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ccswks 05-14-1986 139 r- SPECIAL MEETING OF THE CITY COUNCIL MAY 14, 1986 The Schertz City Council convened in Special Session, Wednesday, May 14, 1986, at 7:00 p.m. in the Conference Room of the Municipal Complex, l400 Live Oak Road, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe; Hal Baldwin; Ray Stanhope; Adolph Aguilar and Ken Greenwald. Staff present were Jimmy G. Gilmore and City Secretary June G. Krause. I PUBLIC HEARING: Mayor Sawyer opened the public hear ing and welcomed everyone present. He gave the purpose of the hearing, saying it was to receive input on the proposed annexation of approximately 4l.744 acres of land out of Guadalupe County. Mr. Sawyer explained this land is located on Jack Hays Boulevard bordered by Borgfeld Road, FM 78 and on the east by the Gutierrez landfill. As there were no citizens wishing to speak nor any questions or comments from Council, Mayor Sawyer declared this hearing closed at 7:02 p.m. r I. PUBLIC HEARING: Mayor Sawyer immediately opened this hearing and explained the purpose was to receive input on the proposed annexation of approximately 5428.993 acres of land out of Bexar I County. This land is known as the Schirmerville area. In answer to a citizen's question, Mr. Gilmore explained that this land does not include the east side of FM l5l8. Mr. Aguilar asked if the City had received any word from San Antonio regarding their deannexation of portions of this area. Mr. Gilmore said nothing in writing since Mayor Cisneros' letter. However they called and said they would be sending the metes and bounds where they were releasing the frontage road to Schertz. They will be sending a letter of agreement to be signed. Mr. Baldwin asked if we had checked into the development right behind Randolph Air Force Base. Mr. Gilmore said we had written them telling them about the development of storage area but have heard nothing back from them. Mr. Sharpe said at least we have gone on record that this was there before we annexed. Mr. Baldwin asked if we would have a time problem if San Antonio does not get the paper work to us soon. Mayor Sawyer said if it does, we will jus"t. ""back off and start the public hear ings over again. r- There being no further comments, Mayor Sawyer declared the public hearings closed at 7:07 p.m. ~ 140 #1 BEARING OF RESIDERTS: Mr. Johnny Smith, Executive Vice- President of the Cibolo Valley Jaycees introduced Mr. Miller (the outgoing president) and Mr. Tim Sullivan the incoming president. Mr. Smith then showed plans for a Cibolo Valley Jaycee Community Center, saying they have been working on this for three years. He invited everyone to the ground-breaking ceremonies on Monday, May 19th at ll:OO a.m.. The project is located right across Fm l5l8 from the Scout Hut. He said it is their intention to make this building available to the community for dances, large functions, etc. There will be one large meeting room that will hold 500 people and a smaller one for about lOO people. In addition there are offices and small meeting rooms, with parking for about 300 cars. Mr. Smith said the target date for moving in will be August 1, 1986. This is a $496,000 project that will be coming into the city, to be used by all area cities and the Chamber of Commerce. He said they are trying to get some conventions to come in. \ o Mayor Sawyer thanked them for coming in. 2. Mr. Gerald Brown asked Council their feelings on covenants. Mayor Sa~er explained that the City does nothing on covenants or deed restrictions, the City has no authority. Mr. Sawyer told Mr. Brown that he as a citizen would have to do what he deemed necessary. Carlene Scott asked about how long it will be before the City 0 amends the ordinance concerning the list of types of businesses . that can go in office and professional. Mayor Sawyer said it first had to go through Planning and Zoning then to legal and back to Council and it could take six months or more. Mr. Brown said their concern is that Mr. Simmons is not going to develope this land but sell it. Again he said that they do not wflnt anything on this land but they are trying to work with Mr.Simmons and will meet again with him the evening of the l5th. He said they are probably going to take Mr. Simmons to court. #2 Discussion of variance request by Mr. Kendall. Mayor Sawyer said we have had the public hearing on this variance request where the gentleman wants a two foot side year setback variance. Council agreed this should be an agenda item. #3 Discussion of an ordinance on the proposed annexation of 41.744 acres of land out of Guadalupe County. Mayor Sawyer said this is the land on Jack Hays Boulevard in front of Gutierrez landfill. This item is ready for the agenda. #4 Discussion of setting public hearings on zoning for the 0 following: . t 1ii_~~"~:::'~4 _~"I~~!L%~"~:,.,~; . .:,.,,;,a.-8Z''c:: '. .i.,,) ~ / 141 ( r--- A. COR Property - 4l.744 acres B. Larry Thomas request for 77 acres. Mayor Sawyer suggested June 3, 1986 for these public hearings. Mr. Gilmore said the Larry Thomas property is on Greenfield Road in back of the Harborth property. No one objected to t:h~ Jun~ 3rd date. #5 Discussion of street striping. Mr. Gilmore said he had gathered some information on either str iping the streets inhouse or having the job done. He had several proposals on having it done from $5799 to $6529 and this would be a one time only. The same work was estimated at about $ll,757 to buy the equipment and do the work in house and we would have the equipment for repeat jobs. Mr. Greenwald said if we do this like we do with the road borer, it would pay for itself in a short period of time by renting it out. r- I Mr. Stanhope said he also felt we would be money ahead by purchasing the equipment and renting it out. Mr. Gilmore said we iwould not do the work in another city during normal duty hours. iMr. Baldwin asked the City Manager to get cost information on Irenting the equipment. #6 Discussion of Economic Development Committee. i IMr. Sharpe said he asked for this to be put on the agenda. We need to look at restructuring the committee, get new people or Isomething. One of the things this committee needs is to get a ~harge as to what they can and should be doing. IMaYOr Sawyer asked the City Manager to get something in writi1\g Isimilar to what we have for P&Z, setting out duties and goals. I ~r. Sharpe recommended each Councilmember submit names for this ~ommittee - people genuinely interested in the city. With more ~nd more people coming into the city, Mr. Gilmore just does not ~ave time to take them around and tell them about the community. I Mr. Gilmore said he felt he could come up with guidelines in ~bout two weeks. Mr. Greenwald said he felt we should know what ~s expected of the committee before asking someone to become a ~ember. i #7 City Manager's Report: Mr. Gilmore reported on the following: r- ~. On the Ripps easement, we have a date of May 23 for this to go to the Land Commission. Our attorney went out to talk with i ( 142 the Ripps, and now the attorneys ask us to see them one more time as the Ripps feel there really has not been an offer made. Mr. 0 Gilmore said he talked with Mrs. Ripps and offered $2500 for the I easement. They said $2500 is completely out. Mr. Gilmore said he then offered $3500 and Mr. Ripps informed him that Mrs. Ripps was looking at a larger settlement. Mr. Gilmore said he would like permission to go as high as $5500 because if we have to go to condemnation, the City will have to pay everything - both attorneys, engineers and the total costs. Council discussed the easement at length, including alternate ways of handling the flooding. Mayor Sawyer advised Mr. Gilmore that Council does not have any problem with him going as high as $6000 in his negotiations. B. Updating on the upper end of the right of way for Schertz Parkway, there were three pieces of property that would be inundated - one we bought and now one says a developer told him he could get $60,000 for his property. Mr. Gilmore informed the owner that a benchmark had been set as we have already paid $3500 for one piece of property just like his. C. Have given Council some suggested changes for our water/sewer ordinance, amending our f ire protection costs. This is for Council consideration and to be discussed at the next workshop. D. Also received copies of San Antonio ordinances restricting alcoholic beverages in various zoning districts for future 0: discussion. E. It is getting close to budget time again and we need to get with the other cities with regards to SAFES budget. Salaries have gone up because of not being able to get day-time people and insurance coverage has gone out of sight. We cannot get the other cities to establish an estimated population and have to go with what they approved for last year, so we need to increase the per capita costs from $3.l5 to $3.35 for the next budget. Mr. Gilmore said he would like for the Council to start talking to those city people concerned. If we could use the estimated population, the $3.l5 figure would probably be suff icient. We have not increased in two years. We also will get Marion involved this year. Evidently the letter we sent to Guadalupe County made some difference - they are discussing increasing SAFES allotment for next budget. We have begun to build a very small capital improvement for SAFES - about $2000. F. a letter from AACOG concerning a seminar for newly elected officials. G. letter from the Good Sheppard Catholic Church thanking City and Council for working with tnem on their festival. H. Although we did not get the answer we were looking for, we did get' a letter from the State Highway Department. , .i'~",,:;, ~~,'J<1.. .... . . '(t, -~ o 143 r- #8 ITEMS BY COUNCIL: Mr. Aguilar said the Library Board is thinking very seriously about bricking their building. They have some money but not enough and would like a letter of credit or some type of help from the City, they would pay it back. Mr. Sharpe mentioned the citizen group appointed to work on bonding. Mr. Gilmore said he is coordinating a meeting with Mr. Anderlitch now. Mayor Sawyer suggested the meeting should include not only the committee, but Council and key staff members to involve as many people as possible. After that have a meeting of the committee members and Council. We should send a letter to each member of the committee thanking them for accepting the appointment and giving the date of the meeting. Mr. Sharpe said the signs are still at the bank. Mr. Gilmore said he checked and those signs do not belong to the City but to the bank. Mr. Sharpe said they gave them to the City but he would check again. Mr. Sharpe had Savannah Square is putting in. Larry Thomas by received complaints from people that live in about the quality of the appliances Monarch Homes Maybe the City could put a little pressure on letting them know we are not satisfied. Mr. Sharpe mentioned that he is meeting with the United Fund and he did not see a request from SAFES. Mr. Gilmore said that would -- come from the SAFES side of the organization rather from the City employee. Mr. Stanhope asked if the city has a policy to check street signs. He found one that was down and in the street, which he took to the police department. Mr. Stanhope questioned the dumping of asphalt in the Cutoff Park area. Mr. Gilmore said he would check, he was not aware of the asphalt, only street sweeper dumping. Mr. Stanhope asked if the City is still waiting to hear from the doctor regarding amending our animal control ordinance and tag rates. Mr. Gilmore said we were but there is no problem changing the fee for tags but does Council want to do it this year or wait until next year. Mayor Sawyer said that Dr. Harborth cannot handle tags on a January to January basis - only one year from date of issue or rabies shot. Council agreed to change the tag rates back commencing with July l, 1986. i Mr. Stanhope also asked Mr. Bill Neller of the Human Society if he had any information on sealing the walls at the shelter. Bill said he had checked several places to no avail but would check with Negley Paint next. Mr. Gilmore suggested they call Mr. Dick Barnes and tell him the problem and ask his recommendations. Mr. Baldwin announced that the Senior Citizen Appreciation Day is rescheduled for May 3lst. He reminded Council of their commitment to donate for this. ~ 144 Mr. Baldwin said the School Distr ict had received a copy of a letter sent to Guadalupe County Appraisal District from their Of attorney. . He advised them that postponing the reappraisal is illegal. They are going to get another attorney's opinion. They will have to make a decision within the next two weeks. We might want to discuss this with Mr. Howe. Mr. Greenwald referred to the meeting on the 28th with Mr. Ehlers and asked why not invite all business owners that front on FM 78. It would be good to get them involved. Mr. Sharpe said he would deliver letters to each of them. He also suggested sending a press release to the Herald. Mr. Greenwald asked Mr. Sharpe if there were any dates for a meeting with the joint planning committee meeting with Cibolo. Mr. Sharpe said he has not had time to revive it but he feels it had merit. Perhaps we should send a letter to Cibolo and see if they are interested. Mr. Greenwald asked about the street light at the entrance to Woodland Oaks. Mr. Gilmore said there is a work order in, but they are having problems with that one and the one at Webster and FM 3009. Also the light in front of Oak Forest is on order. Mr. Greenwald said he noticed in the paper that Bexar County has 0 gone in for $30,000 for Rittimann Addition. Mr. Gilmore said the 'Mayor of Rittimann' (Mike DeLeon) and he had been working on that for three months. Mike wrote letters to the Commissioners and the Judge listing several projects and he is in contact with the COG. The allocations are for the next three years. Mr. Greenwald said there was a lengthy discussion at P&Z meeting about bandit signs on FM 3009. Our ordinance allows, them but the developers are taking advantage of us. Mr. Greenwald recommended paying inspectors two hours overtime and have them pull the illegal signs and give citations - after two citations, pull their permit. Mr. Gilmore said P&Z should be getting the new State regulations on signs at their next meeting. We just got a copy from Richard Harris. The new large sign across from Northcliffe is an illegal sign and is to be taken down. Also the farmer's market signs for the place in Cibolo are illegal and we are after them about them now. #9 ITEMS BY MAYOR: Mayor Sawyer said the Community Council of the Randolph Region wants to form another EMS group. He said he is trying to get two people on the committee. He said he would like Hal Baldwin and Jeff Duffield. 0,1,', Mr. Sawyer asked about the condemnation for Schertz parkway. Mr. Gilmore said Gemcraft people have met with Mr. Ackermann and J.. ",...... . .. .:; ,';';.fi):~ ,"",.~.mtl!!D;~~',... J......l I:..... ~.L:Ii'}.~f~~-.-;I:,Cl ,'; I * ~..:c_.!L_ .J:. ~"t::':~:~~-.:;'l' ;?1~::!!l'IFI'i""nll~!' '~, ,:'__ :1. ~ 145 Binseil and they asked if the City would meet with them one more time before starting condemnation. The developers are working on r- a letter of agreement as~o how much it will cost each one to put the road in. This is unique, it doesn't happen very often. Mr. Gilmore said there are still four people on the other end of the proposed parkway that we are unable to locate. The couple that we bought the lot from made a decent recoupment on their property and this put a benchmark in the event we have to go into eminent domain. Mayor Sawyer said he and Mr. Sharpe went to the parade in Cibolo and it was very nice - would rival our July 4th. Mr. Gutierrez has invited Council to tour his proposed landfill on the l7th. Also Mayor Sawyer said he did meet with Dr. Steele regarding the land for a tank site on East Live Oak Road. Dr. Steel said he would have to get with his Board. Mayor Sawyer said he told him we would like Ehe land for nothing but are wi~ling to pay. #lO ADJOURNMENT: There being no further discussion, Mayor Sawyer declared the meeting adjourned at 9:43 p.m. - i ATTEST: r- , i I ~