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ccswks 10-30-1985 ,() ;[) f:;. ~~.~ \'!..jf~_) SPECIAL MEETING OCTOBER 30, 1985 ...-- The Schertz City Council convened in Special Workshop Session Wednesday, October 30, 1985, at 7:00 P.M. in the Conference Room of the Municipal Complex with the following members present: Mayor Earl W. Sawyer, presiding; Hal Baldwin; Ray Stanhope; Ken Greenwald; Charles Sharpe; and Adolph Aguilar. Staff were: City Manager Jimmy G. Gilmore and Deputy City Secretary Sylvia C. Taylor. #1 HEARING OF RESIDENCE: Mrs. Liz Muller and Mrs. Sharon Clark of the Humane Society informed Council of a communication problem with the Animal Shelter personnel. Mr. Gilmore stated he was not aware of the problem and would look into it. Mrs. Sara Rugh, Mooselodge, asked Council of a 90 day extension to their lease of the Community Center; Council granted the request. #2 Discussion of radio communications: Mr. Gilmore explained to Council that the present communication system used by the utility Departments, the Police Department, SAFES and the Fire Deapartment is no longer adequent for the needs of the City, and there is money in the budget for the radio communications; if Council would allow him to go out for bids. Mr. Stanhope asked if the new system could be upgraded. Mr. -- Gilmore replied that it could. Mr. Aguilar asked where the new control system would be located. Mr. Gilmore replied that it would remain in the present location. Mr. Baldwin inquired what the estimated cost for the new system would be. Mr. Gilmore estimated the cost would be between $9000 and $10,000; a one year warrant would be included. Mr. Stanhope asked if the new system would be adabtable to the Animal Control facility. Mr. Gilmore stated it would depend on the system purchased. Council asked Mr. Gilmore to look into the possibility of getting portable radios that can be plugged into the vehicles and then unplugged so individual can have a means of communicating whether he is in the vehicle or not. #3 Discussion of an ordinance setting speed limits on FM 2252. Council tabled item for the Regular Meeting of November 5, 1985. #4 Discussion of request for water service by the City of New Ber lin. Mayor Sawyer informed Council is was a request for service to 260 residents from the Green Valley Distr ict. No further discussion was necessary. --- #5 Discussion of an ordinance amending the zoning ordinance by rezoning 11 acres on Elbel Road (ZC #71) and 191.9 acres out of Comal County (ZC #73). No discussion necessary. I ~ 296 #6 Discusion of SAFES write-offs for period 7-1-84 thru 10-30- 84. Mayor Sawyer stated efforts to collect payment would continue. Mr. Baldwin suggested better screening of those who need the service. Mr. Stanhope asked if the delinquent bills could be turned over to a lawyer. Mr. Gilmore stated he had looked into it before and no lawyer would touch them. Mr. Aguilar asked how the write-offs effected the budget. Mr. Gilmore replied they are considered in the budget. Mr. Greenwald suggested publishing the names of those who are delinquent. Mayor Sawyer stated the City could be suited. #7 Discussion of street improvements. Mayor Sawyer, after introduced Mr. Larry Thomas, representative for the Schertz Parkway Extension, told Council the group of Developers were interested in building a five-lane road to take traffic off of FM 3009. Mr. Thomas stated the Highway Department wants, in the near future, a commitment from the City and/or developers that the road will get build, the right-of-way will be dedicated and a letter of credit will be put up. Mr. Thomas stated they were prepared to do all of the items mentioned above; their inital preference would be to go in and build a five-lane road from IH 35 to Live Oak. Realizing the urgency with the Highway Department they felt like they had to come up with a plan to build a road open enough to take some traffic off of FM 3009 immediately and provide a way to ultimately have the five-lane road that is needed. What is being proposed is building a 30 foot wide stripe of paving which would start with the two lanes which would give a bit of a shoulder. A curve would be put on the downhill side to clear some water; they would put in water lines in road; would build to Maske Road. There were five things the developers were asking of the City. Items asked are as follows: 1. A commitment to build in a three year period, at the time a commitment was recieved from the Highway Department. 2. Be responsible for getting the Highway Department to agree to build the overpass. 3. Agree on a plat fee, limited to commecial zoning and excess those plats at a price so two things can be done: a. developers could recover principal b. invest funds in an interest bearing account and use only for the purpose of widing road to a five-lane. 4. Take water to them. o o 5. An overlay district similar to the FM 3009 Overlay, which 0 would encourage development and yet protect the nostalgic i value of Schertz Parkway and help the City of Schertz. A h~~ill'J~.~ -", ,,~, hi ,I[ ,~:!~~iJii,l~,,;j.J....ii,.":'~\~':; - l,~" ~ task force to study situation should be formed where four out of the ten members are developers. Mr. Gilmore stated he thought a resolution had already been passed stating what the Highway Department wanted. Mayor Sawyer thanked Mr. Thomas for his informative presentation and stated additional time would be needed to digest the letter. Mr. Greenwald inquired if all the developers where satisfied with the current Jack Hayes Overlay. Mr. Thomas stated not all of the developers where happy with the overlay district. Mr. Thomas added they just wanted to have a fair say; additional time would be needed to review the current overlay. Mr. Sharpe stated exit ramps for easy exit would be required. Mr. Gilmore asked Mr. Thomas if when he said br ing water he meant connecting the cities current lines with the developers lines. Mr. Thomas agreed, adding that the developers would be responsible for their own sewer drainage problems. #8 EXECUTIVE SESSION: Mayor Sawyer called an -'Executive Session under Article 6252-17 on personnel Section 2(g) at 8:15 P.M. ~ The regular session reconvened at 9:10 P.M. and Mayor Sawyer said Mr. Gilmore was given certain instructions, which he will comply with. #9 CITY MANAGER'S REPORT: 1. Mr. Gilmore introduced a resolution for, the nomination of Richard (Dick) Howe for the directorship of the Guadalupe County Appraisal District. 2. Mr. Gilmore passed out invitations from Waste Management of San Antonio. -' .- 3. Mr. Gilmore informed Council of a letter recieved from Waste Management of San Antonio requested to amend the wording of the present contract. Mr. Greenwald asked if the wording already state what they were requesting. contract did already state this but specific. Mr. Aguilar asked when the rate change went into effect. Mr. Gilmore stated the rate change went into effect on the October 1st billing. Mr. Baldwin asked why we are already charging the new rate. Mr. Gilmore stated the rate increase was due to the Councils approval. Council agreed, in the future rate changes would not be approved until a contract had been signed by both parties. in the contract did not Mr. Gilmore stated the the addendum was more r- 4. Mr. Gilmore introduced an additional letter he recieved for Waste Management asking for a extension on their temporary office ~ 298 and would like to put an additional temporary building. After deliberation Council agreed to give Waste Management a year extension but no additional buildings would be permitted; a privacy fence and beautification would also be required. 5. Mr. Gilmore introduced a book, printed by Williams Sachousing, Inc., that will costs $200.00 containing up-to-date aeros of the City. Council asked Mr. Gilmore to find out what sizes and prices two new aeros for the Council chamber would be. o #10 ITEMS BY COUNCIL: Mr. Aguilar inquired why the fire department had responded to a call at the FM 78 Shamrock station. Mr. Gilmore replied that Bexar County was paying the fire department for their services. Mr. Stanhope requested street improvement proposal be included in the next workshop. Mr. Stanhope also inquired about the proposed taxi service. Mayor Sawyer stated a service like this would be good because of the senior citizens and those that do not have transportation. Mr. Stanhope asked if the City could be held liable or if a bond would be posted. Mr. Gilmore replied the city could not be held liable and a bond would be required. Mr. Baldwin reported on the Mayors' meeting. Mr. Baldwin stated he, as chairman of the EMS Committee, was to meet with the Wing Commander to try and come up with a solution. D!.' Mr. Baldwin stated the Wing Commander, when asked, stated ' their backup services where furnished by Encare and Superior. Mr. Baldwin added he would try to convence the Wing Commander to acquire SAFES services for the evenings, weekends and holidays. Mr. Greenwald requested copies of the minutes of the Schertz- Cibolo Coordinating Group be send to all of the P&Z members. Mr. Greenwald also requested the contract with the BVYA, on the building only, be made available for the next workshop. Mr. Sharpe inquired if Council wanted to include and ad in the South Texas Chamber of Commerce Publication and the Herald Publication in the Chamber members directory for 1986. After deliberation Council agreed to have an ad placed in both publications. Mr. Sharpe stated Guadalupe County should distribute money for all emergency services in the same manner, whether it be by size or population. Mr. Sharpe added the SAFES EMS monthly report did not have a breakdown of runs to unincorporated county areas. Mr. Greenwald requested a breakdown of services to unincorporated county areas be made available for the next workshop. Mr. Sharpe asked Council what their feelings on the Guadalupe County tax increase and what they thought about a possible row- back. Mr. Greenwald stated that the county had not taking into account the growth in their previous rate increases that was why 0 the rate increase was so large this year, but the increase should 't" ii'.ih,.,;.. ~,';;;'j,~iIi"...,i.~; '~'C .i.-ii.,:,'" ", .+~;M '. I I ( be less next year. Mr. Baldwin added that row-back would not be effective this year. Mr. Sharpe informed Council that a lady, from Ralph Benders Association, was putting together a packet to help with the 1990 concensus so the census tracts would more equally tract the city limits making it easier to manage and get information. The judge of each county will be working out these tracts and thinks the Council should support the effort to get tracts to line up with our city limits. Mayor Sawyer said the 1980' s census did not include all of the city limits and since the amount of money recieved from the goverment is based on population a correct count would be desired. Mr. Gilmore added he had recieved a letter from RSVP requesting payment for 69 meals. Council stated that if in fact 69 people from Schertz had attend the luncheon the bill should be paid. Council asked Mr. Gilmore to try and find out how many Schertz residence actually attended the luncheon before paying. #11 ITEMS BY MAYOR: Mayor Sawyer informed Council of a letter he recieved from Rogers Cable Company informing the city of its rate increases. Mayor Sawyer asked Mr. Gilmore to get the city engineer to get the metes and bounds from FM 1518 to Maske Road so annexation procedures can be started; the metes and bounds should not include the animal shelter. r- ! 4 #12 ADJOURNMENT: There being no further discussion Mayor Sawyer adjourned the meeting at 10:45 P.M. ATTEST: Schertz (SEAL OF CITY) -r-- I ! 1 I I i ~