road. Mr. court in November. we are doing Gilmore said we on obtaining will be going the to 1j1 $1- ) Jtf Mr. Stanhope said planning sho,u1d have been done prior to this. Mr. Gilmore said he did not know what type of planning could have been done. We are trying to get costs of various alternatives. Mr. Aguilar said you cannot do everything before you go out for bonds because you do not know if you are going to get the bonds passed. Mr. Sharpe said along these lines, he would like to see a time table about drainage. We have talked about low or high crossing and have to make a decision at some time. We need some type of game plan or time table with alternatives. Mr. Gilmore said they are running water lines down the road now. We discussed two routes and negotiations are going on. We did not discuss the time we would cut off and go with the low water crossing. The property owner will give the right of way for $100,000 for the land and then wants the City to deed it back to him. r- Mayor Sawyer said the City should build the low water crossing and let him just sit there. Mr. Sawyer suggested letting Mr. Gilmore give a time when the City shou1a give up negotiations and go with the low water crossing. Mr. Sharpe said State starts on route. he wanted Jack Hays to get the Boulevard road finished before the so there will be another Mayor Sawyer asked Mr. Gi 1more to come up wi th next workshop the plan to inc 1ude everything done to get the bridge done. a time table by that has to be Mr. Sharpe asked if the City ever seeded the Oak Forest entrance where the bridge was built. This area needs cover before the rains start. Mr. Graham said there should be some up stream reshaping and down~stream reshaping becaus~ it was not done according to specifications. ~'/. 110 () / ;;1 Mr. Sharpe asked if the City took any action on the Appraisal District budget and was told no action was taken. Mr. Sharpe announced that there was an article in the newspaper 1, ?~I that Schertz City Council was challenging other Councils in the rt I area in the United Fund Drive. Win or lose, the City is getting jCJ<6 some positive publicity. Mr. Sharpe also mentioned the organ donor cards, saying the Rota~y Club has had two or three briefings on this subject. 250 f\ \t 1- ~l\\ ~ \\ ~~'b ~~\ ~ \ \ "" ~ ~~ ~ \i ~ \() ,~ ~C\\'\~ \\) '\ Mr. Aguilar said he was glad to see the ordinance being presented regulating junk yards, maybe somethinr can be done abo'u't the one on the sout-h side of I 35. Mr. Gi more said we are up there almost every week. Right now we don't have anything with teeth in it. This ordinance will help. o Mr. Aguilar asked Mr. Sharpe if he had received any response on the United Fund cha llenge. Mr. Sharpe sa id the time tab Ie to report back is November 1st. Mr. Stanhope had an article about some towns in Maine who are burning their trash. Perhaps this could be discuss~d at a later' meeting. Mayor Sawyer said there was a study done not too long ago about trash burning. He suggested Mr. Stanhope get a copy of this from Mrs. Hazel Scott of Universal City. Mr. Greenwald asked the status of the striper. Mr. Graham said it is on order and will come direct to us from the factory. #10 ITDS BY KAYO": Mr. Sawyer said he had talked with Mr. Brannon about the road and also about fire protection in Northcliffe. He said that perhaps we can get them to work with us on a mutual aid agreement. Council received a card from Mayor Bauder thanking them for the 0 flowers sent after the tragic loss of his wife. #11 ADJOU....Z.T: There being no further business to discuss, the meeting was adjourned at 9:47 p.m. ATTEST: o "