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ccswks 10-15-1986 250 -- ---.----- ""', \ SPECIAL MEETING OF THE CITY COUNCIL OCTOBER 15, 1986 f""\ ; I The Schertz City Council convened in Special Workshop Session, LJ wednesday, October 15, 1986, at 7:00 p.m. in the Conference Room of the Municipal Complex, 1400 Live Oak R'o'ad, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe; Adolph Aquilar and Ken Greenwald. Absent: Councilmen Hal Baldwin and Ray Stanhope. #1 PUBLIC BEARING: Mayor Sawyer explained that the public hearing was being held to receive citizen input on the proposed annexation of 121.906 acres of land out of Comal County. The land is located to a depth of 250 feet either side of the center line along FM 482 and FM 2252. As there were no citizens wishing to sp'eak on the proposal, Mayor Sawyer declared the hearing closed at 7:01 p.m. 12 BEARING OF RESIDENTS: till' . Willman asked what was planned toward completing the review of the proposed zoning ordinance. Mayor Sawyer asked that this item be placed on the next workshop agenda. #3 Discussion of streets in new subdivisions. Mr. Sawyer said that Mr. Sharpe had mentioned this item at the j""----"\! last meeting, saying that some of the streets seem to be falling apart. U Mr. Sharpe said that in Woodland Oaks there are about three places where there are dips in the streets that seem to be Sinking. Mr. Gilmore said there is suppose to b'e s'ome major work done in that subdivision. MR. BALDWIN ARRIVED AT 7:05 p.m. Mr. Gilmore said the streets were put in by the developer and then when they came in to build hous-es, they brought in big equipment with teeth in front that did some damage. We did get on them about it and they are going to repair the biggest ones but it would cause more trouble than we have now to fix the small ones. Mr. Sharpe advised that when a developer cuts streets, the City should charge them a large amount of money if they come in after a year or so to do it. Mr. Sharpe asked what the streets are going to look like in ten years when they are falling apart in just over one year. ~ I ' U Mr. Gilmore said he believed this would be taken care of in the new subdivision ordinance. He said it is not the peo.ple that ~'-,Jr" .1 "!,,~:-.[;,,, j \...!:I6!j,~it~ r- , i ;I. r r- , i r-- ~ 251 build the streets that cause the trouble as much as the ones that ~uild the houses. IMr. Sharpe asked what kind Of control does the City have from our engineer on the tests that are made on the streets. I iMr. Gilmore answered that we did not get reports but the engineer 1maintains them in his office. These tests are done by an independent firm. Mr~ Gilmore said he does know that compaction tests are taken but he did not know the number of holes required. Mr. Aguilar posed the question that if the streets are accepted by the city and then later someone lays a sewer line and there is a crack, who pays. Mr. Gilmore explained that the person that put in the sewer line would pay. He reminded Council that we have exac~ly that situation on the south side of FM 78. Mr. Baldwin asked what would happen if the City did not accept the streets. Mr. Gilmore said the City has to accept them within one year as there is a year's warranty. Mayor Sawyer said that once the City accepts the streets, we should insist that anyone putting in utilities would have to bore under the streets. He suggested taking a good look at the new proposed subdivision ordinance to be sure this is in it. #4 Discussion of S.A.F.E.S. service to Randolph AFB. Mr. Gilmore had copies of a Memorandum of Understanding that Randolph had sent back to us. He said he had one of the SAFES personnel call Randolph as a new resident of the base and the Clinic told them there is a doctor until eight 0' clock and he will see people by appointment after five. If an ambulance is needed, the person should call the Clinic and they will make arrangements. They say they have a twenty-four hour phone service for this purpose. This Memorandum of Understanding is almost the same thing they have expounded on several times. Mr. Gilmore said he feels it is the best we are going to get out of them. . Mr. Aguilar said he understands that they will be sent a bill when called but they feel that they cannot put that in the agreement. Mayor Sawyer said he feels everyone wants to see SAFES on Randolph but we don't want to give it to them free. Mr. Aguilar said he understands that we will charge them just for going on the base; if no transport is required, we get the fee but it stops there. If transport is required, then we bill the patient. Mr. Gilmore said that is right - just like we do everyone else. This gives the City an argument if one of the other cities complains. 252 #5 CITY MANAGER'S REPORT: A. Speaking of good relations with the Air Force, we received several letters from the nU International Training Officer thanking us for our hospitality and training we furnish the international trainees when they visit. We need to order some additional give away items for the next visit. . B. We have a request from Planning & Zoning for a public hearing for a Specific Use Permit for the Christian Church in Oak Forest subdivision. They have 43 acres and it is our understanding that they plan to build a school later. The only problem is in them having to drive through the residential area to get to their property. Mr. Greenwald said P&Z gave them two alternatives - one to buy easement 'and widen Crest Oak or two, come out the back side and tie into Widerstein Road. Council said to set up the-public hearing. C. P&Z has also requested a public hearing on some recommended changes to the Zoning Ordinance to include accessibility for the disabled and handicapped as this would make more of an emphasis on the people when they came in for permits. D. P&Z has also asked to rezone the area in front of Northcliffe from pre-development to general business. ~ E. The police force has brought up the possibility of a canine program. One of the officers has a trained animal and wants to set up the program. After discussion, Council wanted some costs figures before committing. F. Green Valley Water Supply Corp. has submitted a revised application for a loan. They would drop the grant portion but ballooned the other proj ects. Mr. Gilmore said he has been working drafting a letter to answer the revised application. n I ' U Mr. Sharpe asked what approach the City will take on the Board member who has political conflict. Mr. Gilmore said there was a recommendation that the City does not submit a letter to the Board on that issue as it could solidify the Board members. G. Mr. Gilmore said he had talked to one of the developers in' regards to school land. The developer said he would be contacting the school district and start talking to them. This would be in the area of Savannah Square. He made the statement that he feels he can make a offer that is reasonable. H. Mr. Gilmore said they would be taking depositions on Friday on the Parker Case. II U 253 Have been talking to the two people at this end of Schertz ;- Parkway. One of them says we are not offering them enough money. offered $10,000 plus fences. Mr. Harris recommends condemnation. Concensus of the Council is to go with the condemnation. #6 ITEMS BY COUNCIL: Mr. Greenwald said he h~d picked up literature at TML on the National League of Cities that is being held in San Antonio in November. There are a lot of good seminars sessions - things that possibly city staff could go to. Mr. Baldwin agreed that anytime there is one in San Antonio, we should take advantage of it. Mr. Greenwald briefed Council on some of the seminars he attended atTML. Mr. Greenwald also reminded staff to call to obtain signed copies of the re$olutions after being signed by TML Board. Mr. Gilmore advised that Mangum has declared bankruptcy so now all we can go after is the bonding company. We hope to go after them in January. Mayor Sawyer said that if Mangum has any assets, we should file for our share. Mr. Greenwald said he also stopped by a couple of displays on striping equipment. He suggested Mr. Gilmore look at the literature, write the specifications and order a striper. ~ Mayor Sawyer asked that this be an item for the next workshop agenda. Mr. Greenwald said that P&Z had given tentative approval for Greenshire Oaks Unit I for all R-l lot sizes. Mr. Baldwin asked the status of the Bond committee findings. Mr. Gilmore said Mr. Anderlitch is working on the information to hand out to citizens. Mr. Baldwin showed a brochure by Mr. Duffield that was very informative for citizens. Mr. Baldwin said that if we don't have anyone on staff to do something like this, then the City should hire someone. During the discussion on bonding, ~r. Baldwin said he was just not sure $2,000,000 was going to take care of the City's needs for five years. Mayor Sawyer said the main thing we want is to seal coat roads that are deteriorating. We are not talking about building major roads, strictly preservation. Mr. Gilmore said it was his understanding that streets would be separate, water separate and FM 78 separate, with projects listed. ,-- Mr. Sharpe said that the only negative thing in our city is that 10% of our ad valorem taxes comes from 10 top businesses. If one goes under, then that could offset our tax structure. l 254 Mr. Sharpe also said that one of our top priorities should be a n grant for Schirmerville area. Mayor Sawyer said we are working lU' on that now. Farmers Home Association said to apply but they cannot assure that we would get it. We n~ed to survey to see if the average income is lower than $ll ,40'0. Mr. Gilmore agreed and said that we have all the instructions from Farmers Home on how to do it and have started the process. Mr. Sharpe said at TML he stopped at several places that make signs and they all said there was nO problem with delivery. Mr. Sharpe said one of the things he enjoyed when we had the Schirmerville people in was having the department heads here for briefings. Mr. Sharpe suggested that we have the department heads meet with Council at least quarterly. After further discussion, it was agreed that the departm'ent heads should be present at regular meetings rather than workshops, which are rather lengthy, on a quarterly and rotation basis. Mr. Aguilar said that he noticed that someone had bent the new library sign on FM 78. Mr. Gilmore advised that concerning th-e street in front of Buffalo Country, the Water Department found about four holes in the pipe. The department will have to go in at night and replace this. The pipe is on order now. #7 ITEMS BY MAYOR: Mayor Sawyer said he felt the TML meeting was successful where all learned something. o # 8 ADJOURNMENT: adjourned at 9:23 p.m. Mayor Sawyer declared the meeting ATTEST: Secretary, City of Schertz c ;. ~~,.."t:.ibd~~ J~' .;. ,._}~.: