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ccswks 02-01-1984 183 l #15 ITEMS BY MAYOR: Mayor Sawyer asked everyone that could to be present at Congressman Patman IS meeting. #16 ADJOURNMENT: On a motion by Mr. Sharpe, duly seconded and unani- mously carried, the meeting was journed at 9:58 PM. ATTEST: SPECIAL MEETING OF THE CITY COUNCIL FEBRUARY 1, 1984 r t The Schertz City Council convened in Special Workshop Meeting, Wednesday,I' February 1,1984, at 7:00 P.M. in the Conference Room of the Municipal Complex, 1400 Live Oak Road with the following members present: Mayor Earl w. Sawyer, presiding; Charles B. Sharpe; Ross Hoover; Hal Baldwin; Adolph Aguilar and Ken Greenwald. Staff were City Manager Jimmy G. Gilmore and City Secretary June G. Krause. #1 HEARING OF RESIDENTS: Mrs. Liz Mueller announced there would be a Drug and Alcohol Awareness meeting at the Clyde Ford Village Meeting Room on February 2, 1984, at 7:00 P.M. to discuss "Cleaning up the City of Schertz on Drugs" and a Youth Center. #2 Discussion of annexation - Industrial District. Mr. Gilmore said the question came up during the recent public hearing as to why there appeared to be a gap in the proposed annexation in the Industrial Park off FM 3009. He said the intent is to annex the whole area between the railroad tracks and in our extraterritorial jurisdiction. The reason it is being done in two parts is that we did not have the metes and bounds for the complete area at the start of proceedings for annexation. #3 Discussion of drainage back of Richmond Drive. Mr. Gilmore said the drainage easement Mr. Jameson talked about at the last meeting was placed there at the time the subdivision was developed and it is in their deed. Our City ordinance does not allow for an easement to be blocked and they have a camper in the easement without wheels on it; therefore r-- they can be ticketed for that. \ r Mr. Greenwald said the two main things Mr. Jameson is complaining about is the size of the easement and it was not made to allow for proper drainage. Mr. Gilmore said this complaint has been going on since the City was a General Law City. There were some post there to keep traffic out of the easement and 184 these same people complained so the Mayor, at that time, told the Public Works people to go out and cut the poles down. Also the cleanliness of the easement is the owners responsibility. / 1\ U Mayor Sawyer suggested asking our City engineer to see if the easement is doing the city any good by having it there, as it sounds like a big mistake. Have the engineer look at it and see what can be done. #4 Discussion of Edwards Acquifer Study. Mr. Gilmore said our engineer had other committments and could not be present for this meeting to discuss water. He said there is a whole new picture out on the Edwards now so he would like to wait about al:month on this discussion. Hopefully by that time we will have up-to-date information on the Edwards. According to geologist and engineer, we are not going to get any good water in this area or south of Schertz. #5 Discussion of a resolution supporting Cibolo on their request for improvements to both Dietz and Borgfeld Roads. Mr. Gilmore said the City of Cibolo has asked for Schertz' support in this request to the State Highway Department. In this connection, there will be a meeting at Schertz Municipal Building Wednesday, February 8th at 9:30 am with representatives of the Highway Department, Cibolo, Transportation Council and anyone from the Schertz Council along with the City Manager. The meeting is to see what the State can do on the problems of FM 3009 and FM 1103, as well as other roads in the area, what the Cities can do. The two cities 0 are to come up with a plan and then go to the Community Council and Transpor- tation Study group. Mayor Sawyer, with concurrence of Council, asked that the resolution supporting Cibolo be placed on the next agenda. MR. SHAPREARRIVEDi,AT,7:30 P.M. #6 Discussion of the February fund raising event. Mr. Gilmore said he had discussed the Las Vegas Night, to be sponsored by the Humane Society and Library Board, with Mrs. Mueller. He said he would like to run it back through the City Attorney. There have been citizens with questions and with the\'recent happenings in San Antonio along this same line, he said he would hate to see the Council get locked up. He said he would try to have the information by Tuesday or earlier if possible. #7 EXECUTIVE SESSION: None needed. #8 CITY MANAGER'S REPORT: A. Swimming Pool Rates for 1984. Mr. Gilmore presented his recommendations to Council, which included opening the pool on weekends in May and September, change the daily opening hour from noon to J:OO P.M.; close the pool at 8:00 P.M Monday through Thursday and 9:00 P.M. Friday~Saturday and Sunday; change "Adult Night" to "Family Night"; swim lessons to be $12.00 per LJ' person per session; the daily rate from $1.00 to $1.25 and increase the 1 swim pass rates. .. ..',:~~hh.;.,~~,rit;;;. ':'~~ . ,,- 185 I , Mr. Gilmore said the increasesare caused by the chemical and maintenance cost. After this season, we will have to do major maintenance work on the pool. Mr. Aguilar asked that the pool pass rates be uniformly graduated, which Council agreed would be better than those presented. B. An article in the newpaper listed the Barshop Park 35 as the first Industrial park planned for the San Antonio-Austin Corridor. C. With reference to the roof repairs to the BV'fA building, the only way is going to take a major repair job. We askect for bidsiw,ith six out of the eight entering a "No Bid". Of the two companies that did send bids, one gave an estimate of $2686 for a fibreglass roof and $1955 for a hot tar- linestone flat roof. The other company gave a cost of $4108 to repair the flat roof with only a 2 year guarantee but even they did not recommend doing this. They gave a bid of $4920 to construct a elevated, gabled roof with a 10 year guarantee. The company is a bonded company. After discussion of the repairs to the flat roof versus a newly constructed gabled roof, it was Council concensus to put the item on the next agenda. r- D. With reference to the Coy Simmons agreement reached back in 1978, Mr. Gilmore said he doubted if that Council realized it would cost so much. When the Highway Department starts to widen FM 3009, part of the property in front of Oak Forrest will have to be taken for widening, it is estimated this frontage land could be purchased for approximately $270,000. According to our engineer, the improvements to Circle Oak would cost today about $249,000. At present, the City has $60~000 saved to do the entrance. It is recommended that the City give Mr. Simmons the $60,000 and he would release the City from all commitments made to him by the City to improve the entrance of Circle Oak. Mr. Simmons would deed the property along the FM 3009 frontage of Oak Forest to the City to be used for drainage, park and streets, not to be sold by City and to be named Simmons Park. The City would release the dedicated park in Unit III to Coy Simmons for him to divide into two residential lots. We would not require him to do any other thing to the entrance and not require him to run a street from there down to Green Valley Road. He would have to~1dtbout so the subdivision could carryon through. Of course if there is an agreement, it would all have to be in writing but Mr. Gilmore said he was looking for guidance at this time. After Council discussion, Mr. Gilmore said he would get the original agree- ment and Council could have further discussion at a later workshop. \ I i . E. Mr. Gilmore said it was time to start planning for Senior Citizen Day in May. The Council person who handled it last year is no longer here, so there is a need to determine who will handle it this year. Mr. Baldwin with the help of Mr. Greenwald were appointed this task. F. Mr. Gilmore said that when Council held the public hearing on the proposed Larry Thomas PUD, there were five developers sitting in. Four of them have 1- come back in to discuss development and said they were waiting to see what direction Council was going to take. One has a preliminary plat and the others are working on theirs. 186 G. The City was served papers again today, this time for State Court. Our attorney will be at the next regular meeting and explain in executive [II':., session. #9 ITEMS BY COUNCIL: Mr. Aguilar asked the City Manager to check out what appears to be a used car lot on Main Street at the Hild Marine location. The Mayor asked about a business permit for the City and Mr. Gilmore said we have written for a copy of an ordinance on this subject. Mr. Aguilar also asked about the curb cuts at the Schertz Bank on Main Street and Exchange. Mr. Gilmore said that sometime back Council gave him permission to approve curb cuts and the request did go through Planning and Zoning. Mr. Aguilar remar~ed that when they got their last curb cut, the City would permit it if they would close the one on the west side of their frontage. Mayor Sawyer said he agreed but we did not get it in writing. Mr. Aguilar then introduced Mr. Tony Paulson, president of the Library Advisory Board. Before Mr. Paulson gave his report, Mayor Sawyer asked for a short recess at 8:36 P.M. The meeting was reconvened at 8:42 P.M. Mr. Paulson gave a r~port on the Library Building expenses, showing a total 0 of $114,368.82 had been spent with $59,350 from the Library Building fund J and $55,018.82 from the City General Fund. With the checks recently received I from the County (Revenue Fund and Budget), and being turned back to the City, the City's share of the building would be reduced to just under $10,000. Mayor Sawyer said that for what it cost the City, we got a building that would cost at least $130,000 and is probably the best money spent in the last three years. Mr. Paulson said he wanted to payoff this debt so that they could raise some more money and put bricks on the building in the future. Mr. Aguilar said we can never emphasize enough about the work of the volunteers that was done and is still being done. Mr. Sharpe brought out the potential increase in hazards of additional drive- ways onto FM 3009. He said that Larry Thomas had verbally indicated that he would have the entrances for the business section of his subdivision from within the subdivision; however this should be put in writing and made a part of the zoning change for Planned Unit Development. Mr. Sharpe also asked if the City Manager had sent a letter to the State about the speed limit on FM 3009. Mr. Gilmore said he had. Council discussed the need for an ordinance regulating entrances on all major streets and future streets in the City o 187 I Mr. Gilmore said another group is di5cussing coming in for a subdivision on the Kramer property. The 20" water line ceases at Nell Deane and Mr. Gilmore said he would like to see the 20" line extended rather than the 12" required of the developer. The oversizing would cost approximately $20,000. If this subdivision comes about, it would bring Nell Deane through to Live Oak Road. We have been having some very good inquiries about development, with most of them wanting to put in a Planned Unit Development because of the lot sizes. The Council needs to look at reducing lot sizes in some areas. Mr. Sharpe said Council had talked about having a "Clean Up Campaign". Mayor Sawyer said he had brought it up with Mayor Barnard and he asked Mr. Sharpe to coordinate this with Universal City and Cibolo. Mr. Hoover said representatives of REACT had approached him as to when the City would be getting in touch with them. Mr. Sharpe said he is Council liason and he would be getting in touch with them soon. Mr. Hoover also said that he had read in the paper where next school year we would be having the 5th and 6th grade students going to Dobie. The Elbel Road/FM 3009 intersection is very dangerous and the traffic should be increasing. He suggested maybe a bicycle lane on Elbel and reduced speed limit on FM 3009. Mr. Baldwin said he thought FM 3009 was designated a dangerous street with the School District and if so, the students would be bussed to school. r-- Mr. Baldwin said he had not seen anything in the papers as yet about the City granting a $10,000 exemption to senior citizens.: Mr. Gilmore said an article was being drafted. Mr. Baldwin asked what the contract date with Dr. Leary is as it seems to be in February. Mr. Gilmore was to check on that. . Mr. Baldwin asked how close the staff is to having the water billing on the new computer. Mrs. Krause explained that bugs are being worked out of the program that was written especially for us and that it sho~ld be completed soon. Mr. Baldwin is still getting calls about the traffic light at FM 78 and Live Oak. Mr. Gilmore will check to see if there is anyway of hurrying up the process. Mr. Greenwald asked if the flag pole has been put up at the Library. When told that the hole is there and it is just a matter of getting the contractor out to do it, he said he would help if needed. Mr. Greenwald asked how the billing was going with regard to people running cold water during the extreme cold spell. Mr. Gilmore said we had some come in with repair bills and were given credit but the billing showed little difference. r-- Mr. Greenwald asked about contractors filling tank trucks from fire hydrants. Mr. Gilmore said we have several locations over the city with meters and the contractos pay for the water. However, if a citizen notices someone getting water from a hydrant where there is not a meter, it should be reported as stealing. 188 Mr. Greenwald again asked the status of the abandoned refrigerator ordin- ance. Mr. Gilmore said he had not gotten it yet but surely would. #10 ITEMS BY MAYOR: Mayor Sawyer asked if a person owns a house and then owns a lot without a house on it, does he have to pay for sewer. Mr. Gilmore explained if that person notifies the City that there is no house on the lot, he does not pay for sewer. Mayor Sawyer also asked about the animal contract with Randolph that Mr. Sharpe was checking. Mr. Sharpe said it was all very confusing. He had called the San Antonio contracting office and was told the bids were identical but they went with Universal City because they are closer and they did not kill the animals in three days. Mr. Sharpe said he assured them Schertz did not kill them either, in fact Council sometrirmes is con- cerned because the animals are kept so long. #11 ADJOURNMENT: There being no further business to come before Council, Mayor Sawyer declared the meeting adjourned at 9:47 P.M. ATTEST: ~~~i~" o o o