ccswks 10-30-1985
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SPECIAL MEETING
OCTOBER 30, 1985
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The Schertz City Council convened in Special Workshop Session
Wednesday, October 30, 1985, at 7:00 P.M. in the Conference Room
of the Municipal Complex with the following members present:
Mayor Earl W. Sawyer, presiding; Hal Baldwin; Ray Stanhope; Ken
Greenwald; Charles Sharpe; and Adolph Aguilar. Staff were: City
Manager Jimmy G. Gilmore and Deputy City Secretary Sylvia C.
Taylor.
#1 HEARING OF RESIDENCE: Mrs. Liz Muller and Mrs. Sharon
Clark of the Humane Society informed Council of a communication
problem with the Animal Shelter personnel. Mr. Gilmore stated he
was not aware of the problem and would look into it.
Mrs. Sara Rugh, Mooselodge, asked Council of a 90 day extension
to their lease of the Community Center; Council granted the
request.
#2 Discussion of radio communications: Mr. Gilmore explained
to Council that the present communication system used by the
utility Departments, the Police Department, SAFES and the Fire
Deapartment is no longer adequent for the needs of the City, and
there is money in the budget for the radio communications; if
Council would allow him to go out for bids.
Mr. Stanhope asked if the new system could be upgraded. Mr.
-- Gilmore replied that it could.
Mr. Aguilar asked where the new control system would be
located. Mr. Gilmore replied that it would remain in the present
location.
Mr. Baldwin inquired what the estimated cost for the new system
would be. Mr. Gilmore estimated the cost would be between $9000
and $10,000; a one year warrant would be included.
Mr. Stanhope asked if the new system would be adabtable to the
Animal Control facility. Mr. Gilmore stated it would depend on
the system purchased.
Council asked Mr. Gilmore to look into the possibility of
getting portable radios that can be plugged into the vehicles and
then unplugged so individual can have a means of communicating
whether he is in the vehicle or not.
#3 Discussion of an ordinance setting speed limits on FM 2252.
Council tabled item for the Regular Meeting of November 5, 1985.
#4 Discussion of request for water service by the City of New
Ber lin. Mayor Sawyer informed Council is was a request for
service to 260 residents from the Green Valley Distr ict. No
further discussion was necessary.
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#5 Discussion of an ordinance amending the zoning ordinance by
rezoning 11 acres on Elbel Road (ZC #71) and 191.9 acres out of
Comal County (ZC #73). No discussion necessary.
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#6 Discusion of SAFES write-offs for period 7-1-84 thru 10-30-
84. Mayor Sawyer stated efforts to collect payment would
continue.
Mr. Baldwin suggested better screening of those who need the
service.
Mr. Stanhope asked if the delinquent bills could be turned over
to a lawyer. Mr. Gilmore stated he had looked into it before and
no lawyer would touch them.
Mr. Aguilar asked how the write-offs effected the budget. Mr.
Gilmore replied they are considered in the budget.
Mr. Greenwald suggested publishing the names of those who are
delinquent. Mayor Sawyer stated the City could be suited.
#7 Discussion of street improvements. Mayor Sawyer, after
introduced Mr. Larry Thomas, representative for the Schertz
Parkway Extension, told Council the group of Developers were
interested in building a five-lane road to take traffic off of FM
3009.
Mr. Thomas stated the Highway Department wants, in the near
future, a commitment from the City and/or developers that the
road will get build, the right-of-way will be dedicated and a
letter of credit will be put up. Mr. Thomas stated they were
prepared to do all of the items mentioned above; their inital
preference would be to go in and build a five-lane road from IH
35 to Live Oak. Realizing the urgency with the Highway
Department they felt like they had to come up with a plan to
build a road open enough to take some traffic off of FM 3009
immediately and provide a way to ultimately have the five-lane
road that is needed. What is being proposed is building a 30
foot wide stripe of paving which would start with the two lanes
which would give a bit of a shoulder. A curve would be put on
the downhill side to clear some water; they would put in water
lines in road; would build to Maske Road. There were five things
the developers were asking of the City. Items asked are as
follows:
1. A commitment to build in a three year period, at the time
a commitment was recieved from the Highway Department.
2. Be responsible for getting the Highway Department to
agree to build the overpass.
3. Agree on a plat fee, limited to commecial zoning and
excess those plats at a price so two things can be done:
a. developers could recover principal
b. invest funds in an interest bearing account and
use only for the purpose of widing road to a
five-lane.
4. Take water to them.
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5. An overlay district similar to the FM 3009 Overlay, which 0
would encourage development and yet protect the nostalgic i
value of Schertz Parkway and help the City of Schertz. A
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task force to study situation should be formed where four
out of the ten members are developers.
Mr. Gilmore stated he thought a resolution had already been
passed stating what the Highway Department wanted.
Mayor Sawyer thanked Mr. Thomas for his informative
presentation and stated additional time would be needed to digest
the letter.
Mr. Greenwald inquired if all the developers where satisfied
with the current Jack Hayes Overlay.
Mr. Thomas stated not all of the developers where happy with
the overlay district. Mr. Thomas added they just wanted to have a
fair say; additional time would be needed to review the current
overlay.
Mr. Sharpe stated exit ramps for easy exit would be required.
Mr. Gilmore asked Mr. Thomas if when he said br ing water he
meant connecting the cities current lines with the developers
lines. Mr. Thomas agreed, adding that the developers would be
responsible for their own sewer drainage problems.
#8 EXECUTIVE SESSION: Mayor Sawyer called an -'Executive
Session under Article 6252-17 on personnel Section 2(g) at 8:15
P.M.
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The regular session reconvened at 9:10 P.M. and Mayor Sawyer said
Mr. Gilmore was given certain instructions, which he will comply
with.
#9 CITY MANAGER'S REPORT:
1. Mr. Gilmore introduced a resolution for, the nomination of
Richard (Dick) Howe for the directorship of the Guadalupe County
Appraisal District.
2. Mr. Gilmore passed out invitations from Waste Management of
San Antonio.
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3. Mr. Gilmore informed Council of a letter recieved from Waste
Management of San Antonio requested to amend the wording of the
present contract.
Mr. Greenwald asked if the wording
already state what they were requesting.
contract did already state this but
specific.
Mr. Aguilar asked when the rate change went into effect.
Mr. Gilmore stated the rate change went into effect on the
October 1st billing.
Mr. Baldwin asked why we are already charging the new rate.
Mr. Gilmore stated the rate increase was due to the Councils
approval. Council agreed, in the future rate changes would not be
approved until a contract had been signed by both parties.
in the contract did not
Mr. Gilmore stated the
the addendum was more
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4. Mr. Gilmore introduced an additional letter he recieved for
Waste Management asking for a extension on their temporary office
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and would like to put an additional temporary building. After
deliberation Council agreed to give Waste Management a year
extension but no additional buildings would be permitted; a
privacy fence and beautification would also be required.
5. Mr. Gilmore introduced a book, printed by Williams
Sachousing, Inc., that will costs $200.00 containing up-to-date
aeros of the City. Council asked Mr. Gilmore to find out what
sizes and prices two new aeros for the Council chamber would be.
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#10 ITEMS BY COUNCIL:
Mr. Aguilar inquired why the fire department had responded to
a call at the FM 78 Shamrock station. Mr. Gilmore replied that
Bexar County was paying the fire department for their services.
Mr. Stanhope requested street improvement proposal be included
in the next workshop.
Mr. Stanhope also inquired about the proposed taxi service.
Mayor Sawyer stated a service like this would be good because of
the senior citizens and those that do not have transportation.
Mr. Stanhope asked if the City could be held liable or if a
bond would be posted. Mr. Gilmore replied the city could not be
held liable and a bond would be required.
Mr. Baldwin reported on the Mayors' meeting. Mr. Baldwin
stated he, as chairman of the EMS Committee, was to meet with the
Wing Commander to try and come up with a solution. D!.'
Mr. Baldwin stated the Wing Commander, when asked, stated '
their backup services where furnished by Encare and Superior.
Mr. Baldwin added he would try to convence the Wing Commander to
acquire SAFES services for the evenings, weekends and holidays.
Mr. Greenwald requested copies of the minutes of the Schertz-
Cibolo Coordinating Group be send to all of the P&Z members.
Mr. Greenwald also requested the contract with the BVYA, on the
building only, be made available for the next workshop.
Mr. Sharpe inquired if Council wanted to include and ad in the
South Texas Chamber of Commerce Publication and the Herald
Publication in the Chamber members directory for 1986. After
deliberation Council agreed to have an ad placed in both
publications.
Mr. Sharpe stated Guadalupe County should distribute money for
all emergency services in the same manner, whether it be by size
or population. Mr. Sharpe added the SAFES EMS monthly report did
not have a breakdown of runs to unincorporated county areas. Mr.
Greenwald requested a breakdown of services to unincorporated
county areas be made available for the next workshop.
Mr. Sharpe asked Council what their feelings on the Guadalupe
County tax increase and what they thought about a possible row-
back. Mr. Greenwald stated that the county had not taking into
account the growth in their previous rate increases that was why 0
the rate increase was so large this year, but the increase should
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be less next year. Mr. Baldwin added that row-back would not be
effective this year.
Mr. Sharpe informed Council that a lady, from Ralph Benders
Association, was putting together a packet to help with the 1990
concensus so the census tracts would more equally tract the city
limits making it easier to manage and get information. The judge
of each county will be working out these tracts and thinks the
Council should support the effort to get tracts to line up with
our city limits. Mayor Sawyer said the 1980' s census did not
include all of the city limits and since the amount of money
recieved from the goverment is based on population a correct
count would be desired.
Mr. Gilmore added he had recieved a letter from RSVP
requesting payment for 69 meals. Council stated that if in fact
69 people from Schertz had attend the luncheon the bill should be
paid. Council asked Mr. Gilmore to try and find out how many
Schertz residence actually attended the luncheon before paying.
#11 ITEMS BY MAYOR: Mayor Sawyer informed Council of a letter
he recieved from Rogers Cable Company informing the city of its
rate increases.
Mayor Sawyer asked Mr. Gilmore to get the city engineer to
get the metes and bounds from FM 1518 to Maske Road so annexation
procedures can be started; the metes and bounds should not
include the animal shelter.
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#12 ADJOURNMENT: There being no further discussion Mayor
Sawyer adjourned the meeting at 10:45 P.M.
ATTEST:
Schertz
(SEAL OF CITY)
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